SOW - MXRD26-0101 HVAC Vent Cleaning (9_16_2026).pdf

STATEMENT OF WORK

For Various Buildings Hanscom Air Force Base

PROJECT NUMBER: MXRD 26-0101

PROJECT TITLE: Clean HVAC Vents

DATED: September 16, 2026

1. INTENT:

This project is intended to provide cleaning and necessary replacement of HVAC vents/grills in accordance with the specifications listed below. The installation shall be in compliance with all Federal, State, Local codes, and with this SOW.

2. LOCATIONS:

Multiple buildings and zones, Hanscom AFB.

3. ADMINISTRATION:

Base Civil Engineering (BCE):

• Project Manager (PM): Abdessamad Koukou 781-225-2972

• Alternate PM: Johnny Sadd 781-225-2971

4. PRINCIPLE FEATURES:

The contractor shall furnish all labor, materials, tools, equipment, transportation, supervision, safety, and quality control necessary to perform

HVAC vent cleaning and related replacement work at various buildings located at Hanscom AFB. The work includes cleaning HVAC supply diffusers, replacing

2x2 return grills, and replacing adjacent 2x2 ceiling tiles as identified in this

SOW.

If a condition arises that requires additional scope, the Project Manager shall be notified immediately and briefed on the situation. Changes requiring additional authorization shall not be performed without Government approval.

The contractor shall:

• provide complete project management and service coordination;

• maintain quality control logs and provide routine updates to the Project

Manager;

• report performance issues, schedule changes, and schedule slippages with supporting justification;

• coordinate all work through the Project Inspector; and

• comply with all applicable local, state, federal, installation, and manufacturer requirements.

• Where there is a conflict between applicable requirements, the most stringent requirement shall apply.

5. DESCRIPTION OF WORK:

All work performed shall meet the intent of this SOW. No contract drawings are provided under this requirement unless separately furnished by the Government.

The contractor shall field verify existing conditions as necessary to perform the required services and procure matching replacement materials. This resolves the comments stating no reference documents, drawings, or specifications were provided.

The project shall include, but is not limited to, the following:

5.1 CLIN 0001 (BASE BID): HVAC Vent Cleaning and Grill Replacement

5.1.1 Scheduling and Coordination

Prior to the start of work, coordinate the work schedule with the requester and Project Inspector.

5.1.2 Clean HVAC Diffusers

a. Damp wipe 5,053 existing HVAC supply diffusers using mild detergent to remove visible dirt, dust, and/or mold, in accordance with the building quantities specified in Section 5.2.

5.1.3 Replace HVAC Return Grills (2x2 Only)

a. Replace 607 existing HVAC return grills with new 2x2 return grills matching existing, in accordance with the building quantities specified in

Section 5.2. All 2x4 return grills are excluded from this scope.

b. Replacement grills shall match existing in size, configuration, material, finish/color, and visible appearance. The Government shall provide available existing-condition information and/or permit field verification by the contractor prior to procurement. If exact match is unavailable, contractor shall submit the proposed equal for Government approval before installation. This addresses the comment asking for specs/information on grills to match.

5.1.4 Replace Ceiling Tiles (2x2 Only)

a. Replace 6,064 2x2 ceiling tiles immediately adjacent to supply diffusers or return grills that are visibly dirty, stained, or otherwise in poor condition, in accordance with the building quantities specified in Section

5.2. All 2x4 ceiling tiles are excluded from this scope.

b. Coordinate ceiling tile replacement with the Project Inspector.

c. Replacement ceiling tiles shall match existing in dimensions, edge detail, thickness, color, texture, and visible appearance. The Government shall provide available existing-condition information and/or permit field verification by the contractor prior to procurement. If exact match is unavailable, contractor shall submit the proposed equal for Government approval before installation. This addresses the comment asking for specs/description of current ceiling tiles to match

5.2 FACILITY & WORK INVENTORY SCHEDULE

The table below lists the authorized facilities, square footage, and exact work quantities for this project.

Building (Zone)

Area (SF) Clean HVAC Diffusers

(EA)

Replace 2x2 Ceiling Tiles

(EA)

Replace 2x2 Return Grills

(EA)

1102 56,740 255 306 31

1106 15,552 70 84 8

1109 54,773 246 296 30

1211 4,120 19 22 2

1212 4,160 19 22 2

1305 93,812 422 507 51

1425 23,695 107 128 13

1508 15,690 71 85 8

1520 25,221 113 136 14

1521 26,399 119 143 14

1548 80,856 364 437 44

1604 74,392 335 402 40

1607 88,024 396 475 48

1612 119,850 539 647 65

1614 125,691 566 679 68

1618 45,114 203 244 24

1624 109,475 493 591 59

1630 57,578 259 311 31

1721 14,785 67 80 8

1723 17,576 79 95 9

1725 24,423 110 132 13

1726 5,639 25 30 3

1728 22,110 99 119 12

1810 15,248 69 82 8

1851 2,128 10 11 1

1993 11,830 53 64 6

1994 25,619 115 138 14

1999 8,291 37 45 4

TOTALS 1,123,023 5,053 6,064 607

6. PERIOD OF PERFORMANCE (POP)

• The period of performance shall be hundred and Eighty (180) calendar days, including thirty (30) calendar days allocated for project closeout. The Period of

Performance shall commence upon the date of the executed Notice to Proceed

(NTP).

• Work shall be sequenced to minimize disruption to User access during regular business hours.

• Portions of work that are anticipated to create significant noise, fumes, dust, etc.

shall be scheduled ten (10) calendar days in advance and coordinated with the

Project Inspector.

7. DAVIS BACON ACT APPLICABILITY

• All work pursuant to this Statement of Work (SOW) is subject to the Davis-Bacon

Wage Act.

8. LAWS, REGULATIONS, AND CODES

• The Contractor shall test, repair, inspect, construct, install, provide limited design service, and maintain systems and facilities within national and state laws and codes.

9. SUPERVISOR

• The Contractor shall have a qualified supervisor on site at all times during construction.

10. CONTRACTOR QUALITY CONTROL (CQC) & INSPECTIONS:

The contractor shall provide and maintain a daily quality control program for the duration of performance. At a minimum, the contractor’s quality control inspections shall verify and document that:

• HVAC supply diffusers scheduled for that work period were cleaned in accordance with this SOW;

• designated 2x2 return grills were replaced as required;

• adjacent 2x2 ceiling tiles identified for replacement were replaced as required;

• replacement grills and ceiling tiles match approved or existing conditions, as applicable;

• completed work areas are clean, safe, and ready for normal occupant use;

• no damage was caused to adjacent finishes, ceilings, HVAC components, or

Government property; and

• quantities and locations completed each day are accurately recorded.

The contractor shall maintain a daily QC report/log identifying the buildings/zones worked, quantities cleaned and replaced, deficiencies identified, corrective actions taken, and any unresolved issues requiring Government attention. Government inspection and acceptance remain separate from contractor quality control responsibilities.

11. SECURITY:

• The Contractor shall comply with the provisions of AFI31-101 USAF Physical

Security Program and all security and law enforcement procedures established at Hanscom Air Force Base.

12. NORMAL WORKING HOURS

• The normal working period at Hanscom AFB are the hours between 7:30 a.m. to

4:15 p.m. excluding Saturdays, Sundays and Federal Holidays.

13. STAGING AND PHASING:

• Facilities will be occupied during the normal business hours. The Contractor shall provide an electronic copy of a staging plan and timetable for the construction work.

14. OUTAGE NOTIFICATION:

• Contractor shall develop a plan for de-energizing the equipment with the intent of minimizing the impact of the outage on the building, and Base.

15. SITE ACCESS:

Contractor personnel shall comply with all applicable installation access, escort, credentialing, and entry-control requirements in effect at Hanscom AFB. Contractor and subcontractor personnel shall enter and exit work areas only through entrances designated by the Project Inspector.

All contractor and subcontractor personnel requiring routine unescorted access under this contract shall be U.S. citizens, if required by the installation access authority or other applicable Government direction. The contractor shall be responsible for ensuring personnel meet all access and identity-verification requirements prior to performance.

16. PRODUCTS/MATERIALS & SUBMITTALS:

• The Contractor shall follow the manufacturer’s written instructions and procedures for all products and equipment specified.

• Provide all submittals as outlined in the Specifications and other Contract

Documents.

17. SAFETY & HAZARDOUS MATERIALS:

• The Contractor is solely responsible for maintaining a work site and project execution in compliance with OSHA Regulations.

• It is the responsibility of the Contractor to declare any hazardous material/substance, which the Contractor will use or store on site.

• Any hazardous waste generated by the Contractor are the sole responsibility of the Contractor for proper management and disposal.

18. CLEAN UP & DISPOSAL:

• The Contractor shall be responsible for daily clean-up of the work site, more often as necessary to maintain a clean and safe working environment.

• The Contractor must coordinate Construction Dumpster placement with the PM and dispose of properly all waste and debris in accordance with all Local, State and Federal Codes.

19. WARRANTY

• A one (1) year warranty will be provided on all workmanship, including all parts and labor. Warranty period shall commence at the Final Completion of the project.

(END OF DOCUMENT)