2027007-CM-B_Addendum 01_10-30-26.pdf

ADDENDUM #1

ITB/RFP NUMBER: 2027007-CM-B

Renovation of the City Hall Complex RFQ

DATE: October 30, 2026

TO: All Potential Bidders/Applicants

City of Harrisonburg’s Request for Qualifications (RFQ), is modified as follows:

On October 27, 2026 at 3:00pm local time a non-mandatory, virtual pre-application meeting was held for the above-referenced solicitation. Attached and made part of this addendum is the attendees list from this meeting as well as a copy of the PowerPoint presentation.

All other requirements, terms and conditions of the ITB/RFP remain unchanged.

Addendum page must be signed and returned with your bid/proposal to acknowledge receipt of this addendum.

Authorized Signature

By: Shane B. Smith

Procurement Manager

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Harrisonburg City Hall Complex Renovation

Pre-Qualification Meeting

October 27, 2026

Harrisonburg City Hall Complex

Renovation

Pre-Qualification Meeting

October 27, 2026

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Agenda

1. Project Team Introduction

2. Pre-Qualification Process

3. Project History and Scope

4. Anticipated Schedule

5. Review of RFQ’s Desired Qualifications and Team

Structure

6. Bid Documents

7. Additional Comments by Project Team

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1. Project Team

City Team:

• Amy Snider, Deputy City Manager, Contract Administrator and Project

Manager

• Tom Hartman, Public Works Director Technical Advisor

Architects:

• Anna Campbell, LLDBlueline

• Linda Potrafke, LDD Blueline

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2. Pre-Qualification Process

This solicitation is limited to General Contractors and constitutes the first phase of a two-step procurement process for the Project.

Purpose is to evaluate Applicants’ minimum qualifications, experience, and project-specific capabilities and to establish a list of

General Contractors eligible to participate in an Invitation to Bid (ITB) for the construction contract.

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3. Project Scope

The scope of this project includes:

• Restoration of the vacant historic old Municipal

Building (built in three phases in 1879, 1901, and 1908) into office space for City departments while also modernizing the structure and ensuring compliance with the High-Performance Building Standard including attainment of the LEED Silver designation.

• Targeted renovations of the basement, 1st, and 2nd floors of the 2015 City Hall structure to accommodate the expansion and re-organization of City departments within this structure.

After completion of the project, the old Municipal

Building and the 2014 City Hall will operate jointly as one interconnected City Hall Complex.

Departments/offices located in City Hall:

• City Attorney

• City Clerk

• City Manager

• Commissioner of the Revenue

• Communications and Public Engagement

• Community Development

• Economic Development

• Finance and Purchasing

• Human Resources

• Information Technology (IT)

• Parking Services

• Real Estate

• Treasurer

• Voter Registrar

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1908 MUNICIPAL BUILDING

1901 MUNICIPAL BUILDING

1879 MUNICIPAL BUILDING

2014 ATRIUM ADDITION

2014 CITY HALL

City Hall Complex

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1901 / 1879 BUILDING /ATRIUM/ CITY HALL 1908 BUILDING

1901 1879 1908

1879 BUILDINGCity of Harrisonburg, VA - Renovation of the City Hall Complex RFQ (2027007-CM-B) Addendum #1 Page 8 of 21

1879 BUILDING 1879 BUILDING / STAIRS OF 1908 BUILDING

1901 BUILDING 1879 BUILDING 1879 BUILDING

1901 BUILDING 1879 BUILDING 1908 BUILDING

Basement Photos

Basement Photos

1879 BUILDINGCity of Harrisonburg, VA - Renovation of the City Hall Complex RFQ (2027007-CM-B) Addendum #1 Page 9 of 21

1901 BUILDING 1908 GRAND STAIR

1908 GRAND HALL 1908 BUILDING

1908 BUILDING - CEILING FIRE DAMAGE 1908 BUILDING - EXTERIOR WALL 1908 BUILDING - WINDOW SILL

DN

1901 BUILDING 1879 BUILDING 1908 BUILDING

First Floor Photos

First Floor Photos

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1901 BUILDING

1908 BUILDING 1908 BUILDING 1908 BUILDING

1879 HALL 1879 BUILDING

1879 BUILDING 1908 GRAND STAIR 1908 GRAND STAIR / ARCHWAY

1879 BUILDING1901 BUILDING 1908 BUILDING

Second Floor Photos

Second Floor Photos

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1901 BUILDING

1908 BUILDING 1908 BUILDING 1908 BUILDING

1879 HALL 1879 BUILDING

1879 BUILDING 1908 GRAND STAIR 1908 GRAND STAIR / ARCHWAY

1879 BUILDING1901 BUILDING 1908 BUILDING

Second Floor Photos

Second Floor Photos

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4. Anticipated Schedule Pre-Qualification Meeting: October 27, 2026 at 3:00pm

Last Day for Questions: November 4 on or before 12

Questions related to the RFQ or requests for clarification shall be directed to the Procurement Manager for the City of Harrisonburg, by email

(Questions@harrisonburgva.gov). Oral questions outside of scheduled RFQ meetings will not be permitted. All responses to inquiries will be in writing and will be posted as addenda on the eVA website at https://eva.virginia.gov/.

Prequalification Submittals Due: Friday, November 13 on or before 12:00pm

(noon). All prequalification applications for this RFQ shall be submitted through the eVA platform (https://eva.virginia.gov/). Faxed, emailed and hard copies of bids will not be accepted.

Anticipated Notification of Prequalification: Monday, November 23, 2026 City of Harrisonburg, VA - Renovation of the City Hall Complex RFQ (2027007-CM-B) Addendum #1 Page 14 of 21

4. Anticipated Schedule

Applicants will be notified of their status after their application submittal is evaluated (approved or denied prequalification per the RFQ). Once the

ITB is available, it will be posted on eVA for only approved, prequalified firms to respond.

A notification will be sent to the approved, prequalified firms once the ITB is released.

We do not yet have a schedule for release of the ITB. We are in the permitting process currently. Our hope is for an ITB to released and a contract award by mid-February, but this is entirely contingent on permit approval. We anticipate the ITB being open for a minimum of 45 days.

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5. REVIEW OF RFQ Qualifications and team Structure

RFQ Pages 3-4

3.2. APPLICANT’S QUALIFICATIONS & TEAM STRUCTURE

3.2.1. Identify the Applicant’s legal structure (e.g., corporation, limited liability company, general partnership, joint venture, limited partnership, or other). Specify the individuals or entities who will assume financial responsibility for the Project and describe any applicable limitations of liability. If the Applicant is organized as a limited liability company, partnership, or joint venture, describe the bonding approach to be used and identify the members who will bear joint and several liability for the performance of the Work required for the Project. Regardless of organizational structure or any co-surety arrangement, the Applicant shall provide verification of bonding capacity per Section 5.0.

3.2.2. Provide a brief history of the Applicant’s firm, including the number of years the Applicant has operated as a general contractor under its current legal name. Identify any other business names previously used and the duration of their use.

3.2.3. Include a copy of the Applicant’s current organization chart, showing numbers of employees by title, down through the position of Project Field Superintendent.

3.2.4. A copy of certificate verifying that Applicant has a valid Commonwealth of Virginia Class A Contractor’s License.

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RFQ Page 4

3.3. EXPERIENCE OF APPLICANT’S TEAM

3.3.1. Experience - To be prequalified, Applicants must demonstrate appropriate and relevant experience necessary to successfully complete the Project. Each Applicant shall provide detailed descriptions of three (3) comparable projects completed within fifteen (15) years of the issue date of this RFQ. These projects must have been performed for a local, state, Commonwealth, or federal government entity. These projects must demonstrate ALL of the following criteria (all do not have to be provided within one project):

• Historic renovations of a building constructed before 1945.

• The project included extensive interior renovation of historic building involving envelope mitigation, wood flooring and period woodwork refinishing.

• The project included extensive exterior renovation of historic building (total millwork, windows and doors replacement).

• Project was connected to an occupied building.

• The project was within an occupied building and required phased movement of occupants.

• The project was in an active location in a dense environment, requiring coordination and maintenance of access and pedestrian paths.

• The project attained LEED certification.

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RFQ Pages 5 3.3.2.Personnel Qualification Requirements - The following minimum qualification requirements for the Project Manager, Superintendent, and Quality Control Manager will be reviewed as a part of the prequalification process. The City reserves the right to reject any proposed personnel who fail to meet these requirements. In such cases, the Applicant shall propose alternate individuals for the City’s review and approval during the prequalification process.

Applicants shall provide an organizational chart or staffing plan that illustrates the proposed project team’s chain of command. The chart must identify major functions to be performed and the reporting relationships for managing the Project.

3.3.3. Project Manager(s): Resumes must include a chronological list of relevant work experience and clearly identify education, certifications, and licenses. The Project Manager must have a minimum of ten (10) years’ experience managing commercial construction projects. Each resume shall describe at least three (3) completed projects similar in nature to the

Project.

3.3.4. Superintendent(s)’s Resume(s): Resumes must include a chronological list of relevant work experience and clearly identify education, certifications, and licenses. The Superintendent must have a minimum of ten (10) years’ experience overseeing commercial construction projects. Each resume shall describe at least three (3) completed projects similar in nature to the Project.

3.3.5. Quality Control Manager(s)’s Resume(s): Resumes must include a chronological list of relevant work experience and clearly identify education, certifications, and licenses. The Quality Control Manager must have a minimum of five (5) years’ experience conducting quality control inspections on commercial construction projects. Each resume shall describe at least one (1) completed project similar in nature to the Project.

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6 Bid Documents

Please ensure to follow all RFQ Bid instructions and complete all attachments.

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7. Closing Comments from TEam

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Thank You!

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