CITY OF EAST ORANGE

REQUEST FOR QUALIFICATIONS

FAIR & OPEN PUBLIC SOLICITATION PROCESS

PROFESSIONAL SERVICE:

ENGINEERING & ARCHITECTURAL CONSULTING SERVICES

AND SURVEYING SERVICES

RFQ’S can be viewed and shall be submitted electronically via Procurement Portal.

https://vendors.planetbids.com/portal/85923/bo/bo-detail/147131

Release of RFQ MONDAY, NOVEMBER 9, 2026

Question Submission Deadline MONDAY, NOVEMBER 30. 2026, 11:00 AM

Submission Due Date WEDNESDAY, DECEMBER 9, 2026, 11:00 AM

Edward Cho, Q.P.A

Purchasing Agent

REQUEST FOR QUALIFICATION

ENGINEERING & ARCHITECTURAL CONSULTING SERVICES AND

SURVEYING SERVICES

The City of East Orange is soliciting statements of qualifications and performance data from firms to provide general engineering and architectural consulting services, and survey services. Interested firms should possess a wide array of services with primary expertise in the areas of civil engineering, architectural, environmental, mechanical, electrical, landscape architectural, structural, and surveying services. Preference shall be given to firms that employ at least one Certified Municipal Engineer (“CME”). Proposals will be received electronically no later than WEDNESDAY, DECEMBER 9, 2026, 11:00 AM. prevailing local time.

NOTICE: is hereby given that RFQ’s shall be received electronically no later than WEDNESDAY, DECEMBER 9, 2026, 11:00 AM. prevailing local time for the ENGINEERING AND ARCHITECTURAL

CONSULTING SERVICES AND, SURVEYING SERVICES FOR THE CITY OF EAST ORANGE

RFQ’S can be viewed and shall be submitted electronically via Procurement Portal.

ONLY ELECTRONIC PROPOSALS SHALL BE ACCEPTED

All Professional Service Contractors are required to comply with the requirements of N.J.S.A. 10:5-33 et seq. Affirmative Action, N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Contract Compliance and Equal

Employment Opportunities in Public Contract and N.J.S.A. 52:25-24.2 (Disclosure of Ownership).

Unless otherwise provided, in any supplement to these instructions to respondent, no respondent shall modify, withdraw, or cancel the proposal or any part thereof for sixty (60) days after the time designated for the receipt of proposal in the advertisement or Request for Proposal. For any questions regarding such, please contact

Edward Cho (973)266-5162.

Edward Cho, Q.P.A

Purchasing Agent

City of East Orange

INFORMATION FOR PROFESSIONAL SERVICES ENTITIES

(FAIR & OPEN PUBLIC SOLICITATION PROCESS)

1B.1 RECEIPT AND OPENING OF SUBMISSIONS

Proposals shall be submitted electronically via Procurement Portal.

1B.1.1 OWNER AND PROJECT

The City of East Orange, Essex County, New Jersey (hereinafter called the OWNER”) invites submissions for the service(s) mentioned in the Public Notice for Solicitation.

1B.1.1a INTRODUCTION - SCOPE OF SERVICES FOR ENGINEER SERVICES

City of East Orange is seeking Request for Qualifications from Engineering Firms Interested in Serving as “General Engineer who will provide other technical services” to the City of East Orange for the period of one (1) year.

The City of East Orange (“City”) is a municipality governed according to the Optional Municipal Charter Law, N.J.S.A. 40:69A-1 to -210. The City seeks Requests for Qualifications (“RFQ”) from engineering firms that wish to provide general engineering and architectural consulting services, and surveying services to/for the City.

Qualifications and performance statements will be reviewed and placed on file for the duration of the contract and will be used as a source for the city to select one or more qualified firms to be selected to perform services or to provide detailed proposals for a specific project. The selection of a consultant for a specific project will be based on the following: Key personnel, Experience, Availability, Ability to Meet Schedule, Firm Size, Location and Expertise as it relates to the project.

The successful firm will provide the City with engineering services relating but not necessarily limited to providing planning/design services and construction support for capital improvements for public buildings, roads, parks, public utility (water and sewer) and recreational facilities. Additionally, the successful firm will provide engineering services in technical and administrative areas such as traffic engineering, pavement management, storm water management, water system operations, municipal land use, public contracts law, data management, infrastructure maintenance and any other matter as directed by the City. Preference shall be given to firms that employ at least one Certified Municipal Engineer (“CME”).

The term of the contract between the City of East Orange and the successful Respondent will be for a period of one (1) year. January 01, 2027 – December 31, 2027.

1B.1.1b SCOPE OF SERVICES

ENGINEERING AND ARCHITECTURAL CONSULTING SERVICES AND SURVEYING

SERVICES FOR THE CITY OF EAST ORANGE

1. The Engineer agrees to render such services including but not limited to:

a. Perform administrative and professional engineering work in the investigation, design, construction, and maintenance of public work projects as authorized by the City Governing Body.

b. Supervise or perform survey of either a topographical, property line or construction nature as may be required by the City.

c. Prepare plans, sketches, and blueprints as may be required by the City.

d. Maintain a road map in accordance with standards as established by law.

e. Prepare contract documents in a form as required for public bidding and in such detail as is required to describe the work to be performed by the contractor. Assist the City in receiving, analyzing and tabulation of bids received and recommendation of award. Compile contracts, bonds, and signatures for approval by the City. Provide construction management and/or contract administration functions when authorized by the city. Review project progress and make recommendations for payments and change orders.

f. The consultant acting in the capacity of City Engineer will be responsible for reporting to the Director of

Public Works with regard to the status of all pending or proposed projects. The Engineer will coordinate with other departments, offices, boards or agencies of the City regarding compliance with City ordinances and procedures.

g. Attend all meetings of the City Council, various City Boards and Municipal Staff as needed when required by the City.

h. When needed the consultant shall provide inspection services for developer’s projects as to conformance with the approved plan.

i. Maintain records of all drawings, papers, documents, memoranda, reports and other materials relating to the duties of the Municipal Engineer. Upon termination of the services set forth herein the consultant when requested shall surrender all records to the city.

j. Consultant or qualified designee must be available during working hours, Monday through Friday. The city will provide an office space to facilitate the work being performed by the firm and his/her staff as needed.

2. The City shall be under no obligation to provide rent, equipment, utilities, telephone, stationary supplies, clerical staff nor other items generally assumed to be included in the overhead costs of an engineering office. The city shall not compensate the Engineer for mileage to or from meetings or duties performed by the Engineer.

3. When it is possible to precisely define the scope of the project and the engineering services to be performed, a lump sum fee based on estimated services required and factors considered relevant by the parties may be determined and agreed upon for total compensation. Payments in such cases will be made based upon the percentage of work completed.

4. The selected consulting firm(s) shall comply will all applicable federal, state, and local statutes, rules and regulations.

5. During the performance of this contract, the consultant agrees to comply with all the requirements of N.J.S.A. 10:5-

31 et seq and N.J.A.C. 17:27.

6. The consultant agrees to defend, indemnify and save harmless the City of East Orange, its officers, agents and servants and each and every one of them against and from all suits and cost of every name and description, and from all damages to which said City of East Orange or any of its officers, agents or servants may be put by reason of injury to the person or property of others resulting from carelessness in the performance of said work, or through the negligence of the Contractor, or through any improper or defective machinery, implements or appliances used by said Contractor in the aforesaid work or through any act or omission on the part of said Contractor, his agent or agents. This provision applies regardless of whether insurance coverage is provided.

7. It is hereby agreed that the contractor representative or designee will not undertake the performance and/or provide services which exceed designated purchase orders for those services without the express written authorization of the City.

8. The Engineer agrees to render such services including but not limited to:

a. Perform administrative and professional engineering work in the investigation, design, construction, and maintenance of public work projects as authorized by the City Governing Body.

b. Supervise or perform survey of either a topographical, property line or construction nature as may be required by the City.

c. Prepare plans, sketches, and blueprints as may be required by the City.

d. Maintain a road map in accordance with standards as established by law.

e. Prepare contract documents in a form as required for public bidding and in such detail as is required to describe the work to be performed by the contractor. Assist the City in receiving, analyzing and tabulation of bids received and recommendation of award. Compile contracts, bonds and signatures for approval by the City. Provide construction management and/or contract administration functions when authorized by the city. Review project progress and make recommendations for payments and change orders.

f. The consultant acting in the capacity of City Engineer will be responsible for reporting to the Director of

Public Works with regard to the status of all pending or proposed projects. The Engineer will coordinate with other departments, offices, boards or agencies of the City regarding compliance with City ordinances and procedures.

g. Attend all meetings of the City Council, various City Boards and Municipal Staff as needed when required by the City.

h. When needed the consultant shall provide inspection services for developer’s projects as to conformance with the approved plan.

i. Maintain records of all drawings, papers, documents, memoranda, reports and other materials relating to the duties of the Municipal Engineer. Upon termination of the services set forth herein the consultant when requested shall surrender all records to the city.

j. Consultant or qualified designee must be available during working hours, Monday through Friday. The city will provide an office space to facilitate the work being performed by the firm and his/her staff as needed.

9. The City shall be under no obligation to provide rent, equipment, utilities, telephone, stationary supplies, clerical staff nor other items generally assumed to be included in the overhead costs of an engineering office. The city shall not compensate the Engineer for mileage to or from meetings or duties performed by the Engineer.

10. When it is possible to precisely define the scope of the project and the engineering services to be performed, a lump sum fee based on estimated services required and factors considered relevant by the parties may be determined and agreed upon for total compensation. Payments in such cases will be made based upon the percentage of work completed.

11. The selected consulting firm(s) shall comply will all applicable federal, state and local statutes, rules and regulations.

12. During the performance of this contract, the consultant agrees to comply with all the requirements of N.J.S.A. 10:5-

31 et seq and N.J.A.C. 17:27.

13. The consultant agrees to defend, indemnify and save harmless the City of East Orange, its officers, agents and servants and each and every one of them against and from all suits and cost of every name and description, and from all damages to which said City of East Orange or any of its officers, agents or servants may be put by reason of injury to the person or property of others resulting from carelessness in the performance of said work, or through the negligence of the Contractor, or through any improper or defective machinery, implements or appliances used by said Contractor in the aforesaid work or through any act or omission on the part of said Contractor, his agent or agents. This provision applies regardless of whether insurance coverage is provided.

14. It is hereby agreed that the contractor representative or designee will not undertake the performance and/or provide services which exceed designated purchase orders for those services without the express written authorization of the City.

1B.1.1c TYPICAL SERVICES

Typical fields of services include, but may not be limited to:

1. Coordinate engineering related aspects of various issues as they arise.

2. Work with city staff when required to provide inspection of various projects.

3. Assist in the preparation of the City’s Capital Budget, and other engineering related budgets.

4. Review issues for projects submitted to the Planning Board and Zoning Board of Adjustments as needed.

5. Attend meetings with the Mayor, City Council, City Boards, city commissions, federal regulatory agencies, state regulatory agencies and city agencies including East Orange Water Commission when necessary.

6. Attend meetings with the Planning Board, Zoning Board and other City Boards when necessary.

7. Coordinate with various members of the City staff on engineering related issues.

8. Coordination with Federal, State, County and Municipal agencies as needed i.e., Federal Highway Authority

(FHWA), New Jersey Department of Transportation (NJDOT), New Jersey Transit, New Jersey Turnpike Authority

(NJTA), Public Service Gas and Electric (PSEG) and other utility providers and agencies.

9. Coordinate the efforts of consultants and contractors working on projects for the City.

10. Prepare the various plans and specifications issued by the City for services including but not limited to:

a. Road Resurfacing (City and State funded)

b. Municipal Park renovation and construction projects

c. Municipal Building construction, repair, and renovation projects

d. Municipal Property construction, repair, renovation, and remediation projects

e. Preparation of documents for funding resources as it relates to public work projects and/or operations

11. Coordinate with the East Orange Board of Water Commission for work and review of work including but not limited to:

a. Maintenance of sewer appurtenance

b. Sewer mainline installation, repair, and maintenance projects

c. Sewer lateral installation, repair, and maintenance projects

d. Assist with preparation of documents for funding financial resources

e. Assist with issues regarding compliance with Federal Environmental Protection Agency (EPA), New Jersey

Department of Environmental Protection (NJDEP) and other regulatory agencies as needed

12. Prepare written monthly reports to the Public Works Committee on the status of various projects and identify any issues of which they should be aware.

13. Ensuring the City is in compliance with Federal Environmental Protection Agency (EPA), New Jersey Department of

Environmental Protection (NJDEP) and other regulatory agencies as needed.

14. Prepare and provide reports to the Administration, City Council, Board of Water Commissioners, other Municipal

Boards and the public as needed.

1B.1.1d POTENTIAL PROJECTS AND SERVICES

Selected firms may be asked to perform services specifically related but not limited to the following:

ENGINEERING / PUBLIC WORKS

• Municipal pool design (pool and splash park)

• Recreation Complex design (structure and multi-purpose artificial playing fields)

• Design/Planning of firehouses and public safety facilities

• Environmental remediation of municipal and private properties (parks and buildings) requiring LSRP

• LSRP and design services for Underground Storage

Tank (UST) compliance

• Design and Management of New Jersey Infrastructure

Bank Projects

• Retaining wall design

• Municipal building inspection

• Design and integration of GIS technology citywide

• Design and implementation of complete-streets plan

• Project Management of Capital Projects

• Financial Analysis of possible Private Public

Partnership Projects

• Surveying services for municipal purposes

• Design and Management of Green Acres funded projects

• Design of Park Project

WATER DEPARTMENT

• Design of automation system for public utility system

• Design of security plan for public utility system

• Program management of New Jersey Environmental

Infrastructure Trust (NJEIT) programs and projects

• Hydrogeological services

• Design and Management of New Jersey Infrastructure

Bank Projects

• Design and integration of GIS technology citywide

• Environmental remediation of municipal and private properties requiring LSRP

• Financial Analysis of possible Private Public

Partnership Projects

• Design and Management of Blue Acre funded projects

PLANNING

• Design/Planning of firehouses and public safety facilities

• Zoning Board review and consultation

• Planning Board review and consultation

• Design and implementation for parking garages

• Prepare Surveys and Site Plans for Key Development

Sites

• Review and Coordination of Open Space Projects

• Design and implementation of complete-streets plan

• Review and planning of traffic and parking plans

• Financial Analysis of possible Private Public

Partnership Projects

• Review and coordination of private development projects

Respondents are encouraged to include related experience working on the projects and/or providing services similar to the aforementioned.

1B.1.2 TIME AND PLACE OF SUBMISSION OPENINGS

The Municipal Purchasing Agent will receive submissions at the time and place mentioned in the Public Notice for Solicitation, and at such time and place will be publicly opened and read aloud.

1B.1.3 SUBMISSIONS NOT IN COMPLIANCE

The City of East Orange City Council may waive any informality or reject any or all submissions, in accordance with the Fair and Open Public Solicitation Process for Professional Service(s).

1B.1.4 WITHDRAWING SUBMISSIONS

Submissions forwarded to the City of East Orange City Clerk’s office before the time of opening of submissions may be withdrawn upon written application of the professional services entity who shall be required to produce evidence showing that they are or they represent the principal or principals involved in the submission.

Submissions may not be withdrawn within twenty–four (24) hours of the stipulated time of opening of submissions. Once submissions have been opened, they must remain firm for a period of sixty (60) days.

1B.2 QUALIFICATIONS OF PROFESSIONAL SERVICES ENTITIES

1B.2.1 INDIVIDUALS PERFORMING TASKS

Name and roles of the individuals who will perform the tasks and descriptions of their education and experience similar to the services contained herein.

1B.2.2 PAST PERFORMANCE

Documented past performance of same and/or similar service.

1B.2.3 REFERENCES

References and record of success of same or similar service.

1B.2.4 DESCRIPTION OF ABILITIES

Description of ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff)

1B.2.5 COST DETAILS

The rates listed below (Proposal Agreement – Part A) are the set fees to be paid by the City of East Orange, which will allow the city to select one or more qualified firms to perform the different areas of services / projects outlined in proposal.

PROPOSAL AGREEMENT (PART A)

ENGINEERING AND ARCHITECTURAL CONSULTING SERVICES AND, SURVEYING SERVICES FOR

THE CITY OF EAST ORANGE

WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE ABOVE SERVICE(S) PURSUANT TO

THE PROPOSAL OF SCOPE OF SERVICE AND MADE PART HEREOF. RESPONDENT TO HIGHLIGHT ALL

APPLICABLE TITLES.

NOTE: THIS PROPOSAL SHEET MUST BE RETURNED TO THE CITY OF EAST ORANGE IN ITS ORIGINAL

FORM.

TITLE

RATE PER

HOUR ($)

TITLE

RATE PER

HOUR ($)

PRINCIPAL

MECHANICAL ENGINEER (HVAC)

SURVEYOR 2-MAN CREW

ARCHITECT

ASSOCIATES

CONSTRUCTION

MANAGER/ADMINISTRATOR

PRINCIPAL ENGINEER

HEALTH AND SAFETY ENGINEER

(ASBESTOS / LEAD)

SR. PROJECT MANAGER

LEAD SURVEYOR

SR. OPERATOR

(SEWER/WATER)

INTERIOR DESIGNER

SR. ARCHITECTURAL

DESIGNER

ASBESTOS SAFETY

TECHNICIAN/TECHNICAL

MONITOR

PROJECT ENGINEER

INDUSTRIAL

HYGIENIST/TECHNICAL

MONITOR

CHEMICAL ENGINEER

LANDSCAPE ARCHITECT

CIVIL ENGINEER

ENGINEER /SR. CAD TECH

ENVIRONMENTAL ENGINEER

FIELD ENGINEER

ELECTRICAL ENGINEER

CAD DESIGNER / DRAFTSMAN

INDUSTRIAL ENGINEER

SECRETARY/ADMINISTRATIVE

ASSISTANT/CLERK TYPIST

WATER OPERATOR (W-4) SEWER OPERATOR (C-4)

WATER TREATMENT

OPERATOR (T-3) HYDROGEOLOGIST

PROFESSIONAL PLANNER PROJECT PLANNER/ TECHNICIAN

PROPOSAL AGREEMENT (PART B)

ENGINEERING AND ARCHITECTURAL CONSULTING SERVICES AND, SURVEYING SERVICES FOR

THE CITY OF EAST ORANGE

PLEASE PROVIDE TITLE, HOURLY RATE AND DESCRIPTION FOR ANY ADDITIONAL AREAS OF

SPECIALIZED SERVICES NOT INCLUDED ON IN THE PROPOSAL AGREEMENT (PART A) ON THIS SHEET

NOTE: THIS PROPOSAL SHEET MUST BE RETURNED TO THE CITY OF EAST ORANGE IN ITS ORIGINAL

FORM.

TITLE

RATE PER

HOUR ($)

DESCRIPTION

1B.3 PREPARATION OF SUBMISSIONS

General Requirements.

The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative and financial qualifications set forth in this Section 3 and shall incorporate the information requested below.

In addition to the information required, as described below, a Respondent may submit supplemental information that it feels may be useful in evaluating its Qualification Statement. Respondents are encouraged to be clear, factual, and concise in their presentation of information.

1B.3.1 Administrative Information Requirements.

The Respondent shall, as part of its Qualification Statement, provide the following information:

1. An executive summary (not to exceed two (2) pages) of the information contained in all the other parts of the Qualification Statement.

2. An executed Letter of Qualification.

3. Name, address and telephone number of the firm or firms submitting the Qualification Statement pursuant to this RFQ and the name of the key contact person.

4. A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm, its ownership, and its organizational structure.

(a) Provide the names and business addresses of all Principals of the firm or firms submitting the

Qualification Statement. For purposes of this RFQ, Principals means persons possessing an ownership interest in the Respondent. If the Respondent is a corporation, ‘Principals’ shall include each investor who would have any amount of operational control over the Respondent and every stockholder having an ownership interest of 10% or more in the firm.

(b) If a firm is a partially owned or a fully owned subsidiary of another firm, identify the parent company and describe the nature and extent of the parents’ approval rights over the activities of the firm submitting a Qualification Statement. Describe the approval process.

(c) If the Respondent is a partnership or a joint venture or similar organization, provide comparable information as required in (b) above for each member of the partnership, joint venture, or similar organization.

(d) A statement that the Respondent has complied with all applicable affirmative action (or similar) requirements with respect to its business activities, together with evidence of such compliance.

5. An executed Letter of intent.

6. The number of years your organization has been in business under the present name.

7. The number of years the business organization has been under the current management.

8. Any judgments, claims or suits within the last ten (10) years in which Respondent has been adjudicated liable for professional malpractice. If yes, please explain.

9. Whether the business organization is now or has been involved in any bankruptcy or re-organization proceedings in the last ten (10) years. If yes, please explain.

10. Confirm appropriate federal and state licenses to perform activities. Submit a copy of the Firm’s

Business Registration Certificate.

11. Professional services entities shall submit electronically via Procurement Portal by WEDNESDAY, DECEMBER 9, 2026, 11:00 AM.

1B.3.1a PROFESSIONAL INFORMATION REQUIREMENTS

1. Please note specifically professional staff member will be assigned as to work with the City;

2. Description of firm’s engineers’ education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;

3. Experience related to providing engineering services to public entities;

4. At least four (4) references, three (3) of which must have knowledge of your service to public entities;

5. Examples of your record of success (or significant achievements) servicing public entities;

6. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);

7. Evidence of compliance with New Jersey affirmative action requirements (e.g. Certificate of Employee

Information Report);

8. A copy of your New Jersey Business Registration Certificate and Certificate of Authorization;

9. A copy of any required professional federal and/or state licenses to perform the required activities; and,

10. Any other information that the interested firm deems relevant.

1B.3.1b COMPLETION OF SUBMISSIONS

Each submission must be provided on a Standardized Submission Form as supplied in the submission package and signed by the professional services entity or principal thereof and shall contain the name, address, and telephone number of the professional Services entity. All prices and amounts must be written in ink or preferably typewritten. Each signatory to the submission must initial all erasures or corrections.

Proposal shall be submitted electronically via Procurement Portal.

Submissions received after the hour shall not be considered.

ONLY ELECTRONIC PROPOSALS SHALL BE ACCEPTED

The submission shall be accompanied by (1) a Non-Collusion Affidavit, (2) a Disclosure of Ownership Form, (3) an Insurance Requirement Acknowledgement Form, (4) a EEO/Affirmative Action Compliance Notice, (5) a

Mandatory Equal Employment Opportunity Notice Acknowledgement, (6) Americans With Disabilities Act of

1990, (7) a copy of your Certificate of Employee Information Report, (8) a copy of the applicable Business

Registration Certificate, (9) a Professional Services Entity Information Form, (10) a Qualification Affidavit, (11)

Submission Form, (12) an Acknowledgement of Corrections, Additions or Deletions Form, (13) Disclosure of

Investment Activities in Iran, (14) Business Entity Disclosure Certification, (15) a Statement of Indebtedness,

(16) Agreement for Payment of Commodity/Service (17) Letter of Intent, (18) Letter of Qualification and (19)

Certification of Non-Involvement in Prohibited Activities in Russia or Belarus.

All forms listed above, (# 1 through # 19) shall be completed in their entirety.

1B.3.2 ERRORS IN SUBMISSIONS

If applicable, in the event there is a discrepancy between the unit prices and the extended totals, the unit prices shall govern or if between the correct sums of the extended totals and the total submission submitted, the correct sum shall govern. Amounts written in words shall govern over the amounts written in numerals.

1B.4 TIME FOR AWARD OF CONTRACT

The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer as may be agreed.

The award of the Contract for this service will not be made unless the City’s Chief Financial Officer has certified the necessary funds in a lawful manner.

1B.5 MODIFICATIONS OF SUBMISSIONS

Any professional services entity may modify his submission by mail, courier, or hand delivery at any time prior to the scheduled closing time for receipt of submissions. The City of East Orange, prior to the closing time, must receive such communication. The communication should not reveal the submission price but should provide the addition to or subtraction from or other modification so that the City of East Orange will not know the final price(s) or term(s) until the sealed submission is opened.

1B.6 REJECTION OF SUBMISSIONS

1B.6.1 MULTIPLE SUBMISSIONS NOT ALLOWED

More than one submission from an individual, a firm or partnership, a corporation or association of principals under the same or different names shall not be considered.

1B.6.2 UNBALANCED SUBMISSIONS

Submissions, which are obviously unbalanced, may be rejected at the option of the City of East Orange.

1B.6.3 RIGHT TO REJECT SUBMISSIONS

The right is reserved to reject any or all submissions in whole or in part if not in compliance with standardized submission requirements.

1B.6.4 METHOD OF AWARD OF SUBMISSIONS

The right is reserved by the City of East Orange to award submission on a “service by service” basis, “ per project” basis, in part or in whole as determined by the City of East Orange.

1B.6.5 RIGHT TO WAIVE INFORMALITIES RESERVED

The City of East Orange expressly reserves the right to waive any informality in any submission, and to accept the submission, which in the City of East Orange’s judgment serves its best interests.

1B.7 PROFESSIONAL SERVICES ENTITY REFERRED TO LAWS

The attention of the professional services entity is especially directed to the provisions of Federal, State, County and Local Government statutes and regulations that may apply to the work.

1B.8 PAYMENT

Checks are processed by the City of East Orange’s Finance Department bi-monthly. It is necessary that the approved signed vouchers be accompanied by an invoice and be submitted as soon as possible.

1B. 9 TRANSITIONAL PERIOD

In the event that a new contract has not been awarded prior to the contract expiration date, it shall be incumbent upon the professional services entity to continue the contract under the same terms and conditions until a new contract(s) can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the expiration date of the contract.

1B.10 FACSIMILE DOCUMENTS PROVIDED IN A SUBMISSION

Under no circumstances, on submission documents requiring authorized signatures, will the City of East Orange accept documents provided through facsimile machines.

1B.11 CONTRACT COMPLIANCE AND EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC

CONTRACTS

Professional services entities are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27 et seq.

1B.12 GENERAL REQUIREMENTS/INFORMATION

The professional services entity shall guarantee any or all material and services supplied under these specifications. Defective or inferior items shall be replaced at the expense of the professional services entity.

It is understood by the professional services entity that this submission is provided on the basis of standardized submission requirements prepared by the City of East Orange and the fact that any professional services entity is not familiar with these standardized submission requirements or conditions will not be accepted as an excuse.

NO MINIMUM PAYMENT IS IMPLIED OR GUARANTEED.

City of East Orange reserves the right to cancel any contract entered into upon thirty (30) days written notice.

CONTRACT TERM: Pursuant to N.J.S.A. 40A: 11-3 (b), ….” Contracts for professional services pursuant to subparagraph (i) of paragraph (a) subsection (1) of section 5 of P.L. 1971, c.198 (N.J.S.A. 40A: 11-5) may be awarded for a period not exceeding twelve (12) consecutive months”.

STANDARDIZED SUBMISSION REQUIREMENTS &

SELECTION CRITERIA

(Fair & Open Public Solicitation Process for Professional Services)

The City of East Orange seeking sealed submissions in response to a Public Notice for the Solicitation of a

Professional Service Contracts.

The standardized submission requirements shall include:

1. Name of firm, primary business address and principal contacts of names, titles and staffing plan listing those persons who will be assigned to the account. Relevant resume information and number of years of relevant professional experience for the individuals assigned to the account must be included (i.e. -projects similar to the services contained here, education, degrees and certification).

2. References and record of success of same or similar service.

3. Description of ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff).

4. Cost details, including the hourly rates of each of the individuals who will perform services and time estimates for each individual, all expenses and total cost of “not to exceed” amount.

The Selection criteria to be used in awarding contracts shall include:

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation.

2. Experience and references.

3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter.

ALL OF THE

FOLLOWING

DOCUMENTS

MUST BE INCLUDED

WITH

PROPOSAL

CHECKLIST

PROFESSIONAL SERVICE: ENGINEERING & ARCHITECTURAL CONSULTING

SERVICES & SURVEYING SERVICES

SUBMISSION DATE: WEDNESDAY, DECEMBER 9, 2026, 11:00 AM.

The following items, as indicated below (x), shall be provided with the receipt of sealed submissions:

Business Entity Disclosure Certification ……………….…………………………….…… ________x________

Non-Collusion Affidavit …………………………………….………………………….………… ________x________

Disclosure of Ownership Form ………………………………….……………….…………… ________x________

Insurance Requirement Acknowledgement Form ...…………………….………… ________x________

EEO/Affirmative Action Compliance Notice ………………………….……..………… ________x________

Mandatory Equal Employment Opportunity Notice Acknowledgement … ________x________

Americans With Disabilities Act of 1990 ………………………………………………… ________x________

Copy of your Certificate of Employee Information Report …………………..… ________x________

Copy of your Business Registration Certificate as issued by the State of New Jersey, Department of Treasury, Division of Revenue ………….………….…… ________x________

Professional Service Entity Information Form …………………………….………… ________x________

Qualification Affidavit ………………………………………………..……………..………… ________x________

Submission Form ………………………………………………………………………..………… ________x________

Acknowledgement of Corrections, Additions or Deletions Form …….….. ________x________

Disclosure of Investment Activities in Iran ……………………………………….….. ________x________

Certification of Non-Involvement in Prohibited Activities in Russia or Belarus ________x________

Statement of Indebtedness Form …………………………………………………….….. ________x________

Agreement for Payment of Commodity/Service Form …………..….….…….. ________x________

Letter of Intent ………………………………….……………………. …………..….….…….. ________x________

Letter of Qualification ……………………………………………… …………..….….…….. ________x________

NON-COLLUSION AFFIDAVIT

(PRIME BIDDER)

STATE OF NEW JERSEY )

) SS:

COUNTY OF )

I, _____________________________ of the City/Township of _____________________ in the County of _______________________________and the State of _____________________ of full age, being duly sworn according to the law on my oath depose and say that:

I am, ________________________________________________________ (Title) (a partner, or officer of the firm of, etc.)

of the firm of __________________________________________________________________ the bidder making the Proposal for the above named project, and that I executed the said Proposal with full authority so to do; that said bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above-named project; and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the CITY OF EAST ORANGE, NJ relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by (Name of Contractor)

(Also type or print name of affiant under signature)

Subscribed and sworn to ________________________________________ Signature of:

before me this ________ day Bidder, if the bidder is an individual of ______________ 20____ Partner, if the bidder is a partnership Officer, if the bidder is a corporation

Notary Public of: _________________________ My commission expires: ____________________ (11/99)

OWNER DISCLOSURE CERTIFICATION

This Statement Shall Be Included with RFP Submission

Name of Business______________________________________________________

I certify that the list below contains the names and home addresses of all stockholders holding 10% or more of the issued and outstanding stock of the undersigned.

OR

I certify that no one stockholder owns 10% or more of the issued and outstanding stock of the undersigned.

OR

I certify that there are no stockholders

Check the box that represents the type of business organization:

Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Other (describe)___________________

Sign and notarize the form below, and, if necessary, complete the stockholder list below.

Stockholders:

Name: ______________________________ Name: ______________________________

Home Address: _______________________

Name: ______________________________ Name: ______________________________

Name: ______________________________

Name: ______________________________

Subscribed and sworn before me this ___ day of 2 __.

(Notary Public)

My Commission expires:

(Affiant)

(Print name & title of affiant)

(Corporate Seal)

INSURANCE REQUIREMENTS AND ACKNOWLEDGEMENT FORM

Certificate(s) of Insurance shall be filed with the City’s Clerk’s Office upon award of contract by the Municipal

Council.

The minimum amount of insurance to be carried by the selected Professional Service Entity shall be as follows:

Professional Liability Insurance

Limits shall be a minimum of $1,000,000.00 for each claim and $3,000,000.00 aggregate each policy period.

*Vendor / Firm shall not commence operations until Township has been furnished original certificate(s) of Insurance and certified original copies of endorsements or policies of insurance in the amounts and/or minimum coverage(s) required in this proposal.

Acknowledgement of Insurance Requirement:

(Signature) (Date)

(Printed Name and Title)

EEO/AFFIRMATIVE ACTION COMPLIANCE NOTICE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

All successful bidders are required to submit evidence of appropriate affirmative action compliance to the City and Division of Public Contracts Equal Employment Opportunity Compliance. During a review, Division representatives will review the City files to determine whether the affirmative action evidence has been submitted by the vendor/contractor. Specifically, each vendor/contractor shall submit to the City, prior to execution of the contract, one of the following documents:

Goods and General Service Vendors

1. Letter of Federal Approval indicating that the vendor is under an existing Federally approved or sanctioned affirmative action program. A copy of the approval letter is to be provided by the vendor to the City and the Division. This approval letter is valid for one year from the date of issuance.

Do you have a federally-approved or sanctioned EEO/AA program? Yes No If yes, please submit a photostatic copy of such approval.

2. A Certificate of Employee Information Report (hereafter “Certificate”), issued in accordance with N.J.A.C. 17:27-1.1 et seq. The vendor must provide a copy of the Certificate to the City as evidence of its compliance with the regulations. The Certificate represents the review and approval of the vendor’s Employee Information Report, Form AA-302 by the Division. The period of validity of the Certificate is indicated on its face. Certificates must be renewed prior to their expiration date in order to remain valid.

Do you have a State Certificate of Employee Information Report Approval? Yes No If yes, please submit a photostatic copy of such approval.

3. The successful vendor shall complete an Initial Employee Report, Form AA-302 and submit it to the Division with $150.00 Fee and forward a copy of the Form to the City. Upon submission and review by the Division, this report shall constitute evidence of compliance with the regulations. Prior to execution of the contract, the EEO/AA evidence must be submitted.

The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) on the Division website www.state.nj.us/treasury/contract_compliance.

The successful vendor(s) must submit the AA302 Report to the Division of Public Contracts Equal Employment Opportunity Compliance, with a copy to Public Agency.

The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A.

10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.

The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

COMPANY: ____________________________ SIGNATURE: __________________________

PRINT NAME:__________________________TITLE: ________________________________

DATE: __________________

http://www.state.nj.us/treasury/contract_compliance

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, c. 127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICE AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following:

employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. 17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; or

Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at http://www.state.nj.us/treasury/contract_compliance).

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase an Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase an Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1 et seq.

NAME OF COMPANY

SIGNATURE OF REPRESENTATIVE PRINT NAME OF OFFICER/OWNER

TITLE OF REPRESENTATIVE DATE OF SIGNATURE

http://www.state.nj.us/treasury/contract_compliance

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The Contractor and the Owner, do hereby agree that the provisions of Title 11 of the Americans With Disabilities

Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act.

The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its…