Dutchess County Water and Wastewater Authority

Request for Bids for 2027 Lawn Maintenance

PWC-OPS-2027-01

NOTICE TO BIDDERS

Dutchess County Water and Wastewater Authority (hereinafter referred to as “Authority”) will accept bids for Lawn Maintenance for fifteen (15) of their facilities located within Dutchess County for the 2027 season in accordance with the specification and requirements contained in the bid documents.

INSTRUCTIONS TO BIDDERS

Authority documents containing the scope of service and all required forms for bid submissions are included herein as attachments. A Certificate of Non-Collusion must be submitted. Price quotes must be submitted on the attached Authority Bid Form. All overhead, administrative, equipment, travel, insurance costs and any other expense necessary are to be included in the lump sum price quote. The Authority guarantees the “not-to-exceed” amount only.

• All work is subject to “Prevailing Wage” requirements of the New York State Department of Labor (NYS DOL) and requires submission of Certified Payroll. The Prevailing wages for this contract can be found on prevailing rate case (PRC) number: 2026018969, attached herein.

This PRC number is valid until June 31, 2027. The awarded vendor will receive a new PRC number on July 1, 2027.

• As of December 31, 2025 all contractors and subcontractors must electronically provide certified payroll records to the NYS DOL through their Certified Payroll portal. All Certified Payroll forms (form #WH-347) must be uploaded within 30 days of work completion to the NYS DOL website: www.dol.ny.gov/Electronic-Payroll. Please note that a pdf copy must also be submitted with the awarded vendor’s invoice to the DCWWA accounting department after work is completed.

BID SUBMISSION

Bids can be submitted, via postal mail or hand delivery to a secure drop box located at the backdoor entrance of the facility (within the back-parking lot) that bids can be inserted.

Bids shall be submitted on the Authority Bid Form in a sealed envelope and publicly opened and read aloud on 1:00 P.M. (local time) on Wednesday, September 30, 2026 addressed as follows:

Executive Director 1 LaGrange Avenue Poughkeepsie, NY 12603 “Bid for 2027 Lawn Maintenance”

CONTRACT TERM

The contract term will begin on April 1, 2027 and end on November 30, 2027 with the exception of a fall clean-up of leaves twice in November at our Main office building only as per the schedule detailed in the attached Exhibit A - Scope of Services . At the option of the http://www.dol.ny.gov/Electronic-Payroll

Authority, the contract may be extended for a one year extension by mutual written contract or terminated in accordance with the terms of this contract.

FACILITY SITE VISITS

The fifteen (15) facilities are located in the areas of Poughkeepsie, Hyde Park, Red Hook, Rhinebeck, Pawling, Beekman, and Pleasant Valley, NY as detailed in the attached Exhibit A - Scope of Service. Each site will be serviced a total of twenty-three (23) times each during the contract term unless stated otherwise such as the case with the Main Office building as noted in Exhibit A.

A Mandatory Site visit is needed for three locations that are more complicated in nature so that bidders can accurately quote for those systems. All Bidders desiring to respond to this solicitation must attend either of the two sessions scheduled below and must RSVP which date you choose to attend by emailing: cfalcone@dutchessny.gov. Failure to attend one of these site visits and sign the attendance roster will be basis to return any bid to a bidder not documented in attendance. Potential bidders must provide their own transportation to these sites. Special Note: If you have already been awarded this lawn maintenance contract in the past you do not need to attend either of these mandatory meetings.

Wednesday, September 16, 2026 8:00AM: Greenfields Water Facility, 191 Cream St., Hyde Park 9:00AM: Valley Dale Water Facility, 76 Forest Valley Rd., Pleasant Valley 10:00AM: Dalton Farms Water Facility, 91 Recreation Rd, Poughquag

Thursday, September 17, 2026 8:00AM: Greenfields Water Facility, 191 Cream St., Hyde Park 9:00AM: Valley Dale Water Facility, 76 Forest Valley Rd., Pleasant Valley 10:00AM: Dalton Farms Water Facility, 91 Recreation Rd, Poughquag

Potential bidders can view the remaining properties detailed in Exhibit A - Scope of Services at their own leisure; no appointment is necessary.

FORM OF CONTRACT AND CONTRACT AWARD

A sample of the Authority’s standard contract can be found in the bid documents. Bidders are required to review the contract before submitting their price quote. The contract shall be awarded to the lowest experienced, responsible bidder whose bid is submitted in conformance with this notice. The successful bidder will be required to execute the contract within thirty

(30) days of contract award. If the contract is not executed within thirty (30 days) by the awarded bidder, the Authority reserves the right to rescind the contract and award it to the next lowest responsible bidder. The Authority reserves the right to reject all bids if it shall be in the best interest of the Authority to do so.

INSURANCE REQUIREMENTS

The Contractor shall take out and maintain during the life of the Contract up to and until the time of final payment has been rendered to the Contractor by the Authority; comprehensive general liability insurance which includes premises and operations, comprehensive automobile liability insurance and Excess (Umbrella). The awarded contractor shall submit a W-9 form and proof of insurance on an Acord form as required and shall name the “Authority” as an additional insured on all policies except workers comp. Workers Comp forms will be submitted on either form No. C105.2 or U-26.3 as coverage dates on an Acord form are unacceptable. Within fifteen (15) days of contract award, all insurance certificates must be on file. The amounts of each insurance policy shall be as follows:

a. General Liability – $1,000,000.00 each occurrence, $2,000,000.00 Aggregate

b. Automotive Liability – $1,000,000.00 Combined Single Limit

c. Excess (Umbrella) Liability – $1,000,000.00

d. Worker’s Compensation – Statutory

Insurance under this section shall be carried with an insurer authorized to do business in the State of New York by the State Insurance Department with an A.M. Best rating of A or better.

BY ORDER OF THE DUTCHESS COUNTY WATER & WASTEWATER AUTHORITY

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Request for Quotes for 2027 Lawn Maintenance Services

PWC-OPS-2027-01

Attachment A

Scope of Services

EXHIBIT A

SCOPE OF SERVICES

• General

The Contractor will supply professional services for Lawn Maintenance (“the Work”) for

Dutchess County Water and Wastewater Authority (“DCWWA,” “Authority,” “Owner”)

Work Sites (“Work Sites”, “Sites”) in accordance with all prevailing wage industry standards, applicable laws or ordinances, rules, regulations, and regulatory agencies that govern lawn maintenance for the following Fifteen (15) locations:

DCWWA Work Sites:

Birch Hill Water Plant 165 Reilly Rd, LaGrangeville

Chelsea Cove Sewer Plant 94 Miller Rd, Hopewell Junction

Dalton Farms Sewer Plant 21 Recreation Rd, Poughquag

Dalton Farms Water Plant 91 Recreation Rd, Poughquag

Shore Haven Water System 11 Rocky Mountain Way, Holmes

Greenfields Water Plant 191 Cream St., Hyde Park

Greenfields Sewer Plant 9 Windmill Rd., Hyde Park

Pinebrook Sewer Plant 225 Pinebrook Dr., Hyde Park

Quaker Hills Water Plant 35 Quaker Hills Dr., Hyde Park

Main Office Building 1 LaGrange Ave., Poughkeepsie

Rokeby Water System 53 Jefferson Rd, Red Hook

Vanderburgh Cove – North Plant Cove Rd., Lot # 170441, Rhinebeck

Vanderburgh Cove – South Plant Cove Rd., Lot # 124283, Rhinebeck

Valley Dale Water Plant 76 Forest Valley Rd., Pleasant Valley

Valley Dale Sewer Plant & Pump Stations 68 Forest Valley Rd., Pleasant Valley-sewer plant

268 Forest Valley Rd.-upper pump station

316 Forest Valley Rd.-lower pump station

All overhead, administrative, equipment, travel, insurance costs and any other cost necessary are to be included in the lump sum price. Only costs stated on the bid form will be honored. Please note that the DCWWA is tax exempt.

• Owners Responsibilities

The Authority will provide the Contractor with Emergency Notification contacts and telephone numbers, and access to all properties as needed.

• Standard Services

1. Equipment

Contractor shall provide all necessary tools, devices, and equipment, for the duration of this agreement needed to accomplish the Work described herein, and is and will, always remain the sole personal property and responsibility of the

Contractor.

2. Building and Grounds

Work will include lawn mowing, weed whacking, weeding/mulching landscaped areas as designated for each area in Section 4.0 Work Specifications per Site for lawn maintenance in the spring, summer, and fall months to be billed on a monthly basis during the contract term.

Contractor will be given a key to unlock any gates and buildings at each site. It is the Contractor’s responsibility to contact the Owner and retrieve the key prior to the work being started on April 1st. One key will open the gate to the ten (10) locations that require a key. Those locations are: Valley Dale Pump station, Vanderburgh Cove Sewer, Greenfields Water and Sewer, Quaker Hill Water, Dalton

Farms Water and Sewer, Chelsea Cove Sewer, Shore Haven Water, and Birch Hill

Water. All other locations do not require a key to access the location.

Outside each location is a mailbox by each entry door with a log book that you must sign with the date that the contractor was there doing the work that month. If the book has not been signed by the Contractor for each visit, the

Owner is not responsible for compensating the Contractor as no proof is available that the Contractor has visited the site and has performed the work.

Contractor shall remove all grass clippings, debris, and rubbish from the site as fast as it accumulates during the progress of the work. On completion of the work, the premises shall be left in a clean, presentable condition and any trash found on the grounds picked up and disposed of.

Special precautions shall be taken to ensure safety of existing buildings and structures on the sites, including hydrants, fences, gates, lawn areas, trees, and other items in the vicinity of the Work site. The Contractor shall take special care to avoid driving in areas that will cause damage to lawn areas.

2.1 Weather Clause

If the Contractor’s ability to perform the Work in any given week is affected by the weather, the Contractor will make arrangements to complete the work on the next available day WITHIN THAT WEEK. If the Contractor has not made up the work within that week they will not be compensated for that week as the Authority cannot pay for services that were not performed. The Contractor’s invoice must be pro-rated to reflect the deletion of the site visits for each system outlined in

Attachment B, Contractor Bid Form, that no work was performed that week.

Weather delays such as rain or snow are understandably outside the control of both the Owner and the Contractor and are excusable, but non-compensable. If the vendor’s invoice does not reflect the pro-rated deletion of sites not serviced the DCWWA accounting department will short-pay the invoice to account for services not rendered.

3. Site Visit Schedule

An approximate amount of twenty-three (23) visits per each site location (*with the exception of the Main Office building on Lagrange Ave. as noted below for a total of 25 visits) is outlined in section 4.0. Each location will be mowed/weed whacked according to the anticipated monthly frequency (below), however, DCWWA reserves the right to adjust this schedule accordingly if need be due to weather and/or growth rate either adding or subtracting site visits:

April – 4 visits, weekly

May – 4 visits, weekly

June – 4 visits, weekly

July – 4 visits, weekly

August – 3 visits

September – 2 visits, bi-weekly

October – 2 visits, bi-weekly

November – Fall Clean-up of leaves – 2 visits – ONLY for the Main Office building

(Lagrange Ave.) and which should correlate with the Town of Poughkeepsie leaf pick-up schedule.

Total yearly visits for EACH of the fifteen (15) locations = *23 visits/site location

(*except the Lagrange facility which will be 25 visits because of the 2 visits in

November for the fall leaf clean-up

• Work Specifications per Site

.1 Birch Hill Water Plant:

• Mow lawn, path out the back of WTP, both sides of the driveway.

• Weed whack around well heads, fence line on both sides, building & generator.

.2 Chelsea Cove Sewer Plant:

• Mow ALL grass.

• Weed whack around all fences both sides, both sides of stairs going down to the outfall, around all tanks and equipment located outside.

.3 Dalton Farms Sewer Plant:

• Mow ALL grass.

• Weed whack around building and generator.

.4 Dalton Farms Water Plant:

• Mow ALL grass and paths out to all wells (4)

• Mow the Hamlet line from County Route 7 to the end of the access road.

• Weed whack around all 4 well heads, inside and around generator area and around the building.

.5 Shore Haven Water Plant:

• Mow ALL grass.

• Weed whack around booster station, fire hydrant both sides of the driveway, telephone pole, all of the fencing inside and outside, around pipe loop building, around storage tank, around all well heads, around all pits and other equipment.

.6 Greenfields Water Plant:

• Mow property to the tree line

• Mow paths to all well heads

• Weed whack around water plant inside the fence, around well heads and storage water tank, around all trees

.7 Greenfields Sewer Plant:

• Mow property on both sides of driveway

• Weed whack around all trees, all clarifiers, all pipes/pole, all tanks, and the side hill on the east side of the property

.8 Quaker Hills Water Plant:

• Mow/weed whack around water plant, propane tank, water storage tank, generator, well heads, and around all trees

.9 Valley Dale Water Plant:

• Mow existing grass area of property to the tree line but NOT entire well field.

Operations staff will identify areas during Facility Site Visit.

• Weed whack around water plant including well heads, storage tanks, the hill next to the water plant, and around all trees

.10 Valley Dale Sewer Plant & Pump Stations:

• Mow around entire sewer plant property to current tree line

• Weed whack around entire sewer plant building including pipes/manholes, tanks, discharge line out to the stream, around rip rap and guard rail

• Weed whack around entire pump stations both upper and lower

.11 Vanderburgh North Plant:

• Mow around entire property to current tree line

• Weed whack around shed, pipes/manholes, tanks, discharge line out to the stream, clean outs, and around fence and all trees

.12 Vanderburgh South Plant:

• Weed whack around shed, pipes/manholes, tanks, discharge line out to the stream, clean outs, and around fence and all trees

.13 Main Office Building (Lagrange Ave.):

• April Spring Clean-up: The FIRST WEEK IN APRIL will be a spring clean-up to remove all leaves/debris/weeds/garbage from the landscaped beds, entry way, and parking lot, and NEW MULCH added to the landscaped beds along with the below mowing/weedwhacking schedule listed below. This is not a stand-alone cost but rather should be built into the itemized visit rate.

• Fall Leaf Clean-up: Twice in the month of November and according to the

Town of Poughkeepsie pick-up dates for leaf removal (call DCWWA for these dates), Contractor will blow all leaves off the property (front of building and back of building including all landscaped beds, entry way, and parking lot) and into the street in a neat pile. Thereafter, the town will pick-up the leaves that were piled into the street. This is not a stand-alone cost but rather should be built into the itemized visit rate.

• Mow/weed whack to the right of the rear building entrance the area between the neighboring house located on Davis Ave. and the parking lot on the Davis Ave. side and remove any trash from this area.

• Weed whack to the left of the rear building entrance all the grass around the

16” Bradford Pear tree growing between the building and the parking lot and extending to the bushes located on the LaGrange Ave. side of the building, around the bushes/small trees at the parking lot entrances, and any stray weeds located within and around the parking lot and remove any trash from this area.

• Weeding landscaped islands in the parking lot, between the parking lot and the rear of the building, and along the building front and remove any debris/trash from these areas.

• Trim shrubs along the perimeter on all sides of the Main Office Building parking lot. Maintain a uniform height and shape. For formal hedges, aim for a rectangular or square shape. For more natural looks, follow the plant’s natural growth pattern. Ensure at least 1 foot of clearance from walkways, entrances, fences, walls, and windows. Remove any dead, diseased, or damaged branches. Cut back to healthy wood. Use sharp tools to make clean cuts. Avoid cutting too close to the main stem to prevent damage. For hedges, trim so that the base is slightly wider than the top to allow sunlight to reach lower branches.

.14 Rokeby Water Plant:

• Weed whack around building

.15 Pinebrook Sewer Plant:

• Weed whack around the entire building, tanks and lids.

• Mow from tree line on the west side of the property to the east side tree line

Bid Form

2027 LAWN MAINTENANCE CONTRACT ITEMIZED BID FORM 1 OF 2

CONTRACTOR NAME:___________________________________

ADDRESS:___________________________________

PHONE #:___________________________________

E-MAIL: ___________________________________

BY:___________________________________

SIGNATURE:___________________________________

ITEM NO./DESCRIPTION

EST.

QTY.

PAYMENT

UNIT

PRICE QUOTE COST

PER VISIT RATE

TOTAL ANNUAL COST

1 Birch Hill Water Plant

VISITS

per Visit

2 Chelsea Cove Sewer Plant 23

3 Dalton Farms Sewer Plant 23

4 Dalton Farms Water Plant 23

5 Shore Haven Water Plant 23

6 Greenfields Water Plant 23

7 Greenfields Sewer Plant 23

8 Quaker Hills Water Plant 23

ITEM NO./DESCRIPTION

EST.

QTY.

PAYMENT

UNIT

PRICE QUOTE COST

PER VISIT RATE

TOTAL ANNUAL COST

9 Main Office Building (include costs for spring/fall clean-up and mulching into the per visit rate)

10 Rokeby Water Plant 23

11 Vanderburgh Cove – North Plant 23

12 Vanderburgh Cove – South Plant 23

13 Valley Dale Water Plant 23

14 Valley Dale Sewer Plant & Pump Stations

15 Pinebrook Sewer Plant

TOTAL PRICE QUOTE COST:

Sample Standard Service Contract

PUBLIC WORKS SERVICE CONTRACT NO. PWC-OPS-2027-01

THIS AGREEMENT (the "Contract") made as of the ___day of ____, 2026, by and between the Dutchess County Water and Wastewater Authority having its offices at 1 LaGrange Avenue, Poughkeepsie, NY 12603 (the "Authority"), a public benefit corporation, and ___________________________________, County of ______________, and State of New York, (the "Contractor").

WITNESSETH: That for, and in consideration of, the payments and agreements hereinafter set forth, to be made and performed by the Authority, the Contractor hereby agrees with the Authority to commence and complete the work described in Exhibit A – Scope of Services attached hereto (the "Work") for the Not-to-Exceed Annual Cost of _____________________ Dollars ($000.00) to be paid monthly per itemized site visit completed as described in Exhibit B – Bid Form (the "Contract Price") and all extra work in connection therewith (collectively, the "Work"), in accordance with the terms and conditions set forth herein; and at his (its or their) sole cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the Work in accordance with the conditions and prices stated in the Exhibit B, all of which are Contract Documents and all of which are incorporated herein, made a part hereof and collectively evidence and constitute the Contract.

The Authority and the Contractor further agree as follows:

A. Work

The Contractor, at its sole cost and expense, shall furnish all materials, appliances, tools, and labor of every kind required for lawn maintenance per Exhibit A Scope of Services and perform all of the terms and conditions of this Contract on its part to be performed. The Scope of Services details a “Spring” and “Fall” clean-up of leaves and mulching of landscaped beds at the Lagrange facility that needs to be factored into the weekly cost for that facility rather than a separate stand-alone cost. Any mis-interpretation is the sole responsibility of the Contractor.

B. Examination of Documents and Work Sites

The Contractor represents that before making its proposal, the Contractor carefully examined all of the Contract Documents, together with the DCWWA Sites of the Work as noted in the Scope of Services and is fully informed regarding all of the conditions affecting the Work and the labor and materials to be furnished for the completion of this Contract.

Any mis-interpretation is the sole responsibility of the Contractor.

C. Term of Agreement

1. The period of service shall be from April 1, 2027 through November 30, 2027 (the "Contract Time"), unless the Contract Time is extended by one (1) year in writing by the Authority or terminated as set forth herein in Section G.

2. Should the Authority elect to renew this Agreement for a second consecutive calendar year, the Authority shall provide the contractor written notice of its intent to do so at least thirty (30) calendar days prior to the end of the first term of this Agreement.

Within ten (10) business days of receipt of said notice, Contractor shall acknowledge in writing back to the Authority its consent or refusal to the term extension (renewal) for a second calendar year. The failure of the Contractor to acknowledge its consent or refusal to such extension shall constitute the Contractor’s consent to such one (1) year extension.

3. Should this Agreement be renewed for a second consecutive calendar year, a cost-of-living adjustment will be calculated by the Authority and the annual “not to exceed fee” and hourly rate amount be increased for the contracted year by the same percentage of increase as the Consumer Price Index reported by the US Bureau of Labor Statistics for “All Urban Consumers – US City Average” for the metropolitan statistical area in which the work is located, averaged for the year through the month of September of the contracted year, but in no case shall the “lump sum” or hourly rate amount be increased for the contracted year by more than three percent (3%). Only the “lump sum” and hourly rate portion of this Agreement shall be entitled to any adjustment as provided herein.

D. Contractor Representations

1. The Contractor represents and covenants that the only person or persons interested as principal or principals in the proposal submitted by the Contractor for this Contract are indentified in such proposal, and that no person other than those identified therein, except regular agents of the Contractor, has any interest in such proposal, or in the securing of the award of this Contract, and that this Contract has been secured without any connection with or to any person or persons other that those so identified, and that the proposal is in all respects fair, and was prepared, and the Contract was secured, without collusion or fraud, and that no officer or employee of the Authority has or shall have a financial interest in the Contract, or in the materials, supplies, work, or business to which it relates, or in any portion of the proceeds thereof.

2. The Contractor represents and covenants that the Contractor, its officers, employees, and agents have and shall possess the licenses, experience, knowledge, knowhow, qualifications, financial ability, and character necessary in order to fully perform the obligations of the Contractor in accordance with the Contract Documents.

3. The Contractor represents and covenants that the Contractor shall employ upon the work only individuals legally permitted to work in the United States of America.

E. Payment

1. As full and complete consideration for the services to be rendered by the Contractor, the Authority shall pay for Standard Services as defined by Exhibit A – Scope of Services for the not-to-exceed amount of $________in total annually to be paid on a monthly basis per site visit for each of the site locations per the Contractor’s Itemized bid in Exhibit B.

Any water or wastewater system that is not serviced in the stated weekly schedule will have that itemized weekly rate deducted for that week from the invoice and the Contractor will not be compensated for work not performed for any reason including inclement weather. For further information please see Section 2.1 Weather Clause, as outlined in the Scope of Work. All overhead, administrative, equipment, travel, insurance costs, and any other expense necessary are to be included in the weekly itemized cost per system. The Authority guarantees the not to exceed amount only if all the required work is completed each week according to the schedule listed in the Scope of Services. The unit price items are intended for contingency purposes only, as authorized by the Authority. Additional Services as defined by Exhibit A – Scope of Services are to be billed in accordance with the Prevailing Wage Rates. All Additional

Services are to be authorized in advance, in writing, by the Authority and shall be executed on a separate PWSO (Public Works Service Order).

2. The Contractor shall submit all forms required by Federal and State Tax Laws including IRS Form W-9 to the Authority upon execution of this Agreement.

3. The Contractor shall submit no later than the 5th day of each month such documents as the Authority requires to process payment for the previous period which include Contractor’s invoice designating the day(s) services were performed at each site during that month, an Authority Payment Voucher attached hereto as Exhibit C, and Contractor’s Certified Payroll per the requirements of Section 220-a of the Labor Law.

Should all documents required be found satisfactory, the Authority will schedule payment no later than the 5th day of the following month.

4. This Authority reserves the right to withhold full or partial payments for any work not completed in accordance with the contract documents or to protect itself from loss on account of claims, liens, or actions made or filed, or reasonable evidence indicating the probability that such claims, liens or actions that may be made or filed.

F. Assignment

The Contractor shall not assign, transfer, convey, sub-let, or otherwise dispose of this Contract, or any part thereof, or his right, title, and interest therein or his power to execute the Contract, or monies due or to become due hereunder, to any person, firm or corporation without the prior written consent of the Authority. In the event of a prohibited assignment, transfer, conveyance, subletting, or other disposition of this Contract, the provisions of State Finance Law, section 138 shall apply.

G. Suspension or Termination of Work

If at any time during the prosecution of the Work, the Authority shall determine that the Work is not being performed according to the Contract, or if the Authority deems it to be in its best interests, the Authority may suspend or terminate the Work. The Authority shall provide to the Contractor written notice of the suspension of the Work, which notice shall describe the remedy that the Authority is seeking from the Contractor. If the Contractor fails to remedy the conditions described in the Authority's notice within five (5) working days of receipt of such notice, the Authority may thereupon complete the Work or cause the Work to be completed in accordance with the Contract Documents as the Authority deems to be in its best interests and the cost thereof in excess of the unpaid balance of Contract Sum shall be paid by the Contractor to the Authority.

Should the Authority determine that it wishes to terminate the Contract for its convenience, the Authority shall issue to the Contractor a notice of termination, whereupon the Contractor shall terminate the Work in a safe manner and submit to the Authority a request for payment for Work completed to date, but not yet compensated for, without further liability to the Contractor. Termination for convenience shall be effective thirty (30) days after the issuance of such notice by the Authority.

H. Labor Law

The Contractor shall comply in every respect with the provisions of Article 9 of the Labor Law, including, without limitation, Section 220 thereof, as the same may be amended from time to time.

I. Discrimination

The Contractor shall comply with the provisions of Section 220-e of the Labor Law, as amended, as follows:

1. That in the hiring of employees for the performance of work under this Contract no Contractor, or any person acting on behalf of such Contractor, shall by reason of race, creed, color, disability, sex, or national origin discriminate against any citizen of the State of New York who is qualified and available to perform the work to which the employment relates;

2. That no Contractor, or any person on his behalf shall in any manner discriminate against or intimidate any employee hired for the performance of work under this Contract on account of race, creed, color, disability, sex or national origin;

3. That there may be deducted from the amount payable to the Contractor under this Contract a penalty of fifty dollars ($50.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions hereof;

4. That this Contract may be cancelled or terminated by the Authority, and all moneys due or to become due hereunder may be forfeited, for a second and any subsequent violation of the terms or conditions of this paragraph I.

J. Damages

1. All damages of any nature resulting from or arising out of the Work or the performance thereof shall be borne and paid or otherwise remedied by the Contractor, and all Work shall be solely at its risk until it has been finally inspected and accepted by the Authority.

2. The Contractor shall indemnify, defend and save harmless the Authority, its directors, officers, employees, consultants, vendors, contractors and agents from suits, actions, damages, liabilities, losses, expenses, including, without limitation, reasonable attorneys fees, and costs of every type and description resulting from or arising out of the Work under this Contract, and the Authority may retain such monies from the amount owed the Contractor as may be necessary to satisfy any claim asserted or threatened against the Authority or any other indemnified party. The Contractor's obligations under this paragraph shall not be deemed waived by the failure of the Authority to retain the whole or any part of such monies owed the Contractor, nor shall such obligation be deemed limited or discharged by the enumeration or procurement of any insurance for liability for damages imposed upon or asserted against the Contractor, subcontractor, the Authority or any other indemnified party.

K. Workers' Compensation Insurance

1. The Contractor shall take out and maintain during the life of this Contract statutory levels of workers compensation insurance as required by New York State for all of such Contractor's employees who will be engaged in Work at the DCWWA sites. If any part of the Work is to be performed by a subcontractor, the Contractor will require each such subcontractor to maintain such insurance for all of the subcontractor's employees who will be so engaged unless the latter's employees are protected by the Contractor's workers' compensation Insurance. This insurance shall remain in force through final Contract payment. Proof of all such coverage shall be provided to the Authority prior to the commencement of the Work by submitting either NYSIF form number C105.2 or U- 26.3.

2. PURSUANT to Section 108 of the General Municipal Law of New York State, this Contract shall be void and of no effect unless the person or corporation making or performing this Contract shall secure compensation for the benefit of, and keep insured during the life of this Contract, employees engaged in the Work in compliance with the provisions of the Worker's Compensation Law.

3. Worker’s Compensation Policy Certificates provided by a Contractor or Insurance Company that are from out of New York State that are not part of the NYS Worker’s Compensation Insurance Program shall specifically state on certificates of insurance provided the following:

“This policy is extended to cover the Insureds’ operations and locations while working in the State of New York and benefits will be paid under the New York State Worker’s Compensation Law.”

L. Liability Insurance

1. The Contractor shall take out and maintain, at their own cost and expense, during the life of this Contract up to and until the time of final payment has been rendered to the Contractor by the Authority, comprehensive general liability insurance which includes premises and operations, comprehensive automobile liability insurance and Excess (Umbrella). Contractor will provide proof thereof to the Authority in the form of a Certificate of Insurance prior to commencing any work under this Agreement. The amounts of each insurance policy shall be as follows:

a. General Liability - $1,000,000.00 each occurrence, $2,000,000.00 Aggregate

b. Automotive Liability - $1,000,000.00 Combined Single Limit

c. Excess (Umbrella) Liability - $1,000,000.00

Insurance under this section shall be carried with an insurer authorized to do business in the State of New York by the State Insurance Department with an A.M. Best rating of A or better.

2. The Authority shall be named as additional insured on all policies except Workers compensation and professional liability insurance.

M. Disability Benefits

The Contractor shall take out and maintain during the life of this Contract statutory disability benefits insurance as required by New York State for all of such Contractor’s employees for whom it is required and will also require a subcontractor, or subcontractors, if any, to maintain such insurance.

N. Unemployment Insurance

The Contractor shall take out and maintain during the life of this Contract statutory unemployment benefits insurance as required by New York State for all of the Contractor’s employees for whom it is required and will also require a subcontractor, or subcontractors, if any, to maintain such insurance.

O. Authority’s Representative

The Work under this Contract is to be done under to the satisfaction of the Owner’s representative, and all work products shall be subject to his or its acceptance.

P. Prevailing Wage Rates

1. Attention is directed to the statutory provisions governing the payment of prevailing rates of wages for workers, mechanics and laborers who are employed for the duration of the Work as outlined in the attached Prevailing Wage Rate Case #: 2026018969 . Such schedules may be amended or supplemented from time to time by the NYS Department of Labor (DOL). Such amendments or supplements must be obtained by the Contractor directly from the DOL, and the Contractor has sole responsibility for conformance to such amendments or supplements.

Labor classifications not appearing on the DOL prevailing wage rate determination cannot be used for the purpose of payment of salaries or contract payment. The Contractor shall advise the Authority if it believes an applicable labor classification has been omitted. All requests for minimum wage rates for additional labor occupations shall be directed to the Authority. The Authority will obtain additional labor classifications from the DOL, or advice of the determination by DOL of the applicable classification to be used.

2. The Contractor represents that it has taken into account in its prices all changes in wage rates and supplements that may be forthcoming during the time the Contract is in effect.

Q. Deductions for Uncorrected Work

The Authority shall make an equitable deduction from the Contract Price for any uncorrected Work or Work not done in accordance with the Contract Documents. If the amount of such deduction exceeds the unpaid balance of the Contract Price, the Contractor shall pay to the Authority the amount of such excess.

R. No Claims against Individuals

No claim whatsoever shall be made by the Contractor against any officer, director, agent, consultant or employee of the Authority, Dutchess County, for, on account of, or by reason of anything done or omitted to be done in connection with this Contract.

S. Unlawful Provisions

If this Contract contains any unlawful provision not an essential part of the Contract and which shall not appear to have been a controlling or material inducement to the making hereof, the same shall be deemed of no effect and shall, upon notice by either party, be deemed stricken from the Contract without affecting the binding effect of the remaining provisions.

T. Legal Provisions Deemed Included

Each and every provision of any law or clause required by law to be included in this Contract shall be deemed to be included herein as if set forth at length herein, and the Contract shall be read and enforced as though it were included herein.

U. Choice of Law and Venue

Any action or dispute arising directly or indirectly out of this Contract shall be determined pursuant to the laws of New York State. Any action brought against the Authority or the Contractor shall be brought in the Supreme Court of the State of New York and venued in the County of Dutchess.

V. Authority’s Expense

The Contractor agrees to pay any and all costs and expenses of the Authority resulting from the Contractor failure to comply with the Contract.

If the Authority commences an action arising out or in connection with the Contract, the Authority shall be entitled to recover its attorney’s fees and any costs and disbursements incurred in prosecuting such action, including staff, fees of consultants, engineers or expert witnesses. In any action commenced by the Contractor against the Authority in which the Authority prevails, the Authority shall be entitled to recover its attorney’s fees, costs, and disbursements.

W. Entire Agreement

This Contract contains all the terms and conditions agreed upon by the parties and supercedes all prior representations, agreements, or representations of any character, which shall be deemed merged into this Contract. If anything in the other contract documents is inconsistent with this contract, this contract shall govern.

X. Severability

In any provision of this Contract shall be held invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired thereby but shall remain in full force and effect.

Y. Applicable Law

Contractor represents that it is familiar with the contents of Title 6-C and Article 9 of the Public Authorities Law and Sections 103 and 120 of the General Municipal Law of New York State and the Contractor is not aware of any circumstances which would preclude the Contractor from contracting with the Authority under the provisions of these laws.

Z. Execution

This Contract shall only be binding upon the Authority when each of the following has been accomplished:

1. The Board has authorized the contract.

2. The Contract has been executed by any one of the following persons: the Executive Director or the Deputy Director.

AA. Service of Notices

1. In addition to the methods of service allowed under the laws of New York State, Authority and Contractor agree to service by registered or certified mail with return receipt requested, or facsimile transmission. Facsimile transmission proof shall consist of a copy of transmission confirmation sheet. Service shall be complete and effective upon depositing in a United States Postal Service Mail Box or Post Office, or when the facsimile has been transmitted. Service to the last known address or facsimile number shall be sufficient.

2. After service, the recipient shall have thirty (30) calendar days to respond, unless a different amount of time is specified elsewhere in this Contract, in which case, such different amount of time shall apply.

3. Addresses and facsimile numbers for purpose of Service of Notices:

Authority: Dutchess County Water and Wastewater Authority Attn: Executive Director 1 LaGrange Avenue Poughkeepsie, NY 12603 Fax: 845-486-3656

Contractor: (Contractor)

(Address)

(e-mail or fax)

AB. Disputes

Prior to commencing legal action against the other party, the party initiating the action shall:

1. Provide a sworn statement listing the time, place, and manner of the alleged breach of the Agreement, together with an itemized list of damages to which the party initiating action believes it is entitled.

2. Within the ninety (90) day period beginning from receipt of notification, the party that is the potential defendant against the action shall have the right to conduct a deposition upon its choice of any officer, employee or agent of the party initiating action, at a reasonable time and place.

3. If settlement by negotiation is not achieved between the parties within one hundred and twenty (120) days of notification, both parties agree to participate in non-binding mediation prior to commencing legal action. Both parties agree to conclude the non-binding mediation within sixty (60) days of a request by either party for non-binding mediation.

4. Strict compliance with this section titled “Disputes” shall be a condition precedent to maintenance or institution of any action or proceeding, whether legal or administrative.

This paragraph shall not be construed to start any applicable statute of limitations.

5. Any action against the Authority must be commenced within one (1) year of the event, which gives rise to liability unless a shorter period is prescribed by law.

6. Nothing herein shall impair or affect the right of the Authority to commence an action for injunctive or equitable relief without having to first give the notices and complete the other measures described in 1 through 4 above.

7. In the event that the claim is submitted to a court of competent jurisdiction, the prevailing party in the ensuing litigation shall be entitled to recover reasonable attorneys’ fees, cost, and disbursements.

AC. Miscellaneous

1. Format of Contract – The format and captions of this Contract are only a matter of convenience and reference and in no way is meant to define, limit or describe the scope of the intent of this Contract.

2. Records – The Contractor agrees to maintain and have available for audit all records required by this agreement and New York State and Federal Law, Rule or Regulation for a minimum of seven (7) years from final payment date, but no less than any statutory requirement. Should the Contractor decide to cease business operations before the specified time, it shall offer to deliver the records to the Authority. The Authority will respond within thirty (30) days of the written notification of any records it wishes the Contractor to deliver to it.

3. The failure of the Authority to strictly enforce one or more of the provisions of this Contract shall not constitute a waiver of such provisions or the right to insist upon strict compliance with the terms thereof on the part of the Contractor.

AD. Owner’s Board Member and Employee Conduct

Contractor agrees that it will not offer to any Board member or employee of the Owner any remuneration, whether in the form of cash, check, loan or any other form in any amount, or gifts having a cumulative value of seventy-five dollars ($75.00) or more over any twelve (12) month period from Contractor, whether in the form of money, services, loan, travel, entertainment, hospitality, thing or promise, or any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence, or reasonably expected to influence, Owner’s employee in the performance of Owner’s employee duties or was intended as a reward for any Owner action. Further, the Contractor agrees to report to the Owner’s Executive Director any Owner’s Board member or employee directly or indirectly soliciting from the Contractor any such remuneration.

AE. Exhibits

The following documents are exhibits to the Contract and are incorporated into the Contract by reference:

Exhibit A – Scope of Service Exhibit B – Contractor’s Itemized Bid Form Exhibit C - Authority Payment Voucher

The terms of this Contract represent the final intent of the parties. This Contract contains the entire agreement and understanding of the parties. Any prior agreement is merged herein. Any modification of this Contract shall only be effective upon the execution in writing of a supplement or amendment to this agreement which is executed and acknowledged by the same parties and in the same manner as prescribed above.

IN WITNESS WHEREOF, the parties to these presents have executed this Contract in two (2) counterparts, each of which shall be deemed an original, in the year and day first above mentioned.

This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

ATTEST:

DUTCHESS COUNTY WATER AND WASTEWATER AUTHORITY

By: _____________________________

Deputy or Executive Director

STATE OF NEW YORK:

COUNTY OF DUTCHESS:

On this ________ of ____________________ 2026, before me the subscriber personally appeared _________________________ to me personally known, who being by me duly sworn, did depose and say that he/she resides at _______________, NY, that he/she is the Deputy or Executive Director of the DUTCHESS COUNTY WATER & WASTEWATER AUTHORITY, a public benefit corporation described in, and which executed the within instrument and that he/she signed his/her name thereto by order of the Authority Board.

Notary Public

(CONTRACTOR)

Name: _____________________________

Title: _____________________________

(Address and Zip Code)

COUNTY OF ___________________:

On this ________________ day of ___________________________, 2026, before me, the subscriber, personally appeared ______________________________ to me personally known, who being by me duly sworn, did depose and say that he/she resides at __________________________________________, and known to me to be the same person described in, and who executed, the within instrument, and he/she duly acknowledged to me that he/she executed the same.

Non-Collusion Form

NONCOLLUSION AFFIDAVIT

PURSUANT TO SECTION 103-D OF THE GENERAL MUNICIPAL LAW, STATE OF NEW YORK

The undersigned, being duly sworn, certifies under penalty of perjury that to the best of their knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder, with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder, and will not knowingly be disclosed by the bidder prior to opening, directly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition,"

Name of Bidder

By (Signature)

(Printed or Typed Name)

Title Date

COUNTY OF _____________________:

On this _______________day of__________________________, 20___, before me, the undersigned, a Notary Public in and for said State, personally appeared

____________________________________to me personally known or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the instrument, the individual, or person upon behalf of which the individual acted, executed this instrument.

PREVAILING WAGE SCHEDULE FOR ARTICLE 8 PUBLIC WORK PROJECT

Attached is the current schedule(s) of the prevailing wage rates and prevailing hourly supplements for the project referenced above. A unique Prevailing Rate Case Number (PRC#) has been assigned to the schedule(s) for your project.

The schedule is effective from July 2026 through June 2027. All updates, corrections, posted on the 1st business day of each month, and future copies of the annual determination are available on the Department's website www.labor.ny.gov. Updated PDF copies of your schedule can be accessed by entering your assigned PRC# at the proper location on the website.

It is the responsibility of the contracting agency or its agent to annex and make part, the attached schedule, to the specifications for this project, when it is advertised for bids and /or to forward said schedules to the successful bidder(s), immediately upon receipt, in order to insure the proper payment of wages.

Please refer to the "General Provisions of Laws Covering Workers on Public Work Contracts" provided with this schedule, for the specific details relating to other responsibilities of the Department of Jurisdiction.

Upon completion or cancellation of this project, enter the required information and mail OR fax this form to the office shown at the bottom of this notice, OR fill out the electronic version via the NYSDOL website.

NOTICE OF COMPLETION / CANCELLATION OF PROJECT

Date Completed: Date Cancelled:

Name & Title of Representative:

Phone: (518) 457-5589 Fax: (518) 485-1870 W. Averell Harriman State Office Campus, Bldg. 12, Room 130, Albany, NY 12240 www.labor.ny.gov. PW 200 Ask.PWAsk@labor.ny.gov

Kathy Hochul, Governor Roberta Reardon, Commissioner

Dutchess County Water Authorit

Carol Falcone, Contract Specialist 1 Lagrange Ave.

Poughkeepsie NY 12603

Schedule Year 2026 Date Requested 07/01/2026

PRC# 2026018969

Location several locations in Dutchess Project ID# Landscaping Project Type…