2027 District-wide Renovations & Site Work ITB 6.2627B -v2.pdf

CHIPPEWA VALLEY SCHOOLS

“Inspiring and empowering learners to achieve a lifetime of success.”

19120 Cass Avenue Clinton Township, MI 48038

INVITATION TO BID

2027 District-wide Renovations & Site Work ITB No. 6.2627B

Publish Date: November 10, 2026

Bid Opening: December 1, 2026, at 11:00 a.m., EST

Bid Award: January 11, 2027

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Chippewa Valley Schools

Invitation to Bid

Table of Contents

General Requirements

General Trade Requirements

Work Specifications

Scope of Work

Masonry

General Trades (Carpentry)

Roofing

Flooring

Wood Flooring

Polished Concrete Flooring

Operable Folding Wall

Gym Bleachers

Elevator Work

Mechanical Work

Electrical Work

Site Concrete

Fencing

Awarded Vendor Requirements

Bid Proposal Form

Affidavits / Disclosures

Contract Acknowledgement

Map of District

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GENERAL REQUIREMENTS

Project Description Chippewa Valley Schools (herein known as “District”) is seeking sealed bids from qualified professionals for the District-wide Renovations and Site Work, in accordance with the specifications, terms and conditions stated herein. The District reserves the right to award by trade category and will base the award on several evaluation factors, in no particular order, including but not limited to, meeting bid specifications, pricing, product selection and availability, references, and delivery time schedule.

Contractors may submit proposals for one or more Bid Categories. The District reserves the right to award contracts by individual trade category, multiple trade categories, geographic area, project component, or any combination thereof, as determined to be in the best interest of the District. The District further reserves the right to reject any or all bids, waive informalities, and make awards in a manner that provides the best overall value to the District.

Background Chippewa Valley Schools operates twenty-four (24) educational and support facilities throughout the District. As part of its ongoing commitment to maintaining safe, functional, and well-maintained learning environments, the District is soliciting bids from qualified contractors to perform various renovation, repair, replacement, and site improvement projects across multiple facilities.

The work will be organized by trade category and may include improvements to building systems, interior finishes, site infrastructure, and other facility components as identified in the Contract Documents.

Contractors may submit proposals for one or more Bid Categories.

The majority of work is anticipated to occur during the District’s 2027 summer recess period. Contractors shall coordinate all activities to minimize disruption to District operations and shall achieve Substantial Completion in accordance with the project schedule established herein.

Submission of Bid Bids shall be submitted in accordance with this Invitation to Bid (ITB). Sealed bids clearly labeled “2027 District-wide Renovations & Site Work”, and Bidder’s business name must be delivered and received by Chippewa Valley Schools no later than Tuesday, December 1, 2026, at 11:00 a.m., EST, at which time all bids will be publicly opened and read aloud. All interested parties may attend the bid opening, however, no decision will be made at that time.

Late submissions will not be accepted. Proposals received after the deadline will remain unopened and may be retrieved by the Bidder at their own expense. The District will not accept proposals submitted via fax or email under any circumstances.

All proposals shall remain valid for ninety (90) days from bid opening date until award.

Each bid must be signed by an authorized representative of the submitting company. Bidders must submit one (1) original and one (1) copy of the Bid Proposal Form, Bid Pricing Sheet, Affidavits, and all other required documents.

A copy of this ITB is not required to be submitted with the proposal.

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Proposals are to be delivered to:

Attn: Ms. Lillian Grayson, Purchasing Coordinator

Bid Submission Guidance District recommends that Bidders deliver their sealed bid in person or overnight delivery due to inconsistent and delayed USPS mail services. The bid opening date shall be automatically rescheduled to the next business day if the District declared building closures scheduled on the bid opening date.

** Note: District will be closed for holiday break from December 23, 2026 through January 1, 2027.

District will reopen on January 4, 2027. **

It is Bidder’s responsibility to obtain and verify all information necessary to prepare a complete bid prior to submission, including materials and equipment, if applicable. Incomplete, inaccurate, or missing information may result in disqualification. Submission of a bid signifies the bidder’s agreement to accept the District’s decision as final.

Document Access Complete bid packages may be downloaded at the District’s website Chippewa Valley Schools Bids, and from the State of Michigan’s SIGMA Vendor Self Service (VSS) website. Vendors are responsible for checking the District’s website for any addenda or updates prior to submitting a bid. The District’s website shall serve as the official source for all bid documents and addenda. The District is not responsible for the content of any bid package received through any third-party bid service or any source other than the Chippewa Valley Schools’ Purchasing Department. It is the sole responsibility of the vendor to ensure the completeness of the documents received.

Clarification Requests Any requests for clarification regarding this ITB must be submitted in writing no later than 4:00 p.m. EST on November 20, 2026. All communications related to this ITB must be submitted via email to the District personnel listed below, who will serve as the sole points of contact for this solicitation. Both listed contacts must be included in all correspondence.

Name Title Email Address

Lillian Grayson Purchasing Coordinator lgrayson@cvs.k12.mi.us

Jeff Atkins Executive Director for Auxiliary Services jatkins@cvs.k12.mi.us

Addendum Addenda will be issued to all parties known by the District to have obtained a set of bid documents. Copies of addenda will also be available for inspection wherever bid documents are on file. Each bidder is responsible for verifying, prior to submitting a bid, that they have received all addenda issued. All addenda released during the bidding period shall become part of the bid and contract documents, and receipt must be acknowledged on the Bid Proposal Form.

Collusion/Good Faith It is the intent of District that all Bidders act independently and in good faith by not soliciting to one another or acting in any manner that might be viewed as collusion.

http://vendors.chippewavalleyschools.org/vendors/bids.asp mailto:lgrayson@cvs.k12.mi.us mailto:jatkins@cvs.k12.mi.us

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Indemnification To the fullest extent permitted by law, the Vendor agrees to defend, pay on behalf of, indemnify and hold harmless the District, its elected and appointed officials, employees and volunteers and others working on behalf of the District against any and all claims, demands, suits, or loss, including all costs connected therewith and for any damages which may be asserted, claimed or recovered against or the District, its elected and appointed officials, employees, volunteers or others working on behalf of the District, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, that arises out of or is in any way connected or associated with this contract.

Right to Reject The Board of Education reserves the right to reject any or all bids, to award contract to other than the low bidder, to accept any or all alternatives, to waive irregularities and/or informalities and, in general, to make award in any manner deemed by it, in its sole discretion to be in the best interest of the District.

Non-Compliance The District’s Board of Education reserves the right to cancel the bid and / or bid award at any time that District staff feels Vendor has not met conditions and requirements of such. Vendor will be given opportunity to meet with District staff to discuss such issues before any termination is made.

Pricing Bidders shall provide pricing in the format required in the Pricing Form. If a bidder intends to omit an item from their bid, they shall do so by typing “No Bid” in the column labeled "Price". Zeros are interpreted as “Zero cost”. The District highly encourages Bidders to typewrite (not handwrite) their costs into the Bid Form. The District shall solely determine the figure / “number” of any illegible number.

Bid Protest The District maintains the following protest procedures to handle and resolve disputes relating to procurements and, in all instances, discloses information regarding the protest to the agency.

A bidder who wishes to file a bid protest shall file such notice and follow procedures prescribed by the Request for Proposals (RFPs) or the individual bid specifications package for resolution. Bid protests shall be filed, in writing, with the Superintendent within seventy-two (72) hours of the opening of the bids in protest.

Within five (5) days of receipt of a protest, the Superintendent shall review the protest as submitted and render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted. Notice of the filing of a bid protest shall be communicated to the Board and shall be so noted in any subsequent recommendation for the acceptance of bids and awarding contracts.

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed shall constitute a waiver of proceedings.

FOIA Laws All information provided by Bidder is subject to the Freedom of Information Act laws regardless of contrary statements contained within the Bidder’s submittal. All material submitted shall become the property of the District and may be returned only at the District’s option.

Instructions to Bidders Submission of a bid shall constitute acknowledgment that the Bidder has reviewed all Contract Documents and has included all labor, materials, equipment, supervision, permits, transportation, and incidentals necessary to provide a complete and functional installation.

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Bidders shall be responsible for verifying all quantities, site conditions, dimensions, access limitations, and other conditions that may affect the performance of the Work.

Bidders must clearly identify any exceptions, exclusions, clarifications, or deviations from the requirements of the Contract Documents. Any exceptions must be listed in the "Exceptions" section of the Bid Proposal Form. Failure to identify exceptions may be interpreted as acceptance of all requirements contained herein.

Bidders shall provide all information requested in the Bid Proposal Form, Bid Pricing Form, references, certifications, affidavits, and other required documents. The District reserves the right to reject bids that are incomplete or fail to comply with the requirements of this ITB.

Bidders shall provide a minimum of three (3) references for projects of similar size, scope, and complexity completed within the last five (5) years. References shall include company name, contact person, phone number, email address, and a brief description of the work performed. References may include K-12, municipal, institutional, commercial, or other comparable projects.

The District reserves the right to conduct investigations of bidder qualifications, request additional information, verify references, review financial capability, and evaluate experience prior to award.

The District may request post-bid interviews, presentations, site visits, or additional documentation from any Bidder as part of the evaluation process.

Bidders are encouraged to submit their most favorable pricing and terms with their initial proposal. The District reserves the right to seek clarification of any bid, request additional information, and negotiate minor modifications to scope, pricing, or contract terms when deemed to be in the best interest of the District. Nothing herein shall obligate the District to negotiate with any Bidder or limit the District's right to award, reject, or rebid the project.

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GENERAL TRADE REQUIREMENTS

The requirements contained in this section shall apply to all Bid Categories unless specifically modified within the individual Scope of Work.

Contractor Responsibilities Contractor shall furnish all labor, materials, equipment, tools, supervision, transportation, delivery, mobilization, unloading, permits, inspections, debris removal, disposal, restoration, and incidentals necessary to complete the work indicated in the Contract Documents and described herein. All work shall be performed in accordance with applicable codes, industry standards, and the project plans and specifications.

Existing Conditions The Contractor shall field verify all existing conditions prior to commencing work and shall promptly notify the District of any discrepancies, conflicts, concealed conditions, or unforeseen circumstances that may affect the scope, schedule, cost, or quality of the project.

Submission of a bid shall constitute acknowledgment that the Contractor has reviewed the Contract Documents, visited the site as necessary, and verified conditions required to prepare a complete proposal.

Request for Clarification Any additional expenses requiring District consideration must be presented by the Bidder during the Questions/Inquiry period as outlined herein and addressed through a written Addendum prior to bid submission.

Claims for additional compensation resulting from conditions that were reasonably observable during the bidding period shall not be considered unless previously identified through the formal clarification process.

Site Visit Bidders are encouraged to visit project locations prior to the bid submission deadline to familiarize themselves with existing conditions that may affect the performance of the work, including access, staging, material storage, site constraints, utility coordination, and other factors impacting cost or schedule.

Submission of a bid shall constitute acknowledgment that the Contractor has reviewed all available information and has satisfied itself regarding conditions that may affect the performance of the work. No additional compensation shall be granted for conditions that were reasonably observable during the bidding period.

A non-mandatory site visit will be conducted on Wednesday, November 18, 2026, at 2:30 p.m., beginning at Dakota High School. Contractors interested in attending should notify the District in advance when possible.

Questions regarding site access or site visits shall be directed to:

Jeff Atkins Executive Director of Auxiliary Services

(586) 723-2253 jatkins@cvs.k12.mi.us mailto:jatkins@cvs.k12.mi.us

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Project Coordination and Delivery Contractor shall coordinate all deliveries, staging locations, site access, utility outages, and material storage requirements with the District prior to commencement of work. Deliveries shall occur only during District-approved hours unless otherwise authorized by the District.

Contractor shall protect District property during delivery, staging, construction, and installation activities.

The District reserves the right to designate delivery routes, staging locations, parking areas, and restricted access areas. Contractor shall be responsible for unloading, storage, protection, and security of all materials and equipment until final acceptance by the District.

Permits and Compliance The Contractor shall:

• Furnish and pay for all permits, licenses, inspections, testing, and approvals.

• Comply with all applicable federal, state, and local laws, regulations, codes, and safety requirements.

• Coordinate work with District personnel and other contractors as necessary to maintain the project schedule.

Site Management

• Maintain a clean work site.

• Remove debris, surplus materials, and waste on a regular basis.

• Restore disturbed areas to original condition upon completion.

• Minimize disruption to school operations.

Protection of Existing Facilities Contractor shall protect existing buildings, finishes, equipment, furnishings, utilities, landscaping, pavement, and other District property from damage during the performance of the Work. Any damage caused by the Contractor, its employees, suppliers, or subcontractors shall be repaired or replaced at no additional cost to the District.

Project Schedule The following schedule is provided for planning purposes only. The District reserves the right to modify these dates as necessary.

January 11, 2027 Board of Education Award

February 15 - 19, 2027 Mid-Winter Break

March 29 - April 2, 2027 Spring Break

June 18, 2027 Last Day of School

June 24, 2027 Last Day for Office Staff

August 9, 2027 Office Staff Return

August 9, 2027 High School Athletics Starts

August 20, 2027 Substantial Completion

August 30, 2027 Teachers Return

August 31, 2027 Elementary Open House

September 7, 2027 First Day of School

Contractors shall coordinate all work activities with the District and shall plan their work to achieve Substantial Completion by August 20, 2027, unless otherwise approved by the District.

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Bonds Each Bid Proposal shall be accompanied by bid security in an amount equal to five percent (5%) of the Bid Proposal amount, issued by a qualified surety authorized to do business in the State of Michigan. The successful bidder shall furnish Performance and Labor & Material Payment Bonds, each in the amount of one hundred percent (100%) of the Contract Sum.

Schedule of Values The successful Contractor shall provide a Schedule of Values identifying the cost associated with each building, project location, alternate, or scope component included in the bid, as requested by the District.

The Schedule of Values shall be used for accounting, budgeting, progress payment review, allowance tracking, and change order administration purposes only and shall not alter the Contract Sum. Upon request, the District may require additional breakdowns of labor, materials, equipment, allowances, or subcontractor costs to facilitate project administration.

Contract Modifications Changes in the Work shall be authorized only through a written Change Order approved by the District prior to commencement of the additional work, except in emergency situations specifically authorized by the District. The Contractor shall not proceed with changes in the Work without written authorization from the District.

Bidders shall submit labor rates, unit prices, and material markups as required by the Bid Forms. The District reserves the right to utilize submitted labor rates, unit prices, and material markups when pricing Change Orders, allowance work, unforeseen conditions, additional work, deductive changes, or other scope modifications during the term of the Contract. Submission of such rates and pricing does not guarantee any minimum quantity of additional work.

Mark-up for changes in the Work shall not exceed:

• Fifteen percent (15%) for self-performed work.

• Seven percent (7%) for work performed by subcontractors.

These mark-ups shall be inclusive of overhead, profit, supervision, bonds, insurance, administration, and all other indirect costs associated with the change.

When requested by the District, the Contractor shall provide supporting documentation for labor, materials, equipment, and subcontractor costs associated with proposed Change Orders.

Construction Allowances Unless otherwise specified, all Construction Allowances shall be utilized only upon written authorization from the District. Any unused portion of a Construction Allowance shall be credited back to the District through a deductive Change Order at project closeout.

Allowances are established solely for District-directed work and shall not relieve the Contractor of the responsibility to include all work required by the Contract Documents in the Base Bid.

Site Clean-Up The Contractor shall keep the work area and adjacent areas affected by the Work free from accumulations of waste materials, debris, and unsafe conditions. Waste materials shall be removed from the site on a regular basis and disposed of in accordance with applicable laws and regulations.

Upon completion of the Work, the Contractor shall remove all tools, equipment, temporary facilities, unused materials, debris, and construction waste from the project site and leave the Work area in a clean, safe, and orderly condition acceptable to the District.

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The District reserves the right to direct the Contractor to promptly remove excessive debris, waste materials, or unsafe conditions from the site at any time during the project.

Project Closeout

• Provide all required submittals, certifications, samples, and shop drawings as applicable.

• Participate in project meetings and inspections as requested.

• Conduct a final walkthrough with Jeff Atkins, Executive Director of Auxiliary Services.

• Correct identified deficiencies promptly.

• Provide all required closeout documentation.

Warranty The Contractor shall warrant all labor, workmanship, materials, and equipment furnished under this Contract to be free from defects for a period of one (1) year from the date of Substantial Completion, unless a longer warranty period is required by the Contract Documents, manufacturer requirements, or applicable law.

Warranty periods shall commence upon the District’s acceptance of the Work and issuance of Substantial Completion. During the warranty period, the Contractor shall promptly repair, replace, or correct any defective work, materials, or equipment at no additional cost to the District.

Manufacturer warranties shall be assigned to the District upon project completion and shall be in addition to, and not in lieu of, the Contractor's warranty obligations under the Contract.

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WORK SPECIFICATIONS

Objectives Chippewa Valley Schools is soliciting bids from qualified contractors to perform district-wide renovations, repairs, replacements, and site improvements at various District facilities.

The objective of this Invitation to Bid is to obtain qualified contractors capable of providing high-quality workmanship, code-compliant construction, timely completion, and effective project coordination while minimizing disruption to District operations.

Contractors shall provide all labor, supervision, materials, equipment, tools, transportation, permits, inspections, testing, and incidental services necessary to complete the work described in the Contract Documents.

Contract Documents The Contract Documents shall include:

• This Invitation to Bid (ITB)

• Bid Proposal Form

• Bid Pricing Form

• Required Affidavits and Disclosures

• Addenda, if any, issued during the bidding process

• Project drawings, plans, specifications, and supporting documents prepared by Wakely Associates

• Contractor's submitted proposal

• Executed Contract Acknowledgement

The Contract Documents shall be interpreted as a complete bid package and shall be read as a whole. The Contractor shall include all labor, materials, equipment, supervision, permits, and services necessary to provide a complete and operational installation, regardless of whether such requirements are referenced in one or multiple Contract Documents.

Plans and Specifications Detailed project drawings, technical specifications, schedules, and supporting documents prepared by Wakely Associates shall be incorporated into this ITB upon issuance and shall become part of the Contract Documents.

Contractors shall review all plans, specifications, drawings, addenda, and related documents prior to submitting a proposal and shall incorporate all applicable requirements into their bid pricing.

Failure to review all Contract Documents shall not relieve the Contractor of responsibility for providing a complete and fully operational installation.

Scope of Work Detailed Scope of Work sections for each Bid Category are included herein. Contractors shall comply with all requirements contained within the General Trade Requirements section of this ITB and all applicable requirements contained in the Contract Documents.

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Bid Categories The District reserves the right to award contracts for one or more of the following Bid Categories:

• Masonry Work

• General Trades (Carpentry)

• Roofing

• Flooring (Carpet & Vinyl)

• Wood Flooring

• Polished Concrete Flooring

• Operable Folding Wall

• Gym Bleachers

• Elevator Work

• Mechanical Work (fire suppression, plumbing, temp controls)

• Electrical Work (power, lights, clocks)

• Site Concrete

• Fencing

Contractors may submit proposals for one or multiple Bid Categories.

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SCOPE OF WORK – MASONRY

Contractor shall comply with all requirements contained within the Masonry Work Requirements section of this ITB.

Contractor shall provide all labor, materials, equipment, supervision, demolition, restoration, masonry repair materials, flashing, mortar, accessories, and incidentals necessary to complete the masonry work indicated in the Contract Documents and provide a complete and code-compliant installation.

Base Bid Work Cherokee Elementary

• Rebuild designated section of planter located at the front of the school.

• Install new control joint at the east side building brick wall as indicated in the plans and specifications.

• Replace damaged masonry units as required to complete the work and restore adjacent surfaces.

Shawnee Elementary

• Remove and replace select brick units on the mechanical yard screen wall as indicated in the plans and specifications.

• Match existing brick, mortar color, texture, and joint profile to the greatest extent possible.

Seneca Middle School

• Install new control joint within auxiliary gym wall at the location indicated in the plans and specifications.

• Repair and restore adjacent masonry affected by the installation.

Chippewa Valley High School

• Reset (anchor) stone cap on masonry wing wall near main front entrance.

• Replace select masonry block at stadium main home bleachers as shown on plans.

Dakota High School

• Install new weep holes and through-wall flashing at the west side of the north entrance as indicated in the plans and specifications.

• Provide all necessary masonry removal, replacement, sealing, and restoration necessary for a complete installation.

Alternates

• None

Additional Requirements

• Contractor shall include a Construction Allowance of Five Thousand Dollars ($5,000.00) in the Base Bid.

• Provide fully burdened labor rates for performing Masonry Work, as requested in the Bid Form.

• Complete all Masonry-related pricing information required in the Bid Pricing Form.

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SCOPE OF WORK – GENERAL TRADES (CARPENTRY)

Contractor shall comply with all requirements contained within the General Trades Requirements section

Contractor shall provide all labor, materials, equipment, demolition, removal, disposal, supervision, permits, accessories, finishes, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and code-compliant installation.

Base Bid Work District-wide Protective Window Film

• Furnish and install protective window film as indicated in the drawings and specifications.

Erie Elementary

• Remove and dispose of masonry screen wall at kindergarten playground.

Fox Elementary

• Remove and dispose of masonry screen wall at kindergarten playground.

• Remove and dispose of concrete bollard at kindergarten playground.

Mohawk Elementary

• Remove and dispose of masonry screen wall at kindergarten playground.

Ojibwa Elementary

• Remove and dispose of existing folding wall in gym.

• Furnish and install new roll down screen in gym.

• Associated Electrical Work shall be performed by others.

Shawnee Elementary

• Furnish and install exterior basketball backboard and rim.

Seneca Middle School

• Remove, repair, replace, and/or adjust dock leveling plate(s) as shown and specified.

Chippewa Valley 9th grade Center

• Demolish and dispose of 4 existing folding walls.

• Furnish and install four (4) drywall partitions, including framing, sound insulation, gypsum board, finishing, and all accessories required for a complete installation.

• Prime and paint new drywall partitions.

Chippewa Valley High School

• Refinish EIFS band at south side of auxiliary gym.

• Remove and dispose of satellite dish located near pool entrance.

Dakota High School

• Disconnect, relocate approximately three feet (3'), modify supports as required, and reinstall two (2) main gym basketball backboards.

• Replace fabric on existing acoustical wall panels in the auditorium.

• Complete all General Trades work associated with the Culinary Arts renovation as indicated in the drawings and specifications. Mechanical and Electrical Work shall be performed by others.

• Furnish and install storage mezzanine in wood shop.

• Furnish and install 2’ x 4’ lay-in ceiling in Construction Trades Building.

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• Reinstall twenty-three (23) existing 2’ x 2’ Tectum acoustical wall panels in pool.

• Remove and dispose of satellite dish located in mechanical courtyard.

Mohegan High School

• Remove and dispose of existing countertop in kitchen.

• Furnish and install new countertop as indicated in the drawings and specifications.

• Associated Plumbing Work shall be performed by others.

Little Turtle Center

• Remove and dispose of existing window treatment.

• Furnish and install new window treatment.

Administration Building

• Remove wall covering in Community Relations space. Prepare surfaces and prime and paint walls.

• Remove wall covering in Technology offices and conference room. Prepare surfaces and prime and paint walls.

• Remove and dispose of existing doors and frames at entrance to Transportation Department.

• Furnish and install new doors, frames, hardware, accessories, and associated finishes.

Additional Requirements

• Contractor shall include two (2) Construction Allowances of Thirty Thousand Dollars ($30,000.00) each in the Base Bid:

o Additional Protective Window Film Allowance: $30,000.00 o Additional General Trades Work Allowance: $30,000.00

• Provide unit pricing per square foot for furnishing and installing additional protective window film, including all labor, materials, preparation, and accessories.

• Provide fully burdened labor rates for personnel performing General Trades Work, as requested in the Bid Form.

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SCOPE OF WORK – ROOFING

Contractor shall comply with all requirements contained within the Roofing Work Requirements section

Contractor shall provide all labor, materials, equipment, demolition, disposal, supervision, permits, flashing, insulation, fasteners, accessories, temporary protection, warranty requirements, and incidentals necessary to complete the roofing work shown on the drawings and specifications and provide a complete and watertight installation.

Base Bid Work Clinton Valley Elementary

• Install new roof on Section P as shown on plans and specifications.

Wyandot Middle School

• Install new roof as shown on plans and specifications.

• Install new roof as shown on plans and specifications.

• Contractor shall include two (2) Construction Allowances of Ten Thousand Dollars ($10,000.00) each in the Base Bid:

o Wyandot Middle School Allowance: $10,000.00 o Dakota High School Allowance: $10,000.00

• Provide unit price per square foot for removal and replacement of additional wet insulation, including labor, materials, disposal, and all associated roofing work required for complete restoration of the roofing system.

• Provide fully burdened labor rates for personnel performing Roofing Work, as requested in the Bid Form.

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SCOPE OF WORK – FLOORING (CARPET & VINYL)

Contractor shall comply with all requirements contained within the Carpet & Vinyl Flooring Work Requirements section of this ITB.

Contractor shall provide all labor, materials, equipment, demolition, removal, disposal, floor preparation, patching, leveling, adhesives, transitions, wall base, accessories, and incidentals necessary to complete the flooring work shown on the drawings and specifications and provide a complete installation.

Base Bid Work Flooring Replacement Replace existing carpet and vinyl flooring with new flooring as shown and specified at the following locations:

• Cherokee Elementary

• Shawnee Elementary

• Dakota High School

• Little Turtle Center

• Administration Building

• Operations Building

The following locations require additional flooring work as described below:

Sequoyah Elementary

• Replace existing carpet with vinyl flooring as shown and specified.

Seneca Middle School

• Install new vinyl flooring at the front of the stage as shown and specified.

Chippewa Valley 9th Grade Center

• Replace existing carpet with vinyl flooring as shown and specified.

• Install 4-inch vinyl wall base on both sides of the four (4) new drywall partitions.

• Contractor shall include two (2) Construction Allowances of Ten Thousand Dollars ($10,000.00) each in the Base Bid:

o Cherokee Elementary Flooring Allowance: $10,000.00 o Shawnee Elementary Flooring Allowance: $10,000.00

• Provide unit price per square foot for removal and replacement of additional carpet, including demolition, disposal, floor preparation, materials, labor, and accessories.

• Provide unit price per square foot for removal and replacement of additional vinyl flooring, including demolition, disposal, floor preparation, materials, labor, and accessories.

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SCOPE OF WORK – WOOD FLOORING

Contractor shall comply with all requirements contained within the Wood Flooring Work Requirements section of this ITB.

Contractor shall provide all labor, materials, equipment, sanding, finishing, striping, layout, painting, surface preparation, cleanup, protection, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete installation.

Base Bid Work Cheyenne Elementary

• Sand and refinish gymnasium wood floor.

• Furnish and install new center court logo as shown on the drawings.

Chippewa Valley 9th Grade Center

• Sand and refinish front of stage floor.

Dakota High School

• Sand and refinish gymnasium wood floor.

• Modify and repaint game lines as shown on the drawings and specifications.

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SCOPE OF WORK – POLISHED CONCRETE FLOORING

Contractor shall comply with all requirements contained within the Polished Concrete Floor Work

Contractor shall provide all labor, materials, equipment, demolition, disposal, floor preparation, grinding, patching, crack repair, coatings removal, polishing, sealing, protection, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete installation.

Base Bid Work Algonquin Middle School

• Remove and dispose of existing vinyl flooring in art room.

• Polish existing concrete floors.

Chippewa Valley 9th Grade Center

• Remove and dispose of existing vinyl flooring in art room.

• Polish existing concrete floors.

Chippewa Valley High School

• Remove existing epoxy floor finish and polish existing concrete floor in girls’ locker room.

Operations Building

• Remove existing epoxy floor finish and polish existing concrete floors in maintenance and grounds shop.

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SCOPE OF WORK – OPERABLE FOLDING WALL

Contractor shall comply with all requirements contained within the Operable Folding Wall Work

Contractor shall provide all labor, materials, equipment, demolition, disposal, structural supports, hardware, finishes, adjustments, testing, accessories, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and operational installation.

Base Bid Work Iroquois Middle School

• Remove and dispose of existing folding wall partition in gymnasium.

• Furnish and install new operable folding wall as shown on drawings and specified.

• Electrical work required for operation of the folding wall shall be performed by others.

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SCOPE OF WORK – GYM BLEACHERS

Contractor shall comply with all requirements contained within the Gym Bleacher Work Requirements

Contractor shall provide all labor, materials, equipment, demolition, disposal, anchors, supports, hardware, adjustments, testing, accessories, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and operational installation.

Base Bid Work Dakota High School

• Remove and dispose of existing gym bleachers.

• Furnish and install new gym bleachers as shown on drawings and specified.

• Electrical work required for operation of the gym bleachers shall be performed by others.

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SCOPE OF WORK – ELEVATOR WORK

Contractor shall comply with all requirements contained within the Elevator Work Requirements section

Contractor shall provide all labor, materials, equipment, permits, inspections, testing, certifications, demolition, disposal, startup, adjustments, commissioning, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and operational installation.

Base Bid Work Dakota High School

• Furnish all labor, materials, equipment, testing inspections, and services required to complete the Elevator Work shown on the drawings and specifications.

• Contractor shall include a Construction Allowance of Fifteen Thousand Dollars ($15,000.00) in the Base Bid.

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SCOPE OF WORK – MECHANICAL WORK

Contractor shall comply with all requirements contained within the Mechanical Work Requirements

Contractor shall provide all labor, materials, equipment, demolition, removal, disposal, piping, fittings, valves, supports, controls, testing, accessories, coordination, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and operational installation.

Base Bid Work Backflow Preventer Rebuilds The Contractor shall rebuild backflow preventers as shown and specified at the following locations:

Cherokee Elementary Cheyenne Elementary Huron Elementary Sequoyah Elementary Algonquin Middle School Dakota 9th Grade Center Chippewa Valley High School Dakota High School Little Turtle Center Administration Building

The following schools and facilities also require additional mechanical work as described below:

Algonquin Middle School

• Replace main mixing valve.

Dakota 9th Grade Center

• Replace main mixing valve.

Chippewa Valley High School

• Replace pool shower fixtures as shown and specified.

• Replace two (2) sinks in stadium building as shown and specified.

• Upgrade temperature controls as shown and specified. Coordinate all work, scheduling, programming, and integration requirements with District’s temperature controls provider, BASS.

• Replace one (1) sink in Construction Trades Building with Elkay filtered and metered Bottle Filling Station.

• Add water supply and drain lines for Culinary Arts space for a new washing machine.

• Add venting in the Culinary Arts space for a new electric dryer.

• Extend and modify the existing fire suppression system as required for the new lay-in ceiling in the Construction Trades Building.

• Extend and modify the existing fire suppression system as required beneath the new wood shop storage mezzanine.

Mohegan High School

• Disconnect, remove, store, reinstall, and reconnect the existing kitchen sink as required for countertop replacement.

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• Contractor shall include a Construction Allowance of Thirty Thousand Dollars ($30,000.00) in the Base Bid.

• Provide fully burdened labor rates for personnel performing Mechanical Work, as requested in

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SCOPE OF WORK – ELECTRICAL WORK

Contractor shall comply with all requirements contained within the Electrical Work Requirements section

Contractor shall provide all labor, materials, equipment, demolition, removal, disposal, wiring, conduit, boxes, devices, controls, connections, testing, coordination, accessories, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and operational installation.

Base Bid Work Clock System Replacements The Contractor shall disconnect, remove, and dispose of existing digital clocks and furnish and install a GPS Primex analog battery-powered clock system. Contractor shall tie the new clock system into the existing PA system as shown and specified at the following locations:

Cherokee Elementary Cheyenne Elementary Ojibwa Elementary Shawnee Elementary

The following schools and facilities also require additional electrical work as described below:

Ojibwa Elementary

• Disconnect power to the existing folding wall in the gymnasium.

• Connect power to the new roll-down curtain.

Iroquois Middle School

• Disconnect power to the existing folding wall in the gymnasium.

• Connect power to the new folding wall.

Chippewa Valley High School

• Disconnect power to the existing satellite dish.

Dakota High School

• Furnish and install new LED lighting beneath the new storage mezzanine in the wood shop.

• Furnish and install new 2’ x 4’ lay-in LED lighting in the Construction Trades Building.

• Provide GFCI receptacle for the new bottle filling station in the Construction Trades Building.

• Furnish and install power for the new washing machine and electric dryer in the Culinary Arts space.

• Disconnect power to the existing gymnasium bleachers.

• Connect power to the new gymnasium bleachers.

• Disconnect power to the existing satellite dish.

• Contractor shall include a Construction Allowance of Thirty Thousand Dollars ($30,000.00) in the Base Bid.

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• Provide fully burdened labor rates for personnel performing Electrical Work, as requested in

• Provide unit pricing, as requested in the Bid Form, for the replacement of additional clocks beyond those identified in the Base Bid Work.

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SCOPE OF WORK – SITE CONCRETE

Contractor shall comply with all requirements contained within the Site Concrete Work Requirements

Contractor shall provide all labor, materials, equipment, demolition, saw cutting, excavation, removal, disposal, subgrade preparation, aggregate base, concrete, reinforcing, joint sealants, detectable warning surfaces, pavement markings, restoration, testing, accessories, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete installation.

Base Bid Work Cherokee Elementary

• Remove and replace concrete pavement, sidewalks, curbs, and associated work as shown and specified.

• Replace two (2) ADA warning plates.

Ojibwa Elementary

• Remove and replace concrete pavement, sidewalks, curbs, and associated work as shown and specified.

• Restripe parking spaces as shown and specified.

Sequoyah Elementary

• Remove and replace concrete pavement, sidewalks, curbs, and associated work as shown and specified.

Seneca Middle School specified.

• Remove, repair, replace, and/or adjust dock leveling plate(s) as shown and specified.

Wyandot Middle School specified.

Chippewa Valley 9th Grade Center specified.

• Restore area with topsoil, seed, and straw.

Chippewa Valley High School

• Remove and replace concrete collar at auto shop courtyard.

• Install new ADA warning plate at C-Entrance.

Administration Building

• Remove and replace concrete at Loading Dock as shown and specified.

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• Contractor shall include two (2) Construction Allowances of Thirty Thousand Dollars ($30,000.00) each in the Base Bid:

o Additional Concrete Replacement Allowance: $30,000.00 o Additional Catch Basin Work Allowance: $30,000.00

• Provide unit pricing for the following:

o Per square foot for removal and replacement of 4-inch-thick concrete.

o Per square foot for removal and replacement of 6-inch-thick concrete.

o Per each for rebuilding a catch basin with a 6-foot x 6-foot concrete collar.

o Per each for rebuilding a catch basin with an 8-foot x 8-foot concrete collar.

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SCOPE OF WORK – FENCING

Contractor shall comply with all requirements contained within the Fencing Work Requirements section

Contractor shall provide all labor, materials, equipment, demolition, removal, disposal, posts, rails, fabric, gates, hardware, footings, fittings, adjustments, accessories, and incidentals necessary to complete the work shown on the drawings and specifications and provide a complete and operational installation.

Base Bid Work Black Vinyl-Coated Chain Link Fencing Furnish and install 4-foot-high black vinyl-coated chain link fencing as shown and specified at the following locations:

• Cherokee Elementary

• Erie Elementary

• Fox Elementary

• Mohawk Elementary

The following schools require additional gate work as described below:

Cherokee Elementary

• Furnish and install one (1) 4-foot-wide gate as shown and specified.

Fox Elementary

• Remove existing 4-foot-wide gate and furnish and install one (1) new 8-foot-wide gate as shown and specified.

Mohawk Elementary

• Remove existing 4-foot-wide gate and furnish and install one (1) new 8-foot-wide gate as shown and specified.

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AWARDED VENDOR REQUIREMENTS

Assignment or Transfer Contractor shall not assign, transfer, convey, or subcontract the Contract, or any portion thereof, without the prior written consent of the District. Approval of any subcontractor by the District shall not relieve the Contractor of responsibility for the performance of the Work or compliance with the Contract Documents.

Tax Exempt Status Chippewa Valley Schools is exempt from payment of State and Federal taxes applicable to purchases made directly by the District. Bid pricing shall not include sales tax. The successful Contractor shall be responsible for all other taxes applicable to its operations and performance of the Work.

Proof of Insurance Coverage The successful bidder shall provide and maintain, at its own expense, the following insurance coverage.

The cost of such insurance must be included in the bid pricing. Certificates of Insurance evidencing the required coverage shall be submitted prior to contract execution and commencement of any Work.

Certificates of Insurance shall name Chippewa Valley Schools, its Board of Education, officers, employees, and agents as Additional Insureds on Commercial General Liability policy where permitted by law. All required insurance policies shall be issued by insurers authorized to do business in the State of Michigan.

Required Coverage:

• Worker’s Compensation: As required by the State of Michigan.

• Employers Liability: Minimum limits of $1,000,000 per accident.

• Automobile Liability: Minimum limits of $500,000 per accident, covering owned, non-owned and hired vehicles.

• Commercial General Liability: Minimum limits:

o General Aggregate $1,000,000 o Products-Completed Operations Aggregate $1,000,000 o Personal/Advertising Injury $1,000,000 o Each Occurrence $1,000,000

Coverage must include premises/operations, independent contractors, products and completed operations, personal injury and broad form property damage, and contractual liability.

Products/completed operations coverage shall remain in effect for at least two (2) years after project completion.

School Safety Requirements Contractor personnel shall comply with all District safety, security, and visitor requirements while on school property, including any criminal history background check requirements imposed by the State of Michigan and the District.

Contractor personnel shall check in at the school office or other designated location upon arrival and comply with all visitor management procedures established by the District.

Contractor personnel shall not have unsupervised access to students and shall comply with all requirements of the Revised School Code and District policies.

Contractor Personnel The Contractor shall provide qualified personnel experienced in the type of work being performed. The District reserves the right to require removal of any employee, subcontractor, or representative whose conduct, performance, qualifications, or presence is deemed unacceptable or detrimental to the District's operations, safety, security, or educational environment.

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Invoice and Payment Invoices and/or application for payment shall reference the District Purchase Order number and be submitted to the Business Department. Contractors may submit applications for payment based upon the approved Schedule of Values and the percentage of Work completed, subject to review and approval by the District.

Payment shall be made following approval of the application for payment by the District and in accordance with the District's Accounts Payable schedule following approval by the Board of Education, if applicable.

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BID PROPOSAL FORM

BID PACKAGE: 2027 District-wide Renovations & Site Work ITB 6.2627B

DUE DATE: December 1, 2026 at 11:00 a.m., EST

DELIVERY TO: Chippewa Valley Schools

Attn: Lillian Grayson, Purchasing Coordinator

INSTRUCTIONS FOR SUBMITTING BID - Bidder is required to submit one (1) original and one (1) copy of bid proposal.

Submit only the following completed forms with your bid. Chippewa Valley Schools requires bidders to submit information ONLY on Forms provided through this bid.

1. Bid Proposal Form, including Pricing Form

2. School Safety Affidavit

3. Iran Sanctions Affidavit

4. Non-Collusion Affidavit

5. Familial Disclosure Affidavit

6. Debarment Disclosure

7. W9

8. Certificate of Liability Insurance (successful bidder only)

9. Any Required Professional Licenses and Certifications

Failure to submit the forms/information listed above may be cause for disqualification of bid. Do not include unsolicited information such as pamphlets, company form letters, etc. with your bid.

AGREEMENTS

The undersigned understands that the District reserves the right to reject any and all bids and to waive informalities and irregularities in bidding. The District also reserves the right to hold bids for a period of 90 days from the bid opening date.