2027-385_Attachments.pdf
PDF 131 KB Posted
- Attached to
- DNR RFB Lac qui Parle SP Tree Planting
- Solicitation number
- 2000018813
- Issued by
- Clay County, Minnesota
About this file
This file comprises the attachment documents for Minnesota Department of Natural Resources (DNR) Request for Bid 2027-385 for tree planting services at Lac qui Parle State Park in Chippewa County. The DNR is soliciting bids for all labor, equipment, materials, tools, transportation, and incidentals necessary to provide and plant 100 hardwood tree saplings with a minimum root collar diameter of 1.5 feet, consisting of 33 hackberry trees, 33 bur oak trees, and 34 triumph elm trees at the upper campground. All responses must be submitted electronically through the SWIFT portal by the specified due date, with an addendum issued on October 26, 2026, requiring bidders to respond to the latest event version to avoid bid rejection. The contract award will be made to the lowest responsible vendor meeting all specifications and terms and conditions, with the State reserving the right to award items separately, by grouping, or by total as deemed most advantageous.
Bidders must enter unit prices directly in SWIFT at the unit line level, with pricing to include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax, and all other expenses necessary for project completion. Responders must provide contractor contact information for contract management and purchase order receipt, disclose any prompt pay discounts, and confirm ability to meet the construction completion date specified in the solicitation. Submission requirements include certification of accuracy, authorized signature authority, non-collusion certification, disclosure of any organizational conflicts of interest, and compliance with copyrighted material reproduction requirements. The file does not identify any set-asides, incumbent contractors, or specific funding source requirements beyond standard contract administration procedures.
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Text version
Rev. April 2025
ATTACHMENT A: RESPONDER DECLARATIONS
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. Response Contents. The information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the Responder to suspension or debarment proceedings as well as other remedies available by law
B. Authorized Signature. This Declaration is signed by the appropriate person(s), with the authority to contractually bind the Responder, as required by applicable articles, bylaws, resolutions, minutes, and ordinances.
C. Non-Collusion Certification.
1. The Proposal has been arrived at by the Responder independently and has been submitted without collusion and without any agreement, understanding or planned common course of action with any other vendor designed to limit fair or open competition; and
2. The contents of the Response have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any other individual prior to the due date and time of this Solicitation. Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.
D. Organizational Conflicts of Interest. To the best of Responder’s knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest.
An organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons,
1. a vendor is unable or potentially unable to render impartial assistance or advice to the State;
2. the vendor’s objectivity in performing the contract work is or might be otherwise impaired; or
3. the vendor has an unfair competitive advantage.
If after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the State’s Chief Procurement Officer which must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the State may, at its discretion, cancel the contract. In the event the Contractor was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to OSP, the State may terminate the contract for default. Organizational conflicts of interest terms apply to any subcontractors for this work.
E. Copyrighted Material Waiver. By signing its Response, the Responder certifies that it has obtained all necessary approvals for the reproduction and distribution of the contents of its response.
By submitting a response in SWIFT, Responder acknowledges and certifies compliance with all applicable requirements indicated above.
ATTACHMENT B: PRICING
1. Pricing.
A price schedule document will not be used for this solicitation. Responders must enter their bid price(s) in SWIFT at the unit line level. If a responder needs assistance with entering their proposal, they may contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.
2. Alterations or Erasures. The State reserves the right to reject a response containing an alteration or erasure of any price used to determine the lowest responsible responder unless the alteration or erasure is done in a manner that is clear and authenticated by an authorized representative of the Responder. An acceptable way to make an alteration or erasure is to cross out the price, print the correction in ink adjacent to it, and have an authorized representative of the Responder initial and date that correction.
ATTACHMENT C: INTENTIONALLY LEFT BLANK
ATTACHMENT D: ADDITIONAL INFORMATION
Complete the following Bid Factors in SWIFT:
1. Contractor’s Contact Information. Provide the contact information for the representative responsible for the management of the contract and the representative receiving purchase orders.
2. Prompt Pay Discount. Enter any prompt pay discounts you are offering.
3. Construction Completion Date. Responder must meet the construction completion dates as stated in the solicitation.
Complete the following Bid Factors in SWIFT:
File details come from the government source that posted it. Updated .