2027-14 Supply and Install Mercury Outboard Engines - Fire Boat.pdf

BID #2027-14

FURNISH & INSTALL (3) NEW

MERCURY OUTBOARD ENGINES

STRATFORD FIRE DEPARTMENT

SEALED submissions are subject to the standard Bidder:

instructions set forth on the attached sheets.

Any modifications must be specifically _________________________________ accepted by the Town of Stratford. Doing Business As (Trade Name)

Address

Released: Wednesday, 21st October, 2026 _________________________________________ Town / State / Zip

Phillip Ryan, Purchasing Agent _________________________________________ Title (Mr /Ms)

Signature

Telephone

E-mail

Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent, 2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:

10:00AM, Tuesday, 10th November, 2026

NOTE:

1. Bidders are to complete all requested data in the upper right corner of this page and must return this page with their bid proposal.

2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears to the Town of Stratford upon debt, or contract or who has been within the prior five (5) years, a defaulter as surety or otherwise upon obligations to the Town of Stratford.

3. Submissions are to be submitted in a sealed envelope and clearly marked “BID #2027-14” on the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.

offering more from forest to shore

PURCHASING

mailto:purchasing@townofstratford.com http://www.townofstratford.com/

BID #2027-14 / Furnish & Install (3) New Mercury Outboard Engines

INVITATION TO BID

The Town of Stratford (Town) on behalf of its Fire Department (SFD) is seeking competitive bids from qualified Mercury marine dealership contractors to remove existing three (3) Verado 300HP outboard engines and furnish and install three (3) new Mercury 300HP SeaPro outboard engines for the following marine vessel.

Bidder must be a certified Mercury Marine Dealer and be able to complete any warranty work necessary, perform annual maintenance, and be available for emergency haul outs and service year-round.

Proposal shall include the entire cost of equipment, parts, materials, labor, travel, warranty, tools, supplies, shipping and freight charges, overhead and profit.

INSPECTION OF EXISTING EQUIPMENT / VESSEL

The vessel is available for inspection by appointment only. Please contact Phillip Ryan, Purchasing Agent at pryan@townofstratford.com to schedule access with reasonable notice.

Vessel: M233 Fire Boat – 2014 SAFE Boats 33 Full Cabin | Dimensions: 35’-3” LOA x 10’ Beam

REQUESTS FOR INFORMATION (RFI) / ADDENDA

Direct requests in writing to: Town of Stratford, Purchasing Department Attention: Phillip Ryan, Purchasing Agent E-mail: pryan@townofstratford.com

NOTE: Written requests for information will not be accepted after 12:00PM on Monday, 2nd November, 2026.

Response will be in the form of an addendum that will be posted approximately Thursday, 5th November, 2026 at the close of business to the Purchasing Department website: https://www.stratfordct.gov/page/purchasing-department

It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.

REQUIREMENTS

1. All equipment and materials supplied/installed shall be new and of current manufacture, and shall meet or exceed all specifications described herein. Any deviations to specifications must be indicated with the proposal response.

2. The Bidder or supplier must be an authorized dealer and/or distributor for all equipment supplied or installed, and may be required upon request to provide proof of all applicable licensing.

3. Bids for single or multiple OEM manufacturers may be accepted at the sole discretion of the Town. The Bidder must provide service personnel certified to repair or replace equipment for each manufacturer as submitted in proposal. Authorized personnel certification must be provided upon request.

4. The Bidder will be responsible for securing all necessary permits where applicable, including State and local, and as required by the Town of Stratford.

5. Warranty: The Bidder shall remain the single-point-of-contact for all warranty and equipment services, and must provide equipment repair or replacement services.

6. References: Provide at least three (3) references (preferably municipalities) regarding similar projects performed.

7. Acceptance: The Town of Stratford will not accept receipt of equipment (installed or otherwise) unless all specifications stated in the bid document have been accommodated, and/or approved by written consent. The Bidder shall be required to correct any nonconforming issues, at no expense to the Town of Stratford.

8. Exceptions: Bidders are required to provide full details of any exceptions to the specifications. Details must be submitted separately and attached to the proposal page.

9. Pricing: All costs submitted in proposal must include equipment, standard warranty, freight, shipping and delivery charges, labor, installation and/or set-up costs, safety checks and all related materials. All subcontractors must be identified and their labor rates submitted with proposal page.

mailto:pryan@townofstratford.com mailto:pryan@townofstratford.com https://www.stratfordct.gov/page/purchasing-department

SCOPE OF WORK

Vessel: M233 Fire Boat – 2014 SAFE Boats 33 Full Cabin | Dimensions: 35’-3” LOA x 10’ Beam*

*Vessel manufactured on platform to accommodate Mercury brand engines. Existing rigging and electronics are set up to interface with Mercury. Any equal make/model outboard engine on offer must be approved by Owner.

The scope of work, but not limited to, shall consist of the following:

1. Disconnect and remove the three existing outboard engines, controls, and associated rigging; inspect transom, mounting holes, and steering.

2. Supply and install three (3) new Mercury SeaPro 300 V8 DTS outboards (commercial-rated): 300XL, 300XXL, and 300CXL (counter-rotating).

- Mercury 300XL SeaPro DTS – 25” shaft, standard rotation

- Mercury 300XXL SeaPro DTS – 30” shaft, standard rotation

- Mercury 300CXL SeaPro DTS – 25" shaft, counter-rotation

3. Supply and install Mercury Premier DTS triple-engine binnacle control, key switch panel, helm and data harnesses, clean-power and link harnesses, and SmartCraft diagnostic port.

4. Supply and install Mercury Gen C electro-hydraulic power steering system: pump, triple-engine kit, helm, hoses, fittings, and tie bars.

5. Supply and install Mercury VesselView 703 multifunction engine display.

6. Supply and install three (3) Mercury Revolution 4 propellers (two right-hand, one left-hand), boat fuel harness, and new 4 AWG battery cables.

7. Rig, commission, and complete the Mercury pre-delivery inspection; register the engines to the Town of Stratford for Mercury warranty.

8. Launch, sea trial, and confirm propeller selection and engine performance.

9. All equipment, parts and materials shall be new and of current manufacture. No exceptions.

10. Contractor shall install OEM parts. If OEM parts are unavailable, parts that are fully equal in quality and performance to original may be used with prior permission of SFD.

11. All parts, components and related devices for mechanical systems that are worn or not in proper operational condition shall be repaired and/or replaced with new parts, components and devices.

12. When equipment or parts are to be replaced in their entirety and a contemporary design for said equipment is available, and is functionally equivalent and compatible, the equipment and/or parts of the newer design shall be used as the replacement.

13. All miscellaneous parts, components and related items necessary to perform the work, such as, but not limited to, gaskets, filters, belts, plugs, electrical, cables, lubricants, tools, test instruments, meters, etc., necessary for the complete operation of all replacement equipment, shall be supplied by the Contractor and included in the costs.

14. All work shall be completed by a certified Mercury dealer and installer. No exceptions.

15. Contractor’s workshop facility shall be located within thirty minutes travel time of the Town of Stratford.

16. Prior to performing any additional work, the awarded contractor must submit all cost proposals in writing for approval.

17. Provide three (3) year warranty on all equipment, materials, parts and labor.

18. Awarded bidder (“Contractor”) shall remain the single-point-of-contact for all warranty, maintenance and repair services.

19. Provide optional trade-in value for the three (3) removed engines.

EQUIPMENT LIST

Description

Qty Part # Description 1 8M0133245 Premier DTS triple-engine binnacle control 1 897716K03 Key switch kit – 3 engine, w/ multi-key 3 879305A01 Switch housing / cover / bezel kit 3 896691T15 Harness assembly – 15 ft 1 899785K15 Harness kit – 15 ft 1 899785K02 Accessory power harness kit 1 888429K11 Accessory relay harness – 3 engine 1 8M0077125 Engine link harness – 20 ft 1 8M0082859 Link adapter harness 4 8M0146746 SmartCraft data cable – 25 ft 2 8M0154729 SmartCraft data cable, 8-pin – 25 ft 3 8M0187441 Clean power harness (tee) 3 8M0169292 Clean power harness – 25 ft 1 8M0157216 Triple-engine helm harness 1 8M0173880 Triple control (ERC) extension kit 4 8M0167295 Power steering hose kit – 24 ft 1 8M0150620 Power steering hose kit – 24 ft 1 8M0240103 Power steering helm kit, tilt – 50 cm 1 8M0199048 Power steering pump – Gen C 1 8M0199052 Power steering triple-engine pump kit 3 8M0138677 Power steering harness – 20 ft 1 8M0150104 Power steering harness – 12 ft 1 8M0213279 Tie bar kit – dual, 28 in 1 8M0213284 Tie bar add-an-engine kit, 28 in 1 8M0124496 VesselView 703 multifunction display 1 8M0046339 SmartCraft diagnostic port 1 8M0210757 Harness assembly 3 67755A13 Engine mounting bolt kit 3 8M0109756 Double nut kit 3 8M0133542 Cable kit – 12 ft 3 8M0105264 Extension harness 3 8M0149025 APS harness – 72 in 4 8M0204702 Hydraulic fitting – elbow 4 8M0194236 Hydraulic fitting – tee 2 892521 Hydraulic fitting – tee 2 892526 Hydraulic fitting 1 8M0165557 Junction box – 5-way w/ caps 3 Rev 4 Mercury Revolution 4 propeller (2 RH / 1 LH) – pitch confirmed at sea trial 1 8M0075945 Boat fuel harness – 6 pin 3 8M0210761 Battery cables, 4 AWG – 12 ft (pair)

NOTE: Provide complete equipment list, including any exceptions, with bid proposal for approval by Town.

EXCLUSIONS

The following items are excluded from the Contractors responsibilities for all facility locations:

1. Upgrades and modifications to enhance performance beyond current equipment specifications or design capacity.

QUALIFICATIONS

1. The Contractor shall demonstrate a minimum five (5) years’ experience in the marine industry and employ fully qualified, trained and certified service personnel.

2. Maintain adequate inventory of replacement parts and components for all said equipment as per the Scope of Work.

3. Provide warranty and emergency repair services.

EMERGENCY SERVICE

1. Emergency breakdown service must be provided by the Contractor 24 hours/365 days per year, including a full-time service department located within one half (1/2) hour travel time of the Town of Stratford.

2. Provide minimum one (1) hour call-out response.

SUBCONTRACTORS

1. Services that are to be provided shall be performed by qualified and trained service personnel that are directly employed by the Contractor.

2. Subcontracting will not be permitted without the prior knowledge and written approval of the Town.

3. Approved subcontractors must provide details regarding company contracts, personnel references and proof of all applicable licensing/certification requirements.

4. The Contractor assumes full responsibility of the Contract, including labor, equipment and parts warranties.

5. Provide subcontractor details to be employed as part of this contract, including labor rates. All subcontractors are subject to approval by the Town of Stratford.

TIME FRAME

The Contractor will be required to place a reasonable schedule on written estimates to complete repairs. In the event that the schedule will be exceeded based upon parts availability or circumstances beyond the Contractor’s control, it is the Contractor’s responsibility to inform the relevant Town department of the delay.

In the event that there are delays in making repairs because more lucrative work is received, the Town reserves the right to have the repairs made by another contractor and assess the original contractor the difference in cost incurred by utilizing another contractor.

BASIS OF AWARD

The following factors will be considered in awarding the contract:

Compliance (valid licenses, certification, permits, OSHA) of personnel and workshop facility as required by federal, state and local law.

Experience and number of skilled employees available to service the contract.

Geographical location and response time to worksite.

Cost.

PROPOSAL

PROPOSAL TO: Town of Stratford, Purchasing Department 2725 Main Street, Stratford, Connecticut 06615

I, _____________________________________________ have received the following contract documents,

1. BID Document #2027-14

2. Addenda numbered through posted at https://www.stratfordct.gov/page/purchasing-department and have included their provisions in my proposal.

I shall supply all labor, tools, materials, equipment, technical service, taxes, permits, insurance, etc., as necessary, to perform the work as specified and stated under the scope of services, including the terms and conditions:

Labor: $ @ total ______estimated hours.

Engines (3): $

Materials/Parts: $

Total: $ /lump sum without trade-in.

If trade-in option is available, enter amount on offer for three (3) engines below:

Trade-In Amount: $ (deduct from Total amount above)

Total: $ /lump sum with trade-in.

Installation Rates for Additional Work – Regular Business Hours:

Supervisor: $______ /hr Foreman: $______ /hr Journeyman: $______ /hr Apprentice: $______ /hr

Installation Rates for Emergency Work – After Hours:

Supervisor: $_____ /hr Foreman: $______ /hr Journeyman: $______ /hr Apprentice: $______ /hr

Provide information regarding number of years in business, size of firm, and facility location.

Number of years in business: _____

Number of employees: _____ (full time) _____ (part time)

Facility Location: __________________________________ (Town) _____ (State)

The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly or by notification from any material supplier found in the Contract Documents are listed herewith in this Bid Form.

Name ______________________________ Title _________________________ Signature _________________________ Date______________ https://www.stratfordct.gov/page/purchasing-department

AWARD SUMMARY

U.S. Department of Homeland Security Program: Fiscal Year 2026 Port Security Grant Program Recipient: Town of Stratford

UEI-EFT: S2URMNGTLXV1

DUNS Number: 072134414 Award Number: EMW-2026-PU-05401 Award Amount: $98,312.00 Non-Federal: $32,769.73

Code of Federal Regulations:

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group- ECFR45ddd4419ad436d/section-200.320

CHECKLIST

The following must be submitted with proposal:

Cover page, completed and signed.

Addenda acknowledged on bid proposal page, or

Signed and submitted with modified pricing if requested.

List of references where projects performed of comparable scope within the past three years.

List of all subcontractors identifying each trade, hourly rates, location, and Tax ID number.

Identify any exceptions that may apply. These must be itemized and attached to the proposal form.

W9 Form.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.320 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.320

REFERENCES

Provide reference details of most recent similar scope projects performed:

REFERENCE #1:

Name of Company Phone

Contact Person Cell

Company Address Fax

Date work completed Email

REFERENCE #2:

Contact Person Cell

REFERENCE #3:

Contact Person Cell

SUBCONTRACTORS

Provide subcontractor details if any are to be employed as part of this contract, including labor rates:

SUBCONTRACTOR #1:

Name of Company Fed ID #

Contact Person Title

Company Address Phone

Trade Email

Rates: Supervisor $______/hr Foreman $______ /hr Journeyman $______ /hr Apprentice $______ /hr

SUBCONTRACTOR #2:

Contact Person Title

SUBCONTRACTOR #3:

Contact Person Title

Bid #2027-14 / Terms & Conditions

PURCHASING DEPARTMENT

TOWN OF STRATFORD

INSTRUCTIONS FOR BIDDERS

TERMS AND CONDITIONS OF BID

BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “BID #2027-14” including all outer packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.

Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford, Connecticut, prior to date and time specified, at which time they will be publicly opened.

RIGHT TO ACCEPT / REJECT

AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE TOWN OF STRATFORD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME, OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF STRATFORD.

POWER OF REJECTION

The Mayor shall have the power to reject all bids and to advertise again.

QUESTIONS

Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:

Mr. Phillip Ryan, Purchasing Agent: pryan@townofstratford.com

Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to dispute the bid specifications and conditions.

PRICES

Prices quoted must be firm, for acceptance by the Town of Stratford, for a period of ninety (90) days. Prices shall include all applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.

F.O.B. DESTINATION

Prices quoted shall be net, delivered to destination. Bids quoting other than F.O.B. Destination may be rejected.

PERMITS

The contractor shall be responsible for securing all necessary permits, state and local, and as required by the Town of Stratford.

PAYMENT PROCEDURES

No voucher, claim or charge against the Town shall be paid without the approval of the Director of Finance for correctness and legality.

PAYMENT PERIOD

The Town of Stratford shall put forth its best effort to make payment within thirty days (30) after delivery of the item acceptance of the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless otherwise specified. For projects that do not require a performance or bid bond, The Town of Stratford reserves the right to retain five percent (5%) of total bid amount, which is payable ninety (90) days after final payment or acceptance of the work.

THE CONTRACTOR

The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.

ASSIGNMENT OF CONTRACT

No contract may be assigned or transferred without the consent of the Town of Stratford.

AWARD OF BIDS

Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the invitation. If more than one item is specified in the invitation, the Town of Stratford reserves the right to determine the low bidder on an individual basis or on the basis of all items included in the Invitation for Bids, unless otherwise expressed by the Town.

The Town will be reviewing proposals to ensure contractors/individuals/suppliers/vendors are not debarred or suspended.

The System for Award Management (SAM.gov):

https://sam.gov/content/home

CT Department of Labor:

https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US

GUARANTEE

Equipment, materials and/or work executed shall be guaranteed for a minimum period of one (1) year against defective material and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of defective equipment, and/or unsatisfactory work, shall be borne by the Contractor.

CATALOGUE REFERENCE

Unless expressly stated otherwise, any and all reference to commercial types, sales, trade names and catalogues are intended to be descriptive only and not restrictive; the intent is to indicate the kind and quality of the articles that will be acceptable. Bids on other equivalent makes, or with reference to other catalogue items will be considered. The bidder is to clearly state exactly what will be furnished. Where possible and feasible, submit an illustration, descriptive material, and/or product sample.

OSHA

The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger Occupational Safety and Health Act of 1971, as amended. The successful bidder will further certify that all items furnished under this project will conform and comply with Federal and State of Connecticut OSHA standards. The successful bidder will agree to indemnify and hold harmless the Town of Stratford for any and all damages that may be assessed against the Town.

LIFE CYCLE COSTING

Where applicable, Life Cycle Costing will be used as a criterion for awarding bids. This is a method of calculating total cost of ownership of an item over the life of the product, which may include operation and maintenance expenses, transportation, salvage value, and/or disposal costs.

INSURANCE

The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained and Certificates of Insurance and any other evidence of required coverage requested by the Town, including a copy of the policy itself, have been received and approved by the Town.

Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the Town has had thirty (30) days prior notice in writing. Certificates of renewals or changes in policies shall be delivered to the Owner at least thirty (30) days prior to the expiration of the policy.

All insurance issuers chosen by the Contractor must be licensed to do business in the State of Connecticut and rated A- or better by A.M. Best Rating Services.

The Town always reserves the right to reject insurance companies, if approved insurance policies cannot be provided the contract shall be terminated.

The insurance requirements set forth below are minimum limits of coverage only and in no way limit the Contractor’s liability.

The following insurance is required to be maintained in full force until all work required by the contract has been fully completed, except that Products/Completed Operations coverage shall be maintained for five (5) years.

Worker’s Compensation: The Contractor shall carry Worker’s Compensation and Employer’s Liability Insurance in the form and in such amounts as may be currently required to comply with the Labor Laws of the State of Connecticut. Statutory Limits.

https://sam.gov/content/home https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US

Automobile Insurance: The Contractor shall carry and maintain during the life of the Contract a policy with a combined single limit of $1,000,000.00 and rider CA9948 or equivalent.

This policy shall include all liability of the Contractor arising from the operation of all self-owned motor vehicles used in the performance of the Contract; and shall also include a “non-Ownership” provision covering the operation of motor vehicles not owned by the Contractor, but used in the performance of the work.

Commercial General Liability:

Per Occurrence Limit: $1,000,000 Aggregate Limit: $3,000,000 Bodily Injury and Property Damage Limit: $5,000,000 Products/Completed Operations Limit: $1,000,000

This policy shall include Subcontractor's Liability coverage, protecting the Contractor and the Town against liability arising out of the activities of Subcontractors engaged by him/her in the performance of the work.

Garage Keepers / Shop Keepers Liability: The coverage should be primary and include physical damage coverage to the equipment while in the repair facility. Minimum coverage limit: $2,000,000

Waiver of Subrogation: Waiver of subrogation is required on all policies.

Additional Insureds: The Town of Stratford, its officers, officials, employees, agents, boards, and commissions shall be named as Additional Insureds. The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the Town of Stratford. A waiver of subrogation applies under general liability, auto liability and workers compensation.

The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the Town of Stratford. A waiver of subrogation applies under general liability, auto liability and workers compensation.

Subcontractor’s Insurance: Each Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain all insurance required of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor, including the Additional Insured requirement. Certificates of Insurance shall be submitted to the Contractor and the Town and approved by the Town, before commencing any work.

HOLD HARMLESS

Contractor shall defend, indemnify, and hold harmless the Town of Stratford, its officers, employees, agents or volunteers, from and against any and all claims and demands of any nature for any loss, damage or injury which any person may suffer by reason of, or in any way arising out of, this Agreement, unless caused by the sole negligence of the Town.

FEDERAL, STATE, AND LOCAL LAWS

All applicable Federal, State and local laws, rules and regulations of all authorities having jurisdiction over the locality of the project shall apply to the contract and are deemed to be included herein. If the total amount of the project, including any current or future change orders, exceeds $100,000.00 all work is to be done in accordance with Connecticut Department of Labor (CT-DOL) rules and regulations. More information may be obtained from: www.ctdol.state.ct.us

The Davis-Bacon and Related Acts, shall apply to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000.00 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. More information may be obtained from: https://www.dol.gov/whd/govcontracts/dbra.htm

NOTE: The Town shall apply the most current wage decision applicable at the time of contract award.

It is the Contractor’s responsibility to obtain work classifications not included in the Wage Decisions package.

CONFLICT OF INTEREST

No officer or employee or member of any elective or appointive board, commission, committee or council of the Town, whether temporary or permanent, shall have or acquire any financial interest gained from a successful bid, direct or indirect, in any project, matter, contract or business within his/her jurisdiction or the jurisdiction of the board, commission, committee or council of which he/she is a member. Nor shall the officer / employee / member have any financial interest, direct or indirect, in any contract or proposed contract for materials or services to be furnished or used in connection with any project, matter or thing which comes under his/her jurisdiction or the jurisdiction of the board, commission, committee or council of which he/she is a member.

http://www.ctdol.state.ct.us/ https://www.dol.gov/whd/govcontracts/dbra.htm

SCOPE OF WORK / SITE INSPECTIONS

The bidder declares that the scope of the work has been thoroughly reviewed and any questions resolved (see above for name and number of individual to contact for questions). If applicable, the bidder further declares that the site has been inspected as called for in the specifications (q.v.).

EXCEPTION TO SPECIFICATIONS

No protest regarding the validity or appropriateness of the specifications or of the Invitation for Bids will be considered, unless the protest is filed in writing with the Purchasing Agent prior to the closing date for the bids. All bid proposals rendered shall be considered meeting the attached specifications unless exceptions are noted on a separate page dated and signed by the bidder.

UNLESS OTHERWISE NOTED

It will be assumed that all terms and conditions and specifications will be complied with and will be considered as part of the Bid Proposal.

TAX EXEMPT

Federal Tax Exemption 06-6002103.

Exempt from State Sales Tax under State General Statues Chapter 219-Section 12-412 Subsection A.

AWARD SUMMARY

U.S. Department of Homeland Security Program: Fiscal Year 2026 Port Security Grant Program Recipient: Town of Stratford

UEI-EFT: S2URMNGTLXV1

DUNS Number: 072134414 Award Number: EMW-2026-PU-05401 Award Amount: $98,312.00 Non-Federal: $32,769.73

Code of Federal Regulations:

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.320 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.320