202610__20_Year_LRP_ENGINEERING_PAScope_of_Project_Services.pdf

October 7, 2026

Long-Range Plan (LRP) – 20 Year Planning Electrical Engineering Consulting Services

Project Agreement

1. Purpose:

Glades Electric Cooperative, Inc. (GEC) seeks to engage qualified electrical engineering consulting firms under a Project Agreement (PA) to develop a comprehensive 20-year Long Range Plan (LRP) and to provide related planning, engineering, and project support services. The PA shall be effective from the date of execution, unless otherwise extended by mutual written agreement.

Additional time may be granted based on project size and timing. This agreement has a tentative deadline of December 31, 2026; but could be extended to the end of February 2027.

The primary objective of this agreement is the preparation of a new 20-year (LRP) that complies with Rural Utilities Service (RUS) requirements and provide a clear, economically, sound roadmap to guide GEC’s system development, capital investment decisions, and future Construction Work Plans (CWPs).

2. Governing Standards and References:

All work performed under this Scope of Services shall conform to the following:

Rus Bulletin 1724D-101A – Electric System Long Range Planning Guide Applicable RUS regulations, including 7 CFR Part 1710.250 GEC engineering design standards, operating parameters, and construction practices NISC Distribution Engineering Workstation (DEW) modeling environment (access to be granted by GEC upon request)

3. Primary Scope – Twenty-Year Long-Range Plan (LRP):

The Consultant shall prepare a complete 20-year Long Range Plan for Glades Electric Cooperative.

The LRP shall serve as a management and engineering tool that identifies the most practical and economic means of serving existing and projected system loads while maintaining reliable, high-quality service. At a minimum, the LRP shall include the following components:

3.1. Executive Summary:

A concise overview of the long-term system vision, major findings, recommended Preferred Plan, and strategic capital investment priorities.

3.2. Basis of Study:

A thorough review and documentation of:

Historical system data, peak loads, and member growth trends Comparison of prior load projections versus actual peak demand Updated long term load forecast covering the full twenty-year planning period, including base, high, and low growth scenarios

Engineering and economic design criteria (voltage limits, reliability targets, conductor economics)

3.3. System Analysis and Mapping:

Comprehensive evaluation of the existing and future system, including:

Power Flow, voltage performance analysis under current and projected peak conditions.

Assessment of power supplier delivery points and coordination requirements Preparation of comprehensive system maps depicting existing facilities and proposed long range configurations

3.4. Alternative Analysis and Preferred Plan:

The Consultant shall develop and evaluate multiple viable system expansion alternatives. The analysis shall include:

Identification of required new or expanded substations, delivery points, voltage conversions, major feeder upgrades, and transmission facilities

Economic present worth comparisons of alternatives (Ownership Study approach preferred)

Sensitivity analyses addressing variations in load growth Recommendation of a Preferred Plan and, where appropriate, an Alternate

Preferred Plan, with clear documentation of technical and economic rationale

3.5. Cost Estimates and Capital Requirements:

Preparation of, order of magnitude capital cost estimates based on recent GEC construction experience and RUS Form 300 data. Estimates shall be presented in current escalated dollars and shall support:

Present value comparisons of available infrastructure options Assessment of service reliability impacts, environmental requirements and other associated risks

3.6. Implementation Roadmap:

A phased implementation plan identifying the recommended sequencing of major facilities and capital projects, aligned with anticipated Construction Work Plan (CWP) cycles. The roadmap shall demonstrate that recommended construction or acquisition of additional capacity, transmission facilities, or distribution facilities is required, feasible, and economically justified over the planning period.

3.7. Deliverables:

The Consultant shall provide the following:

Draft Long-Range Plan (LRP) for Cooperative review and comment Final Long-Range Plan (LRP) report (electronic and hard copy formats) RUS Form 260 (Checklist of Long-Range Planning Report) and Form 261 (Summary of Long-Range Planning Report), or equivalent acceptable documentation System maps and GIS compatible data layers

All supporting data, models, calculations, and working files Presentation of findings and recommendations to Cooperative staff and Board of

Directors

4.0 Proposal Evaluation:

GEC’s designated selection committee will evaluate all responses to this solicitation. Selections will be based on the completeness of proposals and the degree to which each proposal demonstrates the ability to meet the requirements set for herein. Respondents are encouraged to provide detailed descriptions of relevant past work, specific project locations, and reference contact information. Prior experience with electric cooperatives is highly valued and should be clearly identified. Additionally, within the proposal, please include hourly rates by position, the hours expected for each position, a total amount for each position, a grand total and a not-to-exceed amount. We would like two quotes; one quote for having the plan completed by 12/31/2026 and one quote for having the proposal complete by 2/28/2027. Please complete the excel rate sheet template for the bid and turn in in excel format.

GEC requests that all questions pertaining this RFP to be provided through the VendorLink web page. This will allow for all bidders to see the questions and the Cooperative responses similarly.

GEC reserves the right to reject any or all proposals, to waive irregularities or informalities in any proposal, and to accept or reject any item or schedule in a manner determined to be in the best interest of Glades Electric Cooperative, Inc. (GEC). GEC further reserves the right to award agreements to one or more qualified firms. Responses to this solicitation should be delivered to GEC via the web interface; VendorLink (preferably) no later than the specified date of completion.

4. Glades Electric Cooperative contacts: Evaluation Team

Michael Roberge Chief Executive Officer MRoberge@GLADESELECTRIC.COM 863-946-6200

Robert Hall Director of Engineering RHall@gladeselectric.com 863-946-6221

Jim Morrissey Ken Tripp Director of Power Supply Director of Operations JMorrissey@gladeselectric.com KTripp@GLADESELECTRIC.COM 863-946-6245 863-9466212

This Scope of Services is intended to provide a clear framework for the Long Range Plan (LRP) and related professional services. GEC looks forward to receiving proposals from qualified firms with demonstrated experience support electric cooperatives.

CONFIDENTIAL – For Solicitation Purposes Only