20260929_Carpet_Replacement_Final.pdf

MELBOURNE AIRPORT AUTHORITY

INVITATION TO BID (ITB)

FOR

Carpet Replacement

ITB # 2026-0929

Melbourne Orlando International Airport

One Air Terminal Parkway, Suite 220

Melbourne, Florida 32901 USA

ITB # 2026-0929 Carpet Replacement; Page 2/35

TABLE OF CONTENTS

PAGE

SECTION I Introduction 3

SECTION II Instructions to Bidders 4

SECTION III General Terms and Conditions 6

SECTION IV Special Conditions 13

SECTION V Scope 15

SECTION VI Bid Format and Requirements 16

Appendix A: Specifications 19

Appendix B: Required Forms 21

Appendix C: Drawings 34

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SECTION I

INTRODUCTION

PURPOSE

The Melbourne Airport Authority (hereinafter referred to as “Authority or MLB”) is soliciting responses of sealed bids from qualified Bidders for the replacement of carpet and flooring in the concourse areas, per specifications in Appendix A: Specifications. A 5% bid bond and 100% performance bond shall be required for this project.

BACKGROUND

Melbourne Orlando International Airport (MLB) continues to gain global recognition as Central Florida’s

Coastal Gateway and an epicenter of aerospace, defense and aircraft manufacturing. With MLB’s growing campus and neighborhood of notable companies, including Northrop Grumman, Embraer, L3Harris, Collins Aerospace, Thales and more, the airport is home to a daily population of more than 20,000 and generates an economic impact of $3 billion annually.

Flying to MLB lands you right in the heart of Florida’s Space Coast with immediate access to Brevard

County’s 72 miles of pristine beaches. It is the closest airport to Port Canaveral, the world’s second busiest cruise port, and is the closest airport to NASA’s Kennedy Space Center. Being located on Central Florida’s

Atlantic Coast also provides easy access to Orlando’s world-famous theme park corridor in just over an hour’s drive.

MLB serves over 700,000 passengers annually with scheduled service provided by Delta Air Lines, American Airlines, Allegiant Air, Sun Country Airlines, and TUI Airways.

In March 2022, the world’s leading holiday company and the UK’s number one holiday provider, TUI, began historic service to MLB, marking the first-ever European airline and transatlantic service from seven

UK markets. Serving as TUI’s new gateway to Florida for all its UK customers, MLB anticipates more than

135,000 arriving international visitors in this first year with next year growing to over 170,000 arriving passengers. TUI operates two to three daily transatlantic flights with its 300 to 345-seat Boeing 787

Dreamliners.

MLB completed a $72 million Terminal Renovation and Expansion Project to accommodate the increase in passenger air service. The first phase of the terminal expansion and renovation included major upgrades, including three new common-use international/domestic jet bridges capable of handling wide-body aircraft, an expanded U.S. Customs facility, a new four-lane security checkpoint, a spacious new departure gate area with fresh restaurant and retail options, and a new International Welcome Center with immediate access to ground transportation.

To learn more about Melbourne Orlando International Airport (MLB), visit www.MLBair.com or stay connected by following @FlyMLB on Facebook, Instagram, Twitter(X) and LinkedIn.

http://www.mlbair.com/

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SECTION II

INSTRUCTIONS TO BIDDERS

HOW TO OBTAIN ITB DOCUMENTS

Via email from the contact person below, DemandStar: demandstar.com

VendorLink: myvendorlink.com

CONTACT PERSON

Summer L. Wyllie-Vitt, Procurement Manager

E-mail: swyllie-vitt@mlbair.com

Office: (321) 723-6227 x 163

ITB PROPOSED SCHEDULE (Subject to change at Authority’s discretion via notification of addenda)

BID SUBMITTAL

Bids shall be addressed for delivery and clearly marked on the outside of the sealed package to:

Melbourne Airport Authority

Attn: ITB # 2026-0929: Carpet Replacement

One Air Terminal Parkway, Suite 220 Melbourne, Florida 32901 USA

Office hours for receipt of sealed bids are: Monday through Friday, 8:00 AM through 4:00 PM., Eastern

Standard Time. Please note that a lunch office closure occurs from 12:30 PM to 1:00 PM. Bids may be hand delivered, express mailed, or otherwise sent to arrive prior or no later than the due date and time -as determined by the official date stamp clock for the Airport Authority offices. Late submissions will not be accepted. Bidders are advised that a bid must be accepted in the Airport Authority Administration office by the closing date or time and delivery elsewhere at the Airport does not ensure receipt.

ELECTRONIC SUBMISSIONS

Electronic bidding is available on VendorLink. Electronic bidding will be held to the same bid submission due date as hard copies. To submit electronically, bidders should scan in full the required bid package items as outlined on the Bidder Response Sheet.

ITB Proposed Schedule Dates and Time

Bid Published Tuesday, September 29, 2026

Mandatory Site Visit

Thursday, October 8, 2026 @ 10:00 AM: Beginning at MLB Airport, One Air Terminal Parkway, Melbourne, FL 32901 2nd Floor, Conference Room

Questions Due Thursday, October 15, 2026 @ 5:00 PM

Bids Due Thursday, November 5, 2026 @ 3:00 PM mailto:swyllie-vitt@mlbair.com

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COMMUNICATION, QUESTIONS OR INQUIRES

From the date of ITB issue to the submission closing date, the Bidders shall not make available or discuss any part of their bids with any employee or agent of the Authority besides the designated procurement liaison of Procurement Manager, Summer Wyllie-Vitt. For communication purposes, all questions and inquiries regarding this ITB shall only be directed in writing to the attention of contact person list above.

Questions and/or information requests may be submitted as they occur, but NOT LATER QUESTION DUE

DATE AND TIME. Questions are to be emailed to swyllie-vitt@mlbair.com referencing “Questions for ITB

2026-0929 – Carpet Replacement” on the correspondence subject line. Questions and answers shall be posted in an addendum to the solicitation. Any applicable addenda in relation to this ITB solicitation are required to be acknowledged on the price sheet following with their submission.

Please note that each bidder shall be limited to twenty (20) questions total in response to each document released. For example, a bidder may submit twenty questions in response to the Invitation to

Bid, and then another twenty questions in response to Addendum 1, and so forth. Should a bidder feel compelled to submit questions beyond these twenty, please provide a summary of what and why they are necessary to provide a bid response; and the Airport will consider them on a case-by-case basis.

Questions beyond these twenty cap per bidder are not guaranteed a response via Addendum.

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SECTION III

GENERAL TERMS AND CONDITIONS

1. EXAMINATION BY BIDDERS

All Bidders must examine the specifications, schedules, special instructions, and these general requirements prior to submitting a bid. Failure to examine this ITB in its entirety is at the Bidder’s own risk.

2. EXCEPTIONS

Any deviations to these instructions or specifications must be requested during the Question and Answers period for consideration. Approved deviations or alternatives will be published via addenda.

Failure to note said exemptions shall be interpreted to convey that Bidder shall propose to perform in the manner described and/or specified. The Authority reserves the right to accept or reject any expectations based on the best interest of the Authority.

3. DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

Bidder must certify that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from transactions with any federal department or agency. Bidders are subject to the provisions of Section 287.133, Florida Statutes, whereby the State maintains a convicted vendor listing that excludes those suppliers from bid and proposal submittal for a period of thirty-six (36) months as required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR§215.13.

4. FIRM PRICES

Unit prices for all items bid must be firm on bid opening date and continue to remain firm for the duration of the contract term. Respondents must make allowances for any and all peripheral costs associated with the performance of the Contract; these allowances must be reflected in the unit prices bid. Bids having statements subject to unlimited price increase and/or addressing unknown charges above and beyond the unit prices bid to the Melbourne Airport Authority will not be considered and shall be deemed non-responsive. Bids submitted on the basis of prices in effect at time of shipment, or with the potential of added costs based on market fluctuations and/or trends shall not be considered and shall be deemed non-responsive.

5. BID BONDS

A bid bond is required for this project. Each bid shall be accompanied by a surety company certified Bid Bond or Cashier’s Check made payable to:

Melbourne Airport Authority

Depending on the requirements, the amount of surety shall not be less than the percentage or amount as outlined for the requirement per the ITB requirements of 5%. Said amount is to be forfeited to the Authority should the Bidder, to whom the contract is awarded, fail to enter into the contract in accordance with the ITB.

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The Authority will return all bonds or deposits to unsuccessful Bidders after the contract has been awarded.

6. PERFORMANCE BOND

The successful Bidder must post a performance bond in the amount required prior to award of contract. The bid bond or deposit may be returned to the successful Bidder upon the posting of the performance bond.

When a Performance Bond is required, the awarded Bidder shall agree to furnish the Authority with a Performance Bond in the amount equal to one hundred percent (100%) of the total amount of the award for the initial period.

The Performance Bond shall be made payable to the Authority, executed by one or more surety companies authorized to do business in the State of Florida.

The Performance Bond shall be conditioned upon the awarded Bidder’s full performance of the service, in accordance with the plans, specifications, terms and conditions of the award by the Authority’s Board.

In the event the contract is a renewable service, a new Performance Bond, if applicable, shall be requested for one hundred percent (100%) of the total amount of the ITB for the renewal period.

7. WARRANTY

Bidder warranties that services rendered under this contract shall be performed with the degree of skill, care and judgement customarily accepted sound quality practices and procedures.

If service fails to meet the aforementioned criteria and/or is deemed to be inadequate in the judgement of the Authority, awarded Bidder shall re-perform the service or portion of the service that is unsatisfactory.

Awarded Bidder shall be liable for all costs and expenses incurred in the performance or corrective work and services, including travel, per diem, etc.

8. EXEMPTION FROM TAXES

The purchase of equipment, materials, and/or services by the Authority is exempt from the payment of excise, transportation, and sales tax imposed by the federal, state and/or other city governments.

Such taxes must not be included in the bid prices. Upon request, applicable federal excise exemption certificates will be furnished. In the case of leases, where tangible taxes are required, the Authority will pay those taxes.

9. ATTORNEY’S FEES

The parties agree that in the event of a dispute, each party will bear its own costs of litigation and attorney’s fees.

10. REQUIRED INSURANCE COVERAGE

The awarded Bidder shall, at the awarded Bidder’s sole expense, procure, maintain and keep in force for the duration of the contract insurance conforming to the requirements in this ITB. If delivering on site, the awarded Bidder shall furnish the Authority with a Certificate of Insurance (COI) for the following (note the limits are general minimums some coverage may require higher limits for industry standards):

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COMPREHENSIVE GENERAL LIABILITY: Two Million Dollars ($2,000,000) combined single limit per occurrence including, but not limited to, broad form property damage, personal injury, contractual, independent contractors, underground explosion and collapse hazard, and premises/operations.

The policy must provide coverage for bodily injury, property damage, liability arising from premises and operations, independent contractors, products-completed operations, liability assumed under an insured contract (including tort liability of another assumed in an agreement) and hangar keeper’s liability. The Bidder shall require its vendors, vendees and subcontractors, to maintain a similar commercial general liability insurance policy with the same coverages for bodily injury and property damage, and that names the Authority as an additional insured.

AUTO LIABILITY: Two Million Dollars ($2,000,000) combined single limit per accident for any auto, hired autos, and non-owned autos for bodily injury and property damage.

WORKERS’ COMPENSATION AND EMPLOYEE LIABILITY: As required by the statutes of the State of Florida.

Employer’s Liability

- $ 1,000,000 bodily injury by accident for each person

- $ 1,000,000 bodily injury by disease for each person

- $ 1,000,000 bodily injury by disease, policy limit

FIRE INSURANCE: The Bidder shall obtain and maintain at all times during the Term of the

Agreement a fire insurance policy with coverage in the amount of at least One Million Dollars ($1,000,000) annually. The fire insurance policy shall name the Authority as an additional insureds.

UMBRELLA LIABILITY: Two Million Dollars ($2,000,000) excess policy per occurrence combined limit for bodily injury and property damage that follows form and applies in excess of the primary liability coverages required hereinabove.

The insurance companies shall have an A.M. Best's rating and financial size of at least A-, unless otherwise authorized by the review of the Airport Authority, and shall be licensed, admitted, and authorized to do business in the State of Florida.

The Bidder shall waive all rights of subrogation against Authority, its respective officers, elected, or appointed officials and employees for the recovery of damages to the extent that these damages are covered by any of the insurance policies required by this Agreement.

Certificates of insurance coverage, additional insured endorsements, waiver of subrogation endorsements and notice of cancellation or termination endorsements must be provided to the Airport's Procurement Manager.

Required insurance coverage shall be primary insurance and any insurance or self-insurance maintained by the Melbourne Orlando International Airport shall be excess of and non-contributory with vendors insurance.

The required COI must be signed by a person authorized to bind coverage on the behalf of the awarded Bidder. The COI must name the Authority as the Certificate Holder as follows:

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Melbourne, Florida 32901

The required insurance shall be in effect prior to any services rendered from the awarded Bidder by the Authority and shall continue in force as appropriate until completion of the contract term.

11. AWARD OF CONTRACT

The Authority reserves the right to waive any minor informalities or irregularities in bids and/or agreements in its best interest.

The Authority reserves the right to award an agreement on the basis of individual scope of service elements, groups of elements or all elements to a single Bidder, or combination of Bidders, or none.

Taking into consideration the specified evaluation criteria, the Authority will select the Bidder whose bid is most advantageous to the Authority.

Any additional contract/agreement documents conjoined as part of this ITB for final award consideration are subject to approval by The Authority’s legal counsel and may require approval of the Authority’s Board prior to execution.

Unless specifically stated herein, if any conflicts or inconsistencies exist between terms set forth in this ITB, the awarded Bidder’s bid, and any additional contract/agreement submitted by the awarded Bidder, the language in this ITB document shall take precedence.

Bid awards are subject to the Conflict of Interest provisions of Chapter 112, Florida Statutes.

12. LICENSE AND CERTIFICATION

Bidder must be licensed or incorporated to do business in the State of Florida.

Bidder shall possess all applicable license and/or certifications to perform type of service as described in this ITB.

13. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT (EEO)

Bidders must ensure that employees and applicants for employment are not discriminated against for reasons of race, color, age, religion, sex, national origin, or handicapped status. Minority and female-owned businesses are encouraged to participate. The Authority is an Equal Opportunity/Veterans’ Preference employer.

14. DISAVANTAGED BUSINESS ENTERPRISES (DBE)

Disadvantaged Business Enterprises (DBEs) are encouraged to respond to this solicitation. The goal is to provide a good faith effort for DBE participation.

15. AMERICANS WITH DISABILITIES ACT (ADA)

Bidders are to be knowledgeable and comply with the requirements of the ADA.

16. COMPLIANCE WITH APPLICABLE LAW

Federal, state, county, and local laws, ordinances, rules, and regulations that in any manner affect the item(s) covered herein apply. Lack of knowledge by Bidder shall in no way be cause for relief from responsibility.

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17. LIABILITY

The awarded Bidder shall hold and save the City of Melbourne Airport Authority, its officers, agents, and employees harmless from liability of any kind in the performance of or fulfilling the requirements of a purchase order that may result from the proposal.

18. BID AWARD

The contract may be awarded either to the lowest responsive, responsible bidder. In determining these factors the Authority may consider:

a. The purchase price;

b. The reputation of the bidder and of the bidder’s goods or services;

c. The quality of the bidder’s goods or services;

d. The extent to which the goods or services meet the Authority’s needs;

e. The bidder’s past relationship with the Authority;

f. The total long-term cost to the Authority to acquire goods or services; and

g. Any relevant criteria specifically listed in the Invitation to Bid.

19. BID/PROPOSAL TIE

In the event of a tie score, award preference shall be given in the following order:

Bidder has a drug free workplace program in conformance with Florida Statute Chapter 287.087

Local Bidder’s office is located within the incorporated limits of the City of Melbourne.

Bidder’s business office is located within Brevard County.

The Authority determines in its sole discretion that it is no longer economically viable and/or advantageous to proceed with procurement of the services as described on this

ITB

20. REJECTION OF BIDS/PROPOSALS

The Authority reserves the right to reject any and all bids received, or any part thereof. Bids may be rejected for any of, but not limited to, the following causes:

ITB lacks signature by an authorized representative of the Bidder Evidence of collusion among Bidders exist Evidence submitted by Bidder leads the Authority to believe that the Bidder will be unable to carry out the obligations of the agreement and complete the work described.

The Authority investigation determined that Bidder is not qualified to meet the obligations of the agreement and complete the work described.

Cost of service exceeds budgetary constraint.

21. PROPOSAL NEGOTIATIONS

The Authority may attempt to negotiate with the Bidder recommended for award prior to award by the Authority’s Board.

If the Authority is unable to negotiate a satisfactory contract with the recommended Bidder, the Authority shall, formally and in writing, end negotiations with that Bidder and proceed to negotiate

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At its sole discretion, the Authority reserves the right to award an agreement without negotiation based upon written bids. The Authority reserves the right to accept any bid, which it deems most favorable to the Authority and to reject any or all bids or any portion of any bid submitted, which is not in the Authority’s best interest.

22. FORCE MAJEURE

Neither party shall be liable for failure or delay in performance under any agreement anticipated by this order in whole or in part to an act of God, strike, lockout or other labor dispute, civil commotion, sabotage, fire, flood, explosion, acts of any government, unforeseen shortages or unavailability of fuel, power, transportation, raw materials or supplies, inability to obtain or delay in obtaining governmental approvals, permits, licenses or allocations, and any other causes which are not within such party’s reasonable control, whether or not the kind is specifically enumerated above. During any period of Bidder’s inability to perform, the Authority may acquire from others said goods or services without incurring liability to Bidder.

23. BIDDER PROTEST

Any actual or prospective bidder or Bidder, aggrieved in connection with a solicitation or award of a bid or contract may protest to the Director of Finance and Administration in accordance with established procedures in the Authority’s Purchasing Manual.

Right to Protest Any actual or prospective bidder or proposer, aggrieved in connection with a solicitation or award of a bid or contract may protest to the Purchasing Manager in accordance with established procedures in the Purchasing Manual.

Remedy The Procurement Manager is authorized to settle any protest regarding the solicitation or award of an Authority contract, any claim arising out of the performance of an Authority contract prior to an appeal to the Executive Director or their designee or MAA Board, or the commencement of an action in a court of competent jurisdiction.

Stay of Procurement In the event of a timely and properly filed protest, the Procurement Manager shall not proceed further with award until all administrative remedies have been exhausted, or until the Executive Director or their designee or MAA Board, as appropriate, makes a determination on the record that the award of a contract is necessary to protect substantial interests of the Authority.

A. Definitions

Interested Party:

A party that is an actual or prospective bidder or proposer; whose direct economic interest would be affected by the award or failure to award the third-party contract at issue. Note: A subcontractor does not qualify as an “interested party”.

Protest:

A formal declaration of disapproval or objection issued by a concerned person, group, or organization that arises following the procurement process, during the period of intended award. A protest is a potential bidder’s or contractor’s request for remedy for correcting a perceived wrong in

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Protestor:

A person, group, or organization that files a formal declaration of disapproval or objection. A protestor must qualify as an “interested party”.

B. Protest Definition

A protest is defined as meeting the criteria a written complaint, following published intended award and is received after receipt of bids or proposals, but prior to award of a contract.

C. Protest of Award Recommendation Procedures and Protest Period (After Bid Opening/Proposal Evaluation)

Any protest after the bid opening/proposal evaluation, including challenges to actions of any evaluation of selection committee, shall be submitted in writing to the Procurement Manager or designee.

This written notice of intent to submit a protest must be received by the Procurement Manager or designee no later than 4:00 pm, EST, on the third business day (excluding weekends and holidays) following the day of the protestor’s receipt of the Authority’s notice of award recommendation. This timeframe is referred to as the Protest Period.

The Notice of Intent to File a protest document shall state all grounds claimed for the protest and clearly indicate, in their document, that they are filing a formal written protest. This shall include the following:

a. Authority bid/proposal identification number and title;

b. Name and address of the affected party and the title or position of the person submitting the protest;

c. A statement of all claimed disputed issues of material fact. If there are no disputed facts, the formal protest must so indicate;

d. A concise statement of the facts alleged and the rules, regulations, statutes, or constitutional provisions which entitle the affected party to relief;

e. All information, documents, other materials, calculations, and any statutory or case law authority in support of the grounds for the protest;

f. A statement indicating the relief sought by the affected protesting party;

g. Any other relevant information the affected party deems material to the protest. “

NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO THAT VARY FROM THE ABOVE SHALL

HAVE PRECEDENCE.

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SECTION IV

SPECIAL CONDITIONS

1. REQUEST FOR APPROVED EQUALS

a. In all cases materials must be furnished as specified. Where brand names or specific items or processes are used in the specifications, consider the term “approved equal” to follow. However, a request for approval for any proposed substitution or “approved Equal” must be submitted in writing to the Airport Administration Office prior to submission of a bid and acceptance of the substitute will be at the Airport Authority’s discretion. The bidder may be required to supply the Authority with performance data, samples and guarantees as a condition of acceptance of any proposed alternatives. Requests for approved equals may be emailed to Summer L. Wyllie-Vitt at swyllie-vitt@mlbair.com. An addendum will be issued if there are approved equals.

b. ALL BIDDERS MUST CONFORM TO THE FINAL APPROVED SPECIFICATIONS. The product furnished must be of first quality. The design of the body and equipment which the manufacturer proposes to furnish must be such as to produce a manufacturer or purchased under subcontract from an outside supplier.

c. All equipment shall be delivered ready for operation and the bidder shall assume all responsibility and liability incident to said delivery.

d. Manufacturers shall assume responsibility for materials and accessories used in the equipment whether the same are made by the manufacturer or purchased under subcontract from an outside supplier.

The prices submitted shall include all items of labor, materials, tools, equipment and other costs necessary to fully complete the manufacture and delivery of the equipment pursuant to these specifications. Any items omitted from the specifications which are clearly necessary for the completion and operation of such equipment shall be considered a portion of such equipment, although not directly specified or called for in these specifications.

2. SUBMISSION OF REQUESTS FOR CHANGES

All requests for approved equals, contract modifications and clarifications must be submitted in writing no later than the question due date to Summer Wyllie-Vitt, Procurement Manager, at the address listed on Page 1 of the bid document. Requests for approved equals must be submitted by the question’s deadline on page 1.

3. QUALITY

Equipment must meet or exceed specifications. Alternate bids are not solicited, nor will they be considered.

4. DELIVERY

Bidders are cautioned that when stating delivery time, they are required to be as realistic as possible.

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5. ACCEPTANCE/PAYMENT

Delivery of equipment does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the equipment meets specifications and conditions listed below. Should the delivered equipment differ in any respect from specifications, payment will be withheld until such time as the supplier takes necessary corrective action. If the proposed corrective action is not acceptable, the Procurement Manager may authorize the recipient to refuse final acceptance of the equipment, in which case the equipment shall remain the property of the supplier and the Airport Authority shall not be liable for payment for any portion thereof.

6. WARRANTY

If bidding new model: Failure by any manufacturer's authorized dealer to render proper warranty service/adjustments, including providing a copy of the warranty work order to the Authority, may subject that dealer to suspension from the Authority’s approved vendor listing until satisfactory evidence of correction is presented to the Director of Finance and Administration. Payment will be withheld pending warranty repairs and adjustments.

The successful bidder will be responsible to rectify all warranty claims. This will include, but not be limited to, all attachments, appendices or modifications that are included in the specifications.

If bidding used model: The bidder shall indicate years remaining on existing warranty and attach terms; and provide any additional guarantees if any on used equipment transference from the bidder.

7. PRODUCTION DATE/ACKNOWLEDGMENT

Upon award, factory production date shall be furnished by the successful Bidder. In any case, written acknowledgment of all Purchase Orders received shall be submitted to the Procurement Manager immediately (same day) upon receipt of said Purchase Orders.

This acknowledgment, one for each purchase order, will confirm the delivery date shown on each purchase order. Any change in the delivery date will be indicated on the acknowledgment along with a brief statement explaining the change.

The acknowledgments shall also include the name and phone number of the person in your firm responsible for tracking the status of the equipment we have on order with your firm.

Send the acknowledgment to:

Summer Wyllie-Vitt

One Air Terminal Parkway, Suite 220 Melbourne, FL 32901

OR

swyllie-vitt@mlbair.com

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SECTION V

SCOPE

Specifications for this equipment purchase are outlined in Appendix A:

Specifications.

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SECTION VI

Bid Format and Requirements

1. SUBMISSION OF BID

Please provide the following:

Bid Submission Form Notice of ITB Exemptions/Deviations Conflict of Interest Public Entity Crimes (two pages) Non-Collusive Affidavit Certification of Debarment E-Verify Form

ITB and any signed/acknowledged shall be submitted in a sealed envelope or box addressed and

CLEARLY MARKED ON THE OUTSIDE OF THE SEALED PACKAGE TO:

Attn: ITB # 2026-0929: Carpet Replacement

In order for an ITB to be considered, it is mandatory that the ITB documents be received and time-stamped in the Airport Authority Office. Bids may be hand delivered, express mailed, or otherwise sent to arrive prior to the submission due date as outlined in the solicitation, as determined by the clock for the Airport Authority offices. Late submissions will not be accepted.

THE FOLLOWING INFORMATION MUST BE INCLUDED:

BIDDER’S RESPONSE SHEET

An authorized representative of a Bidder’s firm must sign the Bidder Response Sheet (refer to Appendix B). An unsigned form may be disqualified/rejected.

Bidders must acknowledge receipt of addenda’s by signing the Bidder Response Sheet. It is the Bidder’s responsibility to ensure review and receipt of any addenda. Failure to submit an acknowledgement of an addendum may result in rejection of an ITB.

If Bidder’s chose to download the ITB from the Authority website, Bidders must provide their name, address and phone number to Summer Wyllie-Vitt at swyllie-vitt@mlbair.com to ensure they receive any Addenda issued.

If Bidder is a member of DemandStar and has downloaded a bid document from DemandStar at demandstar.com, Bidder will electronically receive from DemandStar any Addenda issued.

If Bidder is a member of VendorLink and has downloaded a bid document from

VendorLink at myvendorlink.com, Bidder will electronically receive from VendorLink any Addenda issued.

http://www.demadstar.com/

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REQUIRED FORMS (Appendix B)

Bids with unsigned or unnotarized forms may be deemed as unresponsive and therefore, disqualified from evaluation. Reference Appendix B for all required forms.

A. PRICE SCHEDULE FORM

Bidders shall provide the price inclusive of delivery, training, and required all specification in accordance with the instructions indicated in the bid document.

A bid will be subject to being considered irregular and may be rejected if it shows omissions, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind.

Bidders are to enter unit price and period of time pricing is valid. Bidder are to identify the item bid, including year, brand name and model number, if applicable, in supporting documentation. An estimated lead time for delivery of bid item is to be provided.

Bidder agrees that bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

B. CONFLICT OF INTEREST FORM

Bid awards are subject to the Conflict of Interest provisions of Chapter 112, Florida Statutes.

C. PUBLIC ENTITY CRIMES FORM

Bidders are subject to the provisions of Section 287.133, Florida Statutes, whereby the State maintains a convicted vendor listing that excludes those suppliers from bid submittal for a period of thirty-six (36) months. Bidders must provide signed and notarized Sworn Statement.

D. NON-COLLUSIVE AFFIDAVIT FORM

If there is reason to believe that collusion exists among the bids, the Authority may refuse to consider bids from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one bid for the same work unless alternate bids are requested. Reasonable grounds for believing that any Bidder is interested in more than one bid for the same work will cause the rejection of all bids for the work in which a Bidder is interested. If there is reason to believe that collusion exists among the Bidders, the Authority may refuse to consider bids from participants in such collusion.

E. CERTIFICATION DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY

MATTERS

As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR§215.13.

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F. NOTICE OF EXEMPTIONS AND/OR DEVIATIONS

Exceptions to the Terms, Conditions and Specifications of this ITB must be noted.

Failure to note said exceptions shall be interpreted to convey that Bidder shall propose to perform in the manner described and/or specified.

G. E-Verify

All Bidders shall be advised that upon subsequent execution of the Contract, the Melbourne Airport Authority shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing the use of the system, to confirm the employment eligibility of all persons, including subcontractors, assigned by the Authority to perform work pursuant to the Contract between Authority and the selected Bidder.

ITB # 2026-0929 Carpet Replacement; Page 19/35

APPENDIX A: SPECIFICATIONS

The Airport has carpeting which has reached over 30 years of age in the passenger concourse area that is in need of full removal and replacement. This job site is located at the main Airport area of 1 Air Terminal Drive, Melbourne, FL 32901.

The successful bidder will be expected to provide the following scope of work for removal:

1. Full removal and disposal of existing carpet from the concourse area of which Gates 1-6 outflow;

2. Full removal and disposal of existing carpet from sloped walkway at the beginning of the Gate 7 renovation, following handrails down to the concourse area;

3. Full removal and disposal of the carpet following the concourse area, past the restrooms, out to the VIP lounge entrance, and to the sterile area exit into the atrium area of the Airport.

Following the removal of carpet, the successful bidder will be expected to provide the following installation:

1. Installation of carpet, with subflooring remediation as necessary, from the concourse area of which Gates 1-6 outflow, with a vinyl or similar system walkway through high traffic areas between the interior of the columns throughout;

2. Installation of carpet, with subflooring remediation as necessary, following beginning of sloped walkway at the beginning of the Gate 7 area, following handrails down to the concourse area;

3. Installation of the carpet, with subflooring remediation as necessary, following the concourse area, past the restrooms, out to the VIP lounge entrance, and to the sterile area exit into the atrium area of the Airport.

The Airport seeks to replace this with carpet in these areas with a uniform, charcoal in color, Obex Grid

Millikin commercial, high traffic, high tensile strength, fiber tile method carpet system. This should match the carpet recently placed in the ticketing area renovation of the terminal, at the door entry prior to the terrazzo flooring. The tile floor module system is required for best maintenance and replacement as needed through the future life of the carpet.

If bidders desire to propose alternate brands or fiber types, these must be proposed during the questions and answers timeframe. Any approved alternates will be stated in written Addendum. Any bidder who bids using an unapproved alternate will not be considered. Alternative approved brands or fiber types for carpeting will need to mirror existing carpet closely in color and uniformity.

The Airport intends to place a vinyl or similar system walkway through the high traffic areas of this carpet completion on the flooring, not covering the carpet but replacing it in these sections. This area should span the interior width of the columns. Following the map graphic in matching the concourse width of the columns, this walkway will follow the sloped walkway of the beginning of Gate 7, following to interior of the columns in the concourse area, past the restrooms, and down towards the VIP lounge/sterile area exit.

ITB # 2026-0929 Carpet Replacement; Page 20/35

A mandatory site visit attendance record is required for bidders to submit on this project. Any bidder who submits a bid, without a record of a representative from their company on the Airport sign-in sheet from this event, will be considered non-responsive.

Bidders shall propose their intended branding and specifications (size, thickness, material type, etc) for vinyl or similar system specifications of same, during the questions and answers period. An Addendum will be issued following this stating all approved carpet branding and specification types. Bidders may bid within this list. Bidders may bid multiple options on multiple line item bid forms within their bid.

The successful bidder will be able to perform work in the concourse area during regular operating hours, as well as night hours. This will involve coordination with Airport staff on impacts during active passenger usage. Any gate closures will be coordinated for minimal impact during project scheduling.

The contractor will be expected to maintain cleanliness and safety with flooring coverings and noise minimizations.

Existing passenger seating options within the terminal are scheduled to be replaced, and this schedule will be coordinated with the awarded contractor.

Contractors will be required to maintain badging of their job site employees performing this work during the duration of the project. Information on the Melbourne Orlando International Airport’s badging requirements may be found here: https://www.mlbair.com/about-us/airport-badging

Mandatory Site Visit

Thursday, October 8, 2026 @ 10:00 AM: Beginning at MLB Airport, One Air Terminal Parkway, Melbourne, FL 32901 2nd Floor, Conference Room https://www.mlbair.com/about-us/airport-badging

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APPENDIX B: REQUIRED FORMS

This appendix contains all forms that must be submitted with each bid. Bids with unsigned or unnotarized forms may be deemed unresponsive and therefore, disqualified from evaluation. Materials pricing shall be provided in a line item format to be attached to the bid submission for each project.

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BIDDER RESPONSE SHEET

This sheet must be signed and returned with your bid response

ACKNOWLEDGEMENT OF ITB NO: ITB # 2026-0929: Carpet Replacement

FORMAT CHECKLIST (refer to section VI)

Required Forms

Bidder Response Sheet Bid Submission Form Notice of ITB Exemptions/Deviations Conflict of Interest Public Entity Crimes (two pages) Non-Collusive Affidavit Certification of Debarment E-Verify Form Bid Bond

The undersigned hereby acknowledge the receipt of the following documents:

Addenda Acknowledgement (if provided) Addendum No:___________ Dated:____________

Addendum No:___________ Dated:____________

Addendum No:___________ Dated:____________

Addendum No:___________ Dated:____________

BIDDER’S CERTIFICATION:

The signed Bidder certifies that he/she has read and thoroughly understands the terms, conditions, and specifications contained in this ITB, and that the items of material or services offered in its bid meets the required minimum specifications. It is understood that any item offered as an alternate not meeting specifications might be rejected.

Bidder further certifies that all information contained in this bid is truthful to the best of Bidder’s knowledge and belief and that he/she is duly authorized to submit the bid on behalf of the vendor/contractor and that the vendor/contractor is ready, willing, and able to perform if awarded a contract.

Bidder offers and agrees to furnish services specified in the ITB at the prices or rates quoted in its bid, including the following:

The Bidder certifies, by submission and signature of this bid that the Bidder complies fully with the drug-free workplace certificate. Please indicate below, whether Bidder’s company meets the drug-free workplace certification:

[ ] Does meet Drug-free Workplace Certification [ ] Does not meet Drug-free Workplace Certification

Taxpayer ID, Federal Employer ID, or SSN

Phone

Company Name Authorized Officer Signature

Mailing Address

Typed/Printed Name

City-State-Zip

Title

Email Address

Date

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BID SUBMISSION FORM (Two Pages)

Bidders are requested to complete this form, sign it and return it as part of their bid submission. The bidder shall fill in this form in accordance with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.

A line item detail shall be submitted supporting this page with further breakout and materials;

subject to request for additional information by the Airport to verify pricing.

Date: _______________________ Subject: ITB # 2026-0929 We, the undersigned, declare and certify that:

We offer to supply in conformity with the bidding documents, including the Melbourne Airport Authority’s

General and Special Conditions, and in accordance with all bid specifications and requirements.

Work Description

Numeric Price Written Price

Example

$1.00 One Dollar and Zero Cents

Existing Carpet Demolition & Disposal: Materials (provide line item breakout attached)

Existing Carpet Demolition & Disposal: Labor

Total Carpet Demolition Costs (Sum of Two Above)

Carpet Tile Per Unit Cost ($/EA)

Total Number of Carpet Tiles For Project

Total Extended Cost of Total Number of Tiles (Carpet Tile Unit Cost X Number of Carpet Tiles)

Carpet Tile Installation: Per Hour Labor Cost

Carpet Tile Installation: Total Hours For Project

Total Cost: Carpet Tile Installation (Hourly Labor Cost X Total Hours For Project)

Total of Carpet Demolition Costs

Carpet Tile Costs

Carpet Tile Installation Costs

Additional Repairs Out of Scope

Subfloor remediation (per sq/foot) $

Additional equipment markup %

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Bid Submission Form Price Sheet Continues on following page

Sum and Total Bid Total Material Cost and Total Labor Cost: $__________________________________

Additional Equipment Required? If so, provide itemized costs and additional line item breakdown attached and list these costs in sum here.

Total Additional Equipment: $ _________________________________

Additional Hourly Labor Rate: $______________________/Hour

Guaranteed Materials Receipt Date:___________________

Guaranteed Project Completion Date:__________________

The total price of our bid is as outlined in above detail. The Airport reserves the right to award in any combination of options or none. Bidder agrees that bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

SIGNATURE COMPANY NAME

PRINT NAME OF CERTIFYING OFFICIAL BUSINESS ADDRESS

CITY, STATE, ZIP CODE

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NOTICE OF ALTERNATIVES

Alternatives to the Terms, Conditions and Specifications of this ITB must be noted in the space provided.

Failure to note said alternatives shall be interpreted to convey that Bidder shall propose to perform in the manner described and/or specified. If more space is required, please attach additional sheet(s) referencing ITB title and number. This form must be signed whether or not there are alternatives noted.

ITB # 2026-0929 Carpet Replacement; Page 26/35

CONFLICT OF INTEREST CERTIFICATE

ITB No._____________________________

Bidder must execute either Section I or Section II hereunder relative to Florida Statute 112.313(12).

Failure to execute either section may result in rejection of this bid proposal.

SECTION I

I hereby certify that no official or employee of the City or independent agency requiring the goods or services described in these specifications has a material financial interest in this company.

Signature Company Name Name of Official (type or print) Business Address

City, State, Zip Code

SECTION II

I hereby certify that the following named City official(s) and employee(s) having material financial interest(s) (in excess of 5%) in this company have filed Conflict of Interest Statements with the Supervisor of Elections prior to bid opening.

Name Title or Position Date of Filing

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

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PUBLIC OFFICIAL DISCLOSURE

Section 126.111 of the Purchasing Code requires that a public official who has a financial interest in a bid or contract make a disclosure at the time that the bid or contract is submitted or at the time, that the public official acquires a financial interest in the bid or contract. Please provide disclosure, if applicable, with bid.

Public Official______________________________________________

Position Held _______________________________________________

Position or Relationship with Bidder _______________________________________________

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NON-COLLUSION AFFIDAVIT

By signing this offer, the Bidder certifies that this offer is made independently and free from collusion.

Bidder shall disclose below, to the best of his or her knowledge, any Melbourne Airport Authority officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1), Florida Statutes, who is an officer or director, of, or has a material interest in the Bidder's business and who is in a position to influence this procurement. Any Melbourne Airport Authority officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest if he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this Bidder.

Failure of a Bidder to disclose any relationship described herein shall be reason for disqualification and/or termination in accordance with the provisions of the Melbourne Airport Authority.

NAME RELATIONSHIPS

If the Bidder does not indicate any relationship by leaving the above section blank, it shall be deemed an affirmation by the Bidder that no such relationship exists.

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PUBLIC ENTITY CRIMES

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA

STATUTES, ON PUBLIC ENTITY CRIMES

(Page 1 or 2)

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY OR OTHER OFFICIAL

AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to________________________________________________ (Print name of the public entity)

By____________________________________________________________________________ (Print individual’s name and title) For___________________________________________________________________________ (Print name of entity submitting sworn statement) whose business address is:

and (if applicable) its Federal Employer Identification Number (FEIN) is ______________________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: __________________________________.)

2. I understand that a “public entity crime” as defined” in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect…