20260807-1-RFP.pdf

REQUEST FOR PROPOSAL (RFP)

SUMNER COUNTY GOVERNMENT

SUMNER COUNTY, TENNESSEE

Purchasing Staff Contact:

Christi Mullins

(615) 451-6033 cmullins@sumnercountytn.gov

Release date: July 16, 2026 RFP due date: August 7, 2026 @ 10:15 AM CST

This proposal solicitation document is available in an Adobe Acrobat (pdf) format. Any alterations to this document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Sumner County Government.

20260807-1

COURTHOUSE SECURITY CHECKPOINT FORTIFICATION FOR THE SUMNER

COUNTY SHERIFF’S OFFICE

mailto:cmullins@sumnercountytn.gov

20260807-1 COURTHOUSE SECURITY CHECKPOINT FORTIFICATION FOR THE SUMNER COUNTY SHERIFF’S OFFICE

Sumner County Government, herein known as Sumner County, is hereby requesting a proposal for Courthouse Security Checkpoint Fortification utilized by the Sumner County Sheriff’s Office.

Upon mutual agreement by all parties, Sumner County may grant the right to extend the terms, conditions, and prices of contract(s) awarded from this RFP to other institutions (such as state or public agencies) who express an interest in participating in any contract that results from this RFP. Each of the “piggyback” institutions will issue their own purchasing documents for purchase of the goods and/or services. Proposer agrees that Sumner County shall bear no responsibility or liability for any agreements between proposer and the other institution(s) who desires to exercise the option.

I. Proposal Specifications

Reference to available specifications shall be sufficient to make the terms of the specifications binding on the proposer. The use of the name of a manufacturer, or any special brand or make in describing an item, does not restrict the proposer to that manufacturer or specific article, unless specifically stated. Comparable products of other manufacturers will be considered if proof of compatibility is contained in the proposal. Proposers are required to notify the Sumner County purchasing supervisor whenever specifications/procedures are not perceived to be fair and open. The articles on which the proposal is submitted must be equal or superior to that specified.

See the following page(s) for complete specifications.

Sumner County Sheriff’s Office Courthouse Security Division

Courthouse Security Checkpoint Fortification

Need:

The Sumner County Sheriff’s Office is seeking proposals from qualified contractors (“Vendors”) to furnish, fabricate, and install a ballistic-resistant transparent protective barrier system at the existing security checkpoint reception desk located within the Sumner County Courthouse.

The objective of this project is to enhance the safety and security of courthouse personnel assigned to the security screening checkpoint by installing a transparent ballistic-resistant polycarbonate barrier system above the existing ballistic security checkpoint desk. The barrier system shall provide protection from armed threats while maintaining visibility, communication, and operational functionality between courthouse personnel and the public.

Desired Outcome:

The goal of this project is to provide a dependable, professionally installed ballistic-resistant barrier system that increases officer safety while preserving the efficiency and functionality of courthouse security operations.

Specifically, the project should:

• Provide a ballistic-resistant transparent polycarbonate barrier system rated at a minimum of NIJ Level III or Level III Special Threat protection.

• Provide continuous protection above the existing security checkpoint reception desk.

• Maintain clear visibility between security personnel and members of the public.

• Minimize ballistic vulnerabilities and eliminate unnecessary gaps in the protective barrier.

• Provide a durable, scratch-resistant, and optically clear protective barrier suitable for daily public interaction.

• Integrate seamlessly with the existing ballistic security checkpoint desk.

• Maintain professional aesthetics appropriate for a courthouse environment.

• Provide a complete turnkey installation including engineering, fabrication, mounting hardware, delivery, installation, and final acceptance testing.

• Minimize disruption to courthouse operations during installation.

• Ensure all materials and installation methods comply with applicable manufacturer recommendations and industry standards.

• Provide warranty coverage and support services to ensure long-term reliability and performance.

The desired outcome is a fully operational ballistic-resistant protective barrier system that improves personnel safety, enhances courthouse security operations, and provides an additional layer of protection against armed threats.

Specifications:

The selected vendor will provide all labor, materials, equipment, hardware, engineering, fabrication, delivery, installation, cleanup, and related services necessary to furnish and install the ballistic-resistant barrier system.

Ballistic Protection Requirements:

• Provide one (1) transparent ballistic-resistant barrier system.

• Barrier shall be constructed of ballistic-rated polycarbonate or ballistic glazing materials.

• Barrier shall meet or exceed NIJ Standard 0108.01 Level III requirements or equivalent.

• Vendors must provide alternate pricing for Level III Special Threat-rated materials.

• Vendor shall provide independent laboratory testing documentation verifying ballistic performance.

• Material shall provide protection against common handgun and rifle threats and applicable special threats consistent with the specified rating.

• Barrier shall maintain optical clarity suitable for daily public interaction.

• Barrier shall include abrasion-resistant surface protection.

• Barrier shall be suitable for long-term indoor installation.

• All exposed edges shall be polished, finished, and free of defects.

Barrier System Requirements:

• Barrier shall be securely mounted to the existing security checkpoint reception desk.

• Barrier shall span the designated width of the security checkpoint workstation.

• Barrier height and dimensions shall be field verified by the vendor prior to fabrication.

• Approximate existing desk height is 42.5 inches.

• Ballistic barrier shall be approximately 20 inches in height, with side wings extending approximately 16 inches 90 degrees rearward, dropping to the side desk surfaces on both ends of the front barrier.

• Vendor shall verify all dimensions during the required site visit.

• Mounting system shall be designed to resist routine public contact and operational use.

• Installation shall not compromise the integrity of the existing ballistic desk structure.

• Barrier system shall maintain clear communication between staff and visitors.

• Vendor may recommend communication openings, transaction openings, or pass-through features as appropriate.

Site Work & Installation Requirements:

• Vendor shall perform all field measurements required for fabrication.

• Vendor shall provide all mounting hardware, anchors, brackets, and structural supports required for installation.

• Vendor shall coordinate installation scheduling with courthouse administration.

• Vendor shall protect existing finishes and surrounding equipment during installation.

• Vendor shall restore any disturbed areas resulting from installation activities.

• Vendor shall remove all debris and construction materials from the site upon completion.

• Vendor shall coordinate all work to minimize disruption to courthouse operations.

Mobile Ballistic Shield Panels Requirements:

The selected vendor shall also provide and deliver three (3) mobile ballistic shield panels designed to provide portable ballistic protection for courthouse personnel during security incidents, emergency operations, or temporary security deployments.

General Requirements:

• Provide three (3) mobile ballistic shield panels.

• Panels shall be constructed utilizing a wood-finished ballistic structure with integrated ballistic steel and transparent ballistic viewing window.

• Panels shall be suitable for indoor deployment within courthouse facilities.

• Panels shall be capable of being repositioned by a single person.

• Panels shall include heavy-duty locking casters to facilitate movement and secure positioning.

• Panels shall be designed for long-term institutional use and daily operational readiness.

Ballistic Protection Requirements:

Lower Section:

• Minimum ballistic protection rating of NIJ Level III steel encased in polished, finished wood.

• Protection shall be capable of defeating applicable rifle threats consistent with NIJ Level III standards.

Viewing Window:

• Transparent ballistic viewing window shall provide a minimum ballistic protection rating of NIJ Level III.

• Window shall be constructed of ballistic-rated polycarbonate and/or ballistic glass.

• Window shall provide clear visibility while maintaining ballistic protection.

Physical Specifications:

Each mobile ballistic shield panel shall meet or exceed the following minimum specifications:

• Ballistic Rating (Lower Section): NIJ Level III Steel

• Ballistic Rating (Window): NIJ Level III Polycarbonate/Glass

• Overall Dimensions (without casters): 75 inches H × 48 inches W × 3.25 inches D

• Overall Dimensions (with casters): 75 inches H × 48 inches W × 32 inches D

• Coverage Area: Approximately 24 square feet

• Integrated mobility system with locking casters

• Stable freestanding design

• Durable wood-finished exterior suitable for courthouse and government facility environments

Delivery Requirements:

• Panels shall be delivered fully assembled and ready for service.

• Vendor shall provide manufacturer ballistic certification documentation.

• Vendor shall provide operating and maintenance instructions.

• Vendor shall provide warranty documentation.

Proposal Requirements (Add)

The proposal shall provide itemized pricing including:

• Ballistic polycarbonate/glazing barrier system.

• Fabrication costs.

• Mounting hardware.

• Delivery.

• Installation labor.

• Engineering and design services.

• Site measurements.

• Three (3) mobile ballistic shield panels.

• Ballistic certification documentation.

• Cleanup and disposal.

• Warranty options.

• Total project cost.

Testing & Acceptance:

• Vendor shall inspect the completed installation for proper alignment, stability, and finish quality.

• Vendor shall provide manufacturer certifications and ballistic testing documentation.

• Vendor shall conduct final project review with courthouse representatives.

• Vendor shall provide final acceptance documentation.

Training & Documentation:

Provide complete documentation including:

• Product specifications.

• Ballistic certification documentation.

• Manufacturer installation specifications.

• Warranty documentation.

• Maintenance recommendations.

• Cleaning procedures.

• As-built drawings, if applicable.

• Manufacturer contact information.

• Emergency support contact information.

Support & Warranty:

• Provide warranty details for all materials and installation work.

• Identify standard manufacturer warranty periods.

• Provide warranty coverage for defects in materials and workmanship.

• Identify procedures for warranty service requests.

• Provide availability of replacement materials and support services.

Vendor Requirements:

A qualified vendor must:

• Have demonstrated experience with ballistic-resistant glazing, polycarbonate barrier systems, or similar security installations.

• Provide a minimum of three (3) verifiable references from comparable governmental, law enforcement, courthouse, correctional, public safety, or institutional facilities.

• Provide proof of insurance.

• Be authorized by the manufacturer to install the proposed system. Proof of authorization must be provided to the courthouse representative prior to commencing work.

• Be capable of providing warranty and support services.

• On-site vendors and/or workers may be required to undergo a background investigation due to working in restricted areas.

Proposal Requirements:

Proposal submissions shall include:

• Manufacturer and model of proposed ballistic barrier materials.

• Product specifications and cut sheets.

• Ballistic certification documentation.

• Installation methodology.

• Project timeline.

• Warranty information.

• Three (3) customer references.

• Itemized project pricing.

The proposal shall provide itemized pricing including:

• Ballistic polycarbonate or glazing materials.

• Fabrication costs.

• Mounting hardware.

• Delivery.

• Installation labor.

• Engineering and design services.

• Site measurements.

• Cleanup and disposal.

• Warranty options.

• Total project cost.

The scope of services outlined in this RFP reflects the current requirements of the Sumner County Sheriff’s Office. Due to budgetary constraints, the Sheriff’s Office at its discretion reserves the right to remove items as needed. Bid will be awarded to one (1) vendor.

Additional Terms:

All bidders shall complete and accept the attached form for contract terms to be accepted by Sumner County.

Site Visit:

There will be a required site visit for all prospective bidders.

The purpose of the site visit is to review the existing ballistic reception desk, verify dimensions, evaluate mounting requirements, and assess installation conditions.

Site Visit Date/Time: July 23, 2026 @ 9:00 AM CST

Site Visit Location:

Sumner County Courthouse Security Checkpoint 155 East Main Street Gallatin, TN 37066

Point of Contact:

The point of contact for this RFP is:

Captain Samuel Radtke Cell Phone: 615-487-4736 Email: sradtke@sumnersherifftn.gov mailto:sradtke@sumnersherifftn.gov

ADDITIONAL CONTRACT TERMS MADE PART OF THE CONTRACT INITIAL

BETWEEN SUMNER COUNTY ("COUNTY") & Approval of

("VENDOR") Amendment If funds are not authorized by the County legislative body for the goods or services provided by this contract, then the agreement shall end immediately with no additional cost is owed by the County.

The County authorizes no payment acceleration clauses.

Once the initial term of the agreement has passed, any automatic renewal period(s) shall onlv be for 30-dav periods.

Parties hereby agree that any event which brings about the end of this contract, requires that any data, records, or information referencing or created on behalf of or for the County shall be copied or returned to the County in a commercially standard format on a commercially standard media at no cost to County within ten (10) working days or at a time agreed to by the County.

This agreement shall be interpreted pursuant to the laws of the state of Tennessee and any litigation arising from or about this contract shall be filed to the state courts of Sumner County, Tennessee, or the United States District Court for the Middle District of Tennessee.

The County does not agree to arbitration or mediation of any type.

When equipment is returned, all memory, if applicable, shall be removed from the equipment at no cost to the County and Vendor shall guarantee that the equipment will retain no memory of County usage.

Any Equipment which is to be returned to Vendor, shall be returned at cost of Vendor.

The County shall incur no cost.

The County does not indemnify nor hold harmless any party. The County does not pay any collection costs, court costs, or attorney fees.

Contracts are subject to Tennessee Open Records laws, rules, and regulations.

No liens can be placed on Sumner County property.

The County is self-insured.

By acknowledging below and to each line, the undersigned is proclaiming that he/she has the authority to endorse and accept these additional terms and conditions as part of the Vendor contract.

I Vendor

Date

Proposal Package The sealed proposal package will include all the following, when applicable. Any sealed proposal may be rejected as a non-conforming proposal if any applicable item is missing.

• Two complete copies of the proposal or one sealed copy of the proposal along with a flash drive

• Evidence of a valid State of Tennessee business license and/or Sumner County business license, if applicable. If vendor does not have current license, one must be provided within ten business days of award notification.

• Evidence of compliance with the Sumner County insurance requirements, if work is performed on Sumner County property (see section III)

• RFP Sheet/ Contact Information/ Certification by Vendor (Attachment 1)

• Signed and completed Statement of Non-Collusion (Attachment 2)

• Drug-Free Workplace Affidavit (Attachment 3) - Evidence of a company’s safety program and, if supported, a drug testing program

• If proposal is in excess of $25,000, a Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Attachment 4) will be completed; must be completed if performing federal grant work

• Attestation Re Personnel (Attachment 5) must be completed

• References (Attachment 6) will be completed if applicable

• Open Records Acknowledgement (Attachment 7) must be completed

• Properly completed Internal Revenue Service (IRS) Form W-9

The package containing the proposal must be sealed and will be clearly marked on the outside of the package as follows:

Vendor Name/Contact Email Address 20260807-1 COURTHOUSE SECURITY CHECKPOINT FORTIFICATION FOR THE SUMNER COUNTY SHERIFF’S

OFFICE

DO NOT OPEN

Sealed proposals must be physically received by August 7, 2026 @ 10:15 AM CST. Proposals received after that time will be deemed invalid. Sumner County is not responsible for delivery from any carriers. Vendors mailing proposal packages will allow sufficient time to ensure receipt of the package by the time specified. Sumner County shall not accept proposals via electronic transmission such as email, fax, etc. There will be no exceptions. Proposals will be opened and read aloud on August 7, 2026 @ 10:15 AM CST at the address indicated below.

Proposals may be hand delivered or mailed to the following address.

Sumner County Government Attn: Purchasing Supervisor 355 N Belvedere Drive, Room 302 Gallatin, TN 37066

Vendors must guarantee that all information included in the proposal will remain valid for a period of at least 90 days from the date of proposal opening to allow for evaluation of all proposals.

Samples of items, when called for, must be furnished free of expense and, if not destroyed, will, upon proposer’s request within ten days of RFP opening, be returned at the proposer’s expense. Each sample must be labeled with the proposer’s name, manufacturer’s brand name and number, RFP number, and item reference.

Sumner County is not responsible for any costs incurred by any vendor pursuant to the RFP. The vendor shall be responsible for all costs incurred in connection with the preparation and submission of its proposal.

II. Instructions for Proposal

A. Responses

1. Proposal will include point-by-point responses to the RFP.

2. No erasures or white-out permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error and will be initialed in ink by person signing the proposal.

3. The number of calendar days in which delivery is to be made after the receipt of the order should be stated in the RFP and may be a factor in making an award, price notwithstanding.

4. Transportation and delivery charges will be specified.

5. New materials and supplies must be delivered unless otherwise specifically called for in the RFP.

6. Payment terms should be specified in the proposal, including any discount for early payment. Partial payments will not be approved unless justification for such payment can be shown. Terms should be NET 30 days.

7. Proposal must include a list of exceptions to the specifications, if any.

8. Proposal will include the legal name of the vendor and will be signed by a person legally authorized to bind the vendor to a contract.

9. Other than bonding requirements and business license, any and all proposal requirements will be met prior to submission. Bonding and business license requirements must be met before Sumner County signs contract.

10. The proposer understands and accepts the non-appropriation of funds provision of Sumner County.

11. If noted in the section “proposal specifications” or if later requested, the proposer will be required to provide a reference list of clients.

12. Sumner County is tax exempt. Unless required by law, the vendor will not include taxes in proposal.

13. Sumner County will not enter into any financing agreement(s) with any vendor.

B. Vendors

1. All vendors are required to have a current IRS Form W-9 on file with Sumner County. It can be obtained from the Internal Revenue Service’s website at www.irs.gov.

2. To comply with the Tennessee Lawful Employment Act (50-1-702 and 50-1-703), non-employees

(individuals hired as independent contractors) must have on file any one of the following documents:

• Valid Tennessee driver’s license or photo identification issued by department of safety

• Valid driver’s license or photo identification from another state where the license requirements are at least as strict as those in Tennessee

• U.S. birth certificate

• Valid U.S. passport

• U.S. certificate of birth abroad (DS-1350 or FS-545)

• Report of birth abroad of a U.S. citizen (FS-240)

• Certificate of citizenship (N560 OR N561)

• Certificate of naturalization (N550, N570, or N578)

• U.S. citizen identification card (I-197 or I-179) http://www.irs.gov/

• Valid alien registration documentation or proof of current immigration registration recognized by the United States Department of Homeland Security that contains the individual’s complete legal name and current alien admission number or alien file number (or numbers if the individual has more than one number).

3. If required, a Tennessee business license must be on file in the finance department. Evidence of the license must be provided within ten business days following notification of award. Otherwise, Sumner County may rescind its acceptance of the proposal.

III. Insurance Requirements and Liability

As applicable, each respondent to the RFP who may have employees, contractors, or agents working on Sumner County properties shall provide copies of current certificates for general and professional liability insurance and for workers' compensation at least which meet state standards. The owner or principal must also be insured by workers' compensation if they will be performing any of the services on Sumner County properties. If required, proposer also understands that the evidence of required insurance will be submitted within ten business days, unless specified otherwise under RFP specifications, following notification of award;

otherwise, Sumner County may rescind its acceptance of the proposal.

Sumner County does not indemnify or hold harmless any party.

IV. Clarification and Interpretation of RFP

The words “must” and “shall” in this RFP indicate mandatory requirements. Taking exception to any mandatory requirement shall be grounds for rejection of the proposal. There are other requirements Sumner County considers important but not mandatory, however, in all instances, the proposal must be sufficiently detailed at the time of receipt to make a fair evaluation. It is important to respond in a concise manner to each section of this document and submit an itemized list of all exceptions.

Any alterations to the document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award or any other legal remedies available to Sumner County.

In the event that any interested vendor finds any part of the listed specifications, terms, or conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to immediately notify Sumner County, via email at purchasing@sumnercountytn.gov, of such matters.

All questions, including any follow up questions, must be received by July 30, 2026. All inquiries to proposals will be posted on July 31, 2026, on the Sumner County website at www.sumnercountytn.gov under “Request for Proposal (RFP)” a minimum of 5 days before the proposal “deadline”.

Unauthorized contact regarding this RFP with employees or officials of Sumner County other than persons named below may result in disqualification from this procurement process.

Interested parties shall direct all communication regarding this RFP to the following persons (copy all on all communication/email):

http://www.sumnercountytn.gov/

RFP Procedures:

Christi Mullins Purchasing / AP Clerk 355 N. Belvedere Drive, RM 302 Gallatin, TN 37066 purchasing@sumnercountytn.gov

RFP Specifications:

Samuel Radtke sradtke@sumnersherifftn.gov

V. Bonding Requirements

For any construction contracts, contractor shall first execute a good and solvent bond before the contract can be awarded. The bond shall be for no less than twenty-five percent of the contract price on all contracts in excess of $100,000.

VI. Withdrawal or Modification of Proposal

Proposals may be withdrawn at any time for any reason. A withdrawn proposal may be resubmitted up to the time designated for the receipt of proposals provided it fully conforms to the same general terms and requirements.

VII. Procedures for Evaluating Proposals and Awarding Contract

In comparing the proposals to this RFP and making awards, Sumner County may consider such factors as the quality and thoroughness of a proposal, the record of experience, the references of the respondents, and the integrity, performance, and assurances in the proposal in addition to that of the proposal price. Sumner County reserves the right to ask questions of the proposer for clarification of proposal.

• Proposals will be examined for compliance with all requirements set forth herein.

• Proposals that do not comply may be rejected without further evaluation.

• Proposals will be subjected to a technical analysis and evaluation.

VIII. Awarding of or Right to Seek a New Proposal

Sumner County reserves the right to accept or reject any and all proposals for any reason. Proposals will be awarded to the best overall respondent as determined by that which is in the best interests of Sumner County.

Any award is subject to Sumner County being capable and willing to agree to all terms and conditions on all contract(s) and amendment(s) provided by the vendor.

In case of vendor default, Sumner County may procure the articles or services from other sources and may hold the defaulting vendor responsible for any resulting cost. If the awarded vendor violates any terms of their proposal, the contract, Sumner County policy, or any law, they may be disqualified from proposing for a period of two years for minor violations or longer for major violations. Proposals from disqualified proposers will not be accepted during the period of disqualification.

IX. Open Records

After a proposal is awarded, all proposals will be subject to the Tennessee Open Records Act and will be available to the public, County Commission, and other County staff and individuals upon written request.

mailto:purchasing@sumnercountytn.gov mailto:sradtke@sumnersherifftn.gov

Instructions can be found under the law director’s tab on the Sumner County website (www.sumnercountytn.gov). Summary information on proposals submitted will be posted on the Sumner County Finance website under the “Purchasing” tab.

X. Assignment

Neither the vendor nor Sumner County may assign this agreement without prior written consent of the other party.

XI. Inspection of Purchases

Articles received which are not equivalent will not be accepted. Sumner County shall have a reasonable period in which to inspect and accept or reject materials without liability. If necessity requires Sumner County to use nonconforming materials, an appropriate reduction in payment may be made.

XII. Invoicing

Invoices are to be submitted to:

Sumner County Sheriff's Office 117 W. Smith St.

Gallatin, TN 37066

The vendor must provide an invoice(s) detailing the payment terms, the amount(s) due, and the due date. All invoices shall indicate any prepayment discounts.

XIII. Contract Nullification

Sumner County may nullify the contract at any time if, in the judgment of Sumner County, the vendor(s) has failed to comply with the terms of the agreement. In the event of nullification, any payment due in arrears will be made to the vendor(s), but no further sums shall be owed to the vendor(s). The agreement between Sumner County and the vendor (s) is contingent upon an approved annual budget allotment, and it is subject, with thirty days notification, to restrictions or cancellation if budget adjustments are deemed necessary by Sumner County.

XIV. Applicable Law

Sumner County is an equal opportunity employer. Sumner County does not discriminate towards any individual or business based on race, sex, color, age, religion, national origin, disability, or veteran status.

The successful vendor agrees he/she shall comply with all local, state, and federal laws, rules, and regulations including, but not limited to, the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

Any contract will be interpreted under the laws of the State of Tennessee.

Sumner County does not enter contracts that provide for mediation or arbitration.

Any action arising from any contract made from these specifications shall be brought in the state courts in Sumner County, Tennessee or in the United States Federal District Court for the Middle District of Tennessee.

http://www.sumnercountytn.gov/

Additionally, it is a violation of state statutes to purchase materials, supplies, services, or any other item from a vendor that is a commissioner, official, or board member that has any financial or beneficial interest in such transaction.

XV. Data Privacy and Security

Personal information (PI) includes but is not limited to that information protected by HIPAA, the HITECH Act, or Gramm-Leach-Bliley or such information which would allow a third party to gain access to the personal, medical, or financial records of any party. Vendor represents and warrants that its collection, access, use, storage, disposal, and disclosure of PI complies with all applicable federal and state privacy and data protection laws.

Vendor represents and warrants that vendor will maintain compliance with SSAE16 standard and shall undertake any audits and risk assessments vendor deems necessary to maintain compliance with SSAE16.

Vendor shall provide Sumner County with the name and contact information for an employee of vendor who shall serve as Sumner County’s primary security contact and shall be available to assist customer in a timely manner, as a contact in resolving obligations associated with any security incident in which it is reasonably suspected that there has been a breach of information security. Vendor shall mitigate or resolve any security incident at vendor’s expense and in accordance with application privacy rights, laws, regulations, and standards.

Vendor shall reimburse Sumner County for actual costs incurred by Sumner County in responding to and mitigating damages caused by any security incident, including all costs of notice and/or remediation incurred under applicable law as a result of the security incident.

XVI. Iran Divestment Act

By submission of this proposal, each proposer and each person signing on behalf of any proposer, and in the case of a joint proposal, each party thereto, certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each proposer is not on the list created pursuant to T.C.A. § 12-12- 106.

ATTACHMENT 1 – RFP Sheet/Contact Information/Certification by Vendor

Sumner County Government 355 N Belvedere Drive, Room 302, Gallatin, TN 37066

Company Legal Name: ______________________________________________________

Company Official Address: ______________________________________________________

Company Website: ______________________________________________________

Company Phone: ______________________________________________________

Date: __________________ Proposal Valid Thru Date: ____November 5, 2026______

Proposal Number/Title: 20260807-1 Courthouse Security Checkpoint Fortification for the Sumner County Sheriff’s Office

Deadline: August 7, 2026 @ 10:15 AM CST

Proposal Amount: Fill out, if applicable (for multiple years) check box if price list is attached

Contact person for project administration:

Name: Phone:

Email:

Certification by Vendor:

I, the undersigned, certify that on behalf of vendor, I am authorized to attest and obligate the above certification and to legally bind vendor to these terms, conditions, and obligations.

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

Date

Year Amount

ATTACHMENT 2 – Statement of Non-Collusion

The undersigned affirms they are duly authorized to execute this contract. This company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other respondent. The contents of this proposal as to prices, terms, or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.

Company:

Address:

Phone:

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

ATTACHMENT 3 – Drug Free Workplace

The Sumner County Government is committed to maintaining a safe and productive work environment for its employees and to providing high quality service to its citizens. The goal of this policy is for Sumner County employees and vendors to remain, or become and remain, drug-free. Abuse of and dependency on alcohol and/or drugs can seriously affect the health of employees, vendors, and citizens, can jeopardize personal safety, can impact the safety of others, and can impair job performance.

Drug-Free Workplace Act of 1988 – Sumner County Government is governed by the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D).

Omnibus Transportation Employee Testing Act of 1991 – Sumner County Government is governed by the Omnibus Transportation Employee Testing Act of 1991 (Pub. L. 102-143, Title V).

Right to an Alcohol and Drug-Free Workplace - Employees have the right to work in an alcohol and drug-free environment and to work with persons free from the effects of alcohol and/or drugs.

Required Alcohol and Drug Tests - Alcohol and drug testing for safety sensitive employees will be in accordance with the provisions contained in the Sumner County Alcohol and Drug Policy adopted by departments which have safety sensitive positions.

Contracts – Any vendors providing goods or services to Sumner County Government must comply with all state and federal drug free workplace laws, rules and regulations and so certify this compliance by completion of the DRUG-FREE

WORKPLACE AFFIDAVIT (Attachment 3, page 2).

ATTACHMENT 3 (page 2) – Drug Free Workplace Affidavit

STATE OF

COUNTY OF

The undersigned, principal officer of , an employer of five or more employees contracting with Sumner County Government to provide goods or services, hereby states under oath as follows:

1. The undersigned is a principal officer of (hereinafter referred to as the “company”) and is duly authorized to execute this affidavit on behalf of the company.

2. The company submits this affidavit on behalf of the company.

3. The company is in compliance with all state and federal laws, rules, and regulations requiring a drug-free workplace program.

Further affiant saith not.

Principal Officer (printed)

Principal Officer (signature)

STATE OF

COUNTY OF

Before me personally appeared , with whom I am personally acquainted (or proved to me based on satisfactory evidence) and who acknowledged that such person executed the foregoing affidavit for the purposes therein contained.

Witness my hand and seal at the office this day of , 20 .

Notary Public

My commission expires:

ATTACHMENT 4 – Certification Regarding Debarment, Suspension, and Other Responsibility Matters

The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions under federal non-procurement programs by any federal department or agency.

2. Have not, within the three-year period preceding the proposal, had one or more public transactions (federal, state, or local) terminated for cause or default; and

3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted, or had a civil judgement rendered against it

• For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local) or a procurement contract under such a public transaction.

• For the violation of federal or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or proposal rigging; or

• For the commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property.

I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 U.S.C. § 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to five years, or both.

Company Legal Name

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

_____ I am unable to certify to the above statement. Attached is my explanation.

ATTACHMENT 5 – Attestation Re Personnel

ATTESTATION RE PERSONNEL USED IN CONTRACT PERFORMANCE

Company Legal Name:

Federal Employer Identification Number (or Social Security Number):

The contractor, identified above, does hereby attest, certify, warrant, and assure that the contractor shall not knowingly utilize the services of an illegal immigrant in the performance of this contract and shall not knowingly utilize the services of any subcontractor who will utilize the services of an illegal immigrant in the performance of this contract.

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

ATTACHMENT 6 – References

1. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: __________Email: ________________________________

2. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: ___________________________Email: ________________________________

3. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: ___________________________Email: ________________________________

4. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: ___________________________Email: ________________________________

*Proposers may copy this page and submit additional references.

ATTACHMENT 7 – Open Records Acknowledgement

The undersigned acknowledges after a proposal is awarded, all proposals will be subject to the Tennessee Open Records Act and will be available to the public, County Commission, and other County staff and individuals upon written request.

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

20260807-1 RFP