CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

CONSTRUCTION OF

2026 ROADWAY MAINTENANCE PROJECT

(#MAINT-2026-01)

Prepared For:

511 Mercer Street

Dripping Springs, Texas 78620

(512) 858-4725

Prepared by:

9701 Brodie Lane

Austin, Texas 78748

Ph: 512.220.8100

TBPE Registration # F-27501

MAY 2026

5/27/2026

City of Dripping Springs, Texas TABLE OF CONTENTS

TOC 1 of 1 May 2026

TABLE OF CONTENTS

DIVISION A – BID INFORMATION & REQUIREMENTS

SECTION A-1 NOTICE TO BIDDERS

SECTION A-2 INSTRUCTIONS TO BIDDERS

DIVISION B – BID

SECTION B-1 BID FORM

SECTION B-2 NON-COLUSION AFFIDAVIT

SECTION B-3 INFORMATION FROM BIDDERS

SECTION B-4 BID BOND

SECTION B-5 CONFLICT OF INTEREST STATEMENT

DIVISION C – CONTRACT, BOND & INSURANCE FORMS & REQUIREMENTS

SECTION C-1 STANDARD FORM OF AGREEMENT

SECTION C-2 PERFORMANCE BOND

SECTION C-3 PAYMENT BOND

SECTION C-4 MAINTENANCE BOND

SECTION C-5 CONTRACTORS INSURANCE

SECTION C-6 NOTICE OF AWARD

SECTION C-7 NOTICE TO PROCEED

SECTION C-8 CONTRACT TIME AND LIQUIDATED DAMAGES

SECTION C-9 EQUAL OPPORTUNITY CLAUSE

SECTION C-10 WAGE DETERMINATION

SECTION C-11 ENGINEER & OWNER REPRESENTATIVE

DIVISION D – CONDITIONS OF THE CONTRACT

SECTION D-1 GENERAL CONDITIONS

DIVISION E – TECHNICAL SPECIFICATIONS

All Standard Specifications for this Project are according to the Texas Department of

Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges (2024 Edition), the Hays County Specifications for Roadway Design, Paving and drainage Improvements (2019 Edition).

DIVISION A

BIDDING INFORMATION & REQUIREMENTS

2026 ROADWAY MAINTENANCE PROJECTSection A-1

City of Dripping Springs, Texas NOTICE TO BIDDERS

NTB - 1 of 1 May 2026

NOTICE TO BIDDERS

Sealed bids will be received by the City of Dripping Springs, at its office at 511 Mercer St., City Hall Building, Dripping Springs, Texas, until 2:00 p.m. on Thursday, June 25th, 2026, and then publicly opened, read, and taken under advisement at the same address. Bids will be for the furnishing of all necessary materials, machinery, equipment, labor, superintendence, and all other services and appurtenances required for the construction of the “Project” titled 2026

ROADWAY MAINTENANCE PROJECT (#MAINT-2026-01) and shall include acknowledgement of any addenda submitted, and all other documents included in said bid call.

No bids may be withdrawn after the scheduled opening time. Any bids received after scheduled bid opening time will be returned unopened. Said bid shall be marked:

“2026 ROADWAY MAINTENANCE PROJECT

(#MAINT-2026-01)”

Bids must be submitted on City of Dripping Springs bid forms and must be accompanied by an acceptable bid security in the form of a cashier’s check or bid bond, payable to the City of

Dripping Springs, Texas, equal to five percent (5%) of the total bid amount. Bids must be submitted in a sealed envelope plainly marked with the name of the project as shown above, and the name and address of the Bidder. When submitted in person or by courier, this envelope shall be placed in another envelope addressed to:

City of Dripping Springs

511 Mercer St.

Dripping Springs, Texas, 78620

2026 Roadway Maintenance Project (#MAINT-2026-01) generally includes: 9,821 square yards of 3" asphalt mill & overlay, 525 square yards of spot pavement repairs, and pavement markings.

Plans, Bid Forms, Specifications, and Instructions to Bidders may be obtained via the City of

Dripping Springs website https://www.cityofdrippingsprings.com/requestforbids beginning June

3rd, 2026.

The City reserves the right to reject any and all Bids and any nonconforming Bid and to award the Contract in a period of time not exceeding 60 days from the Bid opening date. Bids shall remain firm for that period.

The successful Bidder must furnish a performance bond and payment bond on the forms provided, each in the amount of one hundred percent (100%) of the contract amount, from a surety company holding a permit from the State of Texas to act as surety.

Bidders are expected to inspect the site of the work and inform themselves regarding all local conditions.

An Optional Pre-Bid conference with prospective bidders will be held on Thursday, June 11th, 2026, at 1:00 p.m. at the City Hall Building, 511 Mercer St., Dripping Springs, Texas.

https://www.cityofdrippingsprings.com/requestforbids

2026 ROADWAY MAINTENANCE PROJECT Section A-2 City of Dripping Springs, Texas INSTRUCTIONS TO BIDDERS

ITB 1 of 4 May 2026

INSTRUCTIONS TO BIDDERS

1. NONRESPONSIVE BIDS: BIDS, AT A MINIMUM, WILL BE CONSIDERED

NONRESPONSIVE IF FAILURE TO:

• Sign Bid

• Include Bid Bond: All bids shall be accompanied by a certified cashier's check upon a

National or State bank in an amount not less than five percent (5%) of the total maximum bid price, payable without recourse to City, or a bid bond in the same amount from a reliable surety company, as a guarantee that the bidder will enter into a contract and execute performance and payment bonds within ten (10) days after notice of award of contract to him. Bid guarantees must be submitted in the same sealed envelope with the bid. Bids submitted without check or bid bonds will not be considered.

• List Unit Bid Price for each item

• List Total Amount of Bid

• Include Non-Collusion Statement: Each bidder shall file a statement executed by, or on behalf of, the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid.

Failure to submit the executed statement as part of the bid documents will make the bid nonresponsive and not eligible for award consideration.

• Include References: The City REQUIRES bidder to supply with this Bid, a list of at least three (3) references where like services have been supplied by their firm. Include name of firm, address, telephone number and name of representative. This information is provided on the Information from Bidders forms within this bid package.

2. ALL INFORMATION REQUIRED BY THE BID FORM MUST BE FURNISHED OR

THE BID WILL BE DEEMED NON-RESPONSIVE. WHERE THERE IS AN ERROR IN

THE EXTENSION OF PRICE, THE UNIT PRICE SHALL GOVERN.

3. ONE (1) ORIGINAL OF ALL BIDS MUST BE SUBMITTED (THIS INCLUDES ALL

DOCUMENTATION SUBMITTED WITH THE BID). BIDS MUST BE MARKED

ORIGINAL. ONE (1) DIGITAL COPY OF ALL BIDS MUST BE SUBMITTED.

4. Should this solicitation fail to contain sufficient information in order for interested firms to obtain a clear understanding of the services required by the City, or should it appear that the instructions outlined in the solicitation are not clear or are contradictory, any interested firm may in writing request clarification from Chad Gilpin, P.E., no later than 5 p.m. on

Thursday, June 18th, 2026. The interested firm shall email a copy of the written clarification request to Garrett Osborne and Chad Gilpin, at GOsborne@cityofdrippingsprings.com & cgilpin@cityofdrippingsprings.com and Written requests from interested firms and written responses by the City will be provided to all Applicants.

If a bidder discovers, or reasonably should discover, any patent ambiguity, inconsistency, discrepancy, omission, or conflict in the Contract Documents before submitting a bid, the mailto:GOsborne@cityofdrippingsprings.com mailto:cgilpin@cityofdrippingsprings.com

ITB 2 of 4 May 2026 bidder shall request clarification in writing before the deadline for questions. Failure to timely request clarification of a patent ambiguity or conflict shall waive any claim after bid opening or award for additional compensation, time, or other relief arising from that patent ambiguity or conflict.

5. Prior to submitting any bid, bidders are required to read the plans, specifications, bid, contract and bond forms carefully; to inspect the site; and to inform themselves by their own investigation of all conditions affecting the Work, including access, staging, public interface, utilities, drainage, grades, visible surface conditions, and all other conditions reasonably discoverable by prudent pre-bid investigation. By submitting a bid, each bidder represents that it has included in its bid all work reasonably inferable from the Contract Documents and all incidental and subsidiary work necessary for proper completion of the Project, whether or not such work is expressly identified as a separate pay item. No claim for additional compensation or time shall be made for conditions that were reasonably apparent from the site, the Contract Documents, or a reasonably diligent pre-bid investigation.

6. Each bid and the bid guaranty must be originals and must be sealed in an envelope plainly marked with the name of the Project, and the name and the address of the Bidder. When submitted, this envelope shall be placed in another envelope addressed as indicated in this

Notice to Bidders.

7. Only bids and bid guaranties actually in the hands of the designated official at the time set in this Notice to Bidders shall be considered. Bids submitted by telephone, e-mail, or fax will not be considered.

8. In case of ambiguity or lack of clarity in the statement of prices in the bids, the City reserves the right to consider the most favorable analysis thereof, or to reject the bid. Unreasonable

(or unbalanced) prices submitted in a bid may result in rejection of such bid or other bids.

9. Any quantities given in any portion of the contract documents, including the plans, are estimates only, and the actual amount of work required may differ somewhat from the estimates. The basis for the payment shall be the actual amount of work done and/or material furnished.

10. All bid securities will be returned to the respective bidders within twenty-five (25) days after bids are opened, except those which the City elects to hold until the successful bidder has executed the contract. Thereafter, all remaining securities, including security of the successful bidder, will be returned within sixty (60) days.

11. Performance, Payment, and Maintenance Bonds. Bond requirements shall be as stated in the

General Conditions and other Contract Documents. The successful bidder shall furnish all required bonds in the full penal amount required by the Contract Documents and in forms acceptable to the City. All required bonds shall be executed within ten (10) days after receipt of written notification of award and prior to commencement of Work. Each surety shall be duly authorized to do business in the State of Texas and shall satisfy all requirements of applicable law and the Contract Documents, including any Treasury-list or reinsurance requirements. The successful bidder shall also furnish a maintenance bond before final

ITB 3 of 4 May 2026 payment and final acceptance if required by the Contract Documents. Each required bond must: (a) identify the Principal exactly as named in the Contract; (b) identify the Work exactly as described in the Contract; (c) be dated the same date as, or a later date than, the

Contract; (d) identify the surety and include the surety’s NAIC number if requested by the

City; (e) be accompanied by a valid power of attorney for the attorney-in-fact executing the bond; (f) identify a Texas agent for service; and (g) be in form and substance acceptable to the City. Digital seals will be accepted only if accompanied by a verification source acceptable to the City.

12. Contract Times and Liquidated Damages - Bidders must agree to commence work on or before a date to be specified in a written “Notice to Proceed” of the City, and to fully complete the project within the specified time stated in the bid. Bidders must agree to pay liquidated damages of as listed in Section C-8 to the City for every day past the specified completion date stated in the bid.

13. All of the items listed are to be on a "per unit" basis, stating a firm price per unit or unit quantity of each item. This price must be good from the date of Bid opening through the completion of the project. Bids which do not state a fixed price will not be considered. The

City Council may award a contract for the period implied or expressly stated in the best Bid.

Each unit price and lump sum price shall include full compensation for all labor, supervision, materials, equipment, temporary fencing, public protection, traffic and pedestrian control, dust control, watering, topsoil, restoration, cleanup, utility coordination, and all other incidental and subsidiary work necessary to complete the Work in accordance with the

Contract Documents, whether or not separately listed as a pay item.

14. The City reserves the right to award the contract on the basis of the Base Bid and any combination of Alternative Bid items which appears most advantageous to the City, to reject any or all bids, to waive objections based on failure to comply with formalities and to allow the correction of obvious or patent errors. Unless all bids are rejected, Owner agrees to give

Notice of Award of contract to the successful bidder within sixty (60) days from the date of the bid opening or for such longer period of time that the Bidder may agree to in writing upon request of Owner.

Bidders for the construction work must submit a satisfactory cashier’s or certified check, or bidder’s bond from a surety duly authorized and licensed in the State of Texas, payable without recourse to the order of the City, in an amount not less than five percent (5%) of the total bid based on the bid which check or bond shall be submitted as a guarantee that the bidder will enter into a contract and executed performance and payment bonds within ten

(10) days after Notice of Award of contract is given to him for contracts in excess of

$25,000.00. Bids without the required check or bond will NOT be considered.

15. The successful bidder for the construction of the improvements must furnish a satisfactory

Certificate of Insurance and the required Performance Bond and Payment Bond, duly executed by such bidder as principal and by a corporate surety duly authorized to act under the laws of the State of Texas, within the time required after Notice of Award and before commencement of Work. The successful bidder must also furnish any required Maintenance

Bond at the time specified in the Contract Documents as a condition to final payment and

ITB 4 of 4 May 2026 final acceptance. The successful bidder will be required to provide required bonds issued by an insurance company which meets the minimum State requirements and is licensed in the

State of Texas, and has a Best’s Key Rating as follows:

Construction Contract Rating

25,001 - 250,000 None

250,000 - 1,000,000 B

Over - 1,000,000 A

All lump sum and unit prices must be stated in both script and figures.

16. Bidders are expected to inspect the site of the work and to inform themselves regarding all local conditions.

17. Sales Tax: The City is by statute, exempt from the State Sales Tax and Federal Excise Tax.

DIVISION B

BID PROPOSAL

2026 ROADWAY MAINTENANCE PROJECT Section B-1 City of Dripping Springs, Texas BID FORM

BF - 1 of 6 May 2026

Project: 2026 ROADWAY MAINTENANCE PROJECT (#MAINT-2026-01)

THIS BID IS SUBMITTED TO:

City of Dripping Springs

City Hall

511 Mercer St.

Dripping Springs, Texas 78620

FROM:

Contractor

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an

Agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER agrees to commence Work under this Contract on a date to be specified in written

"Notice to Proceed" of the OWNER and to reach Substantial Completion of the Work within thirty (30) calendar days thereafter. Furthermore, the Rob Shelton portion of the work shall commence first after issuance of the Notice to proceed and shall reach Substantial

Completion within 15 Calendar Days of the initial lane closures. BIDDER further agrees to pay, as liquidated damages, the sum for each consecutive calendar day thereafter as provided in Division C, Section 8 thereafter that Substantial Completion has not been reached as provided in the Agreement.

3. BIDDER accepts all of the terms and conditions of the Advertisement, Notice to Bidders and

Instructions to Bidders, including without limitation those dealing with the deposition of Bid

Security. This Bid will remain subject to acceptance for 60 calendar days after the day of

Bid opening.

4. BIDDER will sign and submit the Agreement with the Performance Bond, Payment Bond, and other documents required by the Bid Requirements within 10 calendar days after the date of OWNER's Notice of Award. BIDDER will furnish the Maintenance Bond at the time required by the Contract Documents.

5. In submitting Bid, BIDDER represents, as more fully set forth in the Agreement, that:

A. BIDDER has examined copies of all the Bid Documents and of the following

Addenda (receipt of all which is hereby acknowledged):

Addendum No.: Dated:

Addendum No.: Dated:

B. BIDDER has familiarized itself with the nature and extent of the Contract

Documents, Work, site, locality, public-use conditions, access constraints, utility

BF - 2 of 6 May 2026 conditions, visible surface conditions, drainage, grades, and all local conditions and Laws and Regulations that may affect cost, progress, performance, or furnishing of the Work.

C. BIDDER has obtained and carefully studied, or assumes responsibility for obtaining and carefully studying, all observations, examinations, investigations, explorations, tests, and studies that BIDDER considers necessary for performance of the Work at the Contract Price and within the Contract Time, and BIDDER has included in its Bid all work reasonably inferable from the Contract Documents and all incidental and subsidiary work necessary for proper completion of the

Project.

D. BIDDER has reviewed and checked all information and data shown or indicated in the Contract Documents with respect to existing underground and aboveground facilities, access limitations, tie-ins, and visible site conditions, and has accounted for such matters in the Bid to the extent reasonably discoverable before bid.

E. BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents and accepts responsibility for conditions reasonably apparent from the site and Contract Documents.

F. BIDDER has given ENGINEER written notice of all patent conflicts, errors, ambiguities, or discrepancies that BIDDER has discovered in the Contract

Documents before submitting the Bid, and BIDDER waives any post-award claim based on a patent ambiguity, conflict, or discrepancy not timely raised before bid.

G. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation, and is not submitted in conformity with any

Agreement or rules of any group, association, organization, or corporation;

BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm, or corporation to refrain from proposing; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over

OWNER.

H. BIDDER acknowledges that Work identified in the Contract Documents as having no separate pay item, being subsidiary to another item, or being incidental to the

Work is included in the applicable Bid prices and will not entitle BIDDER to additional compensation.

6. The following documents (signed and completed) are attached to and made a condition of this Bid:

A. Required Bid Security in the form of a Bid Bond, Cashier's Check, or Certified

Check.

B. Non-Collusion Affidavit

C. Conflict of Interest Statement

Information From Bidders

BF - 3 of 6 May 2026

7. BIDDER acknowledges that additional post-award and closeout documents, including required bonds and insurance documents, shall be furnished at the times specified in the

Contract Documents.

RESPECTFULLY SUBMITTED on , 2026.

By: _________________________ Bidder, if the Bidder is an

(Authorized Signature) individual Partner, if the Bidder is a

Partnership Officer, if the Bidder is a

Corporation

(Typed or Printed Name and Title)

Bidder:____________________________________________________________________

(Name of Company)

Business Address: ________________________________________

Telephone No: ________________________________________

IF Bidder is a Corporation:

ATTEST

(Signature of Witness) (Corporate Seal)

(State of Incorporation)

IF Bidder is a Joint Venture:

Each joint venture must sign a separate copy of this page. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.

(#MAINT-2026-01) Section B-1

City of Dripping Springs, Texas BID FORM

BASE BID

Bid

Item Spec Item Description of Item with Unit Bid Price in Written Words Unit

Approx

Qty Unit Amount Total Price

FLEXIBLE PAVEMENT SPOT REPAIRS

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

PRIME COAT (MC-30 OR AE-P)

for_________________________________________dollars and_________________________________________cents

PER GALLON

D-GR HMA TY-D PG70-22 (3 IN)

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

PLANE & TEXT ASPH CONC PAV(3")

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

MOBILIZATION

for_________________________________________dollars and_________________________________________cents

PER LUMP SUM

BARRICADES, SIGNS AND TRAFFIC HANDLING

for_________________________________________dollars and_________________________________________cents

PER MONTH

REFL PAV MRK TY I (W) 4" (DOT)(100 MIL)

for_________________________________________dollars and_________________________________________cents

PER LINEAR FOOT

REFL PAV MRK TY I (W) 4" (SLD)(100 MIL)

for_________________________________________dollars and_________________________________________cents

PER LINEAR FOOT

REFL PAV MRK TY I (W)8"(SLD)(100MIL)

for_________________________________________dollars and_________________________________________cents

PER LINEAR FOOT

REFL PAV MRK TY I (W) 24" (SLD)(100 MIL)

for_________________________________________dollars and_________________________________________cents

PER LINEAR FOOT

REFL PAV MRK TY I (W)(ARROW)(100MIL)

for_________________________________________dollars and_________________________________________cents

PER EACH

REFL PAV MRK TY I (W)(WORD)(100MIL)

for_________________________________________dollars and_________________________________________cents

PER EACH

REFL PAV MRK TY I (W)(BIKE ARW)(100MIL)

for_________________________________________dollars and_________________________________________cents

PER EACH

REFL PAV MRK TY I(W)(BIKE SYML)(100MIL)

for_________________________________________dollars and_________________________________________cents

PER EACH

SY $__________________4

LF

BIDDER will complete the Work for the following prices:

8913 $__________________

LF

LF

LS

TXDOT

0666 7093

EA

TXDOT

0666 7042

102.75

TXDOT

0354 7020

TXDOT

0666 7023

TXDOT

0666 7015

LF

145 $__________________

TXDOT

0666 7066

EA

TXDOT

0502 7001

MO

TXDOT

0666 7036

12 $__________________

SS01

$__________________470

TXDOT

0500 7001

SY

0.5

GAL

TXDOT

0666 7024

EA $__________________

TXDOT

0341 7048

TXDOT

0666 7099

EA

TXDOT

0310 7013

SY

BIDDER will complete the Work for the following prices:

BASE BID

Bid

Item Spec Item Description of Item with Unit Bid Price in Written Words Unit

Approx

Qty Unit Amount Total Price

REFL PAV MRK TY I (Y) 4" (SLD)(100MIL)

for_________________________________________dollars and_________________________________________cents

PER LINEAR FOOT

PLOWABLE REFL PAV MRKR TY I-C

for_________________________________________dollars and_________________________________________cents

PER EACH

PLOWABLE REFL PAV MRKR TY II-A-A

for_________________________________________dollars and_________________________________________cents

PER EACH

PLOWABLE REFL PAV MRKR TY II-B-B

for_________________________________________dollars and_________________________________________cents

PER EACH

BASE BID TOTAL (BID ITEMS 1 - 18)

for_________________________________________dollars and_________________________________________cents

ADD ALTERNATE #1

Bid

Item Spec Item Description of Item with Unit Bid Price in Written Words Unit

Approx

Qty Unit Amount Total Price

FLEXIBLE PAVEMENT SPOT REPAIRS

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

RMV (6") TRT/UNTRT BASE & ASPH PAV

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

PRIME COAT (MC-30 OR AE-P)

for_________________________________________dollars and_________________________________________cents

PER GALLON

D-GR HMA TY-D PG70-22 (3 IN)

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

PLANE & TEXT ASPH CONC PAV(3")

for_________________________________________dollars and_________________________________________cents

PER SQUARE YARD

MOBILIZATION

for_________________________________________dollars and_________________________________________cents

PER LUMP SUM

BARRICADES, SIGNS AND TRAFFIC HANDLING

for_________________________________________dollars and_________________________________________cents

PER MONTH

REFL PAV MRK TY I (W) 4" (SLD)(100 MIL)

for_________________________________________dollars and_________________________________________cents

PER LINEAR FOOT

ADD ALTERNATE #1 TOTAL (BID ITEMS A1.1 - A1.8)

for_________________________________________dollars and_________________________________________cents

EA

A1.6

SS01

LF $__________________

TXDOT

0672 7013

SY $__________________

(1)

LF $__________________

TXDOT

0310 7013

TXDOT

0500 7001

LS

A1.4

A1.3

TXDOT

0341 7048

SY

TXDOT

0502 7001

MO

TXDOT

0672 7011

A1.8

SY

TXDOT

0105 7026

TXDOT

0354 7020

A1.1

A1.2

SY

0.25

EA $__________________

908 $__________________

GAL

(2)

A1.5

TXDOT

0672 7022

A1.7

EA

55 $__________________

TXDOT

0666 7114

240 $__________________

TXDOT

0666 7023

BID SUMMARY AND TOTAL

(1) BASE BID SUBTOTAL

(1)+(2) TOTAL AMOUNT BID (BASE BID + ADD ALT 1):

(2) ADD ALTERNATE #1 SUBTOTAL

2026 ROADWAY MAINTENANCE PROJECT Section B-2

City of Dripping Springs, Texas NON-COLLUSION AFFIDAVIT

NCA 1 of 1 May 2026

NON-COLUSION AFFIDAVIT

PRIME BIDDER

STATE OF TEXAS {}

COUNTY OF HAYS {}

being first duly sworn, deposes and says

That he is _____________________________________________________________________

(a Partner of Officer of the firm of, etc.)

the party making the foregoing bid or bid, that such bid or bid is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price or affiant or of any other Bidder, or to secure any advantage against the City of

Dripping Springs or any person interested in the proposed Contract; and that all statements in said bid or bid are true.

Signature of

Bidder, if the Bidder is an individual

Partner, if the Bidder is a Partnership

Officer, if the Bidder is a Corporation

Subscribed and sworn before me this _______ day of _______________, 2026.

Notary Public

My Commission expires:

2026 ROADWAY MAINTENANCE PROJECT Section B-3 City of Dripping Springs, Texas INFORMATION FROM BIDDERS

IFB 1 of 2 May 2026

INFORMATION FROM BIDDERS

THE FOLLOWING INFORMATION MUST BE COMPLETED AND SUBMITTED

WITH THE BID BID. FAILURE TO PROVIDE THE INFORMATION WILL CAUSE

THE BID TO BE NON-RESPONSIVE AND MAY CAUSE ITS REJECTION.

Statement of Qualifications: Provide information for 3 similar projects completed by Bidder within last 5 years.

1. Name of Project:_______________________________________________

Project Owner:

Owner Contact Person & Phone No.:

Value of Contract:

Date Completed:

Bidder’s Project Manager:

Bidder’s Project Superintendent:

2. Name of Project:_______________________________________________

Owner Contact Person & Phone No.:

Value of Contract:

Date Completed:

3. Name of Project:_______________________________________________

Owner Contact Person & Phone No.:

Value of Contract:

Date Completed:

2026 ROADWAY MAINTENANCE PROJECT Section B-3 City of Dripping Springs, Texas INFORMATION FROM BIDDERS

IFB 2 of 2 May 2026

Experience Data: Provide the name and attach experience records of the Project Manager and

Superintendent you are proposing for this Project.

1. Name of Proposed Project Manager:

2. Name of Proposed Project Superintendent:

Subcontractors: Submit a list of proposed Subcontractors who will perform the following work as well as list the proposed subcontractors who will perform work having a value of more than ten (10) percent of the total contract amount.

1. Traffic Control

2. Pavement (Flexible Pavement Repair, Milling, HMAC)

3. Pavement Markings _______________________________________________________

Other Subcontractors Exceeding 10% of total contract amount:

1.

2.

3.

Financial Status: A confidential financial statement will be submitted by the apparent successful low Bidder only if the City deems it necessary.

Data on Equipment to be used on the Work: List the equipment you own that is available for the proposed work.

Description, Size, Capacity, Etc. Quantity Condition Years in

Service

Present Location

2026 ROADWAY MAINTENANCE PROJECT Section B-4 City of Dripping Springs, Texas BID BOND

BB 1 of 1 May 2026

BID BOND

(EXAMPLE TEMPLATE)

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned

____________________________________________________________________as Principal, and __________________________________________________________________ as Surety, are hereby held and firmly bound unto the City of Dripping Springs, Texas as Owner in the penal sum of______________________________________________; for payments of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. Signed this _____day of ___________________, 2026.

The condition of the above obligation is such that whereas the Principal has submitted to the City of Dripping Springs, Texas a certain Bid, attached hereto and hereby made a part hereof to enter into a Contract in writing for the 2026 ROADWAY MAINTENANCE PROJECT.

NOW, THEREFORE,

(a) If said Bid shall be rejected, or in the alternate,

(b) If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of Contract attached hereto (properly complying in accordance with said

Bid) and shall furnish a bond for his faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respect perform the Agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said

Surety, and its bonds shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth here.

Principal (Seal) Surety (Seal)

By:_____________________________ By:________________________________

Signature Signature

Print Name Print Name

2026 ROADWAY MAINTENANCE PROJECT Section B-5

City of Dripping Springs, Texas CONFLICT OF INTEREST STATEMENT

CIS 1 of 1 May 2026

CITY OF DRIPPING SPRINGS CONFLICT OF INTEREST STATEMENT

I hereby acknowledge that I am aware of the Local Government Code of the State of Texas, Section 176.006 regarding conflicts of interest and will abide by all provisions as required by Texas law.

Certificate of Interested Parties (TEC Form 1295). For contracts needing City Council approval, or any subsequent changes thereto requiring City Council approval, the City may not accept or enter into a contract until it has received from the Contractor a completed, signed, and notarized TEC Form 1295 complete with a certificate number assigned by the Texas Ethics Commission (“TEC”), pursuant to Texas Government Code § 2252.908 and the rules promulgated thereunder by the TEC. The Contractor understands that failure to provide said form complete with a certificate number assigned by the TEC may prohibit the City from entering into this Agreement. Pursuant to the rules prescribed by the TEC, the TEC Form 1295 must be completed online through the TEC’s website, assigned a certificate number, printed, signed and notarized, and provided to the City. The TEC Form 1295 must be provided to the City prior to the award of the contract. The City does not have the ability to verify the information included in a TEC Form 1295, and does not have an obligation or undertake responsibility for advising Contractor with respect to the proper completion of the TEC Form 1295. The agreement number for this agreement will be FOU06252025.

Printed name of person submitting form:

Name of Company:

Date:

Signature of person submitting form:

NOTARIZED:

Sworn and subscribed before me, by___________________________________________ on___________________________________________.

(date)

DIVISION C

CONTRACT, BOND & INSURANCE FORMS &

REQUIREMENTS

CONSTRUCTION CONTRACT TEMPLATE

THIS CONSTRUCTION CONTRACT (hereinafter the “Contract”) made this the ______ day of __________, 2026 (“Effective Date”), by and between _________________

(a Texas limited liability company), whose address is ___________________

(hereinafter called the “Contractor”), and the CITY OF DRIPPING SPRINGS (hereinafter called the “City”) acting herein by its City Administrator, Michelle Fischer, hereunto duly authorized.

WITNESSETH, that the Contractor and the City for the considerations stated herein mutually agree as follows:

ARTICLE 1. STATEMENT OF WORK

The Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, utilities, transportation, temporary facilities, fencing, public protection measures, cleanup, restoration, and all other services and incidentals necessary or customarily required for proper completion of the Work in strict accordance with the Contract Documents, whether or not expressly identified as a separate pay item. Furthermore, Contractor shall perform and complete all work required for the construction of the Improvements embraced in the Project; namely, 2026 ROADWAY MAINTENANCE PROJECT and required supplemental work, all in strict accordance with the contract documents including all addenda thereto (hereinafter referred to as the “Work”). All Work shall be performed in a good and workmanlike manner according to industry standards. The parties agree that the Statement of Work and the addenda to this Contract is a description of Contractor’s obligations and responsibilities and is deemed to include preliminary considerations and prerequisites.

ARTICLE 2. CONTRACTOR’S DUTIES

2.1 Construction. Contractor shall construct all Improvements embraced in the Project as described in the bid documents.

2.2 Labor and Materials. The Contractor shall furnish all labor, materials, mechanical workmanship, transportation, equipment, and services necessary for the completion of the work described in this Contract and in accordance with the plan (if any) and other contract documents to conduct the construction required under this Contract in an efficient manner.

2.3 Completion of Work. Work shall commence after the date the Notice to Proceed is received by the Contractor following the preconstruction meeting, and Contractor shall complete the Work within thirty (30) consecutive calendar days after receiving the Notice to Proceed.

Final acceptance of the Work shall occur only upon the City’s written final acceptance after completion of all Work, punch-list items, closeout requirements, and delivery of all documents required by the Contract Documents. Payment of monies due hereunder does not constitute acceptance of the Work or waiver of defective or incomplete Work.

2.4 Applications for Payment. Contractor shall submit applications for payment in the form required by the Contract Documents, together with all supporting documentation required by the

Contract Documents, including updated schedule information, subcontractor reporting, lien-waiver documentation, payroll documentation if applicable, and any other backup reasonably required by the City. Incomplete or inaccurate payment applications may be returned to Contractor for correction and re-submittal, and the City may withhold payment as permitted by the Contract

Documents.

2.5 Insurance. Contractor shall assume all risk and liability for accidents and damages that may occur to persons or property during the performance of the work under this Contract.

Contractor shall not be covered by the City’s liability carrier. Contractor shall, at its sole expense, acquire and maintain during the full term of this Contract insurance coverage with insurers licensed to do business in the State of Texas and acceptable to the City. The Contractor shall comply with all insurance requirements contained in Article 5 of General Conditions and Division C, including maintaining worker’s compensation and liability coverage in stated amounts and providing proof of such coverage. Contractor shall cause its policies to require at least thirty (30) days’ prior written notice to the City of cancellation, non-renewal, or material reduction in coverage, except ten (10) days’ notice for cancellation due to non-payment where permitted by law.

2.6 Change Orders. Change orders from the City or requested by the Contractor shall be controlled by Articles 10, 11 and 12 of the General Conditions. The City shall have the continuing right to inspect and, upon reasonable cause, reject any Work provided by Contractor under this Contract. Contractor will at Contractor’s cost promptly re-perform any Work to the extent necessary to correct any rejected Work, to correct any breach or to make the Work conform to the provisions of this Contract and any applicable Statement of Work (collectively, “Corrective Work”). The City’s failure to inspect or to discover defective Work will not relieve

Contractor from any liability or responsibility. Payment of any funds by the City to Contractor will not constitute a waiver or acceptance of any defective Work. If any Change Order, amendment, or supplemental agreement increases the Contract Price, Contractor shall, upon City request, furnish any rider, endorsement, or replacement bond necessary to maintain bond coverage in the full amount required by the Contract Documents.

2.7 Warranty and Maintenance Bond. The Contractor agrees to remedy all defects appearing in the Work or developing in the materials furnished or workmanship performed under this

Contract during the warranty period of two (2) years after the date of final acceptance of the Work by the City, or such longer period as may be required elsewhere in the Contract Documents or by law. Contractor further agrees to indemnify and hold the City harmless from all costs encountered in remedying such defects. As a condition precedent to final payment and final acceptance, Contractor shall furnish to the City a two (2) year maintenance bond, in form and substance satisfactory to the City, for the full amount required by the Contract Documents. If Contractor fails to timely commence or complete corrective work after notice, the City may perform or cause others to perform such corrective work and recover all resulting costs from Contractor and/or the maintenance bond surety. Contractor further agrees to indemnify and hold the City harmless from any costs encountered in remedying such defects.

Contractor shall furnish to the City, before final payment and final acceptance, a two (2) year maintenance bond in form and substance satisfactory to the City and in the full amount required by the Contract Documents. Furthermore, Contractor shall:

(a) Timely perform the Work with due diligence, in a good, workmanlike and safe manner consistent with that high degree of skill, competence and professional care of generally accepted industry standards and in compliance with City policies and the provisions of this Contract and any applicable Statement of Work. Contractor will perform the Work within the period of time set by the City in each Statement of Work.

(b) Ensure that all employees of Contractor and Contractor Group maintain a current license while performing any Work for which a license is required under any applicable regional, state or federal law or regulatory agency.

(c) Use only materials, goods, tools, machinery and equipment of sufficient quality for their purposes, free from defect and meeting all standards and specifications customary for the Work being performed as well as standards and specifications provided by City, if any.

2.8 Mandatory Disclosures. Texas law requires that vendors make certain disclosures. Prior to the effective date of this Contract, the Contractor has submitted to the City a copy of the

Conflict-of-Interest Questionnaire form (CIQ Form) approved by the Texas Ethics Commission

(Texas Local Government Code Chapter 176), and the Contractor shall file a Form 1295 Certificate of Interested Parties (Form 1295) approved by the Texas Ethics Commission (Texas Government

Code Section 2252.908). The Contractor also confirms it is in compliance with all Texas requirements related to government contracts including: (1) no boycott of Israel; (2) not listed as a foreign terrorist organization by the Texas Comptroller of Public Accounts; (3) Contractor does not have a policy or practice of discriminating against firearm entities or firearm trade associations;

(4) Contractor does not boycott energy companies; and Contractor is compliant with all other

Texas laws including any additional disclosure requirements.

ARTICLE 3. THE CONTRACT PRICE

The City will pay the Contractor for the performance of the Contract, in current funds, subject to additions and deductions as provided in this Contract and Addenda, the sum of $______________.

Payments will be made pursuant to this Contract and its Addenda. Contractor shall document and submit to City all time, mileage, travel, equipment, rentals, supplies, materials and other charges incurred for which City has agreed to reimburse Contractor. Contractor shall maintain correct records in connection with the Work and all transactions related to this Contract (including without limitation, complete and accurate records of all of Contractor’s charges and expenses and documentation of items that are chargeable to City under this Contract) and shall retain all records for two years following the calendar year in which the final invoice for the Work was sent to City.

City shall have the right, at City’s expense, upon reasonable advance notice at the offices of

Contractor and during Contractor’s normal business hours, to inspect, copy, and audit all records

(except Contractor’s trade secrets or proprietary information) of Contractor in connection with the

Work performed by or on behalf of Contractor for City’s account and all payments made to or by

Contractor. If the audit reveals a discrepancy between the amount or value of materials or services billed to City and that which is evidenced by Contractor’s books and records, City shall have the right to adjust its account with Contractor, which adjustment may necessitate a refund by

Contractor of funds disbursed to Contractor.

ARTICLE 4. THE CONTRACT

The executed contract documents shall consist of the following components:

Exhibit A Project Manual

Exhibit B Plans

Exhibit C Addenda

Exhibit D Performance Bond

Exhibit E Payment Bond

Exhibit F Maintenance Bond

Exhibit G Certificate of Insurance

Exhibit H Contractor’s Signed Cost Bid

Exhibit I Conflict of Interest Questionnaire

Exhibit J Form 1295 Certificate

This Contract, together with other documents enumerated in this ARTICLE 4, which said other documents are as fully a part of this Contract as if hereto attached or herein repeated, forms the

Contract between the parties hereto. References in the Contract Documents to “required bonds” include the Performance Bond, Payment Bond, and Maintenance Bond, each due at the time specified in the Contract Documents. In the event of a conflict, inconsistency, discrepancy, or ambiguity in the Contract Documents, the following order of precedence shall govern: (1)

Addenda; (2) this Contract; (3) Supplemental Conditions; (4) General Conditions; (5) Technical

Specifications; (6) Plans and Drawings; (7) Details; and (8) schedules, quantity sheets, and general notes. The more specific requirement shall govern over the more general requirement to the extent not inconsistent with the foregoing order of precedence. Contractor shall promptly notify the City and Owner’s Representative in writing of any conflict or ambiguity before performing affected Work. The City objects to and rejects any terms contained within

Contractor’s statements of work, purchase orders, work orders, invoices, bids, delivery tickets, or other document issued by Contractor that modify, alter, amend, or supplement the terms of this

Contract, purport to affect the risk allocation scheme in this Contract, or add additional requirements to this Contract or any Statement of Work. The Parties agree that no changes to the risk allocation scheme set forth in this Contract may be made unless an amendment to this

Contract is executed by authorized representatives of both Parties that specifically identifies this

Contract and the specific terms or provisions that are amended. All performance, payment, and maintenance bonds required by this Contract shall be on forms included in the Contract

Documents or otherwise expressly approved in writing by the City Attorney.

ARTICLE 5. TERMINATION AND DELAYS

Terminations and delays are governed by Articles 10, 12 and 15 of General Conditions.

ARTICLE 6. MISCELLANEOUS

6. Non-Assignability. Neither the City nor the Contractor shall assign any interest in this Contract without the prior written consent of the other party outside of what is allowed in this Contract, or in the bid documents described above.

6.2 Amendment. This Contract and the bid documents described above embody the entire Contract between the parties and may not be modified unless in writing, executed by all parties.

6.3 Independent Contractor. Contractor is an independent contractor under this Contract.

Services provided by Contractor pursuant to this Contract shall be subject to the supervision of the

Contractor. In providing such services, neither Contractor nor Contractor’s agents shall act as officers, employees, or agents of the City. No partnership, joint venture, or other joint relationship is created hereby. City does not extend to Contractor or Contractor’s agents any authority of any kind to bind City in any respect whatsoever.

6.4 Notice. Any notice and/or statement required or permitted by this Contract, shall be deemed to be given and delivered when deposited in the United States mail, certified with return receipt requested, postage prepaid, addressed to the appropriate Party at the following addresses, or such other address as amended by providing notice to the other party at the addresses below:

If to the City: If to the Contractor:

City of Dripping Springs

Attn: City Administrator

PO Box 384

Dripping Springs, TX 78620

6.5 Force Majeure. A party shall be excused from timely performance only to the extent its performance is actually delayed by an event beyond its reasonable control and without its fault or negligence; provided, however, that Contractor’s relief for delay shall be limited to the relief expressly permitted by the General Conditions and no event of force majeure shall entitle

Contractor to compensation except to the extent expressly provided by the Contract Documents.

6.6 Law & Venue. This Contract shall be governed by the laws of the State of Texas. The venue for any disputes arising under this Contract shall be the district court of Hays County, Texas.

6.7 Severability. If the final judgment of a court of competent jurisdiction invalidates any part of this Contract, then the remaining parts shall be enforced, to the extent possible, consistent with the intent of the Parties as evidenced by this Contract.

6.8 Entire Contract. This Contract and the bid documents described above in Article 4 herein constitutes the entire Contract of the Parties and supersedes any and all prior understandings, or oral or written Contracts, between the Parties on this subject matter.

6.09 Termination and Delays. Terminations and delays are governed by Articles 10, 12 and

15 of Section D-1 of the General Conditions.

6.10 Indemnification. Contractor hereby releases, and shall cause its insurers, its subcontractors, to release the City and its agents and assigns from any and all claims or causes of action which Contractor, its insurers, and/or its subcontractors might otherwise possess resulting in or from or in any way connected with any loss covered or which should have been covered by insurance maintained and/or required to be maintained by Contractor and/or its subcontractors pursuant to this contract, even if such claims of causes of action arise from or are attributed to the sole or concurrent negligence of any City agent or from strict liability.

6.11 Liquidated Damages.