202600702 W81K0026QA221.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Motek CAREN Maintenance - Brooke Army Medical Center (BAMC)Instrument Name:

Product Service Code : J065

W81K0026QA221

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Motek CAREN System Maintenance Product Service Code: J065 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Option Line Item

Motek CAREN System Maintenance Product Service Code: J065 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Option Line Item

Motek CAREN System Maintenance Product Service Code: J065 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Option Line Item

Motek CAREN System Maintenance Product Service Code: J065 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Option Line Item

Motek CAREN System Maintenance Product Service Code: J065 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Continuation of Description

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL

(a) Description - Contractor shall provide software maintenance, system support, and on-site annual preventive maintenance for the Motek CAREN System located at the Center for the Intrepid (CFI), Brooke Army Medical Center (BAMC), Joint Base San Antonio (JBSA)-Fort Sam Houston, Texas. Included in this contract is all travel, labor, genuine original equipment manufacturer (OEM) parts and materials (excluding user consumable supplies), OEM authorized field modification (FM's), individual tool and test equipment required to service the system and listed components.

(b) This is a nonpersonal services contract. Neither the Contractor's personnel nor subcontractors rendering services under this contract are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

(c) Recognized Holidays: The Contractor will not be permitted to perform on the federal holidays identified below:

(1) New Year's Day

(2) Martin Luther King, Jr. Day:

(3) Presidents' Day

(4) Memorial Day:

(5) Juneteenth National Independence Day

(6) Independence Day

(7) Labor Day

(8) Columbus Day

(9) Veterans Day

(10) Thanksgiving Day

(11) Christmas Day

(d) Contractor shall perform on-site services during BAMC's normal hours of operation, Monday through Friday, 0730hrs to 1600hrs local time, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Any services outside normal operating hours must be coordinated with the COR.

(e) The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve outstanding issues. These meetings must be at no additional expensive to the Government.

(f) A Contracting Officer's Representative (COR) will be appointed to this Contractor. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost. price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2. SCOPE

(a) General. The Contractor shall furnish all materials, disposables, supplies, equipment, facilities, specialized tools, software, labor, expertise, and ancillary services required to perform work under this contract that are not otherwise listed as provided by the Government. The Contractor shall utilize only OEM parts and materials required to perform the services outlined in this PWS. The Contractor shall provide software maintenance, system support, and annual preventive maintenance site visits that include preventive maintenance inspections for the equipment covered by this contract. All maintenance shall be completed by Original Equipment Manufacturer (OEM) field service engineers that are authorized, certified, and trained in the maintenance of the Motek LLC CAREN system. Additionally, the service technician shall have a minimum of two (2) years' experience within the last three (3) years.

(b) Scheduled Services - Annual Site Visit. The Contractor shall provide the scheduled services as specified herein. Scheduled services are those actions relating to preventive maintenance, operation, verification, and certification of the system and its components. The contractor shall perform one (1) complete scheduled service on-site visit, annually, consisting of cleaning, calibrating, lubricating and aligning all mechanical and optical components to include all supplies and inexpensive components; however, this does not include replacement of worn/defective parts.

Scheduled service must include the following:

(1) Overall system maintenance:

(i) Check and test safety system (passive and active).

(ii) Check software status and perform updates where applicable.

(iii) Check and test hardware integration within the overall system.

(iv) Check software applications and perform required upgrades.

(v) Check passive and active safety devices.

(vi) Perform system performance test.

(vii) Perform system performance test according to tests defined in Acceptance Agreement.

(viii) Perform IT inspection and perform update firmware, if applicable.

(2) Motion Capture:

(i) Inspect camera and controlling hardware for cleaning and maintenance.

(ii)Inspect analog input, if applicable.

(iii)Check firmware and update firmware, if applicable.

(3) Projection System:

(i) Dismantle projectors for cleaning and maintenance

(ii)Replace all lamps

(iii)Remount projectors

(iv)Update calibration.

(4) Platform top and instrumented treadmill / V-gait:

(i) Maintain platform top and treadmill to include replacement of treadmill cover.

(ii)Check electrical safety system

(iii)Check safety portal ensuring safe operation.

(iv)Inspect and report on the safe operation and mechanical integrity of the system.

(5) Motion base:

(i) Inspect and report on the overall condition of the motion base.

(ii) Check electrical components.

(iii) Check fluid levels.

(iv) Check performance of the motion base and adjust software settings as required.

(c) CAREN System Support. The Contractor shall provide technical support limited to CAREN System setup, basic operation and integration, and operation with ancillary items, to include questions arising in relation to the software and/or the system, its operation and functionality.

(1) The Contractor shall provide CAREN System support is available Monday through Friday from 09:00 - 17:30 (Central European Time), except on regular Dutch holidays. No later than the 20th business day of the month requests can be addressed to the contractor by phone (31 020 301 302 3), email (support@motekforcelink.com), or the CAREN forum. Contractor shall provide users of the CAREN System with access to the CAREN forum.

(2) The contractor shall support D-Flow Software releases that are less than 6 months old.

(3) The Contractor shall act as point of contact for the Government to all subcontractors (sub- Suppliers) of the system components. The Contractor retains the right to waive "intermediary contact" as and when appropriate and may permit the Government to direct communication to subcontractors. The Contractor understands no privity of contract is held between the Government and the Contractor's suppliers and, therefore, no rights are conferred or obligations imposed upon any person or entity who is not a party to the agreement. When waiving "intermediary contact," the Contractor understands all terms and conditions of this contract remain in full force and effect and the obligations of the parties will remain unchanged.

(4) Repairs or replacement of faulty, malfunctioning or broken hardware, nor any loss incurred by such hardware are excluded from this contract, unless otherwise specified herein.

(5) The contractor shall provide users of the CAREN System with access to the CAREN forum at www.motekmedical.com or the website address at which the forum currently resides.

(d) CAREN Software Maintenance

(1) Motek LLC has created software identified as D-Flow Software, pursuant to a Software License agreement dated 15-12-2006. The Contractor shall provide the latest release version of D-Flow Software for the CAREN System, providing updates as they are available for the duration of the agreement, covering the following aspects:

(i) Contractor shall maintain the D-Flow Software at the latest release version, supplying updates as they are available for the entire duration of the contract.

(ii) Contractor shall provide default Motek LLC modules. Modules not defined as default are sold separately and shall be offered for purchase at discounted rates.

(2) Beta versions of D-Flow Software or modules may be available upon request. Installation of Beta software must be approved by the COR and BES System Administration. By using Beta Software, the Government accepts the risks related to the use of non-final code and are subject to separate Beta software agreement. The contractor shall not be responsible for any harm caused by the use of these files.

(e) Service Report

(1) Vendor shall provide a service report within seventy-two (72) hours after any service has been completed. The service report shall include as a minimum the following information:

(i) Nomenclature, model, and serial number

(ii) Start date and completion date

(iii) Description of defects and corrective action taken

(iv) Itemized list of parts, if applicable

(v) Service report can be emailed to "mailto: Kathy.g.clayton.civ@mail.mil",

(f) Deliverables/Key Actions

(1) Maintenance Service Report: After every scheduled and unscheduled visit, via emailed PDF copy to kathy.g.clayton.civ@health.mil and richard.d.matthews45.civ@health.mil.

(2) Schedule & Confirm Annual Service: Two weeks prior to the beginning of the month in which scheduled services are required. The point of contact are kathy.g.clayton.civ@health.mil and richard.d.matthews45.civ@health.mil.

3. PERFORMANCE REQUIREMENTS

(a) This is a performance-based acquisition. Accordingly, the Contractor must comply with the below Performance Requirements Summary table. Included are performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Performance Requirements Summary

(1) All maintenance must be completed by Original Manufacturer Equipment (OEM) field service engineers that are authorized, certified, and trained in the maintenance of the Motek CAREN system. Reference Section 2, Paragraph (a).

(i) Performance Threshold: Zero deviation from standard.

(ii) Method of Surveillance: Periodic surveillance by Government.

(2) The contractor shall perform one complete scheduled service on-site visit, annually, and provide a service report. Reference Section 2, Paragraphs (b) and (f)(2).

(i) Performance Threshold: Completion of Annual Maintenance.

(ii) Method of Surveillance: 100% inspection by Government.

(3) The contractor shall provide technical support limited to CAREN System setup, basic operation and integration, and operation with ancillary items. Reference Section 2, Paragraph (c).

(i) Performance Threshold: Annual Maintenance; Service Report provide no more than 72 hours after completion.

(ii) Method of Surveillance: 100% inspection by Government.

(4) The contractor shall provide the latest release version of D-Flow Software for the CAREN System, providing updates as they are available. Reference Section 2, Paragraph (d).

(i) Performance Threshold: Zero deviation from standard.

(ii) Method of Surveillance: 100% inspection by Government.

(5) Vendor shall provide a service report within seventy-two (72) hours after service has been completed.

(i) Performance Threshold: Zero deviation from standard.

(ii) Method of Surveillance: Random Sampling

4. APPLICABLE PUBLICATIONS.

(a) The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures, to include:

(1) DHA AI 6430.11, "Healthcare Technology Management Biomedical Equipment Program," 14 October 2021

(2) DoD 8510.01, "Risk Management Framework for DoD Information Technology,"12 March

(3) DoDD 6200.04 Force Health Protection (FHP)

(4) DoD Financial Management Regulation (FMR) 7000.14-R, Volume 12, Chapter 7, "Financial Liability for Government Property Lost, Damaged, Destroyed, or Stolen.

(5) DoD Manual 5200.08, Volume 3, "Physical Security Program: Protection of DoD Assets

(6) DoDI 4140.01, "DoD Supply Chain Materiel Management Policy

(7) DoDI 4151.18, "Maintenance of Military Materiel

(8) DoDI 5101.15, DoD Medical Materiel Management

(9) DoDI 6055.01 & 6055.05 Safety and Occupational Health (SOH) / Occupational and Environmental Health (OEH)

(10) DoDI 6200.03, Public Health Emergency Management Within the Department of Defense

(11) DoDI 6430.02, Defense Medical Logistics Program.

(12) DoDI 6490.03, Deployment Health

(13) NFPA 99, "Health Care Facilities Code," 2021 Edition

(14) SB 8-75-11, "Army Medical Department Supply Information," 20 November 2018

(15) TB 38-750-2, "Maintenance Management Procedures for Medical Equipment," 12 April

(16) TB 43-180, "Calibration and Repair Requirements for the Maintenance of Army Materiel," 1 May 2022

(17) TB MED 750-1, "Operating Guide for Medical Equipment Maintenance," 1 April 1998

*** END OF NARRATIVE ***

Requirements (Maintenance of Motek Computer Assisted Rehabilitation Envrionment (CAREN) equipment located at Brooke Army Medical Center, Joint Base San Antonio Fort Sam Houston, Texas 78234.

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Inpsection and acceptance will be performed in accorandance with the terms and conditions specified herein.

DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inpsection and acceptance will be performed in accorandance with the terms and conditions specified herein.

DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inpsection and acceptance will be performed in accorandance with the terms and conditions specified herein.

DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inpsection and acceptance will be performed in accorandance with the terms and conditions specified herein.

DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inpsection and acceptance will be performed in accorandance with the terms and conditions specified herein.

DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Continuation of Deliveries or Performance

0001 Delivery Schedule Delivery Period From 01 Oct 2026 to 30 Sep 2027

4 Quarter (Time)Quantity

Address and POC Service Performance Site DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 01 Oct 2026 To 30 Sep 2027

Option Line Item

Delivery Schedule Delivery Period From 01 Oct 2027 to 30 Sep 2028

4 Quarter (Time)Quantity

Address and POC Service Performance Site DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 01 Oct 2027

To 30 Sep 2028

Option Line Item

Delivery Schedule Delivery Period From 01 Oct 2028 to 30 Sep 2029

4 Quarter (Time)Quantity

Address and POC Service Performance Site DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 01 Oct 2028 To 30 Sep 2029

Option Line Item

Delivery Schedule Delivery Period From 01 Oct 2029 to 30 Sep 2030

4 Quarter (Time)Quantity

Address and POC Service Performance Site DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance

From 01 Oct 2029 To 30 Sep 2030

Option Line Item

Delivery Schedule Delivery Period From 01 Oct 2030 to 30 Sep 2031

4 Quarter (Time)Quantity

Address and POC Service Performance Site DoDAAC: HT0852

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 01 Oct 2030 To 30 Sep 2031

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-3 Gratuities. 1984-04

52.203-6 Restrictions on Subcontractor Sales to the Government.

2020-06

52.203-6 Restrictions on Subcontractor Sales to the Government.

(Alternate I)

2020-06 Alternate I 2021-11

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.219-8 Utilization of Small Business Concerns. (Deviation 2026-

2026-02

O0038)

52.222-35 Equal Opportunity for Veterans.

(Deviation 2026-O0038)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation 2026- O0038)

2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements. (Deviation 2026- O0038)

2026-02

52.222-54 Employment Eligibility Verification. (Deviation 2026- O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While

2024-05

Driving.

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment

2023-01 or Services.

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.243-7002 Requests for Equitable Adjustment.

2022-12

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea.

2024-10

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF WAWF training.

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web WAWF methods of document submission.

entry, Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(N/A)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC W81K00

Admin DoDAAC

HT9408

Inspect By DoDAAC

HT0852

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC) HT0852

Service Acceptor (DoDAAC) HT0852

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the Receiving report.

requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Ms. Kathy Clayton, kathy.g.clayton.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.232-18 Availability of Funds. 1984-04

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.240-93 Basic Safeguarding of Covered Contractor Information Systems.

(Deviation 2026-O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative.

1991-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.217-8 Option to Extend Services. 1999-11

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of expiration of the contract.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

2000-03

Option to Extend the Term of the Contract (Mar 2000)

The Government may extend the term of this contract by written notice to the Contractor at (a) any point before expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendars days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to (b) include this option clause.

The total duration of this contract, including the exercise of any options under this clause, (c) shall not exceed 60 months.

(End of clause)

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation 2026- O0038)

2026-02

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation 2026-O0038)

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

(a) Where and when to submit quotes:

(1) Responses to this solicitation must be provided electronically to christopher.a.gregory11.

civ@health.mil and salameya.paulouskaya2.civ@health.mil. Physical quotes will not be accepted.

(2) Reponses must arrive by the time specified in page 1, block 8 (SF 1449) of the solicitation.

(b) At the time of submission of its quote, quoters shall be registered and current in the System for Award Management (SAM) and shall not have any Active Exclusions listed within SAM to be eligible for award. Quoters shall maintain an active SAM registration status throughout the process of quote evaluation by the Government and for the entire duration of any resulting award (i.e., for the quote selected for award). The SAM internet website is https://sam.gov. Quoters shall also submit a completed copy of all provisions in the solicitation, or confirm their SAM registration is current, complete, and accurate.

(c) Requests for Information - Any questions concerning any aspect of this solicitation must be submitted in writing via email to christopher.a.gregory11.civ@health.mil and salameya.

paulouskaya2.civ@health.mil.

(d) Quote Submission Requirements - For a quote to be considered for evaluation, it shall contain the information identified below. Information must be structured in accordance with the following sections and labelled accordingly.

(1) General:

(i) A completed SF1449, Blocks 17a and 30a - c;

(ii) a copy of the quoter's representation and certifications;

(iii) the completion of all applicable solicitation provisions;

(iv) acknowledgement of all amendments to the solicitation, if issued, by signing each amendment; and

(v) A title page or similar identifying the quoter, the full address, phone and facsimile numbers, points of contact (POCs) of the offeror, CAGE code/UEI number, the solicitation number, and the quotation contents.

(2) Technical Capability: The quoter shall include information affirming it will perform in accordance with each aspect the Performance Work Statement (PWS). It may do so by providing standard maintenance plan information that it typically offers to its customer or by explicitly acknowledging the individual aspects contained within the PWS. In the event the requirements specified in the PWS differ from the capabilities/scope of maintenance the Quoter is able to provide for the CAREN system, the quoter shall indicate such and provide clarifying information that highlights such discrepancies.

(3) Pricing Schedule:

(i) The quoter shall submit a price for all CLINs (0001 through 4001).

(ii) Unit pricing must by in United States Dollars and contain no more than two decimal places.

(e) The quoter whose quote is selected for award must be determined to be responsible. A determination of responsibility may include various sources of information included in FAR9.105-1, to include additional information from its own files, databases such as the Past Performance Information Retrieval System (PPIRS), or from other sources the Government deems appropriate.

*** END OF NARRATIVE ***

Point of Contact: KATHY CLAYTON 210-539-1164

Evaluation - Commercial Products and Commercial Services

FAR Provisions Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.212-2 Evaluation-Commercial Products and Commercial Services.

(Deviation 2026-O0038) (Tailored)

2026-02

Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation factors. Award will be made to the responsible sole source quoter using the procedures contained within FAR Part 12, provided that its technical capability (factor 1) is found acceptable and its pricing is determined fair and reasonable (factor 2). The following factors will be used to evaluate the quoter's response:

(1) Factor 1 - Technical Capability

(2) Factor 2 - Price

(b) The following ratings will be used in evaluating the quoter's submission:

(1) Factor 1 - Technical Capability

(i) Acceptable: An Acceptable rating will be assessed on the offeror's if the quote clearly meets each aspect of the Statement of Work and other requirements listed in the solicitation.

(ii) Unacceptable: An Unacceptable rating will be assessed on the offeror's quote if the quote does not demonstrate each aspect of the Statement of Work.

(2) Factor 2 - Price: The Government will evaluate the price proposal on the basis of fair and reasonable pricing if and when the proposal has received an Acceptable rating on Factor on

1. The offeror's pricing must be determined to be fair and reasonable in order to be considered for contract award.

(c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

Addendum to Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

2024-09

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

2017-01

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-

FAR Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification. (Deviation 2026- O0038)

2026-02

Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification (Feb 2026) (Deviation 2026-O0038)

(a) The offeror must check the following certification:

Certification

The offeror [ ] does [ ] does not certify that-

(1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations;

(2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment.

(i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public.

(ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and

(3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.

(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services.

If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(e)(3) that the Service Contract Labor Standards statute-

(1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or

(2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis.

(c) If the offeror does not certify to the conditions in paragraph (a) of this provision-

(1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror;

and

(2) The offeror must notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation.

(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

MEDICAL READINESS CONTR OFFICE WEST, 3160 MCINDOE BLDG1103

JBSA FT SAM HOUSTON, TX 78234-4504

UNITED STATES

CHRISTOPHER GREGORY, EMAIL: CHRISTOPHER.A.GREGORY11.CIV@HEALTH.MIL TELEPHONE: 210-221-4820