2026 Waste and Recycling Disposal Services RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL - 2026 Waste and Recycling Disposal Services

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This request for proposal (RFP) for waste and recycling disposal services for Kent Intermediate School District (Kent ISD) is for servicing 13 different buildings owned and operated by Kent ISD (see the attached Pricing Spreadsheet for the list of building names and addresses). Contract terms shall be for a two (2) year contract period with guaranteed pricing plus two (2) additional optional renewal years which Kent ISD reserves the right to renew in one (1) year increments. Estimated % per year increase for the two optional renewal years (i.e.

years 3 and 4) must be provided on the Pricing Spreadsheet. Renewal(s) will depend on pricing and level of service received during contract period.

All bids must be provided in duplicate and will be accepted until 10:00 am on Thursday, June 4, 2026. All bids must be delivered in a sealed envelope/package with the wording “2026 Waste and Recycling Disposal Services” clearly marked on the outside of the envelope/package. Please address all bids to:

Kent ISD

Attn: Ryan Vander Molen 1655 E Beltline NE Grand Rapids, MI 49525

Bids may be hand delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49505, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E-1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Electronic or email bids will NOT be accepted.

Questions regarding the specifics of the bid should be directed via the Question and Answer section of Sigma VSS and answers will be responded to through the same means.

Timeline: It is Kent ISD’s intention to award this bid on June 16, 2019, following Kent ISD Board approval of the proposed awardee.

There will be an optional pre-bid meeting at 1:00 pm on Wednesday May 27, at Kent ISD, Facilities Maintenance Office, 1655 E. Beltline, Grand Rapids, MI 49525. Please call (616) 365-2290 for assistance with directions.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution.

Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

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GENERAL CONDITIONS

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

2. Bids received after the scheduled opening time will not be accepted and will be returned to the bidder unopened.

3. For the purpose of assuring each School District of the quality of workmanship, materials, equipment, and service, the School Boards of each district will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

4. All questions regarding the specifics of the bid should be directed via the Question and Answer section of

Sigma VSS and answers will be responded to through the same means so that responses can be shared with all bidders.

5. Unless otherwise specified, no bid may be withdrawn, changed or modified in any way for a period of ninety

(90) calendar days from the date of the bid opening.

6. Kent ISD is exempt from state and federal taxes.

7. Although cost will be an important factor in awarding the contract, Kent ISD is not obligated by any statute or regulation to award this contract solely on the basis of cost. Kent ISD reserves the right to use other subjective criteria, and will award the contract to the most responsible bidder that will serve the best interests of Kent ISD. Kent ISD also reserves the right to waive any informalities or irregularities in any proposal or to reject any or all proposals. Additionally, Kent ISD reserves the right to negotiate changes in services with the bidder determined to have submitted the proposal that is in the best interest of the Kent

ISD.

8. The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

9. All information included in a bid response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

10. A completed Familial Disclosure form and Iran Economic Sanctions form (attached) must be included with each proposal submitted or the proposal will not be accepted. Both forms must be notarized.

11. Bidder shall provide three (3) references for which they have provided similar contracted services. If Bidder has done similar work for a school district, please include those references. A reference sheet is provided.

12. The successful Bidders shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop.

13. Kent ISD shall not be responsible for any cost or expenses incurred by the bidder during the preparation of the bid.

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SPECIFICATIONS

1. Bids shall include pricing for waste disposal and recycling pick-up, transport and disposal as indicated.

Pricing should be inclusive of all fees, charges and taxes (as applicable; please note, Kent ISD is exempt from state and federal taxes).

2. Detailed information regarding the desired services for each location is attached. Please fill out the yellow highlighted cells on the attached Pricing Spreadsheet. If you are unable to service a location or a particular type of container, please indicate why in the “Notes” section on the attached pricing spreadsheet.

3. The contractor shall furnish trash dumpsters of a size and number as indicated in the attached pricing spreadsheet. This schedule shall be maintained as indicated. Daily pick up means five days per week, Monday through Friday. Pick up twice a week should include at least one weekday in between the scheduled pick up days. Recycle carts shall generally be picked up once every two weeks, unless scheduled otherwise.

4. In addition to trash dumpsters, the contractor shall furnish recycling dumpsters and carts as indicated on the attached pricing spreadsheet. Recycling dumpsters will be for all items listed as acceptable under the Kent County Recycling Center guidelines. All recycling dumpsters shall be painted a contrasting color from the regular trash dumpsters and clearly identified as recycling containers.

5. During holiday recesses (i.e., Christmas and Spring Break) and the summer months, Kent ISD generates considerably less waste; therefore, frequencies of trash pick-ups at each location may be adjusted. Kent ISD reserves the right to adjust pick-up schedules as needed and establish unique pick-up frequencies during these periods.

6. Invoices should clearly provide the following information for each pick-up location:

• Size of dumpsters

• Number of trash pick-ups per week, per dumpster

• Days of week trash is picked up

7. Bids shall include guaranteed pricing for a two-year contract period to be effective July 1, 2026, plus two optional one-year renewal periods. Please provide estimated percentage per year increases for each renewal period (i.e. years 3 and 4) as indicated on the Pricing Spreadsheet.

8. Base bid pricing is required; however, alternate bid pricing for the single stream recycle carts for alternate container sizes/frequencies, will be considered if other options are available (for example, a single stream recycling dumpster instead of several carts). Please provide separate documentation if you plan to provide an alternate bid.

9. The contractor shall be responsible for any damage to a building or other property caused by their workers or vehicles while performing the work indicated in these specifications.

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10. The contractor shall place state and federally approved, covered containers in the numbers noted for the locations noted on the attached pricing spreadsheet. Should additional containers be required at a later date, they will be provided at a cost per container/per month that is consistent with rates provided in this bid.

11. The contractor agrees to establish a service schedule (times for pick up) with Kent ISD (bussing drop off and pick up times must be avoided at most school locations). In instances where this schedule cannot be met because of unusual circumstances, the contractor will notify the district as soon as possible. It is understood, however, that the contractor, unless directed by the district, is not relieved of their responsibility to provide such services as are necessary to completely remove any and all accumulated trash and refuse caused by failure to maintain the schedule. In a case where the contractor is unable to remove trash or recycling per the schedule and containers are overfull upon the late pickup, the contractor shall not charge overage fees.

12. The contractor is responsible for the care and maintenance of all containers under this contract. Any container that becomes unfit for refuse storage, or loses its protection against vermin, shall be replaced at no cost to the school district. The district shall notify the contractor of the need for replacement of any unsatisfactory container.

13. The successful bidder should make appropriate accommodations to visit each district and building area and to familiarize themselves with container locations and access issues. Local laws and ordinances governing noise or nuisance shall be observed.

14. Kent ISD reserves the right to terminate their contract for any reason with 60-day written notification.

Kent ISD reserves the right to terminate its contract immediately for just cause.

15. It shall be the responsibility of the bidder to pay all costs incurred from a cleanup associated with an environmental hazard created by the way of release, spill, leak or other means of contamination caused by accident or negligence.

16. The successful bidder should provide proof of comprehensive general liability and worker’s compensation insurance to each district before commencement of the contract.

REQUIRED SUBMITTALS

Bids will be due by 10:00 am on Thursday June 4, 2026.

Bid proposals shall include the following documentation:

• Pricing Spreadsheet

• Iran Economic Sanctions Affidavit (Notarized)

• Familial Affidavit (Notarized)

• References

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2026 Waste/Recycling Disposal Services, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2026, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________ Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2026, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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REFERENCES

If you have done work for a school district, please include those references. Please provide reference information for services of similar size/scope.

Bidder’s Name ______________________________ Service up for Bid ______________________________

Company: ______________ _______________

Contact Person: _______________________________

Phone: _______________________________

Description of work provided:-

Company: ______________________________

Phone: _______________________________

Description of work provided:-

Company: _ _____________________________

Phone: _______________________________

Description of work provided:-

PRICING SPREADSHEET - 2026 WASTE AND RECYCLING WASTE DISPOSAL SERVICES

BUILDING NAME ADDRESS WASTE TYPE QTY SIZE

PICK UPS

PER

WEEK

TOTAL

MONTHLY

COST*

ON CALL

RATE

OVERAGE

CHARGE

CONTAM-

INATION

CHARGE NOTES

EDUCATIONAL SERVICE CENTER 2930 KNAPP ST NE,GRAND RAPIDS,MI 49525-4518 TRASH 1 8 YD 2 EDUCATIONAL SERVICE CENTER 2930 KNAPP ST NE,GRAND RAPIDS,MI 49525-4518 RECYCLE 1 6 YD 1 EDUCATIONAL SERVICE CENTER 2930 KNAPP ST NE,GRAND RAPIDS,MI 49525-4518 CART 2 95 GAL 0.5 KENT CAREER TECH CENTER - WEST 1800 LEFFINGWELL AVE NE,GRAND RAPIDS,MI 49525-4534 TRASH 1 8 YD 1 KENT CAREER TECH CENTER - WEST 1800 LEFFINGWELL AVE NE,GRAND RAPIDS,MI 49525-4534 RECYCLE 1 6 YD 1 KENT CAREER TECH CENTER - WEST 1800 LEFFINGWELL AVE NE,GRAND RAPIDS,MI 49525-4534 CART 1 95 GAL 0.5 KENT EDUCATION CENTER - BELTLINE 1606 LEFFINGWELL AVE NE,GRAND RAPIDS,MI 49525-4530 TRASH 1 6 YD 2 KENT EDUCATION CENTER - BELTLINE 1606 LEFFINGWELL AVE NE,GRAND RAPIDS,MI 49525-4530 RECYCLE 1 4 YD 1 KENT CAREER TECH CENTER - EAST 1655 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-4502 COMPACTOR 1 42 YD ON CALL KENT CAREER TECH CENTER - EAST 1655 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-4502 SCRAP MTL 1 20 YD ON CALL KENT CAREER TECH CENTER - EAST 1655 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-4502 SCRAP MTL 1 20 YD ON CALL KENT CAREER TECH CENTER - EAST 1655 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-4502 TRASH 1 8 YD 2 KENT CAREER TECH CENTER - EAST 1655 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-4502 RECYCLE 1 6 YD 2 KENT CAREER TECH CENTER - EAST 1655 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-4502 CART 4 95 GAL 0.5 KENT CONFERENCE CENTER 1633 E BELTLINE AVE NE,GRAND RAPIDS,MI 49525-7073 TRASH 1 8 YD 1

EMPOWER U NORTH 1655 12 MILE RD NW,SPARTA,MI 49345-9757 TRASH 1 6 YD 1

EMPOWER U NORTH 1655 12 MILE RD NW,SPARTA,MI 49345-9757 RECYCLE 1 6 YD 1

EMPOWER U NORTH 1655 12 MILE RD NW,SPARTA,MI 49345-9757 CART 1 95 GAL 0.5

EMPOWER U CENTRAL 225 MAYFIELD AVE NE,GRAND RAPIDS,MI 49503-3768 TRASH 1 6 YD 2

EMPOWER U CENTRAL 225 MAYFIELD AVE NE,GRAND RAPIDS,MI 49503-3768 RECYCLE 1 6 YD 1 KENT EDUCATION CENTER - OAKLEIGH 2223 GORDON ST NW,GRAND RAPIDS,MI 49504-3824 TRASH 1 4 YD 2 KENT EDUCATION CENTER - OAKLEIGH 2223 GORDON ST NW,GRAND RAPIDS,MI 49504-3824 RECYCLE 1 4 YD 1

EMPOWER U SOUTH 3600 BYRON CENTER AVE SW,WYOMING,MI 49519-3666 TRASH 1 6 YD 2

EMPOWER U SOUTH 3600 BYRON CENTER AVE SW,WYOMING,MI 49519-3666 RECYCLE 1 8 YD 1

EMPOWER U SOUTH 3600 BYRON CENTER AVE SW,WYOMING,MI 49519-3666 CART 2 95 GAL 0.5

PINE GROVE LEARNING CENTER 2101 52ND ST SW,WYOMING,MI 49519-9613 TRASH 2 8 YD 2

PINE GROVE LEARNING CENTER 2101 52ND ST SW,WYOMING,MI 49519-9613 RECYCLE 1 4 YD 2 PINE GROVE LEARNING CENTER 2101 52ND ST SW,WYOMING,MI 49519-9613 CART 5 95 GAL 0.5

LINCOLN SCHOOL 860 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 TRASH 1 8 YD 5

LINCOLN SCHOOL 860 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 TRASH 1 2 YD 5

LINCOLN DEVELOPMENTAL CENTER 862 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 TRASH 1 6 YD 2 LINCOLN DEVELOPMENTAL CENTER 862 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 RECYCLE 1 6 YD 1 LINCOLN DEVELOPMENTAL CENTER 862 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 CART 2 95 GAL 0.5 LINCOLN EARLY CHILDHOOD CENTER 864 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 TRASH 1 6 YD 1 LINCOLN EARLY CHILDHOOD CENTER 864 CRAHEN AVE NE,GRAND RAPIDS,MI 49525-3477 RECYCLE 1 6 YD 1

GRAND TOTAL (COST/MO)** -$

LEGEND EXPECTED % INCREASE FOR OPTIONAL YEAR 3

COMPACTOR = KENT ISD OWNED TRASH COMPACTOR EXPECTED % INCREASE FOR OPTIONAL YEAR 4

TRASH = STANDARD TRASH WASTE DUMPSTER

RECYCLE = CARDBOARD/PAPER DUMPSTER INSTRUCTIONS: FILL OUT ALL HIGHLIGHTED CELLS TO INCLUDE PRICING FOR: MONTHLY COST, ON CALL RATE, CART = 95 GALLON SINGLE STREAM MIXED RECYCLABLES CART OVERAGE CHARGE, CONTAMINATION CHARGE (IF APPLICABLE) AND ANY APPLICABLE NOTES FOR EACH LINE ITEM SCRAP MTL = SCRAP METAL RECYCLE DUMPSTER ALSO FILL OUT EXPECTED % COST INCREASE FOR OPTIONAL RENEWAL YEAR 3 AND OPTIONAL RENEWAL YEAR 4.

FREQUENCY OF .5 MEANS EMPTIED ONCE EVERY TWO WEEKS

* TOTAL MONTHLY COST IS BASED ON THE QUANTITY FOR THE LINE SEE LEGEND FOR DEFINITIONS AND CLARIFICATIONS

** GRAND TOTAL (COST/MO) IS AUTOMATICALLY CALCULATED WHEN USING THE EXCEL FILE

ALL CELLS ARE LOCKED IN THIS WORKSHEET EXCEPT FOR THE RANGES G2:K36 AND I39:I40