2026-UWMSN-01337-RFB Amendment 1 - QA.pdf
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- Attached to
- REFRIGERATION REPAIR SERVICES, FOODSERVICE EQUIPMENT REPAIR AND RELATED PARTS (2026-UWMSN-01337-RFB)
- Solicitation number
- 2026-UWMSN-01337-RFB
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is Amendment #1 to a Questions and Answers document for a Request for Bids issued by the University of Wisconsin-Madison for refrigeration repair services, foodservice equipment repair services, and related parts (Solicitation 2026-UWMSN-01337-RFB). The solicitation encompasses repair services and parts for both commercial foodservice refrigeration units and scientific research refrigeration equipment across campus facilities. Bids were due July 8, 2026, and must be submitted online through the ShopUW+ procurement portal. The contract will be awarded on a lot-by-lot basis, with the University reserving the right to award different lots to different vendors based on responsive and responsible bids offering the lowest cost. Bidders are not required to submit pricing for all four lots and may bid on any combination of lots that align with their service capabilities.
The amendment clarifies several key bidding requirements and submission procedures. For Lot 1, bidders must submit a single fixed travel charge for evaluation purposes, though tiered travel charges may be submitted for piggyback purposes. For Lots 3 and 4 (Equipment Parts), bidders may submit pricing only for manufacturers and product lines they support and service rather than all listed manufacturers. Bidders indicating they will not bid on a specific lot should mark it "No Bid" to ensure responsive submissions. All bid documents must be uploaded to the Supplier Attachments section within the Sourcing module in Shop UW. Questions regarding the solicitation should be directed to Lori Storvik at lori.storvik@wisc.edu.
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Text version
Amendment #1 - 2026-UWMSN-01337-RFB
Questions and Answers
Q1 : For Lot 1, may bidders use a tiered travel charge based on mileage (0–25 miles, 26– 50 miles, and over 50 miles), or is the University requesting a single fixed travel charge for evaluation purposes? Please submit a fixed travel charge in the chart (travel charge to University of Wisconsin-Madison) for purpose of evaluation. For the purposes of piggybacking, you can submit tiered travel charges. Please list below the chart on the itemized bid list.
Q2 : For Lots 3 and 4 – Equipment Parts, may a bidder submit pricing only for the manufacturers and product lines that they support and service, or is a bidder expected to provide a discount for every manufacturer listed in the lot in order for the bid to be considered responsive?
Please submit pricing for the manufacturers and product lines you support and service.
Q3 : We are preparing our response to Bid No. 22-5423 and request clarification regarding the four lots. Is a bidder required to submit pricing for all four lots in order for its bid to be considered responsive, or may a bidder submit pricing only for the lots that align with its area of expertise? If a bidder elects not to bid one or more lots, should those lots be: Left completely blank, Marked "No Bid," or Completed in another manner to indicate no response? We want to ensure our bid is submitted correctly and remains responsive to the solicitation requirements. Thank you.
Bidders may bid on any lot, as contracts will be awarded on a lot-by-lot basis. If a bidder is not bidding on a list, bidder should indicate no bid.
Q4 : How do upload bid it was not giving the opportunity to upload the excel attachment - thank you.
Please upload your completed bid documents to Supplier Attachments within the Sourcing module in Shop UW.
Q5: Do you prefer to have one vendor for all your units? We would be able to do cooking, and warewash. Unfortunately, we won't be able to do refrigeration for you. Let me know?
The contract will be awarded on a lot-by-lot basis. Each lot will be awarded to the responsive and responsible bidder offering the lowest cost, so different bidders may be awarded different lots.
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