2026 UI Convening - Suggested Travel Reimbursement Document.pdf

This is a travel reimbursement form template for attendees of the National UI Convening scheduled for March 10-11, 2026, in Washington, D.C. The form provides a standardized structure for documenting and calculating eligible travel expenses in accordance with federal per diem rates and reimbursement policies.

The form captures five categories of reimbursable expenses: airfare or train fare for round-trip travel to and from Washington, D.C.; personally owned vehicle (POV) mileage at the federal rate of $0.725 per mile; hotel lodging not to exceed the federal per diem rate of $276.00 per night; meals and incidentals at $92.00 per full day or $69.00 for travel days (first and last days); and miscellaneous expenses such as parking and baggage fees. The form includes designated fields for entering the number of nights, cost per night, additional fees or taxes, miles traveled, number of days, and itemized reimbursement amounts for each category. A total travel reimbursement line consolidates all eligible expenses. The form requires signatures from both the preparer and an approving authority, establishing a clear accountability mechanism for expense documentation and authorization.