2026 TMOST RFQ.pdf

Request for Quote Illinois Department of Transportation (IDOT)

Title: Safety Training for Tractors and Mowers used for Right-of-Way Mowing

1. Statement of Work:

IDOT Operations and IDOT LTAP/T2 is requesting bids for mower safety training. It shall be interactive full day training on highway mowing safety which includes both classroom and hands-on training with actual equipment. Equipment for hands-on training and the class locations will be provided and are not the responsibility of the trainers. Scheduling of participants will be handled by IDOT.

This is not a request to develop new training. Because of the safety sensitive nature of this training, IDOT is only interested in standard training which has been previously used and has a proven track record.

2. Mandatory Requirements:

• The training shall be provided between March 9, 2026, and March 20, 2026, at various locations throughout the state. Locations could include Carbondale, Waterloo, Springfield, Effingham, Roanoke, East Peoria, Moline, Ottawa, Saint Charles and Elk Grove. Dates, times and locations will be mutually agreed upon after the contract is awarded. The training sessions shall be seven (7) hours each day. The training sessions will include both classroom time and hands on time with equipment.

• Each class shall accommodate 30 participants.

• The training shall be led by an instructor with at least 10 years of safety training experience. The trainer shall have certification or authorization from OSHA. The trainer shall also be certified by the National Association of Safety Professionals (NASP) in safety training or a similar certification from a national organization.

• The training shall be based upon the guidelines of the American Equipment Manufacturers Association (AEM).

3. Vendor Specifications:

• The training shall be standard training that has been provided to at least 5 state DOTs or large county or municipal customers. This shall be a standard training program that has been delivered at least 5 times in each of the last 3 years. A listing of agencies which have had similar training experiences in the past shall be provided with the bid.

• The training will not be specifically limited to any brand or model of equipment. It shall cover ANY and ALL industrial mower and agricultural tractor manufacturers including but not limited to Alamo Group, Terrain King, Tiger, M&W, Rhino, Bush Hog, Schulte, Woods, Land Pride, John Deere and New Holland.

• The training shall include tractor driven batwing and Zero Turn Radius mowers and other commonly used highway right-of-way mowers.

• Each participant shall receive a workbook filled with information covered in the course.

• Each participant shall receive personal protective equipment including safety glasses, ear plugs, and work gloves required for hands on training.

• Each participant shall receive a certificate displaying they have successfully completed mower safety-related coursework.

• Pre and Post-Course testing shall be done on all participants to provide a measurement of the courses effectiveness.

4. Submission Requirements:

• The bidder shall provide, with the bid, a simple list of at least five (5) state Departments of Transportation (DOTs) or large county or municipal agencies for which the vendor has delivered similar training within the past three (3) years.

Agency Name Training Provided Year(s) Delivered 1) 2) 3) 4) 5)

5. Pricing:

The total must be all inclusive of salary, benefits, travel, insurance, overhead, equipment expense, and other associated expenses.

• Pricing shall be submitted in the following format:

6.

Award Determination:

• Award will be made to the lowest bidder that meets all mandatory and submission requirements.

• Vendors who do not meet the mandatory and submission requirements will be deemed non-responsive and will be disqualified.

Amount Per Class No. of Classes Total

Year 1 10

Grand Total