2026 TCSS - SOW.pdf

U.S. CUSTOMS AND BORDER PROTECTION

OFFICE OF TRADE RELATIONS &

OFFICE OF FIELD OPERATIONS

2026 Trade and Cargo Security Summit

STATEMENT OF WORK

The Office of Trade Relations (OTR) and Office of Field Operations (OFO) are planning the 2026 Trade and Cargo Security Summit (TCSS). This is a major outreach event hosted by U.S.

Customs and Border Protection’s (CBP) Commissioner, which brings members of the international trade and transportation communities, other government agencies, Congress, and the Press together with CBP senior management for a discussion of the agency's top priorities and initiatives. Government agencies with border enforcement and regulatory responsibilities will have the potential for improved information sharing and analysis to better target and analyze goods coming into the country.

The purpose of this Statement of Work (SOW) is to provide specific information and requirements for the 2026 TCSS. The event will be a hybrid event hosting approximately 1,300 government and trade in-person attendees and 3,000 virtual attendees via webcast.

PERIOD OF PERFORMANCE: The 2026 TCSS is tentatively scheduled for April 27-30, 2026 in Dallas, TX. The official agenda is estimated to run up to 30 hours.

GENERAL REQUIREMENTS: The vendor shall be a high-quality provider that will execute the requirements specified in this SOW and be located within 25 miles from the Dallas Fort Worth International Airport (DFW). The vendor representative shall make direct contact with CBP’s Technical Representative(s) prior to solicitation and upon contract award to ensure that all arrangements are mutually understood concerning any logistical and financial arrangements that may impact the event.

The vendor shall provide a meeting space to serve a minimum of 1,300 attendees with food and beverage, logistical support for meeting accommodations, audio-visual equipment and services, and webcasting services for this event. Services are also subject to change as decisions are made by the CBP Technical Representative daily, as the event gets closer.

CBP Points of Contact:

Contracting Officer (CO): Peter Giambone, Office of Acquisition

Contracting Officer Representative (COR): Susan Calongne, Office of the Commissioner

Technical Representative (Primary POCs): Daisy Castro, Summit Program Manager, OTR

The CBP Summit Program Manager will work closely with the vendors to ensure all requirements of this SOW are met.

Pre-Award The vendor must be registered and in active status in the System for Award Management (SAM) in order to bid and be awarded a contract. https://sam.gov/content/home

Upon CBP selection of a vendor’s bid, the CO will provide a contract (Purchase Order) for both parties to sign. Note that the contract will annotate the total amount to be paid to the vendor post-services, however zero funds may be allocated while in a different fiscal year than when the event will take place. Funds will be allocated to the contract once they become available and within the applicable fiscal year.

Post-Award The vendor shall be available immediately following the contract award to exchange information and begin planning for the provision of services under the contract.

Deliverables Within five (5) business days of the contract award, the vendor shall comprise a detailed logistical support plan for provision of all required support, including a proposed budget and schedule. The vendor shall be available to CBP for weekly status reports to facilitate the coordination of evolving operational and logistical issues regarding the tasks outlined in the SOW. Reference the Deliverables/Reporting Schedule section of this SOW.

Account Reconciliation Venue invoice shall be prepared in a logical and chronological sequence with backup data. The vendor shall complete its accounting of the conference within two weeks of the conclusion. The following services must be billed by separate invoices:

• Shipping and receiving = Total not to exceed (NTE) $4,500

• Food and beverage = NTE $260,000

• Audio and Visual (A/V) = NTE $230,000 o Onsite for in-person attendees o Webcast support for virtual attendees & Closed Captioning o Internet Services

Billing and Payment shall be accomplished by a Government Purchase Order. Vendor must register with the Invoice Processing Platform (IPP) at https://www.ipp.gov/. Invoices are processed electronically through the IPP system and must be sent to the CBP Program Manager.

Payment will not be submitted to the vendor until all services have been fulfilled. All sub-vendor invoicing must be provided to the primary vendor for consolidation. Separate payments will not be made to different vendors.

Conference Sample Agenda:

Date/Time Pre-Registration / Exhibits Set-up /

Networking Session

D ay

M on da y

10:00 – 5:00 p.m. Registration and Exhibits Set-up 5:00 – 7:00 p.m. Pre-registration self-check-in

6:00 – 8:00 p.m. Networking Session https://sam.gov/content/home https://www.ipp.gov/

Date/Time General Sessions

D ay

T ue sd ay

7:00 – 4:00 p.m. Registration 7:00 – 5:00 p.m. Exhibits 8:00 – 9:15 a.m. Welcome/Opening Remarks/CBP Update 9:15 – 9:30 a.m. Break 9:30 – 10:45 a.m. General Session 10:45 – 11:00 a.m. Break 11:00 – 12:15 p.m. General Session 12:15 – 12:30 p.m. Break 12:30 – 2:00 p.m. Separate Ballroom / Luncheon 2:00 – 2:15 p.m. Break 2:15 – 3:30 p.m. General Session 3:30 – 3:45 p.m. Break 3:45 – 5:00 p.m. General Session Date/Time Breakout Sessions & Workshop

D ay

W ed ne sd ay

7:00 – 4:00 p.m. Registration 7:00 – 5:00 p.m. Exhibits 8:00 – 9:15 a.m. Breakout Sessions 9:15 – 9:30 a.m. Break 9:30 – 10:45 a.m. Breakout Sessions 10:45 – 11:00 a.m. Break 11:00 – 12:15 p.m. Breakout Sessions 12:15 – 12:30 p.m. Break 12:30 – 2:00 p.m. Separate Ballroom / Luncheon 2:00 – 2:15 p.m. Break 2:15 – 3:30 p.m. Breakout Sessions 3:30 – 3:45 p.m. Break 3:45 – 5:00 p.m. Breakout Sessions Date/Time Breakout Sessions, Workshop, & Meetings

D ay

T hu rs da y

7:30 – 12:00 p.m. Registration 7:00 – 12:00 p.m. Exhibits 8:00 – 9:15 a.m. Breakout Sessions 9:15 – 9:30 a.m. Break 9:30 – 10:45 a.m. Breakout Sessions 10:00 – 11:30 a.m. Small Business Engagement Meeting 10:45 – 11:00 a.m. Break 11:00 – 12:15 p.m. Breakout Sessions 12:15 – 1:00 p.m. End of Day for Summit 1:00 – 5:00 p.m. International Meeting

SPECIFIC REQUIREMENTS

Venue Requirements The venue must include ADA accessible rooms, ADA accommodations, as well as provide the following room set up and requirements. Please also see the Event Technology section for audio/visual requirements.

Days 00 – 4

• Meeting Room #1 (Staff Office) set up in a separate secure room with tables along the walls and chairs to allow CBP personnel to secure federal government property and personal belongings.

• (40) Easels

• Meeting Room #2 (Registration Supplies/Business Office) set up in a separate secure room with tables and chairs to allow CBP personnel to secure supplies for registration check-in. Will need a vendor laptop with color printer/paper set up in this room for Days 1-3 to serve as a Business space.

• Meeting Room #3 (Volunteers/Exhibitors’ Storage Office) set up in a separate room with tables along the walls and chairs to allow CBP volunteers and exhibitors to secure federal government property and personal belongings.

Days 0 – 3

• Meeting Room #4 (Green Room) set up with a conference table for 10-20 seats for panelist speakers’ roundup prior to sessions.

• Meeting Room #5 (ACE Helpdesk) set up with (2) 6ft skirted tables near front of room with 4 chairs for walk-ins, and (2) 6ft skirted tables near back of room with 4 chairs for appointments. Room should be near the exhibits tables.

• Pre-Registration/Registration Area for 1) General attendees and 2) Speakers, Government, Press, and 3) CBP Helpdesk located on a separate level from where the main ballroom, Exhibits, and breaks will be held. Set-up should include the following:

• Use of existing registration desk (if one exists) or (5) skirted 6-ft tables 10 chairs:

o CBP Registration Helpdesk (1 table, 2 chairs) o Government, speakers, media registration (1 table, 2 chairs) o General registration (3 tables, 6 chairs)

• Stanchions for check-in stations for crowd control

• Government, speaker, media (2 lines)

• General (5 lines)

• (3) Slim skirted tables for materials or room behind registration area for supplies

• (4) Wastebaskets

• (8) Power sources/surge protectors

• (10) Wi-fi internet access

• (2) Hard-wired internet lines for CBP Registration Helpdesk

• (1) Water station

• Exhibits (Information Tables) in a foyer area near the general sessions space and breaks.

• (25-30) 6-ft skirted tables (will include 10’ H x 10’ W x 1’ D CBP backdrops behind each exhibit table)

• (2) chairs per table

• Electrical outlets per exhibit

• Wi-fi Internet access for each exhibit

• (4) Wastebaskets

• Photo Prop Station in a foyer area.

• Space for a CBP 10’ H x 10’ W x 1’ D backdrop. Attendees will take photos in front of the backdrop.

• (1) 3’ skirted table and chair for props and photographer.

Day 1

• General Sessions for a minimum 1,300 attendees in a separate ballroom or event space set in theatre seating with some classroom seating and adequate space for press and necessary equipment set up on riser for the audio and video service provider. The general sessions will include a stage set to accommodate a moderator podium with microphone and panel of up to 6 speakers in talk-show style format seating in 6 comfortable chairs (wide/high back chairs) and small tables for water in between each chair; water to be provided by venue. The riser shall be able to hold five flags.

Days 1 – 2

• Luncheon for a minimum 1,300 attendees in rounds of 10 in a separate ballroom or event space from the general sessions. Exhibit floor rooms are not acceptable, unless approved.

The riser shall be able to hold five flags and a podium with microphone.

Days 1 – 3

• Meeting Room #6 (Executive Boardroom) set up with a conference table for 15-20 seats to hold meetings for CBP Executives, power source for a laptop, and water station.

• Meeting Room #7 (Press/Media Room) set up with a skirted head table with 4 chairs, and 10 chairs in theatre style facing the head table.

• Meeting Room #8 (Global Entry Room) set up with 2 skirted tables and 3 chairs at each table, 4 waiting seats outside room, (2) hard-wire internet lines.

• Meeting Room #9 (Meetings) for 50 attendees in a conference-style set-up in a u-shaped table. 10 back-bench seating inside room.

Days 2 – 3

• Breakout Rooms #1-6 with minimum capacity of 225-250 attendees per room in separate event spaces set in theater seating with a riser in each room, projector and screen. The general session room can also be used to serve the breakout session rooms if the space is configured with air walls and the necessary A/V equipment is functional to accommodate the full agenda.

o 1-3 of the breakout rooms may be set up in an open dialogue setting with a large hallow square table, speaker chairs at head table, seats on the other 3 sides of the table, and theatre seating behind the 3 sides of the table facing the speakers.

• Meeting Room #10 (One-on-One Sessions) with (10) 6-foot skirted tables and 4 chairs each. Extra seats on sides of the room for attendees waiting. Set table with two chairs outside room for appointments check-in.

• Meeting Room #11 (Studio Room) for onsite technology vendor to webcast breakout sessions (no audience, only speakers).

Event Technology (Audio/Video) Additional Services The vendor shall provide the webcasting platform that provides access to view all webcasted and recorded sessions during the event. Total for all A/V services NTE $230,000.

Services include but are not limited to the following list. Reference the attached 2026 TCSS Space-AV Requirements document for additional information.

• Storage and Meeting Rooms: Power source and wifi.

• General Sessions: Up to 6 wireless lapel microphones for speakers on large riser, 1 podium and podium microphone, two hand-held microphones on stands for Q&A, projector(s), two large screens, wifi for all attendees, speaker timer monitor.

• Breakout Sessions #1-6: Up to 6 table-top microphones, one hand-held microphone on a stand for Q&A. Breakout sessions will repeat throughout the day. Projectors and screen for presentations. Wifi.

• 2 Luncheons: 1 podium with microphone, two screens, cables and IMAG capability for the luncheon keynote speaker on.

Webcast Platform Virtual Environment providing support and service remotely.

• Meeting Room #11 (Studio Room) to webcast repeated sessions (speakers only/no audience).

• Sessions: The platform must have the capability to webcast and record a minimum of five (5) General Sessions on the first day, six (6) Breakout Sessions and two (2) keynote luncheons during the full performance period of the contract.

• Access: Create a custom designed event experience to provide event participants a user-friendly platform and informative experience. During the webcast, CBP requires a platform with the full capability for remote participants to view and hear the webcast via the Internet.

o The platform must be able to accommodate up to 3,000 participants per session.

o A secure HTTPS URL (and password if required) should be provided to the participants for access to the webcast.

o Participant access via browser for PC and mobile devices required.

o Onsite app for use with mobile devices if available feature.

o Any special software required for panelists or speakers must be identified upon award and will require testing by CBP to be authorized for use.

o The platform must have a connectivity/functionality testing site where users can confirm successful connectivity prior to the event.

• Features: The Platform should include features that support the following:

o Chat/Question and Answer (Q&A) function – a section where a person can ask a question of a speaker, panel members or specific staff member.

o Resource Section – a place where a collection of handouts or specified documents can be stored and accessible at a participant’s leisure.

o Participant’s Note Section – a way for attendees to keep notes, reminders, and comments.

o Speaker Biographies and Photos – creating a section where participants can read about speakers on a specific panel and view a short bio with photo of who they are with background content.

o Live Polling – create a program to query an audience to ask them questions and seek their responses to share in a live setting.

• Event Design and Development: The technology vendor shall provide development assistance in design and execution of CBP vision that creates a virtual environment providing functionality, set-up, artwork creation, production plan, content upload, testing and speaker dry run pre-event.

• Closed Captioning: The technology vendor shall provide closed captioning services in English and Spanish for the live webcast and on-demand presentation.

• Support: The technology vendor shall provide support during the event and the on-demand period, to end-users interested in participating for the event or during the subsequent on-demand period. Support shall include guidance and instructions as to how to connect and view the event as well as guidance concerning software requirements.

Provide a general phone number and email address for the public to contact the vendor to troubleshoot webcast access and technical difficulty during the live event. This technical support must be live and available during normal business hours. Provide meeting invitations/passwords and instructions to provide access for online participants.

• Data Collection and Reporting: CBP will utilize an outsourced registration tool to capture registrants. The technology vendor will provide a report including the overall headcount of online participation per session. This report will be provided daily at the conclusion of each webcast session. The technology vendor shall also report the quantity of users who accessed the event during the on-demand access period upon its conclusion.

Reports must show participant details per session including join and depart times.

Participants joining from multiple devices must be easily identifiable in the session reports.

Internet Services The technology vendor shall coordinate an onsite exclusive Internet service provider to provide troubleshooting support during the event. Attendees will receive Wi-Fi access while in all of the sessions. Wi-fi quote must be separate from all other services.

Food and Beverage Services The vendor shall collaboratively coordinate with an onsite exclusive food and beverage service provider and the venue must provide onsite dining. The food and beverage services required for this event must provide in-house catering, appropriate staffing, and include the following services in a separate ballroom and/or designated area. Total for all F&B not to exceed (NTE) $260,000 inclusive of service charges.

• Day 0 o PM Networking Session: Light hors d’oeuvres, assorted sodas, and water to service (650) attendees on a first-come-first-served basis. Cash bar for attendees to pay for drinks on their own.

• Day 1 o AM Continental Breakfast: Assorted muffins or other pastries, tea, assorted fruit juices, and water to service (800) attendees and coffee for (1,100) attendees on a first-come-first-served basis near a foyer or the General Sessions from 7:00 a.m.

through entire 1st session or until it runs out.

o Day 1 General Sessions Beverages: Water for all panelists during each session on stage.

o Plated Luncheon: Salad, protein, starch, vegetable, dessert, beverages. Pre-set water, coffee, iced tea, salad, dessert to service (1,300) attendees.

o PM Break: Assorted cookies, brownies, etc., assorted sodas, coffee, and water to service (800) attendees on a first-come-first-served basis near a foyer or General Sessions from the start of the first p.m. break through the next session or until it runs out.

• Day 2 o AM Continental Breakfast: Assorted muffins or other pastries, tea, fruit juice, and water to service (800) attendees and coffee for (1,100) attendees on a first-come-first-served basis near a foyer or the General Sessions from 7:00 a.m.

through entire 1st session or until it runs out.

o Buffet (or Plated) Luncheon: 2-3 protein options, 2-3 starch options, 2-3 vegetable options. Pre-set water, coffee, iced tea, salad, dessert to service (1,300) attendees.

o PM Break: Assorted cookies, brownies, etc., assorted sodas, coffee, and water to service (800) attendees on a first-come-first-served basis near a foyer or Breakout Sessions from the start of the first p.m. break through the next session or until it runs out.

• Day 3 o AM Continental Breakfast: Assorted muffins or other pastries, tea, fruit juice, and water to service (800) attendees and coffee for (1,100) attendees on a first-come-first-served basis near a foyer or the Breakout Sessions from 7:00 a.m.

through entire 1st session or until it runs out.

o PM Beverages: Coffee, water, tea for international meeting for (40) attendees.

ROOM BLOCK: The hotel will provide two web links corresponding to the separate room blocks: 1) prevailing government per diem rate for government attendees and 2) reduced standard rate for non-government attendees. Rates below are not inclusive of taxes. Government attendees’ guest room invoices are exempt from taxes. All individual hotel rooms will be reserved and paid for by the attendee, via room block link only. The reservation cut-off date will be determined post-contract. No attendee with a guaranteed reservation made prior to the cut-off date is to be relocated to another facility.

Government Per Diem Rate Guests Dates Standard

Rooms Suite

Upgrades Total

Rooms April 26 (Sun) 170 30 200 April 27 (Mon) 170 30 200 April 28 (Tue) 170 30 200 April 29 (Wed) 170 30 200 April 30 (Thu) 120 30 150

Non-Government Reduced Rate Guests

Dates Standard Rooms

Total Rooms

April 26 (Sun) 400 400 April 27 (Mon) 500 500 April 28 (Tue) 500 500 April 29 (Wed) 500 500 April 30 (Thu) 400 400

OTHER SERVICES: The vendor shall provide shipment receiving services. CBP will ship materials and deliverables to the venue for the overall event ahead of the scheduled event.

CANCELLATION POLICY: If this event should be cancelled, CBP will attempt to provide the vendor with at least 48 hours prior notice, unless it is a natural disaster or a matter of national security/threat to the U.S. Government, etc. In those instances, prior notice may not be possible.

CBP adheres to the following clause applicable in the event of termination/cancellation of a contract for reasons that are not the vendor’s fault:

52.249-2 Termination for Convenience of the Government (Fixed-Price). | Acquisition.GOV. If CBP cancels the event, CBP’s Procurement office will work with the vendor’s budget office to negotiate a cost due by CBP. These discussions will not occur until post-cancellation. Key points https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.us%2Fv3%2F__https%3A%2F%2Fwww.acquisition.gov%2Ffar%2F52.249-2__%3B!!BClRuOV5cvtbuNI!HOLpwZx4yCZZV0Fj1IUZWc0WSL03oNqSL3xhJRZ740IvXlYmabG68bMF6H1TPfc-81z_me4r-1wirUWjMSkzyC0MkI0i2A%24&data=05%7C02%7Cdaisy.castro%40cbp.dhs.gov%7Ccc433c6048194f98727608dcc5f186b9%7Ce4b16b844c564f279af730345a161ad4%7C0%7C0%7C638602888381936154%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zGsaT9r4f2R2GwG1JC3sXmyhFPL67FDuxWA4BLdDQoo%3D&reserved=0 from the clause:

e) After termination, the Contractor shall submit a final termination settlement proposal to the Contracting Officer in the form and with the certification prescribed by the Contracting Officer.

The Contractor shall submit the proposal promptly, but no later than 1 year from the effective date of termination, unless extended in writing by the Contracting Officer upon written request of the Contractor within this 1-year period. However, if the Contracting Officer determines that the facts justify it, a termination settlement proposal may be received and acted on after 1 year or any extension. If the Contractor fails to submit the proposal within the time allowed, the Contracting Officer may determine, on the basis of information available, the amount, if any, due the Contractor because of the termination and shall pay the amount determined.

(f) Subject to paragraph (e) of this clause, the Contractor and the Contracting Officer may agree upon the whole or any part of the amount to be paid or remaining to be paid because of the termination. The amount may include a reasonable allowance for profit on work done. However, the agreed amount, whether under this paragraph (f) or paragraph (g) of this clause, exclusive of costs shown in paragraph (g)(3) of this clause, may not exceed the total contract price as reduced by (1) the amount of payments previously made and (2) the contract price of work not terminated. The contract shall be modified, and the Contractor paid the agreed amount.

Paragraph (g) of this clause shall not limit, restrict, or affect the amount that may be agreed upon to be paid under this paragraph.

(g) If the Contractor and the Contracting Officer fail to agree on the whole amount to be paid because of the termination of work, the Contracting Officer shall pay the Contractor the amounts determined by the Contracting Officer as follows, but without duplication of any amounts agreed on under paragraph (f) of this clause:

(1) The contract price for completed supplies or services accepted by the Government (or sold or acquired under paragraph (b)(9) of this clause) not previously paid for, adjusted for any saving of freight and other charges.

(2) The total of-

(i) The costs incurred in the performance of the work terminated, including initial costs and preparatory expense allocable thereto, but excluding any costs attributable to supplies or services paid or to be paid under paragraph (g)(1) of this clause;

(ii) The cost of settling and paying termination settlement proposals under terminated subcontracts that are properly chargeable to the terminated portion of the contract if not included in subdivision (g)(2)(i) of this clause; and

(iii) A sum, as profit on subdivision (g)(2)(i) of this clause, determined by the Contracting Officer under 49.202 of the Federal Acquisition Regulation, in effect on the date of this contract, to be fair and reasonable; however, if it appears that the Contractor would have sustained a loss on the entire contract had it been completed, the Contracting Officer shall allow no profit under this subdivision (g)(2)(iii) and shall reduce the settlement to reflect the indicated rate of loss.

(3) The reasonable costs of settlement of the work terminated, including-

(i) Accounting, legal, clerical, and other expenses reasonably necessary for the preparation of termination settlement proposals and supporting data;

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.us%2Fv3%2F__https%3A%2F%2Fwww.acquisition.gov%2Ffar%2F49.202*FAR_49_202__%3BIw!!BClRuOV5cvtbuNI!HOLpwZx4yCZZV0Fj1IUZWc0WSL03oNqSL3xhJRZ740IvXlYmabG68bMF6H1TPfc-81z_me4r-1wirUWjMSkzyC083_38_w%24&data=05%7C02%7Cdaisy.castro%40cbp.dhs.gov%7Ccc433c6048194f98727608dcc5f186b9%7Ce4b16b844c564f279af730345a161ad4%7C0%7C0%7C638602888381941975%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=WiB0H9%2FlTrtSu2fyJxbqn6yLzFAUggr%2Fda%2B2SjGfeeI%3D&reserved=0

(ii) The termination and settlement of subcontracts (excluding the amounts of such settlements); and

(iii) Storage, transportation, and other costs incurred, reasonably necessary for the preservation, protection, or disposition of the termination inventory.

DELIVERABLES/REPORTING SCHEDULE: The vendor will coordinate directly with the CBP Technical Representatives and provide the following deliverables:

Deliverable Timetable Item Deliverables Description Delivery/Due Date

Venue vendor introductions / Room block URL

Sales coordinator to connect CBP Program Manager with assigned venue event planner to discuss event requirements.

Vendor to provide general phone number and (2) hyperlink addresses (government/ non-government) for the public to register for individual hotel rooms. All arrangements and expenses for lodging are the responsibility of the attendees.

Within 2 business days after contract award.

2 Technology vendor introductions

Sales coordinator to connect CBP Program Manager with assigned technology vendor to discuss event requirements.

Within 2 business days after contract award.

4 Floor diagrams Venue floor diagrams for CBP to create printed handouts displaying assigned spaces for meetings.

Within 2 weeks after contract award.

5 Room block reports Passkey access, or similar, to monitor room block reservations. Final room pick-up.

Weekly or as requested after contract award.

Computer-aided design (CAD) drawings

A/V team to provide CAD drawings for General Sessions ballroom, luncheon ballroom, and all breakout rooms

Finalized 60 days prior to event.

7 Customized event menu

Menu displaying food and beverage for continental breakfast, luncheons, and breaks in conjunction with allocated F&B budget. Must include itemized cost list per menu item, per person.

Finalized 60 days prior to event.

8 Webcast attendance reports

Technology vendor to provide detailed webcast attendance reports.

Within 2 business days post-event.

9 Invoices

Combined (individual) invoices must be submitted in IPP for space, food, shipment receiving / onsite audio/visual / webcast audio/visual / internet services.

Within 2 weeks post-event.