2026 Summer Camp PWS.pdf

Ver. January 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Youth and Teen Summer Camp Services

1.0 General:

1.1 Scope: The prime contractor shall provide all personnel, equipment, tools, materials, supervision, lodging, meals, facilities and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a 4 day, 3 night residential summer camp for youth and teens, as defined in this PWS. The prime contractor must be accredited through the American Camp Association (ACA) and have a valid State of New Hampshire Youth Recreation Camp License.

1.1.1 RESERVED

1.2 Background: This event is to establish partnerships between the NHARNG Child and Youth Program and the NH national guard military youth and teens (Ages 9-17) of NHARNG/ NHANG service members in order to provide activities and services that focus on enhancing life skills of military youth and promoting leadership, team building, resiliency and personal development in a residential camp environment; the residential camp will be used exclusively for this group for the duration of the camp dates.

1.3 Period of Performance (PoP): The Period of Performance shall be 26 July 2026 to 29 July 2026.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 12:00 PM on Sunday until 2:00 PM on Wednesday of the performance period at their facility. Parents and or guardians of the campers shall be responsible for picking up and dropping off the campers at the beginning and the end of the performance period. The location of the camp shall be physically located within the geographical confines of the state of New Hampshire. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.1.2 RESERVED

1.4.1.3 RESERVED

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 RESERVED

1.4.5 RESERVED

1.4.5.1 RESERVED

1.4.5.1.1 RESERVED

1.4.5.1.2 RESERVED

1. RESERVED

2. RESERVED

3. RESERVED

a. RESERVED

b. RESERVED

c. RESERVED

1.4.5.1.3 RESERVED

1.4.5.1.4 RESERVED

1.4.5.1.5 RESERVED

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 RESERVED

1.4.5.2 RESERVED

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the Contracting Officer within 15 calendar days after completion of training by each employee or subcontractor personnel. AT

Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 RESERVED

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 RESERVED

https://jko.jten.mil/courses/atl1/launch.html

1.4.5.6.1 RESERVED

1.4.5.6.2 RESERVED

1.4.5.6.3 RESERVED

1.4.5.6.4 RESERVED

1.4.5.6.5 RESERVED

1.4.5.7 RESERVED

1.4.5.8 RESERVED

1.4.5.9 RESERVED

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 RESERVED

1.4.5.12 RESERVED

1.4.5.13 RESERVED

1.4.5.14 RESERVED

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 RESERVED

1.4.6.1.1 RESERVED

1.4.6.1.2 RESERVED

1.4.6.1.3 RESERVED

1.4.6.2 RESERVED

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.7.1 Food Managers Certificate: At a minimum, all food handler(s) must possess and maintain a current Food Managers Certificate issued by a program accredited by the New Hampshire Department of Health and Human Services under He-P 2300, the New Hampshire Rules for the Sanitary Production and Distribution of Food. Certificates must be available for inspection at any time during the catering hours. The Government will not be held liable for the cost of certification. The contractor is encouraged to have as many employees complete the Food Managers Certification program from an accredited source acknowledge by the New Hampshire Department of Health and Human Services.

1.4.7.2 Food Service License: The contractor is encouraged to hold a valid Food Service License through the Food Protection Section of the New Hampshire Department of Health and Human Services, however it is not required. The company must meet the requirements of He-P 2300, the New Hampshire Rules for the Sanitary Production and Distribution of Food, with the exception of establishments in self-inspecting communities.

1.4.7.3 First Aid and CPR Certification: All contractor employees must hold a valid first aid and (CPR) certification that meets OSHA 29 CFR Part 1910.151 and taught by a certified instructor. At least one staff member on-site must have a valid Anaphylaxis and Epinephrine Auto-Injector certification. Copies of all certificates must be available at all times during the event and provided upon request of the Government. The NH Army National Guard is not responsible for any costs incurred to obtain these certifications.

1.4.7.3 Criminal History Background Check: All contractor employees shall have received a criminal history background check IAW with 42 U.S.C. Subchapter V through the NH Dept. of Safety Division of State Police. Copies of all Identity History Summaries issued by the Federal Bureau of Investigation (FBI) for each employee must be available for the duration of the event and provided upon request of the Government.

1.4.7.4 Compliance and Accreditation: The contractor shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance under this contract and shall be solely responsible for all costs associated with said compliance.

The camp must hold a valid ACA accreditation. A New Hampshire Youth Recreation Camp License issued by the Department of Environmental Services or appropriate state agency must be available for the duration of the event and provided upon request of the Government. The contractor is not allowed to use a partner license with quote.

1.4.7.5 Meal and Lodging Rates: Meals cannot exceed the local meals & incidental expenses (M&IE) Per Diem rate established by the General Services Administration and must be invoiced in accordance with the line items on the associated contract. Lodging rate shall not exceed the local max lodging Per Diem rate (excluding taxes) established by the General Services Administration for the duration of the event. The rate shall be tax exempt.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 RESERVED

1.4.10.1 RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 RESERVED

1.4.13 RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive KO Contracting Officer OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

Since the contract performance takes place entirely on the prime contractor facilities the Government will not provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 RESERVED

4.3 RESERVED

5.0 Requirements: The contractor shall:

5.1 Provide a full residential camp exclusively for NHNG Dependent attendees at the contractor’s facilities including any transportation required for offsite trips if applicable for approximately 50 New Hampshire National Guard Dependents: 35 youth (ages 9-12) and 15 teens (ages 13-17). Funding for the camp will be split between the NHARNG (80%) and the NHANG (20%). Exceptions to maximum number of campers can be made through the KO in cases of public health, State and ACA guidelines No later than 30 days prior to camp start date. The Contractor shall provide all required/ applicable forms for their facility to register campers at time of contract award to the Government.

The Government shall provide a final number of attendees and completed forms no less than seven (7) business days prior to the program. Additionally, Final number of camper capacity (not to exceed 60) within State and ACA guidelines will be used to determine if a contract modification is needed (i.e. Maximum number of participants is less than 60 due to capacity restrictions set by the State/ and or ACA for reasons of public health).

5.1.1 Ensure employees have curriculum implementation experience. Prime contractor employees will have specified knowledge in working with youth; preferably with military youth in all stages of the deployment cycle. Prime contractor will provide augmented training in their curriculum from an outside agency with topics or experiences gearing toward leadership, resiliency, anti-bullying, mindfulness, and or team building (these are general topics) final outside agency programming/experience must be approved by the Government no less than 30 days prior to camp start.

5.1.2 Have the ability to manage youth with special needs on a case by case basis.

5.1.3 Maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements.

5.1.4 Provide acceptable lodging facilities separated for males and females. Lodging must be in close proximity to bathroom and shower areas. Facilities must provide adequate beds for all campers.

5.1.4.1 Lodging must be in a permanent structure such as an enclosed building or structure that will protect occupants from the elements; however it does not need to be insulated.

5.1.5 Provide adequate bathroom and showering facilities separated for males and females.

5.1.5.1 Facilities must have clean running water in sinks and showers, Soap available at sinks to wash hands, flushing toilets and doors to allow for privacy.

5.1.5.2 Facilities must be cleaned at a minimum once per day to ensure a sanitary environment.

5.1.6 Provide meals on site for the duration of the program.

5.1.6.1 Each meal shall consist of at least one starch, one meat, one vegetable, one fruit and one drink to provide a well-balanced, nutrition menu.

5.1.6.2 Dietary restrictions and intolerances must be accommodated; the Government will notify contractor No later than 7 days prior to camp start of any dietary restrictions.

5.1.6.3 Meals shall be prepared on the day it is to be served; or the day prior and properly stored and shall comply with sanitation requirements and procedures of the

State and Local laws regarding food code which would result in a satisfactory or better rating from the most recent health inspection.

5.1.6.4 Food shall be handled in strict adherence to food safety and precautions as recommended by the state the site resides in and the U.S. Department of Agriculture

(USDA).

5.1.6.5 Snacks shall be provided at least once per day and more if there is a more rigorous activity schedule.

5.1.6.6 Potable water must be available at all times during programing IAW NH Code Env-WQ900 and OSHA 29 CFR Part 1910.141.

5.1.7 Create and implement an activity schedule for the duration of the program.

5.1.7.1 Program will be held from Sunday at 12:00 PM through Wednesday at 2:00 PM on the designated week of camp.

5.1.7.2 Campers will arrive at 12:00 PM on Sunday and depart at 2:00 PM on

Wednesday on the designated week of camp.

5.1.7.3 Activity and training schedule shall include blocks for meals, hygiene, and down time.

5.1.7.3a Organize and provide training focused on resilience, teambuilding and or youth leadership. Activities shall enhance life- skills and resiliency and be appropriately tailored to youth and teens.

5.1.7.3b Meals times are designated as Breakfast (7:45am 8:30am), Lunch (12:00pm

1:00pm), Dinner (5:00pm 6:00pm), Snack (8:00pm 8:30pm).

5.2 RESERVED

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.defensetravel.dod.mil/site/travelreg.cfm http://www.defensetravel.dod.mil/site/travelreg.cfm http://www.esd.whs.mil/Directives/issuances/dodm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1.4 Provide amenities and

facilities for program.

a) The facility must provide running and drinking water IAW NH Code Env-Wq 900 and OSHA 29 CFR Part 1910.141.

b) The facility must have separate bathroom and shower facilities for males and females that are within close proximity to sleeping areas. There must be no more than five (5) bed per every one (1) shower.

c) Lodging shall be provided for all NHNG dependents attending the program. The accommodations shall provide protection from the outdoors preferably indoor, permanent structure housing, however housing does not have to be insulated. Each person shall have an individual bed.

Facilities shall be separated for males and females.

d) The indoor space must accommodate all attendees with at least one (1) dining

Periodic Inspection / Appropriate Government

Representative area, one (1) recreation area, and one (1) medical services area furnished with cot(s) and a refrigerator.

5.1.6 Provide meals on-site for

program.

a) Each meal consists of at least one starch, one meat, one vegetable, one fruit and one drink to provide a well-balanced, nutritious menu.

AQL: Dietary restrictions and intolerances may allow for adjustments in food components of the meal.

b) Comply with sanitation requirements and procedures of the State and Local laws regarding food code which would result in a satisfactory or better rating from the most recent health inspection. Food shall be handled in strict adherence to food safety and precautions as recommended by the State the site resides in and the U.S.

Department of Agriculture (USDA).

c) Meals shall be prepared on the day it is to be served.

Periodic Inspection / Appropriate Government

Representative

5.1.7.3 Create and implement an

activity schedule.

a) Activity and training schedule shall include blocks for meals, hygiene, and down time.

Meals times are

Provide digital copy of schedule / Appropriate

Government Representative designated as Breakfast (7:45am 8:30am), Lunch (12:00pm 1:00pm), Dinner (5:00pm 6:00pm), Snack (8:00pm 8:30pm).

AQL: Inclement weather allows for changes to be made to weather-permitting activities. Certain activities may change the designated meal times.

b) Activities shall enhance life-skills and resiliency and be appropriately tailored to youth and teens.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.3 Antiterrorism Awareness

Level 1 Training (AT Level

1)

1 ea Electronic KO

5.1 All required/applicable

forms needed to register campers at the time of award.

1 ea Electronic Submission

KO