2026 Service Line Verificaiton Outreach Bid Specs.pdf

This is a bid specification document for the City of Philadelphia's Water Department (PWD) related to service line verification outreach mailing for a 2026 project indexed under Lead and Copper regulations. The project involves the production and mailing of approximately 3,000 outreach letters to notify residents of an upcoming service line verification initiative. The specification requires bidders to provide three primary items: a 4-sheet letter package printed on 60# opaque text with 4/4 color printing, a #10 outer envelope with custom return address artwork printed 4/0, and a #9 reply envelope with 1/0 black printing and postage affixed. All components must be assembled, inserted, and inkjet addressed with mailing indicia per PWD's USPS presort first-class account specifications. Sheets 1 and 4 of the letter package contain variable data fields that must be matched to corresponding outer envelopes.

The micro purchase will be awarded to the lowest responsive and responsible bidder on a whole or line-item basis, whichever serves the City's best interest, provided the bidder quotes all items to remain eligible for award. The reply envelope bid price must include both printing and postage stamp costs. NIGP codes for the items range from 966-31 to 966-36 with commodity code 32550-000. No delivery or services should commence until authorized by the PWD department. The project contact is Tyler Bradley at 215-988-4131 or tyler.bradley@phila.gov.