2026 RFP for CDBG Admin _ Related Services.pdf

CITY OF MADISON REQUEST FOR PROPOSALS

ADMINISTRATIVE & RELATED GRANT SERVICES

Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with grant writing for and implementation of Community Development Block Grant (CDBG) programs. Responding firms should be qualified to provide grant administration and related services including, but not limited to: Preparation of the grant application;

Preparation of the Environmental Review Record; Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings;

Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening; Assisting the city with Davis-Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the city with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents.

The City of Madison plans are to contract with a reputable consulting firm for grant writing, and, if funded, for administration services, for a FY2026 CDBG project. The purpose of the project is anticipated to provide one or more of the following: housing, sewer, water, street paving and/or drainage improvements.

Information which should be submitted for our evaluation is as follows:

History of firm and resources CDBG/EIP experience, including other DCA grant programs Capacity to complete scope of work Current workload Scope and level of service proposed Experience with similar projects and list of references Fees associated with grant writing, and grant administration, if the project is funded.

All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs.

Firms interested in submitting a proposal should be aware that the project may be subject to the Build America, Buy America Act (BABA). BABA requires products purchased in connection with infrastructure projects funded by Federal financial assistance programs to be produced in the United States, known as the “Buy America Preference (BAP)”. Specifically, this is a statutory requirement that Federal funding for infrastructure projects use “covered materials” that are “American-made” which applies to the following products: Iron and steel; Manufactured products; and Construction materials.

The City of Madison also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.

Proposals should be received no later than 4:00 p.m. January 19, 2026. Proposals may be mailed or hand delivered. Hand delivered proposals must be submitted in a sealed envelope. Proposals received after the above date and time will not be considered.

The City of Madison reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions concerning this and qualifications statement forms should be submitted to the name and address listed below.

Proposal/Qualification Statements should be submitted to the name and address below:

SHAWN WOOD, CPM, CPWM

Director of Public Works Office: 1501 Fairground Rd.

Mailing: P.O. Box 32 Madison, Georgia 30650 Phone: (706) 342-1216