2026 Replacement Fence Panels Simmons Hill House.pdf

Replacement Fence Panels

Wood Picket Fence at Greenmead Historical Park

Project Location

Greenmead Historical Park- Simmons Hill House

20501 Newburgh Road

Livonia, MI 48152

Important Dates

Project shall be completed by October 30, 2026

Optional Pre-Bid Site Visit: By appointment, week of July 27, 2026

Questions contact Emily Tchorz-Fielder (248) 477-7375 or etchorz@livonia.gov

Response Due Date: Tuesday, Aug. 4, 2026

Notice to Bidders

The City of Livonia will officially distribute bid documents through the Michigan

Intergovernmental Trade Network (MITN). Copies of bid documents obtain from any other source are not considered official copies. The City of Livonia cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by any information received from alternate sources. Only those vendors who obtain bid documents from the MITN system are guaranteed access to receive addendum information, if such information is issued. If you obtained this document from a source other than the source indicated, it is recommended that you register on the MITN site, www.mitn.info to obtain an official copy. This bid is issued by the City of Livonia Department of Parks and Recreation.

Instructions to Bidders

Please provide at least three (3) references, with contact name and phone number, of similar projects that you have done in the last five years.

All quotes must be submitted on bidnetdirect.com.

Project Scope

1. Bid submission must include total work time needed to complete project, including any prep time.

2. All required permits, licenses, inspections, approvals and fees for installation and demolition work shall be secured, submitted, and paid for by the contractor, to any and all agencies. All work shall conform to all applicable codes, rules, and regulations.

3. Each contractor is responsible for taking their own measurements.

4. Contractor must provide all equipment and personnel necessary to perform the required services.

5. Contractor is responsible to haul away refuse materials

6. Contractor is responsible for any damage to grounds, irrigation system, stone wall, landscaping, trees, structures, utilities, etc.

7. Contractor must work around scheduled special events, festivals, and rentals.

8. Contractor must keep work site safe and tidy.

Project shall include but not limited to:

9. Fabricate 3 cedar fence panels, replicating existing panels.

10. Each fence panel is approximately 8.5’ long. The bottom rail is approximately

3.5”x 3.5”. The pickets are approximately 1.5” x 1.5” with a pointed top. There are

17 pickets for each panel, spaced 4” apart. The top rails (2) are approximately

3.5” x .75” and have a beveled edge on the top.

11. Cut ends of cedar shall be sealed with end grain sealer such as AnchorSeal or

WoodRx.

12. Two pressure treated kiln-dried pine posts shall be installed, approximately 5.5” x

5.5” x 90” with a post depth of 42”. Gravel shall be placed at the bottom of the post hole for drainage and then posts shall be set with concrete. The top cap for the post is approximately 7.5” x 7.5” x 1.5” and shall be made from cedar.

13. Fence panels and posts shall be prepped with exterior oil‑based stain‑blocking primer on all faces, edges, and cut ends.

14. Panels and posts shall be painted with Sherwin-Williams exterior acrylic latex paint in white to match existing fence.

15. 3” 305/316 stainless steel screws (trim head) shall be used to attach fence panels to posts.

16. Fence should be installed to follow the existing grade.

17. Any remaining fence post pieces or leftover concrete from previous installations shall be removed before installing new posts.

18. The contractor’s quote shall include all labor, materials, equipment, tools, and incidental items necessary for a complete and fully functional installation, whether specifically detailed in these specifications or required by accepted industry standards.

Responsive Bids

All pages and the information requested herein shall be furnished completely in compliance with instructions. The manner and format of submission is essential to permit prompt evaluation of all bids on a fair and uniform basis. Accordingly, the City reserves the right to declare as non-responsive and reject an incomplete bid if material information requested is not furnished, or where indirect or incomplete answers or information is not provided. Any exceptions on the specification must be noted on the bid form.

Building Codes:

Building codes vary widely in the USA. It is the contractor’s responsibility to check with code officials to see that the structure conforms.

Bonding and Insurance:

Company awarded the bid will provide the City of Livonia with the following:

a. City of Livonia Certificate of Insurance Form 1304A

b. Evidence of contractor’s public liability and property damage insurance

c. Evidence of contractor’s motor vehicle insurance

d. Evidence of worker’s compensation insurance

e. Evidence of Owner’s/Contractor's Protective Insurance (OCP)

If subcontractors are used, material and labor bond is required.

Quote Form

Contractor / Company Name:

Address:

Primary Contact Name:

Phone Number:

Email Address:

Total Bid Amount ($):

Estimated Project Duration (days):

Does the bid include all permits, fees, and inspections? (Yes/No):

Will all specifications listed in the scope be followed? (Yes/No):

Will subcontractors be used on this project? (Yes/No):

Notes / Additional Information:

Contractor References (Three Required)

Reference 1

Name:

Company:

Phone:

Email:

Project Description:

Reference 2

Name:

Company:

Phone:

Email:

Reference 3

Name:

Company:

Phone:

Email: