2026-QQ-661_QQ_Requirements_Triumph_Paper_Cutter.pdf
PDF 269 KB Posted
- Attached to
- Triumph Paper Cutter
- Solicitation number
- 2026-QQ-661
- Issued by
- Sarasota County, Florida
About this file
This is a Quick Quote Requirements document issued by Sarasota County, Florida for the procurement of a new MBM Triumph 7260 paper cutter with accompanying spare blade, side tables, and six cutting sticks. The product must be brand new and of the most current model version, to be delivered and installed at 1001 Sarasota Center Blvd. in Sarasota, Florida. Delivery must occur within 60 days of purchase order receipt on a Free On Board (FOB) destination basis, with the county bearing no freight or express charges. Bidders must provide operator training as part of their proposal. Questions regarding the solicitation must be submitted electronically through the county's procurement portal no later than March 20, 2026 at 5:00 p.m., with bid submissions due by March 24, 2026 at 2:30 p.m. The contract will be awarded to the lowest responsive and responsible bidder.
Bidders' fees must be all-inclusive of all costs, including delivery, installation, and training, with no additional charges permitted unless specified in Section 1 of the requirements. The maximum bid cap is $50,000 for the total lump sum price. All materials must be fully warranted for one year or the manufacturer's standard warranty period, whichever is greater. Bidders must provide a current Certificate of Insurance meeting specified coverage requirements, including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Auto Liability of $1,000,000 combined single limit, and Workers Compensation at statutory limits with employer's liability coverage of $500,000 per accident. Bidders must comply with Sarasota County's general purchasing requirements, including E-Verify employment eligibility verification, indemnification requirements, and compliance with Florida Statutes regarding scrutinized companies and boycotts of Israel. No set-aside designations for disadvantaged enterprises are specified. The county reserves the right to request clarifications from any offeror and to purchase additional quantities at the quoted unit price for up to 30 days following award, with potential extensions up to one year after award, provided total purchases do not exceed the $50,000 maximum.
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QUICK QUOTE REQUIREMENTS (PRODUCTS)
Quick Quote Requirements – Products Revised 09/13/23 Page 1 of 3
1. SCOPE REQUIREMENTS
A. Provide, deliver, and install specified item at the project location indicated below.
i. Specified item as follows:
a. Paper Cutter
• Manufacturer: MBM Triumph
• Product Line:7260 paper cutter including spare blade, side tables, and 6 cutting sticks
2. PRODUCT REQUIREMENTS ☐ Not Applicable if checked
A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model.
Sarasota County shall not accept used, refurbished, or any other quality standard.
B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.
3. REFERENCES ☒ Not Applicable if checked
A. Bidder must provide a minimum of ______ references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.
B. Only references provided at the time of submittal, using the reference form provided, will be used to verify required experience.
C. Failure to provide required references at time of submittal may result in
Bidder being declared non-responsive.
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
4. LICENSES/CERTIFICATIONS ☒ Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of the bid submittal and must remain active throughout the course of work.
Required Licenses: _______________________ (erase line if none)
Required Certifications: ____________________ (erase line if none)
☐ Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Quick Quote Requirements – Products Revised 09/13/23 Page 2 of 3
☐ Failure to provide a copy of all required licenses and certifications within
______ business days after request, may result in the Bidder being declared non-responsive.
5. INSURANCE REQUIREMENTS ☐ Not Applicable if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.
6. ALTERNATES ☒ Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in
OpenGov Procurement no later than ______ at ________.
7. DELIVERY REQUIREMENTS ☐ Not Applicable if checked
A. Product shall be delivered to this Location: 1001 Sarasota Center Blvd.
Sarasota, FL 34240
B. Delivery Timeframe:
☐ Must be delivered by ____________.
☐ Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.
☒ Must be delivered no more than 60 days after receipt of a County Purchase
Order.
C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination. Sarasota County will not pay freight or express charges.
8. TRAINING ☐ Not Applicable if checked
The Bidder, manufacturer, and/or authorized training representative shall provide training as described below:
Operator training
9. PRODUCT ACCEPTANCE ☐ Not Applicable if checked
A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.
B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.
Quick Quote Requirements – Products Revised 09/13/23 Page 3 of 3
10. BIDDER’S RESPONSIBILITIES ☐ Not Applicable if checked
A. Bidder will schedule deliveries so that there is a minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the
County’s satisfaction.
11. GENERAL TERMS AND CONDITIONS ☐ Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and conditions of Purchase Orders attached to this Quick Quote.
12. WARRANTY ☐ Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
13. INVOICE AND PAYMENT ☐ Not Applicable if checked
A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.
B. Invoicing and payment shall be as described in the General Terms and
Conditions of Purchase Orders.
14. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
15. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.
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