2026-QQ-656_Quote_Requirements.pdf
PDF 186 KB Posted
- Attached to
- CUSTOM COLOR HDPE SHEETS
- Solicitation number
- 2026-QQ-656
- Issued by
- Sarasota County, Siesta Key CDP, Florida
About this file
This is a Quick Quote Requirements form for products issued by Sarasota County's Parks, Recreation, and Natural Resources Department in Florida. The County seeks 75 HDPE (high-density polyethylene) sheets measuring 48" x 96" x 1/2" thick in Navy Blue color (Hex #122d50 / RGB 18,45,80). All materials must be new and of current product versions, with no used or refurbished items acceptable. Delivery is required to 6700 Clark Road, Building C, Sarasota, Florida 34241, within 10 days of receiving a County Purchase Order. Questions must be submitted electronically by March 9, 2026, at 5:00 pm, and electronic bid responses are due by March 11, 2026, at 2:30 pm through the secure ProcureNow portal. Award will be made to the responsive and responsible bidder offering the lowest total bid price.
All costs, including delivery, freight, and handling, are the responsibility of the bidder under FOB Destination terms, with the County not paying freight or express charges. The solicitation does not identify any set-aside designations or restrictions limiting eligibility to particular vendor categories. Bidders must provide minimum references demonstrating experience with similar products, comply with E-Verify employment eligibility requirements, and maintain appropriate insurance coverage. All materials are fully warranted for one year or the manufacturer's standard warranty period, whichever is greater. The maximum budget cap for this procurement is $50,000 for the initial order plus any additional quantities within a one-year extension period, provided vendors agree to honor the quoted unit price beyond the initial 30-day post-award period. No incumbent vendors or current contractors are identified. For inquiries, contact Teri Stabler, Procurement and Contracts Liaison, at tstabler@scgov.net or (941) 415-4270.
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Other files
| File | Type | Posted |
|---|---|---|
| CUSTOM_COLOR_HDPE_SHEETS.pdf | ||
| CUSTOM_COLOR_HDPE_SHEETS.pdf | ||
| 2026-QQ-656_Quote_Requirements.pdf |
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Text version
FORM_QUICK QUOTE REQUIREMENTS PRODUCTS Rev. 8-15-2025
QUICK QUOTE REQUIREMENTS (PRODUCTS)
1. SPECIFICATIONS
Product: HDPE (high-density polyethylene) Sheets Color: Navy Blue/White/Navy o Navy Blue Color: Hex #122d50 / RGB 18,45,80 Size: ½” x 48” x 96” Qty: 75
2. PRODUCT REQUIREMENTS Not Applicable if checked
A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model. Sarasota County shall not accept used, refurbished, or any other quality standard.
B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.
3. REFERENCES Not Applicable if checked
A. Bidder must provide a minimum of references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.
B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.
C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
4. LICENSES/CERTIFICATIONS Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.
Required Licenses:
Required Certifications:
Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.
5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.
6. ALTERNATES Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .
7. DELIVERY REQUIREMENTS Not Applicable if checked
A. Product shall be delivered to this Location:
6700 Clark Road, Bldg C, Sarasota, FL 34241
B. Delivery Timeframe:
Must be delivered by .
Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.
Must be delivered no more than 10 days after receipt of a County Purchase Order.
C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination.
Sarasota County will not pay freight or express charges.
8. TRAINING Not Applicable if checked
The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.
9. PRODUCT ACCEPTANCE Not Applicable if checked
A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.
B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.
10. BIDDER’S RESPONSIBILITIES Not Applicable if checked
A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.
11. GENERAL TERMS AND CONDITIONS Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.
12. WARRANTY Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
13. INVOICING AND PAYMENT Not Applicable if checked
A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.
B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.
14. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
15. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.
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