2026-QQ-644_QQ_Requirements.pdf

FORM_QUICK QUOTE REQUIREMENTS-SERVICES Rev. 8-15-2025

QUICK QUOTE REQUIREMENTS (SERVICES)

1. PROJECT REQUIREMENTS

A. Contractor shall provide labor, materials, equipment, tools, consumables, and transportation required to repair and/or replace the navigational aids as specified herein.

All signs and reflective bands/tape will be supplied by the County as specified herein. The locations and services needed are identified by Task number. Temporary buoys located at each task shall be removed, including anchors and returned to Sarasota County.

B. This project is limited to the removal and replacement of six (6) navigational aid markers located in the:

i. San Remo Channel

ii. Big Pass Channel

iii. Lido Key Channel near Big Pass

Task locations are identified by Location and Task Number on the Sarasota County Waterway Zone Maps, included herein as Attachments 1-4.

C. Task specific details are identified on the 2025-QQ-618 Task Order Sheet available at the following link:

https://app.smartsheet.com/b/publish?EQBCT=49ba3085e0044ce3b35b0c1c6ba8afa6

2. MATERIALS SUPPLIED BY:

A. COUNTY: For this project, the County shall supply the following materials to Contractor, at no cost, when specified in the applicable Task Order.

i. Dayboards (numbered)

ii. Regulatory Signs

iii. Reflective Bands

B. CONTRACTOR: For this project, Contractor shall supply the following materials:

i. Pilings

ii. Stainless steel hardware

iii. Cross-member lumber

iv. Isolator strips

v. Piling wrap

vi. Cap

C. All Additional Materials – Contractor shall furnish any other materials not specifically listed as County-supplied, but necessary to complete the Task Order.

3. STANDARD TECHNICAL STANDARDS

A. Pile Installation

i. Plastic or wood piles shall be at least 10” in diameter and meet standards for marine use for salt and brackish waters. Piles shall be strong enough to be driven to the highest level of resistance. Wood piles shall be wrapped with a high-density polyethylene wrap at a minimum thickness of 0.030” inch thickness. The wrap shall be shrink-wrapped and secured using 1-1/4" stainless steel ring-shank roofing nails every 2" along the seam. The wrap shall be installed before installing the piling into the water. The wrap should be installed so that it will be 1-foot above mean high water and to the bottom of pile so that it reaches below the mudline when embedded.

ii. Contractor shall drive all piles continuously without voluntary interruption. After installation, Contractor shall cut piles at the cutoff grade line and dispose of the surplus material. Any piles requiring excessive bending (greater than 3° to vertical) to frame properly shall be withdrawn and reinstalled to the proper batter. Piles shall not be installed and then pulled into position. Piles shall not be installed by excavating then backfilling and compacting. Minor adjustment (less than 3° to vertical) is allowed after pile installation; however, Contractor is fully responsible to ensure soil has settled around the pile so that no shifting will occur. Piles damaged, not located in the proper location, or installed out of alignment shall be withdrawn and replaced by new piles or shall be cut off at the mudline and additional piles installed as directed, all without additional cost to Sarasota County.

iii. Piles shall penetrate at least 10 feet in ground, or at least six (6) feet or more of rock. If rock is encountered, pre-drilling of the pile hole shall be required at no additional cost to Sarasota County. Blasting of holes for the piles is not permitted. If an auguring or punching method is deemed necessary to install a pile into rock or hard substrate, the method must first be approved by Sarasota County. If the pile is greater than 3° to vertical, then the pre-drill hole requires grouting. The materials and methodology for grouting must be pre-approved by Sarasota County. Piles shall not be connected or joined together to lengthen.

iv. Unless otherwise indicated in the Scope of Services, all installations include sign panel(s), cross members, isolator strip, pile cap(s), white reflective tape and 316 stainless steel hardware. Sign or pile assemblies not completed at the end of each workday must be marked and made visible to day and nighttime waterway traffic with at least one white reflective tape band. However, no more than two (2) pile assemblies (single or double) may be left unfinished at the end of each workday.

B. Caps: Pilings are to be capped with black caps with a minimum of 4, 1.5” 316 stainless steel screws. The cap shall fit the pile naturally without having to modify the pile cap in any fashion to forcefully fit the pile diameter (e.g. splitting a cap to fit a larger diameter pile than the cap was designed to fit).

C. Reflective Tape on Piles: Contractor shall inspect existing reflectives and remove and replace them if necessary. Contractor shall install new reflectives on all new pilings.

Contractor shall install two (2) 6” wide bands of 3M diamond grade white very high intensity prismatic reflective bands (3M™ Diamond Grade™ Linear Delineation System) or tape equivalent as provided and place them around each pile with a minimum of a 1” lap (the entire 6” width of the bands), with the first band installed 6” below the bottom of the sign and the second band 8” below the bottom of the first band. Bands shall be installed with a minimum of 4, 1.5” 316 stainless steel roofing shank nails. If the bands become delaminated prior to final construction inspections, they must be replaced. If any bands are applied to existing piles, the old tape/bands shall be completely removed, appropriately disposed of, and replaced with new reflectives. All new installations or sign replacements will require new piling reflectives to be installed unless otherwise stated in the Scope of Services.

D. Sign Installation

i. All sign panel installations must include cross member support and hardware as shown on the waterway marker standard drawings and diagrams. Cross members are to be pressure treated wood 2” x 4” or 4”x 4” lumber at the top of the sign and a 2”x 4” at bottom depending on the size sign. An isolator (a strip of thick plastic or ii.

rubber) must be placed between the wood and the aluminum signs. New piling installations or sign replacements on existing structures will require new cross members, isolator strip, and associated stainless steel hardware.

iii. A clearance of 6 feet from mean high-water line to the bottom edge of the lowest affixed sign is required. As needed sign(s) may be adjusted to meet project requirements. All changes must be approved by project manager.

iv. ATONs

a. Large Require 4”x 4” at top and 2”x 4” at bottom

b. Small Require 2”x 4” at top.

v. Regulatory Signs Require 4”x 4” at top and 2”x 4” at bottom

a. 3’x 4’ regulatory signs

vi. Regulatory Signs Require 4”x 4” and 4”x 2” at top and 4”x 4” at bottom

a. 4’x 6’ regulatory signs

b. 5’x 7’ regulatory signs

E. Hardware / Fasteners

i. All sign panels shall be drilled and fastened by full penetration of each pile/post by two (2) type 316 stainless steel (SS) through bolts or threaded rod, which must pass through each sign panel, the cross members and the pile/post and shall not extend more than 1” or less than ½” beyond type 316 stainless steel hex-lock nut, stainless steel lock washer, and stainless steel flat washers. A nylon shoulder washer will be used to eliminate any contact between the stainless steel fasteners and the aluminum sign panels to prevent or minimize bimetallic corrosion.

ii. The use of lag bolts is strictly prohibited unless explicitly authorized by the Project Manager and specifically outlined in the task order under defined project conditions.

iii. Small ATONs:

a. 5/8” 316 SS through bolt or rod – attachment to piling

b. 3/8” 316 SS though bolt – attachment of sign to wood cross member

iv. Regulatory/Large ATONs/Other:

a. 3/4” 316 SS through bolt or rod – attachment to piling

b. 5/8” 316 SS through bolt– attachment of sign to wood cross member

v. Additional navigation references are available in Attachment 3.

4. SUPPLIED SIGNS AND SIGN/BUOY RETURN

A. Contractor must pick up County supplied signs from 1301 Cattlemen Rd., Sarasota, FL 34232 during normal business hours. Coordinate with project manager.

i. 2 - Large ATON signs

ii. 8 – Small ATON signs

iii. 4 – Regulatory signs 3’x4’

iv. 6 - Single pilings (one piling per location)

B. Contractor shall discard old signs and return buoy(s) removed from project area to the County at 1301 Cattlemen Road, Sarasota, FL 34232 within 30 calendar days of project completion during the business hours of Monday – Friday 7am – 3:30pm.

5. SCHEDULE

A. Contractor shall complete the Project within 30 calendar days from notice-to-proceed (issuance of County purchase order).

B. Following completion of the Project, Contractor shall notify the County in writing. The County’s Administrative Agent will inspect and determine if the Project is complete and meets the requirements as specified herein.

C. If any portion of the Project does not meet specifications, the County will reject and communicate any deficiencies in writing to Contractor. Contractor shall acknowledge the County’s notification in writing within one business day and will have thirty business days from the County’s initial notification to cure any deficiencies at no additional cost to the County.

D. The County will reinspect the Project to determine if all deficiencies have been cured and meet the requirements as specified herein.

E. After final inspection, the County will accept completion of the Project if Contractor has satisfactorily completed the work described herein and no new deficiencies have been recorded.

6. CONTRACTOR RESPONSIBILITIES

A. Every Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

B. Contractor will coordinate work so that there is minimal to no interruption to daily work at any location.

C. Contractor is responsible for any damage to County or third-party property caused by Contractor or their employees. Restoration shall be made to the County’s satisfaction.

D. Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

E. Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. Contractor shall be responsible for all trash and debris disposal from the work site.

F. Contractor shall furnish any other materials not specifically listed as County-supplied, but necessary to complete the Task Order.

G. Where pilings are removed, the entire piling shall be pulled from the bottom. No piling or part thereof may remain where it has any potential to cause or become a hazard to navigation. Jetting may be used to facilitate piling removal as long as turbidity requirements are met.

H. Before beginning any piling installation or removal work, Contractor shall coordinate underground utility locates. Contractor shall take all necessary precautions to ensure that pilings do not strike or damage underground or submerged infrastructure, including but not limited to:

i. Water and sewer lines

ii. Gas lines

iii. Electrical or fiber optic cables

iv. Telecommunication lines

v. Seawalls or submerged structure

I. Contractor shall be held responsible for any damage resulting from failure to properly verify subsurface conditions before installation. Any costs related to damage repair or service restoration shall be borne by Contractor.

7. CONTRACTOR DOCUMENTATION REQUIREMENTS

A. Contractor must photo document the installation of each piling and/or signs replaced.

This is to ensure proper installation and sign direction. Contractor should confirm with section B “Project Area” for reference and sign direction.

B. Photos shall be in JPEG or PDF form with corresponding task number.

C. Pile Drive Report Form must be completed for each piling replace and/or added. Forms must be delivered weekly via email to Project Manager which are legible and in PDF form. This is to ensure pilings were installed to proper specifications, as stated.

8. HOURS OF WORK

A. Contractor shall provide services during normal business hours: Monday through Friday 7:00 a.m. – 5:00p.m. Any exception must be approved by the County’s project manager.

9. ATTACHMENTS

Attachment 1 – Sarasota County Waterway Zones: Zoning maps defining all geographic service areas.

Attachment 2 – Task 1-6 Location Map: map showing the location of all 6 tasks in Zones 2 and 3.

Attachment 3 – Waterway Zone 2 (Tasks 4-6): map showing the location of tasks 4, 5, and 6 within Zone 2.

Attachment 4 – Waterway Zone 3 (Tasks 1-3): map showing the location of tasks 1, 2, and 3 within Zone 3.

Attachment 5 – Reference Guide: Illustrations and technical details for proper piling installation, sign/backing arrangements, and reflective band placement. Includes sign specifications and diagrams for size, color, retroreflectivity, and placement consistent with FWC and U.S. Coast Guard requirements.

Attachment 6 – Pile Drive Report Form: Required reporting template to be completed by Contractor for each piling replaced and/or added.

10. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 2 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

11. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:Contractor shall have at least one (1) employee (not a subcontractor) who possesses one (1) of the following active licenses issued by the Florida Department of Business and Professional Regulation (DBPR):

i. Certified Marine Specialty Contractor License

ii. Certified Marine Pile Driving Specialty Contractor License

iii. Certified General Contractor License

Contractor shall ensure that an employee licensed as specified herein provides oversight for this project.

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

12. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

13. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

14. PROJECT DURATION Not Applicable if checked

A. Work shall begin within days after receipt of a County Purchase Order and shall be completed no more than 30 days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion. Any modifications shall be communicated to the Contractor in writing.

15. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

16. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

17. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

18. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

19. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

20. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

21. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.