2026 Prequalified RFQ Solicitation FINAL BIDNET (2).pdf

Travis County Purchasing Office

P.O. Box 1748 Austin, TX 78767

Request For Qualifications NO. 223-TL

FOR

TRAVIS COUNTY PRE-QUALIFIED LIST FOR PROFESSIONAL SERVICES (PQL)

You are invited to submit a response in accordance with the attached requirements packet.

FOR INFORMATION RELATED TO THIS SOLICITATION, THE RESPONDENT SHALL NOT CONTACT ANYONE AT TRAVIS COUNTY OTHER

THAN THOSE PERSONS LISTED AS THE POINT OF CONTACT. ANY OTHER CONTACT MAY DISQUALIFY THE RESPONSE FROM

CONSIDERATION FOR AWARD.

INDIVIDUALS OR ENTITIES INTENDING TO RESPOND TO THIS SOLICITATION AND ANY PERSON ACTING ON BEHALF OF THEM ARE

PROHIBITED FROM CONTACTING INDIVIDUAL MEMBERS OF THE TRAVIS COUNTY COMMISSIONERS COURT OR THEIR STAFF OR

USER DEPARTMENT STAFF ABOUT THIS SOLICITATION. ANY SUCH CONTACT MAY DISQUALIFY THE RESPONSE FROM

CONSIDERATION FOR AWARD.

Solicitation Submissions: Proposers, you are strongly encouraged to submit your proposals online via BidNet. A secondary option would be to submit your proposal via USPS mail, FedEx, DHL, etc. IF YOU PLAN TO DELIVER A HARD COPY TO THE PURCHASING

OFFICE, YOU MUST CONTACT THE PROCUREMENT SPECIALIST ONE (1) BUSINESS DAY PRIOR TO DELIVERY. For Proposals submitted electronically, the names of the proposers will be available on the solicitation opening date immediately after the opening time on

BidNet. Please note for hard copy responses the names of the proposers will be uploaded on BidNet and available to the public within four business hours of the opening date and time.

Solicitation Openings: The Purchasing Offices strongly encourages proposers to download the names of the proposers from BidNet or use the virtual Microsoft TEAMS dial-in information (supplied below) where the names of the proposers will be listed for your information. We are strongly discouraging proposers from going to our office for the solicitation openings. At the opening, the proposals are opened in a manner that avoids disclosure of the contents to other proposers. They are kept secret until the contract is awarded. After the contract award, unless a proposer has identified parts of the proposal as trade secrets and confidential information in compliance with the Public Information Act, the contents of all proposals will be available and open for public inspection.

FOR INFORMATION REGARDING THE CONTRACT AWARD(S) RESULTING FROM THIS SOLICITATION, PLEASE REFER TO THE TRAVIS

COUNTY COMMISSIONERS COURT PORTAL AT:

https://countyclerk.traviscountytx.gov/departments/commissioners-court/

Proposal Opening Microsoft TEAMS Meeting Information:

Meeting ID: 235 856 245 103 02

Passcode: uq2Rx2mE

Dial in by Phone 1 512 854-8326 United States, Austin

Phone conference ID: 385 175 106#

Prices Good For 180 Days https://www.traviscountytx.gov/purchasing/solicitation

223-TL

Version 1.1 August 2026

REQUEST FOR QUALIFICATIONS (RFQ)

PROFESSIONAL ENGINEERING SERVICES

FOR TRAVIS COUNTY PRE-QUALIFIED LIST FOR PROFESSIONAL SERVICES (PQL)

PART I - GENERAL INFORMATION

1.0 REQUEST FOR QUALIFICATIONS STATEMENT

The Travis County Purchasing Office, in conjunction with the Transportation and Natural Resources, Facilities Management, Travis County Sheriff’s Office, Juvenile Probation, and/or any County Department in need of services (collectively, the “County”) seeks Qualifications Statements from professional engineering firms (“Respondent” or “Engineer”) to provide professional engineering services as described in this RFQ.

2.0 THE PROJECT

For the purposes of this RFQ, the “Project” means professional services including, but not limited to, surveying, architectural, engineering, and geotechnical and construction materials testing services.

3.0 SCOPE OF SERVICES

Refer to Part II of this RFQ.

4.0 REQUIREMENTS FOR STATEMENT

4.1 Statements submitted in response to this RFQ must include the completed Professional Services

Questionnaire (Attachment 1) and any other information supplemental to the questionnaire that will aid in the evaluation. The questionnaire must be filled out completely. No modifications may be made to the wording of the questions. Statements submitted with questionnaires that are incomplete or inaccurate, or that have been altered, are subject to rejection.

4.2 RESERVED

4.3 RESERVED.

4.4 The Qualifications Statement must include an organizational chart showing the organizational structure of the Project, a single point of contact with the County, and a general explanation describing Project leadership and reporting responsibilities.

4.5 The Statement must include the name, address, and telephone number of the Respondent or the person in the Respondent’s organization who is authorized to negotiate agreement terms and render binding decisions on agreement matters.

4.6 The County, at its sole discretion, expressly reserves the right to request any additional information from a Respondent that is deemed relevant to this RFQ. All responses in the Statement will be reviewed for accuracy and Respondent may be required to provide additional information in support of those

Statements. Statements that cannot be verified as to accuracy may be discounted in the evaluation process.

5.0 HISTORICALLY UNDERUTILIZED BUSINESS (“HUB”) DECLARATION

5.1 The HUB Declaration Short Form is for informational purposes only. It is not required to be completed and submitted with your response. As future projects are designated and awarded from the yet to be determined pre-qualified list of firms, a HUB Declaration Short Form shall be completed and submitted.

6.0 SELECTION CRITERIA/EVALUATION FACTORS

6.1 An evaluation committee will review and evaluate the Statement of Qualifications (“SOQ”) submissions to determine whether, on the basis of demonstrated competence and qualifications, Respondents are capable of providing the required professional services. Respondents will receive a determination of

“Pass” or “Fail.” Only those Respondents who receive a “Pass” determination will be selected for inclusion on the pre-qualified list.

6.2 Following the initial establishment of the Pre-Qualified List ("PQL"), new submissions or updates to

Statement of Qualifications ("SOQ") will only be accepted annually during the open enrollment window associated with the anniversary date of the PQL's effective date, February 1, 2027. Submissions received outside of this designated annual anniversary submission window will not be reviewed or evaluated until the next scheduled annual enrollment period.

7.0 OTHER CONDITIONS

7.1 All costs directly or indirectly related to the preparation of the response to this RFQ, including any oral presentation that may be required by the County, will be borne solely by Respondent.

7.2 Respondent shall provide a statement that it will not discriminate against any employee or applicant for employment because of race, religion, sex, color, or national origin and that Respondent will make efforts to ensure that employment is offered to applicants without regard to their race, religion, sex, color, or national origin. The Statement should include a description of any existing affirmative action plan.

7.3 Respondent shall provide a statement indicating compliance by all Prime firms and subconsultant firms with the Travis County Ethics Policy.

(A) The term “Agreement” means the Professional Services Agreement awarded pursuant to this Request for Qualifications, including any and all attachments, exhibits, appendices, and other documents incorporated therein by reference.

(B) A Travis County Project Manager shall be assigned to this Project from the respective Travis County Office or Department. All communications and direction shall be through the Project Manager.

(C) The Travis County Purchasing Office (“TCPO”) means the County Office responsible for advising the

Commissioners Court on all procurements by the County. The Purchasing Agent reports to the Purchasing Board.

(D) Respondent shall forfeit all benefits of the Agreement and County shall retain all performance by

Respondent and recover all consideration or the value of all consideration, paid to Respondent pursuant to the Agreement if:

a. Respondent was doing business with any Key Contracting Person at the time of execution of the Agreement or had done business during the 365 day period immediately prior to the date on which it is executed; or

b. Respondent does business with a Key Contracting Person at any time after the date on which the Agreement is executed and prior to full performance of the Agreement.

c. "Is doing business" and "has done business" means:

i. paying or receiving in any calendar year any money or other valuable thing with a value of more than $250 in the aggregate in exchange for personal services or for purchase or use of any property or property interest, either real or personal, either legal or equitable; or

ii. loaning or receiving a loan of money, services, or goods or otherwise creating or having in existence any legal obligation or debt with a value of more than $250 in the aggregate in any calendar year but does not include

1. Any retail transaction for goods or services sold to a Key Contracting Person at a posted, published, or marked price available to the public,

2. Any financial services product sold to a Key Contracting Person for personal, family, or household purposes in accordance with pricing guidelines applicable to similarly situated individuals with similar risks as determined by Contractor in the ordinary course of its business, or

3. If Contractor is a national or multinational corporation, any transaction for a financial service or insurance coverage made on behalf of Contractor by its agent, employee, or other representative who does not know and is not in a position that he or she should have known about the agreement.

d. “Key Contracting Person” means any person or business listed in Exhibit A to Attachment 2

(“Ethics Sworn Declaration”), attached to and made a part of the Agreement.

7.4 Cooperative Purchasing Agreements

County may, at its discretion, enter into Interlocal Cooperative Purchasing Agreements with other area governmental entities to allow them to use the terms and conditions of this Agreement. These other entities must execute a separate agreement with Contractor and administer the services under their agreement directly with the Contractor. Contractor shall bill each entity directly for any services that they request. These entities must agree to pay Contractor directly for charges they incur through their separate written agreement. Each written agreement must state that the governmental entity is responsible for resolving all issues related to the Contractor’s compliance with conditions stated in in the governmental entity’s separate agreement and all issues related to the quality of the services received.

7.5 In considering the Qualifications Statements, the County reserves the right to select the Respondent who offers contractual terms and conditions most favorable to the County.

7.6 The County expressly reserves the right to reject any or all Qualifications Statements or part(s) of any

Qualifications Statement received in response to this RFQ. The County reserves the right to contract with any vendor for provision of the services related to this RFQ, even if the vendor did not submit a

Qualifications Statement in response to this RFQ. Requirements stated in the RFQ shall become part of the Agreement and the Respondent must specifically state any deficiencies or deviations from this requirement in the resulting Qualifications Statement. Travis County has the sole discretion to accept or reject any stated deficiencies or deviations. However, any deficiencies or deviations that are accepted by the County in writing prior to the selection shall become a part of the Agreement The County reserves the right to modify the conditions of this RFQ, to contract for segments of this RFQ, and/or to negotiate the price and any other terms with prospective Respondents as needed. Respondent agrees by its submission that the Commissioners Court must provide agree in writing to any assignment of the work to be provided under this RFQ..

7.7 Respondent shall comply with all applicable laws, rules and regulations of federal, state, and local governing entities.

7.8 RESERVED

7.9 Conflict of Interest Questionnaire

If required by Chapter 176, Texas Local Government Code, the CONSULTANT shall complete and file the Conflict of Interest Questionnaire with the Travis County Clerk, P.O. Box 1749, Attn: Elections Division, Austin, Texas 78751. The CONSULTANT shall update this Questionnaire by September 1 of each year for the duration of the Agreement, as required by Chapter 176 of the Local Government Code. In addition, if any statement on a submitted Questionnaire becomes incomplete or inaccurate, the CONSULTANT shall submit an updated Questionnaire. The CONSULTANT should note that the law requires the County to provide access to a filed Questionnaire on the official Travis County Internet website.

7.10 Respondent(s) shall provide a notarized Statement Information Affidavit (Attachment 3) that all information provided in the Qualifications Statement and in any discussions with the Commissioners Court and/or staff is true and accurate to the knowledge of Respondent(s).

7.11 In compliance with Texas Government Code, Chapters 2271, 2276 and relevant sections of Chapter 2274, Contractor’s signature on this Contract serves as written verification that Contractor complies with the following sections:

(1) Contractor does not boycott Israel and will not boycott Israel during the Contract Term;

(2) Contractor does not boycott energy companies and will not boycott energy companies during the Contract Term; and

(3) Contractor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate against a firearm entity or firearm trade association during the Contract Term.

7.12 Certification of Eligibility

This provision applies if the anticipated agreement exceeds $25,000. By submitting a statement in response to this solicitation, the Respondent certifies that at the time of submission, he/she is not on the federal government’s list of suspended, ineligible, or debarred companies. In the event of placement on the list between the time of Statement submission and time of award, the Respondent shall notify the Travis Purchasing Agent. Failure to do so may result in terminating the Agreement for default.

7.13 Certificate of Interested Parties

Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain agreements with a business entity unless the business entity submits a disclosure of interested parties form to the governmental entity or state agency at the time the business entity submits the signed agreement to the governmental entity or state agency. The form discloses any interested parties who have a controlling interest (10% or more ownership) in the business entity and those who actively participate in facilitating the agreement or negotiate the terms of the agreement (broker, intermediary, advisor, and/or attorney), if any. The disclosure requirement applies to an agreement entered into on or after January 1, 2016.

The Texas Ethics Commission has adopted rules necessary to implement that law, prescribed the disclosure of interested parties form, and posted a copy of the form on the commission’s website.

Vendors who are awarded agreements requiring an action or vote by the Travis County Commissioners Court for goods or services in an amount of $100,000 or more, or any agreements in the amount of $1 million or more, will be required to submit a signed Form 1295. Please follow the process to create a Form 1295 from the Texas Ethics Commission’s website at:

https://www.ethics.state.tx.us/filinginfo/1295/

The “identification number” (solicitation/agreement number) to be used on the 1295 form for this procurement is located on the cover page of the Solicitation Packet.

All prospective respondents shall familiarize themselves with this requirement and agree to provide the completed Form 1295 if selected as the successful respondent for this procurement.

7.14 RFQ DOCUMENTS. ATTACHMENTS 1-3 MUST BE COMPLETED AND RETURNED WITH THE

QUALIFICATIONS STATEMENT. ATTACHMENTS 4 AND 5 ARE FOR REFERENCE ONLY:

ATTACHMENT 1 PROFESSIONAL SERVICES QUESTIONNAIRE

ATTACHMENT 2 COUNTY ETHICS POLICY

EXHIBIT A: ETHICS SWORN DECLARATION

EXHIBIT B: SEE ATTACHED, KEY CONTRACTING

PERSONS LIST

EXHIBIT C: DISCLOSURE

ATTACHMENT 3 STATEMENT INFORMATION AFFIDAVIT

ATTACHMENT 4 SHORT FORM HUB DECLARATION

ATTACHMENT 5 PROFESSIONAL SERVICES AGREEMENT DRAFT

PART II

PROFESSIONAL SERVICES

TRAVIS COUNTY PRE-QUALIFIED LIST OF ARCHITECTURE AND ENGINEERING FIRMS

SCOPE OF SERVICES

1. GEOTECHNICAL AND CONSTRUCTION MATERIALS TESTING DISCIPLINE SCOPE OF SERVICES

(A) Upon identification of a project requiring professional geotechnical and/or construction testing services, the

County shall select the geotechnical or construction testing services firm from the prequalified list on the basis of demonstrated competence and qualifications, taking into consideration the individual project scope, departmental scheduling and functional requirements, and any other relevant project conditions and criteria. The selected, most-qualified Consultant shall provide all professional services necessary for completing the individual project. All projects will be assigned individually, on a case-by-case, as-needed basis. The scope, fee and timeframe for each project shall be negotiated individually and culminate in its own project-specific Professional Services

Agreement (PSA). A Notice to Proceed (NTP) and Purchase Order (PO) would then be issued by the County prior to the Consultant’s commencement of any project services.

(B) Not all of the professional services described herein may be required on all projects. An individual, separate

Scope of Services will be issued for each project that will define and modify this document to suit individual project requirements.

(C) Consultant’s “Basic Services” to be provided consist of all tasks and deliverables required to provide geotechnical and construction testing services for individual projects, satisfactory to the COUNTY EXECUTIVE or

DIRECTOR, and the Commissioners Court, in accordance with the requirements, policies, and general engineering practices of Travis County.

(D) Services required from the prequalified Consultant firms may include but are not limited to geotechnical testing, material testing, pavement design, foundation design and environmental investigation and analysis. All testing, design and analysis must follow accepted engineering principles and national standards where applicable.

(E) Consultant will perform studies (field investigations, testing and analysis; site inspections; laboratory testing, research and investigation, and analysis, etc.) and develop recommendations for various Travis County projects.

All such services will be performed under the direction of a registered professional engineer and a registered industrial hygienist, as appropriate. The results of the studies will be reviewed by these registered professionals as appropriate to the task performed. Based on the results of the study, Consultant will prepare a report that details the results of the tests and services performed, and provides a project layout and engineering or environmental recommendations, including design alternatives.

(F) Projects will vary in the type of service(s) required. Examples of the types of service(s) that may be required include, but are not limited to, the following:

a. Exploratory drilling and sampling operations in accordance with ASTM standards

b. Recommendations for foundation design in soil and rock

c. Slope stability evaluations for cut and fill slopes and retainage of slopes in both soil and rock

d. Structural damage studies due to unsatisfactory foundation performance

e. Pavement design recommendations, including pavement thickness designs

f. Nondestructive pavement evaluation and testing

g. Evaluation of street and highway pavements and repair recommendations

h. Development of flexible and composite pavement design procedures

i. Mix design and construction of porous asphalt pavements

j. Natural resource evaluation

k. Groundwater hydrology studies

l. Municipal and hazardous waste landfill permitting and design

m. Design of trench safety systems

n. Asbestos and hazardous materials assessment, testing, remediation scope development, permitting, remediation monitoring and project closeout

o. Mold contamination evaluation, testing and remediation recommendation

p. Structural weld and bolt connection inspection and testing

q. Structural concrete systems evaluation and testing in buildings

r. Earthwork, subgrade, and base material inspections and testing

s. Inspection and testing of fireproofing systems and materials

t. Asphalt concrete pavement inspection and testing

u. Inspection and testing of fresh concrete and steel rebars

v. Environmental Assessment

w. Reinforcement Inspection

(G) Consultant shall furnish all equipment, materials, supplies, and incidentals required to perform the services as specified.

(H)The current versions of documents, not limited to the list below, will be among those used in the development of each project, as appropriate:

a. Travis County County Design Guidelines for Streets and Bridges

b. TxDOT Bridge Division Operating and Planning Manual

c. AASHTO Standard Specifications for Highway Bridges

d. Current version of Texas Manual of Uniform Traffic Control Devices for Streets and Highways, Revision

e. Texas Department of Transportation Construction Manual

f. TxDOT Manual of Testing Procedures

g. TxDOT Bridge Inspection Manual

h. City of Austin Drainage Criteria Manual

i. City of Austin Standard Specifications Manual

j. Texas Department of Transportation's Standard Specifications for Construction of Highways, Streets, and Bridges

k. National Environmental Policy Act (NEPA)

l. Texas Accessibility Standards (TAS) of the Architectural Barriers Act, Article 9102, Texas Civil Statutes

m. Americans with Disabilities Act (ADA) Regulations

n. Army Corps Regulations

o. Guide for the Development of Bicycle Facilities by AASHTO

p. TxDOT Bridge Division Foundation

q. International Building Code, the latest edition and amendments adopted by the City of Austin

r. ACI

s. ASTM

t. AWS

u. NACE

v. ANSI

(I) LIST OF GEOTECH AND CMT SERVICES:

a. THE LIST BELOW IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY, AND MAY NOT BE INCLUSIVE OF

ALL TESTS AND SERVICES NEEDED FOR COUNTY PROJECTS.

i. Asphalt and Roofing Testing - Laboratory and Field

1. Rice Sp. Gravity (227)

2. Bulk Sp. Gravity

3. Extraction/gradation w% asphalt

4. Laboratory Density

5. Nuclear field densities (minimum of three)

6. Mix design

7. Preparation & molding spec.

8. Preview of job mix formula

9. Stability tests

10. 6” coring for in-place density

11. Roof Ballast Sieve Analysis

12. Oven dried moisture content of roofing material

13. Laboratory Density of field Cut Fireproofing

ii. Concrete and Cement Testing - Laboratory and Field

1. Cylinders Cylinders 6” x 12” (set of three)

2. Flexural Beams

3. Sieve Analysis

4. Unit weight

5. Compressive Test

6. Specific Gravity

7. Mix design

8. Review of mix design

9. Air content

10. Slump Test

11. Pick-up charge

12. Non-destructive concrete testing.

iii. Structural Materials Testing

1. Welding or Bolting Inspection

2. Bolt Torque testing

3. Steel Surface Preparation and Coating Inspection

4. Pre-Cast Plant Operations Inspection

5. Inspection of Strand and Anchor Placement,

6. Stressing Inspection

7. Pier Inspection

8. On-Site pier depth determination

Soil Testing - Laboratory and Field

1. Moisture Density Determination (113)

2. Moisture Density Determination (114)

3. Moisture Content

4. Unit dry weight

5. Hydrometer Analysis

6. Atterberg limits

7. Atterberg limits (Corp of Engineers)

8. Nuclear density tests

9. Specific gravity

10. Unconfined Compressive Strength Test

11. California Bearing Ratio (CBR) Test

12. Organic Content Determination

13. Penetrometer or Torvane Shear

14. Standard Proctor (ASTM D-6998) compaction test

15. Modified Proctor (ASTM D-1577) compaction test

16. TxDOT (TEX-113-E) compaction test

17. Washed sieve analysis

a. Through No. 40 Sieve

b. Through No. 200 Sieve

c. Percent passing No. 200 Sieve

18. Wet Ball mill test

19. Triaxial compression test

a. Unconsolidated, undrained, single stage Unconsolidated, undrained, stage

b. (3) Consolidated, undrained multiple stage

c. (3) Consolidated, drained, multiple stage

d. (3) Permeability Test

e. Depth verification of lime stabilization

f. Sieve analysis of lime stabilized soil

20. ASTM Method D-422, Test Method for Particle Size Analysis of Soils

21. Soil % Organic Material Test

22. Soil-Lime Testing (Tex-121-E)

23. Soil PH Testing (Tex-128-E)

24. Soil Sulfate Content Testing (Tex-145-E)

v. Site Investigation Services

1. Mobilization/Demobilization (min. two man crew w/rig)

2. Auger or Wash borings

3. Drilling and logging in rock (soft rock - Austin chalk, Shale)

a. Add for coring in rock, per foot (0 to 50 feet)

b. Add for coring in rock, per foot (51 to 100 feet)

c. Add for coring in rock, per foot (101 to 150 feet)

4. Drilling and logging in rock (hard rock -Edwards, Buda Formation)

5. Add for coring in rock, per foot (0 to 50 feet)

a. Add for coring in rock, per foot (51 to 100 feet)

b. Add for coring in rock, per foot (101 to 150 feet)

6. Undisturbed sample boring w/ 3” shelby tube

7. Undisturbed sample boring w/5” shelby tube

8. Standard Penetration Test

vi. Miscellaneous Testing

1. Trench Safety Inspection

2. Potable Water, Wastewater, Industrial waste Testing

3. Toxic wastes testing

4. Asbestos Analysis (Polarized light microscopy -per sample Asbestos Analysis (Point analysis – per sample)

5. Lead Analysis

6. Hydrologic Analysis

7. Hydraulic Analysis

8. Lab Analysis of Storm Water Runoff Sample

9. Asbestos sampling and assessment for building materials

10. Miscellaneous Professional Services (Hourly Rates)

vii. Miscellaneous Professional Services (Hourly Rates)

1. Principal Engineer/Consultant

2. Senior Engineer

3. Engineer

4. Staff

5. Senior Technician

6. Technician

7. Clerical

vii. Project

1. Pavement design

2. Foundation design

xi. Other

2. SURVEYING DISCIPLINE SCOPE OF SERVICES

(A) The basic services to be provided consist of all elements of work, materials and equipment required to provide professional land surveying services for individual County projects, satisfactory to the EXECUTIVE MANAGER or

DIRECTOR, and the COUNTY’s Commissioners Court, in accordance with the requirements, policies, and general surveying practices of Travis County.

(B) Respondent shall furnish all equipment, materials, supplies, and incidentals as required to perform the surveying work as specified.

(C) GENERAL SCOPE OF SERVICES:

a. The Consultant shall provide all surveying services necessary for completing individual projects to be assigned by the County on an as-needed basis. The scope, fee, and timeframe for each assignment shall be negotiated individually. A Professional Services Agreement must be negotiated, and a Notice-to-Proceed from the County must be issued prior to beginning any assignment.

b. The Consultant shall demonstrate good project management practices while working on each assignment.

These include communication with TNR and others as necessary, management of time and resources, and documentation.

c. The Consultant shall set up and maintain throughout the duration of each assigned project a project log, correspondence file, and database of surveying and mapping files.

d. The primary coordination of the assignments will be through Transportation and Natural Resources, Facilities Management, Travis County Sheriff’s Office, Juvenile Probation, and/or any County Department in need of services and assignments may be issued by any County Department in need of surveying services. The location of individual projects will vary and may be located anywhere within the County.

e. The Consultant must respond to each request for a cost proposal within five business days (within one business day for emergency requests) after receiving a “Scope of Services Required” notification from Travis

County.

f. The Consultant’s services shall include work required to:

i. Perform on-site evaluations and/or attend meetings with County staff to define the scope of work for each individual project assignment.

ii. Prepare and submit complete cost proposals for each assignment.

iii. Complete surveying assignments in full compliance with the standards established by Travis County and the Texas Board of Professional Land Surveyors.

g. The Consultant shall have the experience and capabilities to efficiently and expediently complete surveys needed for fee-simple and easement property conveyances; boundary delineation and protection; right-of way and easement staking; engineering and architectural designs; geotechnical investigations; construction-related staking, quantity determinations, and as-built verifications; GIS mapping control; accident site mapping; GPS data collection; floodplain delineation and finished floor elevation certification and any other land surveying services requiring certifications from Professional Land Surveyors licensed by the Texas Board of Professional Land Surveyors. The scope of services includes all records research and recordation requirements and could include providing testimony as a County expert witness in related legal actions.

(D) SERVICES TO BE PROVIDED BY TRAVIS COUNTY:

a. In conjunction with the services to be provided by the CONSULTANT, the County shall provide the following:

i. A Project Manager to serve as the primary point of contact for the Consultant.

ii. Documents available to the County that are applicable as background information in performance of contract, when requested by the Consultant.

iii. Timely reviews of documents, reports, drawings, etc.

(E) SERVICES TO BE PROVIDED BY THE CONSULTANT:

a. Control Surveys:

i. Primary control will be based on existing HARN stations, TxDOT RRP data, LCRA sub-HARN control points and NGS, USGS and LCRA vertical control data. All surveys will be based on Texas State Plane

Coordinate System, in U.S. survey feet, unless otherwise specified by TNR(Grid or surface, as specified by TNR). Elevations will be based on NAVD 1988 unless otherwise specified by TNR.

b. Route and Topographic Surveying Services:

i. Boundary Surveys:

1. Consultant shall perform all records research and an on the ground boundary survey sufficient to determine tract boundaries nearest to the proposed project or acquisition.

The survey shall be performed in accordance with the Professional and Technical

Standards of the Texas Board of Professional Land Surveying or better. Utilizing the boundary surveys performed by Consultant, Consultant will compute the boundaries of the right-of-way parcels for each of the subject properties.

2. Consultant shall prepare a metes and bounds description for each parcel, signed and sealed by a Texas Registered Professional Land Surveyor, and complete the necessary record research to accomplish this task. A closure computation shall be prepared for each description.

3. Consultant shall draft exhibits for each of the parcels. The plats shall be prepared on 81/2” x 11” pages, and a closure computation shall be prepared for each of the plats. Consultant shall prepare a metes and bounds description with graphic exhibit for required offsite parcels or easements or temporary construction easements.

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10/19/2022 8:46 AM p. 19September 21, 2022 Edition

4. All parcel descriptions, shall consist of field notes and accompanying plat unless otherwise specified by TNR.

5. If the boundary survey is a route survey, a strip map shall be provided on one roll sheet showing all parcels to be acquired, including temporary and permanent easements. A digital copy of plats and strip map in Revit (.rvt), CAD (.dwg), or MicroStation format shall also be provided. An ASCII file containing coordinates, elevation and description of each point shall be included.6. Iron rods or pipes shall be set at angle points and property line intersections with right of-way lines. These shall be clearly marked and protected.

7. Consultant shall prepare a Parcel Strip Map showing ALL of the parcels to be acquired including temporary and permanent easements with ownership, size, ID, etc.

8. Consultant shall submit documents for recordation, if required, within a timeframe to be determined with the County on a case-by-case basis.

(F) Design, Construction, and Miscellaneous surveys:

a. Consultant shall perform design surveys of features located within an agreed upon distance from the proposed

ROW or project limits. Features shall include but not be limited to:

i. Trees 6” DBH or greater;

ii. Survey elevations at approximately 50-foot intervals and major grade breaks to provide a topographic map of the area. A DTM with contours of one-foot intervals will be generated from this data. The TIN file will be provided in the deliverables. Elevations will be based on the GPS observations. Benchmarks will be set at approximate 500-foot intervals. The location and elevation of each will be a part of the survey. As an alternative to on the ground surveying, perform aerial mapping to National Mapping Standards for 1-foot contours prepared at 1 inch = 40 feet horizontal scale. Verify aerial mapping by field spot checking;

iii. Detail all intersections with field survey, tie all above ground visible utilities and appurtenances and tie all SUE flags and markings;

iv. Size, type, and condition of driveways or roadway crossings;

v. Signs, fences, guardrails, and other visible improvements including buildings within 50’ of proposed

ROW or project limits;

vi. Visible utilities, including rim elevation and flowline elevation;

vii. Size and type of culverts with top and flowline elevations; and,

viii. Locations of soil borings and core holes if they are present at the time of the survey.

b. Consultant shall perform construction surveys to establish or verify project survey control and construction quantities. Construction surveys include but are not limited to:

i. Staking alignments, setting offset markers, setting dgrade stakes, setting benchmarks,

ii. Quantity measurements, and other surveys required to confirm the accuracy of construction performed by others and the quantity of materials used.

c. Consultant shall perform miscellaneous surveys to support accident investigations; verify finished floor slab elevations; and issue elevation certificates;

d. Existing easements on adjacent properties that are listed in the current owner’s deed shall be shown on the

Right-of-Way map.

e. Consultant shall provide title commitment.

f. A 3D file shall be included. The file shall contain the DTM and TIN files. These files shall be delivered on a CD in MicroStation electronic format. Further CADD requirements shall include, but not be limited to, the following:

i. If consultant has XML capabilities, project data shall be transferred in that manner.

ii. Levels shall be named in a logical manner rather than numbered. If multiple files are submitted, a consistent level structure shall be used. 10

iii. If Consultant uses customized linestyles, Consultant’s linestyle library shall be submitted.

iv. Reference files should be listed and described. Non used files should be removed from reference lists.

Reference files should be included in the submittal.

v. For small to mid-size companies without access to MicroStation, DWG or DXF format may be accepted.

(G) EXPERT TECHNICAL WITNESS:

a. Consultant shall appear as an expert witness on behalf of the County in the event that testimony is required in legal proceedings involving issues for which the Consultant has knowledge and expertise.

3. ARCHITECHTURAL AND ENGINEERING DISCIPLINES SCOPE OF SERVICES:

(A) The selected team will be expected to provide specific work products and/or support services, needed to complete a variety of small roadway, drainage, sidewalk, Structural, MEP, architectural interior renovations, small building additions, small new building construction, hike & bike trail, and park improvement projects. Each individual project will require a separate agreement for which a scope of services, fee, and timeframe for that project will be negotiated. Each project will require a separate “Notice to Proceed”. The County will determine which provider of professional services on the pre-qualified list is, on the basis of demonstrated competence and qualifications, the most highly qualified to perform the professional services needed, taking into consideration the individual project scope, departmental scheduling, and functional requirements, and any other relevant project conditions and criteria. The selected Consultant must provide all professional services necessary for completing the individual projects, which will be assigned by the County on an as-needed basis. The selected Consultant must not commence any services for a project until it receives a written Notice-to-Proceed from the County. After the completion of a project the County may or may not exercise the option to supplement the agreement to complete additional projects.

(B) Not all of the professional services described herein may be required on all projects. An individual, separate

Scope of Services will be issued for each project that will define and modify this document to suit individual project requirements.

(C) Work Products may include but are not limited to any of the following:

a. Conceptual-level project design and cost estimating;

b. Master Planning;

c. Landscape Design; (described in detail below)

d. Environmental investigations and permitting;

e. Engineering Work Products, including Civil (described in detail below);

f. Architectural Work Products (described in detail below);

g. MEP Engineering (described in detail below);

h. Structural Engineering (described in detail below);

i. (Exhibit A) Utility relocation coordination (described in Exhibit A below); and,

j. (Exhibit B) Construction Administration (described in Exhibit B below)

*If needed, land surveys, geotechnical investigations, and right-of-way (ROW) and easement acquisitions will be performed by others.

(D) ENGINEERING WORK PRODUCTS

a. The selected team will be expected to provide five specific work products and/or support services, each with a separate fee and with each requiring a separate “Notice to Proceed” under the same contract.

After the first work product and each additional work product thereafter, if authorized, the County may or may not exercise the option to supplement the contract to produce additional work products. The

CONSULTANT must not proceed to the next work product or phase until it receives a written “Notice to

Proceed” from Travis County for that work product or phase.

b. The required work products include Work Product 1, 30% complete design documents; Work Product 2, 60% complete design documents; Work Product 3, 90% complete design documents; Work Product 4, the

100% bid-ready set of construction documents; and Work Product 5, bid phase services. The CONSULTANT must submit each Work Product for review by the County. The initial “Notice to Proceed” will be issued by Purchasing Office, and subsequent Notices to Proceed will be issued, if at all, by the user department.

The review process consists of submitting two (2) sets of the plans (11”x17”), specifications, and estimates of probable construction costs and one electronic PDF version of the aforementioned documents to the department when the design is 30%, 60%, 90% and 100% completed. Each submittal must include a cover letter from the Consultant stating who from its design team performed a Quality Assurance/Quality

Control Check. The Consultant must allow three weeks for Travis County to review and provide written comments and/or approval for each submittal. After it receives the county’s approval of a work product, the CONSULTANT must submit two final check sets for that work product and allow an additional three weeks for the user department to review and provide comments and/or approval for the two final check sets. Work product not meeting criteria will be returned and the Consultant is required to take necessary action to comply with work product submittal at no additional cost.

i. WORK PRODUCT 1

1. The Consultant must submit Work Product 1 when the design is 30% complete. The 30% submittal must be presented in two phases if alternative analyses are included in the scope of work. The first phase will be the results of the analyses and the CONSULTANT’s recommendations. The second phase will be the 30% complete design documents for the selected alternative. Public meetings may be required in the development of Work

Product 1. The 30% design submittal must include preliminary engineering for the design elements required to fully address the project scope. The requirements for the 30% design submittals will be determined with the user departments Project Manager on a case-by-case basis but must include at least the following:

2. Cover sheet indicating TRAVIS COUNTY PRE-QUALIFIED LIST OF ARCHITECTURE AND ENGINEERING

FIRMS and number; site location; design speed; project limits with beginning and ending stations;

names and signature blocks for the project owners/partners; symbology legend; and the proposed index of drawings to be included in the plan set.

3. Site layout drawing;

a. Typical sections showing proposed and existing conditions.

b. Plan and profile sheets showing existing conditions and how design speed, site distance, drainage, and environmental requirements will be met as well as the proposed type and location of any significant structures to be included;

c. Cross-sections for roadways showing existing ground conditions and depicting proposed conditions based upon preliminary alignments and typical sections;

d. Identification of limits of construction and properties that could be affected by the proposed construction;

e. Identification of existing easements and utilities that could be affected by the proposed construction;

f. Engineer’s estimate of costs along with an explanation of the method used and any assumptions that were made. Recommended changes for the parties to consider if a problem has been identified that could adversely affect the project schedule or budget;

g. Preliminary list of required regulatory approvals and right-of-way takings; and

h. Updated project schedule with status tracking.

4. Total projected time for completion of Work Product 1 will be determined on an assignment-by-assignment basis.

ii. WORK PRODUCT 2

1. The 60% drawings must address all major design issues and set direction for completion of the construction documents. A public meeting may be required. The requirements for the 60% design submittals will be determined with the user department’s Project

Manager on a case-by-case basis but must include at least the following:

2. Completed site layout drawings;

a. Drawings that represent all items of work in the scope of services for the project including coordinates for proposed alignment (no blank pages or missing pages).

Revised typical sections and cross sections to reflect more complete design;

b. Comprehensive Draft specifications including all work items;

c. Proposed construction schedule and sequence of work;

d. List of permits required and schedule for obtaining all permits/approvals/utility coordination required prior to bidding;

e. Engineering calculations, studies, and reports used in design (drainage reports, geotechnical report, environmental studies and reports, slope stability analyses, preliminary quantities, structural designs, etc.);

f. Drawings must demonstrate coordination between prime consultant and subconsultants

(no missing design components to be provided by sub-consultants);

g. Engineer’s estimate of costs along with an explanation of the method used and any assumptions that were made. Recommended changes for the parties to consider if a problem has been identified that could adversely affect the project schedule or budget; and

h. Draft ROW strip maps, sketches, and field notes. Final ROW documents to be submitted within 30 days of receiving review comments from Travis County;.

i. Updated project schedule with status tracking.

j. Draft detour plan, if applicable.

3. Total projected time for completion of Work Product 2 will be determined on an assignment-by-assignment basis.

iii. WORK PRODUCT 3

1. The 90% complete drawings must be virtually "ready to bid" with minor revisions, no outstanding design issues, and all work coordinated and illustrated on the drawing. A public meeting may be required. The requirements for the 90% design submittals will be determined with user department’s

Project Manager on a case-by-case basis but must include at least the following:

2. Complete set of construction drawings with all details, cross-sections, profiles, quantities, and title sheet;

a. Full set of detailed specifications and index in bid-ready format (Microsoft Word format);

b. Detailed breakdown cost estimate and associated bid schedule in user department’s format;

c. Calculations for unit price quantities and final engineering design calculations;

bound and indexed.

d. List of permits secured and any permits/approvals pending;

e. Final utility company costs and documentation from each utility contacted; and

f. Final construction schedule/sequence of work.

3. Total projected time for completion of Work Product 3 will be determined on an assignment-by-assignment basis.

iv. WORK PRODUCT 4

1. The 100% design complete services include providing final plans, specifications, estimates, quantities, bid schedule, permits, and verification of property acquisitions and/or right-of-entries for the construction contract, and a list of any outstanding issues to be resolved before or during the project bidding process. Included in the final submittal shall be a binder including a copy of the calculations used to determine the quantities of pay items indexed and organized by pay item.

2. Total projected time for completion of Work Product 4 will be determined on an assignment-by-assignment basis.

v. WORK PRODUCT 5

1. Bid Phase services include assisting with responding to bidder questions, preparing addenda, tabulating and evaluating bids, and providing recommendations for award.

2. Total projected time for completion of Work Product 5 will be determined on an assignment-by-assignment basis.

(E) (EXHIBIT A) UTILITY RELOCATION SERVICES

a. Research records of properties within project limits of construction

i. identify all utility companies that serve the properties

ii. identify easements on the property and obtain descriptions and copies of any dedication instruments and plats

iii. identify owners of utilities and contact information

b. Obtain existing condition and proposed improvement information from utility companies

i. determine type, size, and approximate location of existing utilities

1. interview appropriate utility company representatives

ii. obtain as-built drawings if available

c. determine future plans for utility work within the limits of construction

i. interview appropriate utility company representatives

ii. if available, obtain preliminary utility engineering plans and schedule for future improvements

iii. If no engineering plans are available, obtain description of proposed improvements including design criteria that will be used including, but not limited to:

1. utility assignment

2. depth requirements

3. design requirements for separation from other utilities, structures, or activities

d. Review project design information for existing and potential conflicts

i. plan sheets showing existing and proposed conditions for roadways, bridges, buildings, utilities, topography, fences, walls, storm sewer systems, etc.

ii. profile sheets showing existing and proposed conditions

iii. detail sheets for foundations showing size and depth requirements

iv. cross sections showing existing ground and proposed improvements including excavations, embankments, drainage channels, etc

e. Coordinate the relocation, protection, upgrading, or abandonment of utilities

i. Identify with department Project Managers apparent conflicts between existing or proposed utilities and the project improvements shown in the design documents.

ii. Provide copies of design documents to all utility service providers along with list of conflicts identified.

1. maintain database of utility companies provided with design information, contact persons and numbers, information transmittals, written and verbal communications, and any other pertinent information showing who was involved in the coordination, the decisions made, and the time taken to complete the process

2. meet with utility company representatives to determine their proposed method for reconciling conflicts and communicate the information to the department

3. meet with department and County Attorney’s Office and/or the utility company representatives and other public entities as needed to assist with reconciling conflicts between utilities and the proposed improvements, and record and distribute minutes of such meetings

4. prepare draft of elements to be included in any utility agreements or memoranda of understanding to be developed between department and utility service providers including responsibilities for relocation, upgrading, or protection; specifics related to costs, scheduling, sizes, and types, vertical and horizontal locations; and any special construction and/or protection requirements

5. provide documentation of correspondence and coordination effort to the department upon completion of assignment

f. Additional Services

i. field check locations of above ground utilities and visible components of below ground utilities and mark locations relative to existing topographic features on mapping to be provided by the department.

ii. provide, or contract with companies that can provide underground utility locating services.

iii. hand excavate to verify location of utilities

iv. represent user department at Austin Area Utility Coordinating Committee meetings

v. attend pre-construction and…