2026 MS_HS Weight Room RFP.pdf
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- Solicitation number
- PE-55153-NONST-2026-000000005
- Issued by
- Brooks County, Georgia
About this file
This Request for Proposal is issued by Brooks County Schools, a Georgia school district, for the design, site preparation, and installation of custom branded weight room equipment systems at Brooks County High School and Brooks County Middle School in Quitman, Georgia. The high school site requires extensive equipment including five double half racks with plate storage, ten flat-to-incline benches with custom logos, ten trap bars, ten land mine rack attachments, ten dip attachments, multiple bars and specialized machines such as a GHD machine and lat pull down plate-loaded machine, comprehensive weight plates ranging from 2.5 pounds to 45 pounds in various quantities, resistance bands in four color-coded resistance levels, medicine balls, foam cubes, and power blocks with commercial pro racks. The middle school site requires a smaller but complementary setup including four double racks, bumper weights in multiple denominations, safety squat bars, trap bars, straight Olympic bars, land mine attachments, EZ curl bars, adjustable dumbbells, and band sets. Sealed bids must be submitted by 1:00 PM on May 5, 2026, at the J. H. Wells Center in Quitman, Georgia. Vendors may schedule onsite visits between April 13–30, 2026, by appointment, and the deadline for submitting questions is April 29, 2026. The district reserves the right to request additional information or conduct interviews with bidders.
Vendors will be evaluated on a 50-point scoring system comprising total project cost (20 points), technical specifications (15 points), vendor experience (5 points), maintenance and support (5 points), and implementation timeline (5 points). All vendors must provide proof of workers' compensation insurance, employer's liability insurance, and general liability insurance, as well as submit a contractor affidavit and comply with Georgia's E-Verify requirements per O.C.G.A. 13-10-91. Vendors must provide a comprehensive warranty covering all parts and onsite labor. The project must comply with O.C.G.A. 36-91, Georgia's public works law, when applicable. All proposal preparation costs are the responsibility of the bidder, and Brooks County Schools reserves the right to reject any or all proposals and modify the project scope prior to contract execution.
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Text version
BROOKS COUNTY SCHOOLS
Request for Proposal for Installation Custom Branded Weight Equipment
Installation and support of Custom Branded Weight System at:
Brooks County High School 1801 Moultrie Hwy, Quitman, GA 31643
Brooks County Middle School 2171 Moultrie Hwy, Quitman, GA 31643
BID SUBMITTAL AND OPENING:
Bid Date: May 5, 2026 Bid Time: 1:00 PM, local time Location: J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643
Sealed proposals are required. Late proposals will not be accepted.
Sealed bids must be delivered by 1:00 P.M. May 5, 2026 to the J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643.
Bids will be opened at that time in the Superintendent’s Office.
Proposals must be clearly labeled:
“Sealed Proposal – MS & HS Weight Room Equipment and Installation”
INQUIRIES:
Reggie Lee, Athletic Director rlee@brooks.k12.ga.us 229-630-2661
Deadline for Questions: April 29, 2026 Responses will be issued via written addenda. Vendors are responsible for acknowledging all addenda.
ADVERTISEMENT AND COMPLIANCE:
This Request for Proposal (RFP) will be publicly posted on the Georgia Procurement Registry (GPR) and on the Brooks County Schools website.
This project shall comply with O.C.G.A. § 36-91 (Georgia Public Works Law), when applicable.
STATEMENT OF PURPOSE:
This Request for Proposal (RFP) documents the Brooks County Schools requirements for two weight room equipment systems with complete installation and support for the listed location.
SCOPE OF WORK AT EACH SITE:
The Vendor shall provide a comprehensive proposal for the design, site preparation, and installation of a custom designed weight system at Brooks County Middle School and Brooks County High School.
GENERAL PERFORMANCE REQUIREMENTS:
● Vendor must provide a complete site-preparation plan
● Equipment requirements at a minimum:
Brooks County High School site:
Description Quantity
Double Half Rack w/ 2 Rows of Plate Storage 5
Flat to Incline Bench w/ Custom Logo 10
Trap Bar with High Low Handles 60" 10
Land Mine Rack Attachment 10
Dip Attachments 10
Straight Bars 20kg 10
82" Multi Grip Football Bar 10
Custom Logo Bridges (between racks) 8
Safety Squat Bar 10
10 Bar Floor Storage 5
Lat Pull Down Plate Loaded w/low row 5
GHD Machine 5
2.5 lb. Rubber Quad Grip Plates 20
5 lb. Rubber Quad Grip Plates 20
10 lb. Rubber Quad Grip Plates 40
25 lb. Rubber Quad Grip Plates 40
35lb. Rubber Quad Grip Plates 20
45lb. Rubber Quad Grip Plates 40
Black Solid Rubber Bumper Plate - 10 lb. Custom Graphics 20
Black Elite Training Plate - 25 lb. Custom Graphics 40
Black Elite Training Plate - 45 lb. Custom Graphics 40
Red Band 10-50 lbs. 20
Blue Band 25-80 lbs. 20
Green Band 50-120 lbs. 20
Black Band 60-150 lbs. 20
Slam Ball 10LB 10
Elite Curl Bar 10
Lock Jaw Collar (Pro) 10
5 Tier Medicine Ball Rack with Wheels 1
Power Blocks - Commercial Pro 50 Set w/Pro Rack Stand 10
Install of Racks, Attachments, and Weights 1
12mm Platform 2 Color 10
Flooring
4" Reducer (Transition) 10
12 lb. Medicine Ball 10
Foam Cube 20"x24"x30" 10
Difference Maker Rack Attachments 10
Brooks County Middle School site:
Flooring
Double Racks 4
45lb bumper weights 16
35lb bumper weights 8
25lb bumper weights 16
10lb bumper weights 16
5lb plates 8
2.5lb plates 8
Safety squat bars 4
Trap bars 4
Straight Olympic Bars 4
Landmine Attachements 4
EZ Curl Bars 4
50lb adjustable dumbells 4
Band Sets 4
GENERAL REQUIREMENTS:
● Vendors may propose changes or upgrades if necessary
● Onsite visits available April 13-30, 2026 by appointment
WARRANTY:
Vendor must provide a comprehensive warranty covering all parts and onsite labor.
INSURANCE REQUIREMENTS:
Vendor must provide proof of:
● Workers’ Compensation Insurance
● Employer’s Liability Insurance
● General Liability Insurance
LEGAL REQUIREMENTS:
Vendor must comply with O.C.G.A. § 13-10-91 (E-Verify) and submit Contractor Affidavit.
ACCEPTANCE OF PROPOSAL:
Brooks County Schools reserves the right to reject any or all proposals.
All costs for proposal preparation are the responsibility of the bidder.
The district reserves the right to modify project scope prior to contract execution.
SELECTION CRITERIA:
Total Project Cost – 20 pts Technical Specifications – 15 pts Vendor Experience – 5 pts Maintenance & Support – 5 pts Implementation Timeline – 5 pts
TOTAL: 50 POINTS
Brooks County Schools reserves the right to request additional information or conduct interviews.
GENERAL PERFORMANCE REQUIREMENTS:
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