2026-MPW-078_Scope_of_Work.pdf

Division 00 - Procurement and Contracting Requirements Scope Of Work On-Call

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BID SPECIFICATIONS

The following is an example of the type of work that could be required; it is not intended to be a complete listing. Services can be performed by the awarded contractor or may be subcontracted as needed.

The Contractor shall comply with all federal, state, and local regulations when performing any work under the resulting contract. Specifically, but not by way of limitation, Contractor must comply with Revised Code of Washington (RCW) 39.12 Prevailing Wages on Public Projects.

The following are minimum qualifications and licensing requirements that the Contractor must meet. The County reserves the right but is not obligated to obtain clarification from the

Contractor if compliance with the minimum qualifications is unclear in the Contractor’s response. Failure to submit requested information to the County within 5 days is grounds for rejecting the bid without further consideration.

The Contractor must:

Must be a State of Washington Licensed Commercial General Contractor for a minimum of 5 years.

References may be required prior to award. Failure to furnish references may cause your bid to be rejected as non-responsive.

All Contractor personnel will be familiar with conducting themselves in a safe, courteous, and professional manner at all times while on-site. All company vehicles must have signage identifying the company.

The work will be assigned by Pierce County by Purchase Order number, addressing the scope of work and required time of completion. Work locations are throughout Pierce County.

Contractors must have the capability to service the County by providing material, labor, and all necessary equipment.

Work includes but is not limited to:

A. Ability to provide heavy equipment and civil construction services utilizing various types of equipment and licensed operators. Equipment services shall include but not be limited to: the repair or replacement of existing bridge abutments, culverts (pipe or box), storm water treatment vaults, guardrail, reinforced concrete foundations, restoration work for asphalt and/or concrete, and pavement installations;

decommissioning of underground fuel storage tanks, bridgework, hauling of road materials, waste, rock, and other debris; placement of materials within the river levees and revetment facilities along the Puyallup, Carbon, Nisqually, and White River or any other location designated by the Project Manager. Work may include traffic control. The material types vary with project needs, including but not limited to: chip rock, crushed aggregates, bank run gravel, quarry spalls, one to ten-man rock, granular road salt, tree and vegetative debris, excavated soils, riprap, gravel, sand, and dirt.

B. Have access to a minimum of, but not limited to, the following construction equipment:

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1. Excavator – 28,000 pounds minimum, 89 horsepower minimum

2. Excavator – 60,000 pounds minimum, 168 horsepower minimum

3. Excavator – 105,000 pounds minimum, 320 horsepower minimum

4. Excavator – 145,000 pounds minimum, 440 horsepower minimum

5. Loader – 40,000 pounds minimum, 200 horsepower minimum

6. Dozer – 18,000 pounds minimum, 90 horsepower minimum

7. Crane for offloading and setting structures

8. Smooth Drum Single Vibratory Roller – 10 Ton minimum

9. Solo Dump Truck – 15 Tons*

10. Side Dump – 32 Tons*

11. Truck and Pup – 32 Tons*

12. Truck and Transfer – 32 Tons*

13. Off-Road Dump Truck

14. Water Truck – 13,000-gallon minimum

*Minimum net weight of aggregate the truck can legally haul.

C. Must be able to provide traffic control services:

D. The Contractor shall provide equipment within Five (5) calendar days of notice, whether written, emailed, or via a verbal phone call. All equipment supplied and/or utilized under this contract must be of adequate design and condition to safely, satisfactorily, and legally accept, transport, and transfer materials as required.

BID PRICING:

The rates submitted with this bid will be figured using the following costs and considerations:

Bidders to whom contracts are awarded must pay prevailing wages and shall be responsible for complying with all prevailing wage requirements.

The unit bid prices shall be full payment for all labor costs associated in any way with the work. Once a contract is awarded, the County will pay only the unit bid price and will not pay any additional charge or fee to cover any cost or expense related to providing the labor.

Bidders should therefore include within their proposed unit prices all costs for which the bidder would wish to be reimbursed or paid, including (without limitation), the cost to obtain labor, all overhead and administrative costs, profit, supervisory costs, training costs, regulatory costs, permits, taxes, food, drink, fuel, transportation costs, travel time, mobilization, demobilization, personal safety gear, and small tools as defined above, and any other cost associated in any way with providing the labor for which the unit price is bid.

State and local sales taxes shall be excluded from the rates bid, as Pierce County will add those taxes to each purchase order issued under this contract.

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No charge other than the unit price bid, such as surcharges, fuel charges, environmental charges, insurance charges, etc., will be allowed.

UNIT BID PRICES:

Labor: The contractor will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for the hours worked at the Pierce County job site. The contractor will not be reimbursed for a general superintendent, general foreman, field supervision, or estimating and executing work orders. If the contractor wishes, uncompensated costs should be included in the calculation of pricing for bid items.

Hourly rates should include all costs associated with labor, including wages and benefits, local, state and federal taxes and insurance costs, office administration costs, non-labor workforce costs

(foremen, superintendents, etc.), transportation, mobilization, demobilization, personal safety gear, small tools, bonding, taxes and estimating costs, profit, as well as all other costs related to the performance of the work.

If a contractor wishes to utilize an in-house fabrication shop, pre-approval from Pierce County is required, and said hours shall be documented and reimbursed at the rate for the appropriate trade.

All work performed under this contract for the Unit Bid Price Labor Classifications shall be firm. Labor classifications not listed but required by Labor and Industries and dictated by the work shall be reimbursed at the current hourly prevailing wage rate plus the bidder’s submitted markup listed on the bid form and will be added to the contract for future reference.

Estimated Quantities: The County does not warrant, expressly or by implication, the actual amount of work and reserves the right to increase or decrease the amount of work, frequency, and/or locations throughout the life of the contract. The basis of payment will be the actual unit bid prices for the item of the work performed and measured in accordance with these specifications. As applicable, the resulting contract may also be available for use by other County Departments and amended in writing to add funds.

ADDITIONAL WORK ORDER COSTS

Materials: Any materials used, i.e., straw for ground cover, etc., excluding materials and supplies necessary to operate and maintain equipment, will be reimbursed at actual cost plus 20%. The material used to perform the work shall be recorded as the work is performed. To support charges for materials, the Contractor shall provide the County with valid copies of supplier invoices. If invoices are not available for materials from the Contractor's stocks, the Contractor shall certify actual costs

(at a reasonable level) by declaration. Once approved, the prices will be utilized in the calculation for reimbursement for materials.

Subcontractors: If pre-approved and/or required, use of subcontractors shall be compensated at the submitted bid rates by the Contractor, plus an additional 15% mark-up. If a sub-contractor is

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being utilized at a rate that is not listed on the bid form, they will not be allowed to bill more than the percentage mark-up submitted by the Contractor for wage classifications not listed, plus the 15% sub-contractor mark-up. To support charges for subcontractors, the Contractor shall provide the

County with valid copies of subcontractors' invoices.

Permits: Pierce County will obtain the Pierce County Planning and Public Works Demolition permit when needed. The Contractor will be responsible for obtaining any and all additional required and applicable federal, state, and local permits, including but not limited to the Puget Sound Clean Air

Agency demolition permit. The Contractor must provide a copy of all permits to the County. The

Contractor will be reimbursed for the cost of the permits plus 20%.

Equipment List: The Contractor must provide a list of company-owned equipment and the hourly rate for use. Equipment hours will be actual hours in use, rounded up to the nearest half hour. No other markup will be applied to the hourly equipment billing rate.

Specialized equipment, rental equipment, or protective equipment not listed here but deemed necessary and pre-approved by Pierce County for the performance of the work shall be reimbursed at cost, plus 15% as full compensation for equipment. Equipment hours will be actual hours in use, rounded upward to the nearest half-hour. The County reserves the right to provide specialized or protective equipment. In this case, the Contractor will receive no payment for any costs, overhead, or profit arising from the value of the equipment.

Disposal: Contractor may be asked to demo, haul, and dispose of concrete and other structures or materials that are not required to be removed by a State Certificated Solid Waste Collection

Company. The Contractor will be paid for disposal costs, transit time to disposal location(s), and labor and equipment hours in use. The Contractor will be reimbursed for the cost of Disposal plus

15%.

ADDITIONAL CONTRACTOR REQUIREMENTS/RESPONSIBILITIES:

• Air Quality/Maintenance: The Contractor shall keep dust and other on-site emissions at a minimum by using applicable best management practices. In addition, the awarded contractor shall collect/remove from adjacent roadways any incidental debris generated from on-site loading activities.

• Equipment: Pierce County will not be responsible for the safekeeping of equipment stored onsite during a project’s duration. Any/all equipment kept on-site during and after operational hours is the responsibility of the awarded contractor.

• Operations: Pierce County expects the awarded contractor to perform contracted services

Monday through Friday during operational hours established by Pierce County and in cooperation with those trucks/containers provided by the State Certificated Solid Waste

Collection Company.

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All level “C” personal protective equipment, defined at the following website:

www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9767 as well as consumables and/or expendables and tools required by the trade, shall be furnished by the successful contractor. Types of tools shall include, but not be limited to: electric grinders, electric drills, reciprocating saws, circular saws, miter saws, welders, gas detectors, confined space entry equipment, ladders that reach up to 50 feet, air tools and compressors, and all required hand tools.

All equipment used to deliver materials along the river system or in other environmentally sensitive areas shall have the hydraulic fluid replaced with food-grade oil prior to mobilization to the site. The cost to convert to the food-grade oil shall be incidental to the equipment bid items. Trucks will be exempt from converting to food-grade oil. Equipment shall be inspected daily for oil and grease leaks and fixed immediately. All handling of fluids on the job site shall meet all current environmental regulations. All equipment on the job site shall be equipped with spill-prevention kits. All costs associated with a spill cleanup caused by the Contractor's equipment will be at the Contractor’s expense.

SPECIAL PROVISIONS:

Projects assigned under this contract may be funded locally or in whole or in part by Federal and/or

State Grants. Depending on the funding source, the following provisions may apply to this work.

Please see Attachment 1 – 2 CFR 200; Pierce County Federal Contract Terms, Conditions, and

Certifications for additional provisions that may apply. The County will inform the Contractor when requesting a work order if Federal and/or State Grant language and requirements apply and will issue the additional Terms and Conditions when requesting a work order estimate.

Wage Rules: Prevailing wages must be paid on all projects. For Federally Funded projects, the

Davis/Bacon Act must be followed, and the higher of state or federal wages must be paid.

Nondiscrimination: During the performance of this contract, the contractor agrees to comply with all federal and state nondiscrimination laws, regulations, and policies.

Protection of the Environment: No construction-related activity shall contribute to the degradation of the environment, allow material to enter surface or ground waters, or allow particulate emissions to the atmosphere that exceed state or federal standards. Any action that potentially allows a discharge to state waters must have prior approval of the Washington State Department of Ecology

WORK ORDER/UNIT PRICE CONTRACT

Definitions

A. Unit Price Contract: Pierce County is unable to determine the precise schedule or amount of work that may be performed. The County will develop the scope of work and define the specific details for each project. RCW 36.32.235 defines Unit Price Contracting for Counties.

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9767

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B. Work order: In this document, the term work order refers to both Purchase Orders (PO) and

Work Assignments (WA). A work order is a document that assigns or authorizes a certain job or task to be performed.

Contractor’s Cost Estimate

A. Before the work begins, the County Work Order Project Manager (PM) will send the Contractor a proposed scope of work with necessary backup documentation to form an estimate. The

Contractor must review the proposed scope of work, assess site conditions and constraints, and check the contract documents for specific service requirements.

B. Contractor must provide the formal cost with a detailed cost breakdown for the proposed work estimate within 5 working days of the request from the County.

C. The estimate should include the expected quantities of work and, if necessary, additional costs for labor, materials, and equipment when no unit prices are available for the work being estimated.

D. The estimate provided needs to contain all backup information for the additional costs, including subcontractor bids/quotes, material costs, equipment costs, and other associated costs for work (permits, disposal fees if applicable, etc.)

E. The estimate needs to contain a schedule for the work. All work must commence as agreed in the Work Order and Notice to Proceed.

F. The estimate needs to contain a list of subcontractors and suppliers. The Contractor is responsible for ensuring all subcontractors follow RCW 39.12 Prevailing Wage Requirements and these contract requirements for compliance.

G. No travel time will be paid; only time spent on the actual job working will be payable. Fuel surcharges are not allowed.

Proceed With Work

A. An approved Work Order will serve as notice to the Contractor to proceed. All work must be coordinated through the County PM. The Contractor will not perform any work without a fully executed Work Order from the County. No mobilization on site will occur until all required pre-work submittals are submitted and accepted by the County PM.

B. All tasks and work performed must adhere strictly to the scope, terms and conditions outlined in the contract. Any work conducted beyond the specified scope will result in immediate contract termination.

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C. Work shall be performed in accordance with recognized sound safety standards and any equipment, supplies and products shall be used in accordance with the manufacturer’s technical specifications.

Schedule of Working Hours

A. The Contractor will submit a written notice for any work outside the specified regular working hours under this contract. This notice must be received by the County PM at least 48 hours before the proposed work. Before any work outside regular hours can commence, the County

PM must approve all revised working hours. Any work conducted outside regular hours will not incur additional costs for the County, except as stipulated in the Contract Documents.

Payment For On-Call Work

A. The Contractor will invoice the County at the completion of the project based on actual costs, i.e., labor time, materials, permits, subcontractors, and equipment hours in use for the project.

B. Invoicing will be limited to monthly per issued work order number. Final invoicing for each work order must be completed no later than 30 days after the completion of work. Invoices shall be emailed to: PCPWContractServices@piercecountywa.gov.

C. The County will not make payment on any Work Order invoice until all required intents have been filed and approved with L&I.

D. The Contractor will provide invoices that meet the County’s needs for contract management.

The invoice shall provide an itemized accounting of the labor, material, and equipment costs for all work. This includes subcontractors and prefabricated, off-site manufacturer supplier list, subcontractor work where applicable, and all approved mark-ups. Each invoice shall have backup documentation that support the invoice, including daily work reports, material invoices, and equipment rental invoices per the Schedule of Unit Prices and contract requirements.

E. All invoices must conform to RCW 39.12.040.1.b: When submitting a voucher claim for payment on a project estimate, contractors must state that the prevailing wages have been paid in accordance with the pre-filed statement or statements of intent to pay prevailing wages on file with the public agency.

Revision Of the Amount Authorized

A. The Contractor will report to the PM as soon as it determines that the initial work estimated cannot be completed. The Contractor will provide the PM with an updated formal estimate to authenticate the request from an authorized company resource. The Contractor shall not proceed with any Work that would result in exceeding the authorized not-to-exceed amount identified in the Work Order without confirmation from the PM. Once a revised Work Order total is negotiated, a revised Work Order will be issued.

mailto:PCPWContractServices@piercecountywa.gov

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Work Order Close-Out

A. The County PM will issue a completion notice to the Contractor.