2026 MCCC Janitorial Service RFB.docx
DOCX document 64 KB Posted
- Attached to
- 2026 MCCC Janitorial Services State and local contract opportunity
- Solicitation number
- 2026 MCCC Janitorial Services
- Issued by
- Morgan County, Colorado
About this file
This document is a Request for Bid (RFB) for janitorial services issued by Montezuma County, Colorado, specifically for the Montezuma County Combined Courts located at 865 North Park Street in Cortez. The bid solicitation seeks a janitorial service contractor to provide cleaning services three times per week (Monday, Wednesday, and Friday) after 4:00 p.m. for a 29,131 square foot facility, with 19,976 square feet being carpeted. The bid is scheduled to be received at www.bidnetdirect.com until 4:00 p.m. on Tuesday, October 14, 2025, with bids to be opened on Wednesday, October 15, 2025, at 9:00 a.m. A mandatory facility walkthrough is scheduled for Monday, October 6, 2025, at 10:00 a.m., and the contract term will run from January 1, 2026, through December 31, 2026.
The bid requires comprehensive cleaning services including sweeping and mopping composition floors, vacuuming and spot cleaning carpets, emptying waste baskets, cleaning and sanitizing restrooms and drinking fountains, and performing periodic tasks such as cleaning interior windows, baseboards, and shampooing carpets twice annually. Additional requirements include background checks for all personnel, E-Verify compliance, and the ability to perform extra services at an hourly rate when approved by the Maintenance Supervisor. The contractor will be responsible for maintaining cleaning supply inventories and coordinating with county maintenance for supply ordering. The county reserves the right to accept or reject any bid and will evaluate submissions based on compliance with bid specifications and perceived best interests of the county.
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Text version
Montezuma County 109 West Main Street Cortez, Room 260 Cortez, CO 81321
2026 MCCC Janitorial Services
Montezuma County 109 West Main Street Room 260 Cortez, CO 81321
Travis Anderson, County Administrator Dustin Sattler, Director of Maintenance
TABLE OF CONTENTS
A. Request for Bid B. Instructions to Bidders C. Bid Form D. Notice of Award
Request for Bid
Bids for furnishing the following to the County of Montezuma, Colorado will be received at www.bidnetdirect.com until 4:00 p.m. on Tuesday. October 14, 2025.
This Bid is to provide Janitorial Services for the following location.
· Montezuma County Combined Courts 865 North Park Street, Cortez, CO 81321 Bid documents, including specifications are available at www.bidnetdirect.com.
Bids shall be submitted to www.bidnetdirect.com “2026 MCCC Janitorial Services” as the job name.
The County reserves the right to waive any formality or any informality in the process of awarding a bid. The county reserves the right to accept any bid, in whole or in part, and to reject any or all bids if it be deemed in the best interest of the County do so.
Dustin Sattler Director of Maintenance
ADVERTISED:
INSTRUCTIONS TO BIDDERS
| 1. INTERPRETATIONS: | All questions about the meaning or intent of the Contract Documents shall be submitted in writing to the County Maintenance Director at 1680 North Dolores Road, Cortez, CO 81321 or via email at dsattler@co.montezuma.co.us . Every adjustment as to the meaning of the contract documents, or any part thereof, will be in the form of an Addendum and will be issued by email or delivered to all parties recorded by the County as having received the bid documents. All such Addenda shall become part of the Contract and all contractors shall be bound by such Addenda, whether or not received by the contractors. Questions received five or more days prior to date for bids will be given consideration. Only question answered by formal written responses will be binding. Oral and other interpretations or clarifications will be without legal effect. |
| 2. CONTRACTORS QUALIFICATIONS: | The County reserves the right to make such investigations as necessary to determine the ability of contractor to perform the work as set out in the contract documents. The contractor shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such contractor fails to satisfy the County that the contractor is qualified to satisfy the requirements of the contract. The County has the right to request a statement of contractor’s qualifications if it deems necessary. |
| 3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE: | Prior to submitting the bid, each contractor should examine the contract document thoroughly, visit the site to become familiar with existing conditions that may in any manner affect services, have knowledge of Federal, State and local laws, ordinance, rules and regulations affecting performance of the work, and carefully correlate their site observations with the requirements of the specifications, and all other contract documents. The contractor by execution of the contract shall in no way be relieved of any obligation under the contract due to their failure to examine any form, legal instrument, or to visit the site and the County will be justified in rejecting any claim as a result thereof. |
| 4. BIDS: | All bids must be submitted on forms supplied by the County and shall be subject to all requirements of the contract documents, and these instructions to contactors. All quotes must be regular in every respect and no interlineations, excisions or special conditions shall be made or included in the bid form by the contractor. |
Bid documents including the bid, the bid guaranty, and the statement of the contractor’s qualifications (if requested) shall be attached to the bid with job name “2026 MCCC Janitorial Services”. The County may consider as irregular any bid on which there is an alteration of or departure from the bid form hereto attached and at its option may reject the same. If the contract is awarded, it will be awarded by the County to the responsible contractor on the basis of the bid complying with the conditions of the request for bid. The Contract will require the completion of the work according to the contract documents.
| 5. READING OF BIDS: | Bids will be received at www.bidnetdirect.com until 4:00 p.m. Tuesday October 14, 2025. Bids will be opened on Wednesday October 15,2025 at 9:00 a.m. in the Montezuma County BOCC room at 109 W Main Street, Cortez CO, 81321. The County will read all quotes received within the time set for receiving quotes, irrespective of any irregularities therein. Contractors and other persons properly interested may be present, in person, or by representative. | |
| 6. AWARD OF CONTRACT: | The contractor to whom the award is made will be notified at the earliest possible date. Notice to proceed shall be issued no later than ten (10) days after the execution of the contracts by the owner. Should there by reasons why the notice to proceed cannot be issued within such period, the time may be extended by mutual agreement between the owner and the contractor. |
7. CONTRACTOR PREFERENCE: If a nonresident contractor is from a state that provides a bidding preference to contractors from that state, then a comparable percentage disadvantage will be applied to the bid of that nonresident contractor. Additional information is available on our website.
8. WALKTHROUGH: There will be a facility walkthrough on Monday October 6, 2025, 10:00 a.m. at the Montezuma County Combined Courts 865 North Park Street, Cortez, CO 81321 main entrance interested parties are encouraged to be at the walkthrough. New parties are required to attend.
9. TIMELINE: This contract shall be effective January 1, 2026, through December 31, 2026.
BID FORM
2026 MCCC Janitorial Services
TO WHOM IT MAY CONCERN:
The undersigned hereby states that they have examined all contract documents and is familiar with the requirements of the project; acknowledges that the contractor has reviewed the site and has examined all data available; has accepted the provisions required by the instruction to contractors; and has acknowledged on this bid form receipt of all addenda (if any).
| The contractor also agrees to hold the bid open for a period of thirty (30) days from the quote reading date and accepts all requirements of the contract documents. The selected contractor will enter into and execute a contact within fifteen (15) days of the notice of award and furnish the required certificate of insurance within that fifteen (15) day time period. |
| Bids will be received at www.bidnetdirect.com until 4:00 p.m. Tuesday October 14, 2025. |
Contractor
CONTRACTOR ACKNOWLEDGMENT OF ADDENDA:
Addendum # 1:
Addendum # 2:
Addendum # 3:
Phone: (970) 565-8317 www.montezumacounty.org Fax: (970) 565-3420
BID FORM
The bids are to include compensation for all labor, equipment, and other necessary items to complete the work described in these documents. The following bid items are to include compensation for other particular items pertinent to the project, but not listed separately as a bid item. The County reserves the right to select and proceed with the quote option that is deemed to be in the County’s best interest.
2026 MCCC Janitorial Service
| Item |
| Description |
| Monthly Price |
| Total Bid Price |
| 1.1 |
| Montezuma County Combined Courts, 865 N. Park, Cortez, CO 81321 29,131 sq. ft. (19,976 sq. ft. of that is Carpeted) |
Three Times a Week (Monday, Wednesday, & Friday) after 4:00 p.m.
1. Sweep and wet mop composition floors.
2. Vacuum all carpeted floors. Spot clean carpets as needed.
3. Empty waste baskets and replace liners as needed.
4. Check outside trash cans daily and replace liners as needed
5. Empty ashtrays.
6. Clean and sanitize restrooms. Fill restroom supplies.
7. Clean and sanitize drinking fountains.
8. Clean main entry doors, inside and outside.
9. Spot clean walls as needed.
10. ______________________________ will be responsible for locking doors, closing windows and turning all non-security lights off in the building at the end of the workday.
Weekly Basis
1. Dust furniture and windowsills.
Monthly Basis
1. Clean and sanitize telephones.
Quarterly Basis
1. Clean interior windows.
2. Clean baseboards Twice a Year
1. Vacuum or clean heating vents (ceiling or floor)
2. Shampoo Carpets in April and September
Extra Service
1. Any extra services requested by the County shall be charged at a rate of per hour. Extra services must be approved by the Maintenance Supervisor.
Supplies
1. __________________________________ is responsible for maintaining an inventory of supplies and reporting to maintenance who will be responsible for ordering supplies.
Personnel
1. All Personnel must pass Background check.
2. All Personnel must pass E-Verify.
| 1.2 |
| References |
1. Please provide three references
1. Name Phone .
2. Name Phone .
3. Name Phone .
NOTICE OF AWARD
TO:
Service Description: 2026 MCCC Janitorial Services Montezuma County (Owner) has considered the bid submitted by you for the above-described service in response to its “Request for Bid.”
You are hereby notified that your bid has been accepted for the services above in the amount of $ .
If you fail to execute said agreement Montezuma County will be entitled to consider all your rights arising out of the Owner’s acceptance of your bid to be abandoned. Montezuma County will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this Notice of Award to Montezuma County.
Dated this day of 2025.
By:
Title:
ACCEPTANCE OF NOTICE
Receipt of the foregoing Notice of Award is hereby acknowledged by:
This day of 2025.
By:
Title:
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