2026-IFB-059_EAST_MOUNT_&_FOREST_PARK_CEMETERY_MOWING_REBID_(2).pdf

SPECIFICATIONS

AND

CONTRACT DOCUMENTS

FOR

2026-IFB-059 EAST MOUNT & FOREST PARK CEMETERY

MOWING REBID

2026-IFB-059

CITY OF GREENVILLE

MAYOR

PLACE 1

PLACE 2

PLACE 3

PLACE 4

PLACE 5

JERRY RANSOM

RAMON RODRIGUEZ

T.J. GOSS

PHILIP R. SPENCER

LARRY DAVIS

BEN COLLINS

KENNETH FREEMAN PLACE 6

CITY MANAGER – SUMMER SPURLOCK

Prepared by:

CITY OF GREENVILLE

PARKS AND RECREATION

DEPARTMENT

JUNE 2026

FY 25-26

Cemetery Grounds Maintenance Bid Packet

CONTACT & SUBMISSION INFORMATION

PURCHASING AGENT BRENNA HAZELIP BHAZELIP@GREENVILLETX.GOV

DIRECTOR OF PARKS & RECREATION BRETT QUARLES BQUARLES@GREENVILETX.GOV

1. Invitation to Bid

The City of Greenville Parks and Recreation Department is soliciting sealed bids for annual cemetery mowing and grounds maintenance services for:

East Mount Cemetery - 1600 Marshall Street, Greenville, Texas 75401 Forest Park Cemetery - 5605 Bus. Highway 69 South, Greenville, Texas 75402.

A. The City may award this solicitation by individual cemetery, by combined bid covering both cemeteries, or in any combination determined to be in the best interest of the City. In accordance with Tex. Loc. Gov't Code § 252.043, the City may award this contract either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the municipality.

B. Bidder questions, substitutions, or requests for clarification shall be submitted in writing to the designated City contact identified in this packet.

C. Any of the requested information not submitted will be classified as a Non- Response.

2. Instructions to Bidders

A. Bidders shall submit a complete bid package no later than the stated due date and time. Late submissions may be rejected without review.

B. Bids shall remain firm for not less than sixty (60) calendar days following the bid due date unless otherwise stated in an addendum.

C. The City reserves the right to reject any or all bids, waive minor informalities where permitted, request clarifications, and recommend award in the best interest of the City.

D. Incomplete bids, unsigned bids, conditional bids, or bids missing required submittals may be deemed non-responsive. (Reference Section 3)

E. Public Information. All bids and supporting materials submitted in response to this solicitation become the property of the City and, following award, are subject to disclosure as public records under the Texas Public Information Act, Tex. Gov’t Code Ch. 552. A bidder who believes any portion of its bid contains trade secrets or other information excepted from disclosure under Tex. Gov’t Code §§ 552.101–

552.158 shall clearly mark each such portion “Confidential” or “Trade Secret” at the time of submission and shall provide a written explanation of the asserted exception. Pricing, identity of the bidder, and the overall bid total are not considered confidential. The City makes no guarantee that marked information will be withheld and will follow the procedures of Tex. Gov’t Code §§ 552.301–

552.305 in the event of a public information request.

F. Governing Law and Venue. This solicitation and any resulting contract shall be governed by the laws of the State of Texas. Venue for any dispute arising out of or relating to this solicitation or any resulting contract shall lie exclusively in the state district courts of Hunt County, Texas, or, if federal jurisdiction is proper, in the United States District Court for the Eastern District of Texas, Sherman Division.

G. Required Statutory Certifications and Disclosures. By submitting a bid, the bidder acknowledges that award and execution of any resulting contract is contingent upon the bidder providing each statutory verification, certification, and disclosure required by Texas law and identified in the Required Bid Submittals section, including without limitation the verifications required by Tex. Gov’t Code Ch. 2271 (boycott of Israel), Tex. Gov’t Code Ch. 2252, Subch. F (designated foreign terrorist organizations), Tex. Gov’t Code Ch. 2274 and Ch. 2276 (boycott of firearm entities and energy companies), Tex. Loc. Gov’t Code Ch. 176 (conflicts of interest disclosure), and Tex. Gov’t Code § 2252.908 (Certificate of Interested Parties, Form 1295). Failure to provide any required verification, certification, or disclosure at the time required may render the bid non-responsive or, if discovered after award, may be grounds for termination of the contract.

H. No Bid Bond Required. This solicitation is for services and is not a public works contract subject to the bid security provisions of Tex. Loc. Gov’t Code § 252.044 or to the performance and payment bond requirements of Tex. Gov’t Code Ch. 2253.

No bid bond is required for submission. The City reserves the right to require, as a condition of contract execution, evidence of financial responsibility, a performance bond, or other security commensurate with the scope and risk of the awarded contract.

I. Any post-bid clarification requested by the City shall be documented as part of the evaluation file. Informal conversations that materially affect bid evaluation shall not substitute for required written submittals.

3. Required Bid Submittals

Each bidder shall submit all items required at the time of bid submission.

Item Required Submittal Must Be Included

A Attachment A - Bid Pricing Form for each individual property bid and any combined property bid.

Yes

B Attachment B - Supplemental Bid Submittal Form, fully completed and signed. Yes

C Equipment list showing type, make, model, quantity, and whether equipment is owned or leased.

Yes

D Company structure and staffing totals by position title. Yes

E Staff assigned to this contract, including supervisor and crew composition. Yes

F Work plan or capacity statement addressing schedule, supervision, quality control, and response procedures.

Yes

Item Required Submittal Must Be Included

G Five references for comparable work. Yes

H Licensed applicator information, if chemical applications are proposed. If applicable

I Subcontractor disclosure, if any portion of the work will be subcontracted. If applicable

J Any other certifications or acknowledgments required by this packet. Yes

K IRS Form W-9 (Request for Taxpayer Identification Number and Certification), signed and dated.

Yes

L Anti-Boycott of Israel Verification (Tex. Gov’t Code Ch. 2271). Required from any company with 10 or more full-time employees that enters into a contract with a value of $100,000 or more paid wholly or partly from public funds.

If applicable

M

Designated Foreign Terrorist Organizations and Sanctioned Foreign Government Verification (Tex. Gov’t Code Ch. 2252, Subch. F, §§ 2252.151–.154), certifying that the bidder is not on a list prepared and maintained by the Texas Comptroller under Tex. Gov’t Code §§ 806.051, 807.051, or 2252.153.

Yes

N

Verification of No Boycott of Firearm or Ammunition Industries (Tex. Gov’t Code Ch. 2274, formerly § 2274.002) and Verification of No Boycott of Energy Companies (Tex. Gov’t Code Ch. 2276, formerly § 2274.002). Required from any company with 10 or more full-time employees that enters into a contract with a value of $100,000 or more paid wholly or partly from public funds.

If applicable

O

Conflict of Interest Questionnaire (Form CIQ) under Tex. Loc. Gov’t Code Ch.

176, completed if a conflict-of-interest relationship exists with a local government officer or family member, or a completed statement that no such relationship exists.

Yes

P

Certificate of Interested Parties (Form 1295) filed with the Texas Ethics Commission, with the unsworn declaration delivered to the City prior to contract execution as required by Tex. Gov’t Code § 2252.908 and 1 Tex. Admin. Code Ch.

46.

At execution

Failure to include required submittal may result in the bid being deemed non-responsive.

4. Scope of Services

A maintenance cycle is defined as a completed service performed within the designated timeframe for the applicable month. The annual service cycle count is thirty-eight (38) cycles.

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Cycles 1 1 3 4 5 4 5 4 4 4 2 1

A. General Service Expectations

1. The cemetery shall be completely serviced at least once every seven (7) days when active cycles are scheduled.

2. Each service cycle shall be completed in no more than five (5) working days.

3. No maintenance cycle shall begin before the previous cycle has been satisfactorily completed and inspected.

4. The contractor shall provide a written maintenance schedule to the Director of Parks and Recreation within ten (10) days of award.

B. Trash Removal

1. Remove litter from cemetery grounds and adjacent areas.

2. Remove trash, rubbish, and debris piled on road shoulders from private maintenance of cemetery lots.

3. Remove fallen tree limbs and debris generated by typical thunderstorms.

4. Empty public trash receptacles and legally dispose of all debris generated through grounds maintenance activities.

5. No debris piles may remain on site overnight. Disposal documentation shall be provided upon request.

C. Mowing and Trimming

1. Mow and trim all turf areas.

2. Grass shall be maintained at no less than 1.5 inches and no more than 3 inches, without removing more than one-third of the turf blade.

3. Any visible accumulation of grass clippings or vegetative debris shall be collected and removed.

4. Grass clippings, leaves, and debris shall be swept or blown from monuments, markers, benches, mausoleums, slabs, coping, fencing, sidewalks, water spigots, signs, poles, buildings, and other structures.

5. Trim or edge around trees, shrubs, buildings, mausoleums, vaults, monuments, markers, slabs, coping, fencing, poles, signs, benches, water spigots, and sidewalks.

D. Leaf and Vegetation Removal

1. Remove fallen leaves, twigs, fruit, and vegetative debris from turf, planting beds, around shrubs, and in drainage features.

2. Mulching of leaves or debris into turf may be permitted only when no visible accumulation remains.

3. No dumping is allowed on cemetery property without express written permission from the Assistant Director of Parks & Recreation.

4. Wild growth and weeds shall be removed from flower beds, cemetery lots, fence lines, ditches, culverts, and drainage systems.

E. Tree, Shrub, and Chemical Work

1. Remove limbs from any trees that are over eighteen (18) inches in diameter to provide ten (10) feet of clearance, when included within the scope of routine maintenance.

2. Take precautions not to damage established trees, shrubs, monuments, markers, and other structures.

3. Growth regulators or herbicides may be applied only with prior City approval and only by a properly licensed Texas Department of Agriculture applicator.

4. The contractor shall maintain accurate records of all chemical applications and shall submit copies of the records with monthly invoices.

5. Performance Standards

A. All reasonable precautions shall be taken to protect monuments, markers, cemetery structures, trees, shrubs, irrigation infrastructure, and other public or private property within the cemetery.

B. Any damage caused by contractor employees, equipment, or operations shall be reported immediately to the Parks Manager.

C. The contractor shall repair or replace, at its own expense, any damage caused by contractor operations, including but not limited to tire ruts, broken water lines, damaged monuments, damaged cemetery structures, and damage to trees or shrubs.

D. The contractor shall respond to notices or complaints from the City within twenty-four (24) hours and complete required corrective action by the next business day unless otherwise approved due to weather or conditions beyond the contractor's control.

E. Performance shall be considered unsatisfactory when inspection shows that work was not completed to specification. Invoices for unsatisfactory work may be returned unpaid until deficiencies are corrected.

F. The contractor or designated representative shall inspect all work for each cycle and shall certify on the invoice that the cycle has been completed and inspected.

6. Work Conduct Requirements

A. Work shall not be performed in any area where a funeral is being held. Workers may move to another area not in conflict with funeral services.

B. Contractor personnel shall be neat in appearance and shall wear uniforms with the contractor's logo visible. Uniforms shall include shirts, long pants, and safety shoes, subject to City approval.

C. Contractor personnel shall not lean or rest on monuments, tombstones, statues, coping, or other cemetery structures, and shall not place equipment or personal belongings on such structures.

D. Loud conversation, offensive language, radios, alcohol, illegal drugs, and firearms are prohibited on cemetery property.

E. The Parks & Recreation Department reserves the right to restrict work activities in any section of the cemetery at any time for operational, ceremonial, or public interest reasons.

7. Special Conditions and General Terms

A. Insurance and Indemnification

1. The successful bidder shall furnish certificates of insurance evidencing general liability insurance in the minimum amount of $1M per occurrence / $2M aggregate, with the city named as additional insured on a primary, non-contributory basis, and workers' compensation insurance as required by law, unless exempt under applicable law. Workers’ compensation coverage shall include a waiver of subrogation in favor of the City of Greenville. Contractor shall additionally maintain commercial automobile liability insurance covering all owned, hired, and non-owned vehicles used in connection with the work, with combined single limits of not less than $1,000,000 per accident for bodily injury and property damage.

2. The City shall be named as an additional insured on bidder’s policies referenced above, which shall be provided to City at execution and renewal of contract.

3. 30-day written notice of cancellation or material change shall be provided to the city by the insurer in accordance with City requirements.

4. INDEMNIFICATION: TO THE FULLEST EXTENT PERMITTED BY LAW, CONTRACTOR SHALL

DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY OF GREENVILLE, ITS OFFICERS,

EMPLOYEES, AGENTS, AND ELECTED OFFICIALS FROM AND AGAINST ANY AND ALL CLAIMS,

DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, JUDGMENTS, COSTS, AND EXPENSES

(INCLUDING REASONABLE ATTORNEYS' FEES) ARISING OUT OF OR RESULTING FROM THE

PERFORMANCE OF THE WORK, TO THE EXTENT CAUSED BY ANY NEGLIGENT ACT, ERROR, OR

OMISSION OF CONTRACTOR, ITS SUBCONTRACTORS, OR ANYONE FOR WHOSE ACTS THEY

MAY BE LIABLE.

B. References

1. Each bidder shall provide five (5) Commercial references for comparable work at the time bids are submitted.

2. References should include the client name, contact person, phone number, and type of work performed.

3. Cemetery References are preferred.

C. Cancellation and Renewal

1. The contract may be canceled by either party upon thirty (30) days' written notice, subject to the terms of the executed agreement.

2. Termination for Cause. In addition to termination for convenience, the City may terminate the contract for cause upon written notice to Contractor specifying the basis for termination, including but not limited to repeated unsatisfactory performance, failure to maintain required insurance or licensure, material misrepresentation in the bid or any required certification, suspension or debarment by any governmental authority, or insolvency. Contractor shall have ten (10) days from receipt of notice to cure a curable default; failure to cure within that period shall permit immediate termination. Termination under this paragraph shall not waive or limit any other remedy available to the City at law or in equity.

3. The contract may be extended for up to two (2) additional twelve-month periods with any negotiated increase or renewal terms approved through the City's purchasing process.

D. Non-Appropriation

1. If funds are not appropriated for a future fiscal period, the City shall not be obligated beyond the current fiscal period and shall notify the contractor as soon as reasonably practicable.

E. Billing

1. Invoices shall be submitted in accordance with City requirements and shall identify the cycle billed, the service dates, and contractor certification that the cycle was completed and inspected.

2. If the contractor is unable to complete a scheduled cycle, the contractor shall notify the Parks & Recreation Department promptly. Any credit or deduction for incomplete work shall be calculated using the awarded per-cycle pricing.

3. Prompt Payment. Payment of undisputed invoices shall be made in accordance with the Texas Prompt Payment Act, Tex. Gov’t Code Ch. 2251.

The City shall pay an undisputed invoice not later than the 30th day after the later of (i) the date the City receives the goods or services, or (ii) the date the City receives a correct invoice. If the City disputes any portion of an invoice, the City shall notify Contractor in writing of the dispute and the basis for it within 21 days of receipt of the invoice. Interest on overdue payments shall accrue at the rate established under Tex. Gov’t Code §

2251.025. Submission of an invoice for unsatisfactory or incomplete work, or for work not yet performed, is not a valid invoice for purposes of Ch.

2251, and the City’s right to withhold payment pending correction of deficient work shall not be construed as a violation of the Act.

8. Evaluation and Award Method

A. Bids shall be evaluated for best value to the City using published criteria and documented evidence.

B. Cost is an important factor, but it shall not outweigh demonstrated ability to perform, relevant experience, job quality, and operational capacity.

C. The City shall first determine whether each bid is responsive. Only responsive bids shall move forward for full evaluation.

D. Scores shall be based on information contained in the submitted bid, verified references, documented contract history, inspection records, complaint history, corrective action history, and any written post-bid clarification requested by the City.

E. A bidder shall not receive a reduced score solely because the bidder has not previously contracted with the City.

F. Qualified bidders shall be evaluated using verified comparable experience and reference checks.

Recommended Evaluation Matrix

Category Points Primary Evidence Score

Verified Comparable Experience

Comparable contracts, project history, references, complaint history, corrective actions

Equipment Capacity 15 Equipment list, backup equipment, ownership / lease status

Staffing and Supervision 20 Staffing totals, assigned crew, supervisor information

Ability to Meet Schedule / Performance Standards

Work plan, schedule, quality control, response procedures

Price / Cost Value 15 Pricing form and per-cycle / annual cost comparison

Total 100 _____

Attachment A

Bid Pricing Form Bidder Information Legal Company Name ________________________________________

Primary Contact ________________________________________

Phone Number ________________________________________

Email Address ________________________________________

Date Submitted ________________________________________

Pricing Schedule

Bid Type Per-Cycle

Rate Annual Not-to-

Exceed Included / Notes

East Mount Cemetery

Forest Park Cemetery

Combined Bid - Both Cemeteries

*NOTE: Bidder may bid on either or both properties and is not required to submit a combined bid. The City may split the award between two contractors.

Operational Cost Breakdown (Estimated Annual Allocation)

Cost Category East Mount Forest Park Combined Labor $ $ $ Equipment $ $ $ Supplies / Materials $ $ $ Fuel / Transportation $ $ $ Overhead / Admin $ $ $ Other $ $ $

Authorized Signature: _________________________ Printed Name: __________________________ Date: _____________

ATTACHMENT B

CEMETERY MOWING SUPPLEMENTAL BID SUBMITTAL FORM

City of Greenville Parks and Recreation Department Annual Cemetery Mowing and Grounds Maintenance

East Mount Cemetery and Forest Park Cemetery

This form shall be fully completed and submitted with the bid package. Failure to provide complete and accurate information may cause the bid to be considered non-responsive.

1. BIDDER INFORMATION

Legal Company Name: _______________________________________________________

DBA (if applicable): _______________________________________________________

Business Address: ____________________________________________________________

City, State, Zip: _______________________________________________________

Primary Contact Name: _______________________________________________________

Title: _______________________________________________________

Phone Number: _______________________________________________________

Email Address: ____________________________________________________________

Company Website (if applicable): _______________________________________________________

Federal Tax ID Number: _______________________________________________________

2. BUSINESS STRUCTURE

Check one:

☐ Sole Proprietorship

☐ Partnership

☐ Corporation

☐ Limited Liability Company

☐ Other: ________________________________

State in which business is organized: ___________________________________

Number of years in business under current company name: __________________

Number of years providing cemetery, park, roadside, or similar grounds maintenance services: ________

3. COMPANY STAFFING CAPACITY

Total number of full-time employees: _______________

Total number of part-time employees: _______________

Total number of seasonal employees: _______________

Total company workforce available during peak mowing season: ____________

List current staffing by position title:

Position Title Total Number

Employed

Owner / Principal

Operations Manager

Field Supervisor

Crew Leader

Equipment Operator

Mowing Crew Member

Trimming / Detail Crew

Mechanic / Equipment Support

Licensed Applicator

Administrative / Billing Staff

Other: __________________

Other: __________________

4. STAFF ASSIGNED TO THIS CONTRACT

A. How many total employees do you intend to assign to this contract? __________ B. How many crews will be assigned to this contract? ________________ C. Expected crew size per visit: ________________________ D. Name of person who will supervise this contract: _________________________ E. Supervisor title: ______________________________________ F. Supervisor phone number: _________________________ G. Will this supervisor be the primary point of contact with the City? ☐ Yes ☐ No

If no, identify primary contract contact: ______________________________ H. Will you be adding additional staff for this contract? ☐ Yes ☐ No

If yes, please provide the number of additional staff: ________

Proposed staff assigned to this contract by position title:

Position Title Number Assigned

Contract Supervisor

Crew Leader(s)

Mowing Staff

Trimming / Edging Staff

Debris / Cleanup Staff

Licensed Applicator(s)

5. EQUIPMENT INVENTORY

Bidder must attach a complete equipment list sufficient to perform the contract. At a minimum, list all primary equipment proposed for use on this contract.

Primary equipment proposed for this contract:

Equipment Type Make Size Model Hours Quantity Owned / Leased

Primary or Backup

Zero-turn mower

Walk-behind mower

Push mower

Weed eater / trimmer

Edger

Blower

Chainsaw / pole saw

Trailer

Truck / tow vehicle

Other

Other

Backup equipment available in case of breakdown:

Do you have sufficient backup equipment to maintain schedule compliance if primary equipment fails? ☐ Yes ☐ No

Do you intend on purchasing equipment for this contract if awarded? ☐ Yes ☐ No

6. CHEMICAL APPLICATION CAPACITY

Will bidder perform chemical applications under this contract? ☐ Yes ☐ No

Name of licensed applicator: ____________________________ License number: _________________________ License category/categories: ______________________ Expiration date: ________________________ Will chemical application be self-performed or subcontracted? ☐ Self-performed ☐ Subcontracted

If subcontracted, identify subcontractor: ____________________________ Bidder acknowledges that all chemical applications must be approved by the City prior to application and performed in accordance with applicable law and contract requirements.

☐ Yes

Name of disposal site(s) or method used: ______________________________

Can bidder provide disposal documentation upon request? ☐ Yes ☐ No

9. SUBCONTRACTOR DISCLOSURE

Will any portion of the work be sub-contracted? ☐ Yes ☐ No

If yes, list each subcontractor and the portion of work to be performed.

Subcontractor Name Portion of Work Contact Name / Phone Email

Bidder understands that use of subcontractors does not relieve bidder of responsibility for full performance of the contract. ☐ Yes

7. WORK PLAN AND CAPACITY STATEMENT

Bidder shall provide a brief written summary of how it will meet the following requirements.

Include:

A. Number of current commercial contracts.

B. Number of days anticipated to complete one full cycle.

C. Proposed weekly or monthly scheduling approach.

D. Supervision and quality control process.

E. Process for handling complaints or rework.

F. Process for avoiding conflicts with funeral services.

G. Method for debris removal and legal disposal.

H. Contingency plan for weather delays and equipment breakdowns.

Attach written work plan: ☐ Attached

8. DEBRIS REMOVAL AND DISPOSAL

Describe how debris generated by mowing and maintenance will be collected, removed, transported, and legally disposed of:

Brenna Hazelip Highlight

10. COMMERCIAL REFERENCES (Cemetery preferred)

Bidder must provide five commercial references for similar work.

Company / Entity Contact Person Phone Number Type of Work Performed Email

11. INSURANCE

Bidder is required to furnish insurance in accordance with the bid specifications at the time of bid submission.

12. CONTRACT COMPLIANCE CERTIFICATION

By signing below, the bidder certifies:

A. The bidder has reviewed the cemetery mowing specifications and understands the requirements.

B. The bidder has the staff, equipment, supervision, and operational capacity necessary to perform the work if awarded.

C. The information submitted in this form and all attached documents is true and correct.

D. The bidder understands that incomplete, misleading, or inaccurate information may cause the bid to be rejected.

E. The bidder agrees to provide additional supporting information upon request by the City.

Authorized Signature: ___________________________________ Printed Name: __________________________________________ Title: _______________________________________________________ Company Name: ________________________________________ Date: __________________________________________________________

Brenna Hazelip Highlight

Brenna Hazelip Highlight

ATTACHMENT C

BID SUBMISSION CHECKLIST

City of Greenville Parks and Recreation Department Annual Cemetery Mowing and Grounds Maintenance

Instructions: This checklist must be completed and submitted with the bid package. It is provided as an aid to the bidder and does not relieve the bidder of responsibility for submitting a complete and responsive bid.

Important: Failure to submit all required bid documents and supporting information may result in the bid being deemed non-responsive.

Bidder Information

Legal Company Name:

Primary Contact Name: ______________________________

Phone Number: ______________________________ Email Address: ______________________________

Bid Submitted For: ______________________________ Date Submitted: ______________________________

Required Submittals

Check Required Item Included Notes

☐ Bid Pricing Form Yes ☐ No ☐

☐ Attachment B – Supplemental Bid Submittal Form, Signed Yes ☐ No ☐

☐ Equipment list Yes ☐ No ☐

☐ Company structure and staffing totals by position title Yes ☐ No ☐

☐ Staff assigned to this contract Yes ☐ No ☐

☐ Work plan or capacity statement Yes ☐ No ☐

☐ Five commercial references for similar work Yes ☐ No ☐

Chemical applicator license information, if chemical applications are proposed

Yes ☐ N/A ☐

☐ Subcontractor disclosure Yes ☐ No ☐

☐ Insurance provided Yes ☐ No ☐

☐ Any additional supporting documents Yes ☐ No ☐

Check Required Item Included Notes

IRS Form W-9 (Request for Taxpayer Identification Number and Certification), signed and dated.

Yes ☐ No ☐

Anti-Boycott of Israel Verification (Tex. Gov’t Code Ch. 2271). Required from any company with 10 or more full-time employees that enters into a contract with a value of $100,000 or more paid wholly or partly from public funds.

Yes ☐ No ☐

Designated Foreign Terrorist Organizations and Sanctioned Foreign Government Verification (Tex. Gov’t Code Ch. 2252, Subch. F, §§ 2252.151–.154), certifying that the bidder is not on a list prepared and maintained by the Texas Comptroller under Tex. Gov’t Code §§ 806.051, 807.051, or 2252.153.

Yes ☐ No ☐

Verification of No Boycott of Firearm or Ammunition Industries (Tex.

Gov’t Code Ch. 2274, formerly § 2274.002) and Verification of No Boycott of Energy Companies (Tex. Gov’t Code Ch. 2276, formerly § 2274.002). Required from any company with 10 or more full-time employees that enters into a contract with a value of $100,000 or more paid wholly or partly from public funds.

Yes ☐ No ☐

Conflict of Interest Questionnaire (Form CIQ) under Tex. Loc. Gov’t Code Ch. 176, completed if a conflict-of-interest relationship exists with a local government officer or family member, or a completed statement that no such relationship exists.

Yes ☐ No ☐

Certificate of Interested Parties (Form 1295) filed with the Texas Ethics Commission, with the unsworn declaration delivered to the City prior to contract execution as required by Tex. Gov’t Code § 2252.908 and 1 Tex. Admin. Code Ch. 46.

Yes ☐ No ☐

Bidder Certification

☐ I have reviewed the bid specifications and understand the submission requirements.

☐ I have included all documents required for the City to evaluate this bid.

☐ I understand that this checklist is supplemental and that the bidder remains responsible for submitting a complete and responsive bid package.

Authorized Signature: ____________________________ Printed Name: ____________________________

Title: _______________________________________ Date: ____________________________________

Company Name: ________________________________

City Use Only: Received by: ____________________ Date: ____________________ Time: ____________________