Charlevoix Public Schools Charlevoix Middle High School

Temperature Control System Upgrade

Contents of Bid Package

1. Invitation to Bid

2. Proposal Bid Form

3. Agreement Between Owner and Contractor

4. Temperature Control Specification

A. Temperature Controls Upgrade Scope B. Specification Section C. Temperature Control System Point List

1. Point list Spreadsheet

5. Bid Submittal Documents

A. Bid Summary Submittal (Attachment B) B. Familial Relationships (Attachment C) C. Affidavit of Compliance (Attachment D)

INVITATION TO BID

Temperature Controls Upgrade Project Charlevoix Middle/High School (CMHS)

Issued by Charlevoix Public Schools (CPS)

Charlevoix Public Schools (CPS) is accepting sealed bids for the Temperature Controls Upgrade Project at Charlevoix Middle/High School (CMHS). The project includes replacement and upgrade of the existing Building Automation System (BAS) and associated HVAC controls as detailed in the project specifications.

Post Date: February 25 Pre-Bid Meeting: March 4 RFI Deadline: March 9 (noon) Final Addendum Issued: March 11 Bid Due Date: Thursday, March 12 at 2:00 PM Location: Charlevoix Central Office 104 E. St. Marys Dr, Charlevoix, MI 49720 Bids received after this time will not be accepted.

PROJECT DESCRIPTION

The project consists of a comprehensive upgrade of the Temperature Control / Facility Management Control System (FMCS) at

CMHS.

Major components of the work include deployment of the latest supported version of the Niagara Framework (N4) to a CPS-provided Windows Server; migration of the existing Elementary School Niagara configuration to the new server;

development of a High School graphical interface mirroring the Elementary School layout; removal and replacement of all existing unitary controllers with native BACnet controllers; replacement of legacy controls in the gym addition currently utilizing Trane controls; installation of a BACnet-compatible Tekmar snowmelt controller; integration of all new and existing BACnet devices into a unified front-end system; replacement of all space temperature sensors, CO₂ sensors, and duct pressure sensors;

addition of mixed air sensors at all air handling units; addition of discharge air sensors at all VAV terminal units; calibration and Test & Balance coordination for all VAV boxes; and addition of fan status monitoring to all BAS-controlled exhaust fans. The system shall comply with ANSI/ASHRAE/ISO 135 BACnet standards and be fully web-accessible without proprietary software.

MICHIGAN-BASED BUSINESS PREFERENCE: Charlevoix Public Schools accepts all bids but reserves the right to select Michigan-Based Businesses over out-of-state companies. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

PERSONNEL SECURITY: Contractor must meet District’s background check requirements for all employees required to be onsite.

Bids shall be firm for a period of ninety (90) days after the date of receiving bids.

BIDDER EVALUATION: For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

ACCEPTABLE EQUAL: Any name of a model, manufacturer, or brand in this RFP shall not be considered as exclusive of other brands. The District, in its sole and absolute discretion, shall have the right to determine if proposed equivalent products/brands meet the Specification and possess equivalent and/or better qualities. Any and all deviations from Specifications must be noted on the Proposal Form.

PROJECT TIMELINE

Anticipated Start Date: June 2026 Substantial Completion Deadline: December 31, 2026 All work must be completed within this timeframe.

PRE-BID MEETING (If Applicable) A non-mandatory pre-bid meeting will be held:

Date: March 4th, 2026 Time: 2:00 pm

Location: CMHS Main Office

BIDDER QUALIFICATIONS

Bidders must be actively engaged in installation of Direct Digital Controls (DDC) systems; be factory-authorized or certified integrators of proposed manufacturers; maintain a local service office within 75 miles of CMHS; provide remote diagnostic capability within one working day; and provide Test and Balance services for VAV calibration.

ACCEPTABLE SYSTEM REQUIREMENTS

The system shall utilize open protocol, native BACnet controllers. The Front End shall be based on the Niagara N4 Framework.

Devices shall comply with BACnet standards. The system must be accessible via standard web browser without proprietary operator interface software. The Owner shall retain all licensing and administrative rights.

Acceptable component manufacturers include KMC Controls, Siemens, Honeywell, Johnson Controls, Veris, ACI, and Belimo.

Equivalent products meeting specification requirements may be considered.

SUBMITTAL REQUIREMENTS

Bids must include a Base Bid Price, equipment manufacturer list, confirmation of BACnet compliance, proof of factory authorization, proposed project schedule, list of subcontractors if any, and acknowledgment of addenda if issued.

Upon award, the contractor shall submit shop drawings, wiring diagrams, complete point list, sequence of operation, communications trunk diagram, as-built drawings in AutoCAD or Visio compatible format, and Niagara station backup files.

WARRANTY REQUIREMENTS

Controllers shall carry a three (3) year warranty. Peripheral devices, materials, and workmanship shall carry a one (1) year warranty. The contractor shall provide 24-hour response time for warranty service and allow remote diagnostic access during the warranty period.

TRAINING REQUIREMENTS

The successful bidder shall provide a minimum of eight (8) hours of on-site operator training during normal business hours and provide complete documentation and system backup files prior to final payment.

PAYMENT TERMS

Payment shall be progressive and limited to completed work or materials stored onsite. Itemized invoices are required. Ten percent (10%) retainage will be withheld until final acceptance. Final payment will be contingent upon completion of training, delivery of as-built documentation, submission of all required materials, and successful system acceptance testing.

ACCEPTANCE TESTING

The contractor shall perform full calibration and operational testing, calibrate airflow at every VAV box, demonstrate full functional compliance with contract documents, and correct all deficiencies prior to final acceptance.

RIGHTS OF THE OWNER

Charlevoix Public Schools reserves the right to reject any or all bids, waive informalities in bidding, accept the bid deemed in the best interest of the District, and request clarifications or additional documentation.

BID CONTACT INFORMATION

All questions regarding this project shall be directed to:

Name: Mark Sape Title: Maintenance Director Email: msape@rayder.net Phone: 231-547-8103

ATTACHMENTS

Temperature Control System Points List (25 pages) Building Floor Plans Sequence of Operations mailto:msape@rayder.net

PROPOSAL BID FORM

To: Charlevoix Public Schools Attn: Mark Sape 104 E. St. Mary’s Dr.

Charlevoix, MI 49720

From:

Name:_____________________________________________

Contact Person:____________________________________

Address:___________________________________________

Telephone:__________________________________________

Fax:_______________________________________________

Email:______________________________________________

PROJECT SCOPE:

Temperature Control System Upgrade for Charlevoix Middle High School (See attached Scope)

BID FORMAT:

The undersigned understands that they are the Temperature Control Contractor and will be the Prime Contractor for the proposed project. They will be responsible for the workmanship and timeliness of all subcontractors.

All of the bid categories listed below must be filled out with the appropriate pricing in both number and word format. All requested attachments must also be included in order to be considered a valid proposal.

All questions regarding the project and requests for site visits shall be directed to:

Mark Sape Phone: (231) 547-8103 Email: msape@rayder.net

1. Brand name of proposed Temperature Controls Front End Controller.

2. Brand name of proposed Temperature Controls Unitary and Primary Controllers.

3. The number of years Prime Contractor has been registered in the State of Michigan.

4. Total Cost for the Temperature Control System Upgrade:

(amount in words)

ATTACHMENTS:

1. Include information for at least (3) projects of similar size and scope. Information to include: Project Name, Location, Contact Person, and Phone Number.

2. List of Subcontractors and what their responsibilities will be on the project.

3. Copy of Liability and Workman’s Compensation insurance forms for the Prime Contractor.

4. Copy of Prime Contactor’s State of Michigan Electrical or Mechanical Contractors License. (Company Name must be on the license)

5. Copy of all Sub-Contractor’s State of Michigan Electrical or Mechanical Contractors License. (Company Name must be on the license)

LEGAL STATUS AND SIGNATURE OF BIDDER:

Company Name

Corporation, Partnership, LLC, Other duly organized and doing business under the laws of the State of Michigan for whom:

bearing the official title of:

whose signature is affixed to this Proposal Bid Form, is duly authorized to execute Contracts.

● In compliance with the OWNER’S invitation to Bid, Bidder hereby proposes to perform all work In accordance with the Plans, Specifications, General Conditions, Supplementary Conditions, and other portions of the contract documents at the Unit Prices as submitted herein.

● The undersigned, as Bidder, hereby declares the Proposal is made in good faith, without fraud or collusion with any person or persons bidding on the same contract, that he has read and examined the Invitation to Bid, Proposal, General Conditions, Supplementary Conditions, Agreement forms, Misc. forms, Plans, and specifications as prepared by the OWNER, and understands all the same; that he or his representative has made personal investigation at the site and has informed himself fully with regard to conditions to be met in executing this Contract, and the undersigned agrees to furnish all labor, materials, power, transportation, and equipment necessary for the construction of the Project.

SIGNATURE

Contractor

By

Title

Signed on this_____________day of_______________year___________

END OF SECTION

AGREEMENT BETWEEN OWNER AND CONTRACTOR

THIS AGREEMENT is by and between Charlevoix Public Schools

(hereinafter called OWNER) and ___________________________________________ (hereinafter called CONTRACTOR).

OWNER AND CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1 WORK

1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows:

A. Temperature Control System Upgrade for Charlevoix High School

Article 2 CONTRACT TIMES

2.01 Time of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

2.02 Substantial Completion Dates and Readiness for Final Payment

A. Substantial Completion – The contractor shall be complete with the installation and have programmed and commissioned all control sequences. A preliminary punchlist shall be created on a joint walk through with the contractor, owner and engineer by. – December 31, 2026.

B. Readiness for Final Payment – The temperature control system upgrade complete, with all systems functioning as designed, provided documenting proper startup and operation. The temperature control system shall utilized by the owner and all preliminary punchlist items completed. A final punchlist shall be prepared by the owner and the CONTRACTOR shall be prepared for final payment, minus the payments for training by.– December 31, 2026.

Article 3CONTRACT PRICE

3.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts listed below:

A. For all Work, at the prices stated in CONTRACTOR’s Bid, attached hereto as an exhibit.

Article 4PAYMENT PROCEDURES

4.01 Submittal and Processing of Payments

A. CONTRACTOR shall submit Applications for Payment on typical AAI forms. Applications for Payment will be processed by the Owner.

4.02 Progress Payments; Retainage

A. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment on or about the 10th day of each month during performance of the Work as provided in paragraphs 4.02.A.1 and 4.02.A.2 below. All such payments will be measured by the schedule of values submitted with the application for payment.

1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts the OWNER may withhold:

a. 90% of Work completed (with the balance being retainage). If the Work has been 50% completed as determined by OWNER, and if the character and progress of the Work have been satisfactory to OWNER, OWNER may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no retainage on account of Work substantially completed, in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100% of the Work completed less the aggregate of payments previously made; and

b. 0% of cost of materials and equipment not incorporated in the Work (with the balance being retainage).

2. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95 % of the Work completed, less such amounts as OWNER shall determine in accordance with paragraph and less 100% of OWNER’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion.

4.03 Final Payment

A. Upon final completion and acceptance of the Work including OWNER, OWNER shall pay the remainder of the Contract Price minus the cost for the “annual energy calculation”. The payment for the “annual energy calculations” will be paid once the calculations are completed near the end of the operation of the first year of service.

Article 5INTEREST

5.01 All money not paid when due, shall bear interest at the rate of 1.5% per annum.

Article 6CONTRACTOR'S REPRESENTATIONS

6.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing facility.

E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto.

F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents.

H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents.

I. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that

CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR

J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

Article 7INDEMNIFICATION AND INSURANCE

7.01 To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify, and hold harmless the County, its elected and appointed officials, employees, volunteers, and others working on behalf of the County, against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from them by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Agreement. This indemnification will survive the termination or expiration of this Agreement. By entering into this Agreement, the parties do not waive any immunities provided by law.

The Contractor and their subcontractors shall obtain and maintain in effect during the term of this Agreement commercial general liability insurance on an occurrence basis with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, covering personal injury, bodily injury, and property damage. Said insurance will be written by a responsible company licensed to do business in the State Michigan, and will name the County as an additional insured.

The Contractor and their subcontractos shall obtain and maintain in effect during the term of this Agreement automobile liability insurance, with Michigan no fault coverage, covering all vehicles used in performance under this Agreement, with limits of liability not less than $1,000,000 per occurrence combined single limit, covering bodily injury and property damage.

The Contractor and their subcontractors shall obtain and maintain in effect during the term of this Agreement workers’ disability compensation insurance, including employers’ liability coverage, in accordance with the laws of the State of Michigan.

The Contractor shall provide the County with certificates of insurance evidencing compliance with the foregoing insurance requirements. The certificates shall require the insurance companies to provide the County with not less than 30 days advance written notice of cancellation, non-renewal, reduction and/or material changes. If the term of this Agreement will extend beyond the effective date of any policy, the Contractor shall be required to deliver a renewal certificate or policy to the County at least 10 days prior to the expiration date of the insurance coverage.

Notwithstanding, the Contractor will remain liable for any amounts of any claims, liabilities, judgments, costs, damages, expenses and attorneys fees in excess of the limits of said insurance.

The County’s approval of said insurance will not, in any way, relieve or decrease the liability of the Contractor hereunder, and it is expressly understood by the parties that the County does not, in any way, represent that said insurance or limits of liability are sufficient to protect the Contractor’s interest or liabilities.

Article 8CONTRACT DOCUMENTS

8.01 Contents

A. The Contract Documents consist of the following:

1. This Agreement (pages 1 to 5, inclusive).

2. Specifications as listed in the table of “Contents of Bid Package”.

3. Exhibits to this Agreement (enumerated as follows):

a. CONTRACTOR’s Proposal Bid Form (pages 1 to 4, inclusive);

4. Documentation submitted by CONTRACTOR prior to Notice of Award:

B. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a. Written Amendments;

b. Work Change Directives;

c. Change Order(s).

C. There are no Contract Documents other than those listed above in this Article 6.

Article 9MISCELLANEOUS

9.01 Terms

A. Terms used in this Agreement will have the meanings indicated in the General Conditions.

9.02 Assignment of Contract

A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment; no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

9.03 Successors and Assigns

A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

9.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

9.05 Other Provisions – Non-Discrimination

A. The CONTRACTOR agrees that it will not unlawfully discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment because of race, color, religion, national origin, ancestry, age, sex, height, weight, marital status, pregnancy, protected activity, or genetic information, or because of a disability that is unrelated to the individual’s ability to perform the duties of a particular job or position. The CONTRACTOR further agrees that every subcontract entered into for the performance of this Agreement will contain a provision requiring non-discrimination in employment, as specified herein, binding upon each subcontractor. A breach of these covenants may be regarded as a material breach of this Agreement.

9.06 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf.

9.07 This Agreement will be effective on (Effective Date of the Agreement).

OWNER Charlevoix Public Schools CONTRACTOR

By: By:

[CORPORATE SEAL] [CORPORATE SEAL]

Attest Attest

Address for giving notices: Address for giving notices:

Charlevoix Public Schools

104 E. St. Mary’s Dr.

Charlevoix, MI 49720

(If OWNER is a corporation, attach evidence of License No.

authority to sign. If OWNER is a public body, (Where applicable) attach evidence of authority to sign and resolution authorizing execution of OWNER-CONTRACTOR Agent for service of process:

Agreement.)

(If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.)

Designated Representative Designated Representative:

Name: Name:

Title: Title:

Address: Address:

Phone: Phone:

Facsimile: Facsimile:

TEMPERATURE CONTROLS UPGRADE SCOPE

The general scope of the project is to update the current Temperature Control system at the High School (CMHS), starting in June of 2026 and being completed before December 31st, 2026.

There is currently a Niagara 4 server that is being used to access the Elementary school (CES) HVAC system. This project will include the deployment of the latest supported Tridium/Niagara software to a Windows server provided by Charlevoix Public Schools (CPS). The existing Niagara 4 configuration from the Elementary school will be migrated to the new server. A control graphics map will be built for the High School that mirrors the design of the existing Elementary School control map, based on room numbers. A map will be provided by Charlevoix Public Schools detailing these room numbers. A copy of all graphics design files will be retained on the CPS Windows server for future use.

All of the existing unitary controllers at the High School will be removed and replaced with new native BACnet controllers, and they will be mapped to the new Niagara server in their own silo. There is an existing BACnet network in the High School and it communicates with the boilers and some of the points in the boiler room. This and any other controllers will be replaced in the course of this project with new BACnet compatible controllers, and integrated into the Front End.

The gym addition that is north of the weight room has Trane controls. These will be replaced with BACnet controllers and also integrated to the Front End. A BACnet compatible Tekmar controller will be installed to control the existing snow melt system at the High School, and integrated into the Front End.

It is the intent that all of the existing valves, actuators, relays, safeties and sensors be reused, except for the ones listed on the included points list. All of the space temperature sensors, CO2 sensors and duct pressure sensors are the majority of the sensors that need to be replaced. During the commissioning process of the control system, if any of the existing control or mechanical equipment is found to be defective, these items need to be reported to Charlevoix Public Schools so they can decide on how to rectify the components.

The existing air handlers do not have mixed air sensors, these air important for troubleshooting any damper malfunctions, so they will be added during the update. Also, all of the terminal units have reheat coils, but none of them have discharge air sensors. Discharge air sensors will be added to all of the terminal units. The new VAV controllers will also need to be calibrated, via Test and Balance, to make sure that the volume of air being delivered to the zones is what the VAV box is reporting on the graphical screen.

Notice: Regarding the Test and Balancing requirement, this addendum clarifies that we require air volume tests specifically for VAV boxes. We are not seeking to test and balance water systems or components beyond the VAV boxes.

The items below show what terminal units are associated with what air handlers and additional notes for connected loads to any of the terminal units.

AHU-1A1

TU-1A1, TU-1A2, TU-1A3, TU-1A4, TU-1A5, TU-1A6, TU-1A7

AHU-2A2

TU-1A8, TU-1A9, TU-1A10, TU-1A11, TU-1A12, TU-1A13

AHU-1B1

TU-1A14, TU-1A15, TU-1A16, TU-1B1, TU-1B2, TU-1B3, TU-1B4, TU-1B7

One of the above Tu’s is controlling RD-2B6.

AHU-1B2

TU-1B5, TU-1B6, TU-1B8, TU-1B9, TU-1B10, TU-1B11

One of the above Tu’s is controlling RD-1B10.

AHU-2D1

TU-1C5, TU-1C4, TU-1C6, TU-1D1

One of the above Tu’s is controlling exhaust damper and EF-1C2

AHU-1C1

TU-1C1, TU-1C2, TU-1C3, TU-1C7, Zone Damper for EF-1C5

AHU-1C2

TU-Wrestling Room, TU-Training Room

AHU-2D5

TU-1D10, TU-1D14, TU-1D8, TU-1D12, TU1D13

One of the above Tu’s is controlling the Band Room Fintube.

BCU-2D1

TU-1D11, TU-2D1, TU-2D2

AHU-2D3

TU-1D6, TU-1D7, TU-1D2, TU-1D3, TU-1D5, TU-1D4

AHU-2A1

TU-2A5, TU-2A8, TU-2A7, TU-2A2, TU-2A1, TU-2A6

One of the above Tu’s is controlling EF-2A.

AHU-2B2

TU-2B2, TU-2B1, TU-2A4, TU-2A3, TU-2A1, TU-2A6

The above Tu’s are controlling EF-2B4, Relief Damper for 2B4, EF-2B4 Stat, EF-2A2

AHU-2B1

TU-2B9, TU-2B8, TU-2B7, TU-2B6, TU-2B5, TU-2B4, TU-2B3

The above Tu’s are controlling, Return Damper B211, Return Damper for B-209, EF-2B9 Stat, EF-2B9, EF-2B4 Status, EF-2B7 Status

Exhaust Fans All exhaust Fans that are being controlled by the building automation system need to have fan status added to them if they do not already have status.

TEMPERATURE CONTROLS SPECIFICATIONS

1.1 SUMMARY

A. Furnish all labor, materials, equipment, and service necessary for a complete and operating Facility Management and Control System (FMCS), utilizing Direct Digital Controls. The FMCS shall be capable of total integration of the facility infrastructure systems with user access to all system data either locally over a secure Intranet within the building and by remote access by a standard Web Browser over the Internet. The FMCS system shall include HVAC control, energy management, alarm monitoring, and all trending and reporting functions related to normal building operations.

B. All labor, material, equipment and software not specifically referred to herein, but are required to meet the functional intent of this specification, shall be provided without additional cost to the Owner.

1.2 QUALIFICATION OF BIDDERS

A. All Prime bidders must be temperature control contractors in the business of installing direct digital temperature controls.

B. All bidders shall be factory owned branch office or factory authorized, independent installing contractor or Certified Systems Integrator of the manufacturers specified.

C. All bidders shall have a local engineering and service office within 75 miles of the job site and be able to remotely access a system via the internet within one working day to diagnose system problems or issues via the internet.

D. Test and Balance services needed for the calibration and setup of the variable air volume boxes, is the responsibility of the bidder.

1.3 SYSTEM PRODUCTS

A. Acceptable products:

1. All bidders shall submit a Base Bid Price utilizing open protocol native BACnet system and unitary controllers.

2. The Facility Management “Front End” Control System shall be based on the Niagara N4 Framework TM (or “Niagara”). The supplied system must incorporate the ability to access the existing N4 server using standard Web browsers without requiring proprietary operator interface and configuration programs. The control system shall be accessible from any computer that has intranet or internet connectivity. The Front End must also be capable of communicating with multiple different vendors’ equipment. This allows the Owner flexibility for future expansion of the control system using different control system vendors.

3. The complete DDC control system provided shall comply with ANSI/ASHRAE/ISO standard 135 “BACnet” standard.

4. The following actuators, sensors, and control valves are acceptable for use on this project.

a. KMC Controls

b. Siemens

c. Honeywell

d. Johnson Controls

e. Veris

f. ACI

g. Belimo

1.4 SYSTEM MONITORING REQUIREMENTS

A. System Alarms that are identified in the points lists will display and be routed in the following manner:

1. Display on the Graphical Screen in a highlighted color.

2. Display on the tabular data screen in a highlighted color.

3. Routed to the desired email addresses with the description of the alarm.

B. System Trend Logs that are identified on the points list, shall be in both a graphical and tabular format. These logs shall have at least a 7 day history at all times and the time, date and value shall be easy to identify.

C. System Graphical Screens shall include the following;

1. Main Graphical Screen setup as a home page to select which section of the facility to navigate to.

2. Floor plan layout of each section showing all of the space sensors, and the sensors will be connected to a hot link that routes to the graphic of the selected equipment.

3. Boiler room graphical page.

4. Air Handler unit graphic for each individual unit.

5. Variable Volume Zone damper Graphic for each individual zone.

6. Exhaust Fan Graphic showing location of exhaust fans on floorplan.

7. Zone schedule graphic showing all the zones for each Ahu unit, the position and airflow of the zones along with all the temperatures.

1.5 RELATED DOCUMENTS

A. Complete control system point list to list all the control points that will be added to the system.

B. Sequence of operation describing the operation of the HVAC systems.

1.6 COORDINATION

A. The Controls Contractor shall be completely responsible for all facets of the project. They are the Prime Contractor and all other contractors are sub-contracted under their contract.

B. Coordination of all controls items with other trades shall be the responsibility of the Controls Contractor.

C. The Controls Contractor shall be fully responsible for coordination of all space sensor locations with the School Staff.

D. Controls Contractor is responsible for all wiring routing and fastening procedures.

E. Controls Contractor is responsible for providing all of the components to make a complete project including controllers, sensors.

1.7 SUBMITTAL

A. Three copies of shop drawings of the entire control system shall be submitted and shall consist of a complete list of equipment and materials, including manufacturers catalog data sheets and installation instructions. Shop drawings shall also contain complete wiring and schematic diagrams, software descriptions, calculations, and any other details required to demonstrate that the system has been coordinated and will properly function as a system. Terminal identification for all control wiring shall be shown on the shop drawings. A complete written Sequence of Operation as well as a hard copy graphical depiction of the application control programs shall also be included with the submittal package.

B. Submittal shall also include a trunk cable schematic diagram depicting the Graphical User Interface (GUI) computer, control panel locations and a description of the communication type, media and protocol.

C. Submittal shall also include a complete point list of all connected points to the DDC system.

D. Upon completion of the work, before the 10% retainage is released, provide a complete set of ‘as-built’ drawings including the following:

1. Control System Drawings shall be provided as AutoCAD™ or Visio™ compatible files.

2. Communications diagram showing the schematic layout of the communications trunk.

1.8 OTHER CONTROL SYSTEM HARDWARE

A. Electronic Control Actuators: Furnish and install direct-mount type valve and damper actuators of the following types and capacities:

1. Size all actuators in damper applications to provide a minimum of 5 in-lb torque per square foot of damper area. Provide one actuator per damper minimum.

2. Size all actuators in valve applications to provide shut off against rated system pressure + 25% over pressure.

3. Control Input Signal: Two-position, or proportional electric actuators as required for the application. No floating control actuation is permitted.

4. Damper actuators shall be capacitive or spring return failsafe type for the following applications:

a. All fresh air, return air, and exhaust air applications.

b. Zone dampers do not need to be spring return.

5. Valve actuators shall be capacitive or spring return failsafe type for the following applications:

a. Hot water coil applications for all air handling applications where outside air dampers are present.

b. Hot water reheat coil applications.

6. Actuators shall contain a microprocessor controlled operating algorithm that prevents “dithering” when controlled by a DDC control system. The “anti-dithering” algorithm shall prevent movement from an input control signal change in the opposite direction for a minimum of +/- 2% of span.

7. Actuators shall contain a manual clutch release that allows manual release and positioning of the actuator.

8. Actuators shall contain physical indication of actuator rotation position.

9. Actuators shall be switch selectable for clockwise and counterclockwise rotation.

10. Failsafe models shall be switch selectable for clockwise or counterclockwise rotation on failure of power.

11. Actuators shall contain a manual stop that is installer adjustable over a range of 45 – 95 degrees of rotation.

B. Control Valves:

1. Valves for VAV reheat, and fintube applications

a. Globe type zone valves, brass body & trim, stainless steel or brass trim and “O” ring packing, ASTM 125 class, ½ , ¾ , & 1” pipe size, 2 & 3-way body styles as required to suit the application.

b. Minimum close off pressure

1. 44 PSI (1/2, ¾” sizes)

2. 22 PSI (1” size)

c. Hot water, glycol service to 50% glycol solutions

d. Leakage rating – ANSI Class III

e. Actuators

1. proportional 0-10VDC, 10-0VDC

2. All reheat valves shall be spring or capacitive failsafe

3. Replaceable without removing valve body from pipe

f. Acceptable manufacturers shall be:

1. KMC Controls

2. Johnson Controls

3. Honeywell Controls

4. Siemens Controls

5. Belimo

C. Duct Mount, Pipe Mount and Outside Air Temperature Sensors: 10,000-ohm @ 77F Type III thermistor temperature sensors with a sensing accuracy of ± 0.2ºC. Device shall be provided with integral 2x4” conduit wiring box and sensing elements shall be protected in filtered sensor probe housing. Outside air sensors shall include an integral sun shield.

D. Combination Duct Temperature & Humidity sensor/transmitters: 10,000-ohm @ 77F Type II thermistor temperature sensors with a sensing accuracy of ± 0.2ºC. Humidity transmitter shall provide a 0 – 5VDC or 0-10VDC output over 0-100% operating range at a sensing accuracy of +/- 2% humidity. Device shall be provided with integral 2x4” conduit wiring box and sensing elements shall be protected in filtered sensor probe housing.

Outside air sensors shall include an integral sun shield.

E. Static Pressure Sensor/Transmitters – Duct mounted device containing electronics in wiring enclosure and integral duct pressure sensing probe. Switch selectable models for +/- 0.5” to 2”, +/- 1.5” to 6” and +/- 2.5” to 10.0” WC and equivalent metric variations. Each device contains 4 switch selectable ranges. Proportional 0 – 5VDC, 0-10VDC, or 4-20mADC control signals. Temperature compensated over 50 – 122F (10 – 50C) operating temperature range with +/- 1% FSO stability per year.

F. Liquid Pressure Sensor/Transmitters – Wet/wet pressure transducer with 4 switch selectable operating ranges in ranges of 0 – 50 psig/d, 0-100 psig/d, and 0-500 psig/d ranges. Usable in any gas or liquid compatible with 17-4 PH stainless steel. Push button or remote zeroing integral to unit. High/low port swap switch to solve incorrect plumbing for differential. Integral 4 or 8 second surge damping switch. Proof pressure 2x range, Burst pressure 5x operating range. +/- 1% FS accuracy combined linearity, hysteresis and repeatability.

G. Carbon Dioxide Sensors – Duct or Space application, 5 year calibration accuracy, 0 – 2000ppm range +/- 5% accuracy over range. Optional LCD display, integral self-calibration algorithm. Meets ventilation requirements of ASHRAE standard 62-1999. Programmable altitude correction in 500’ elevation increments. Repeatability +/- 20ppm, stability +/- 20ppm typical with 5 year re-calibration interval.

H. Air Differential Pressure Switch – Diaphragm activated bellows type switch, adjustable from 0.05” – 12” WC, +/- 0.02” hysteresis. Contact switch rated at 1/4HP @ 125VAC, 1/2HP @ 250 VAC inductive, 15 Amps resistive @ 125 –

277 VAC.

I. Low Limit Thermostats – Manual reset or automatic reset type as shown on the drawings. Capillary type that is responsive to lowest temperature sensed along 1’ of 20’ capillary length. 35 – 68F operating range, 4.5F fixed differential. SPDT switch, 2HP @ 120VAC or 3HP @ 240VAC inductive.

J. Control Transformers – UL Class 2 rated with primary and secondary voltages to suit applications with a manual reset switch.

K. Current Sensitive Switches: Solid state, split core current switch that operates when the current level (sensed by the internal current transformer) exceeds the adjustable trip point. Current switch to include an integral LED for indication of trip condition and a current level below trip set point.

1.9 INSTALLATION

A. All work described in this section shall be installed, wired, circuit tested and calibrated by a licensed electrician.

B. All wiring terminations at the controllers will be labeled with a number or wire descriptors.

C. The wiring in the boiler room will be completely installed in conduit.

D. All cabling done above the ceiling will be fastened neatly so it can not be pulled on or snagged if anyone enters the ceiling space.

E. Cables that pass through fire rated walls will be sleeved and fire caulked to meet code.

F. Wires and cables that are routed to the roof will also be sleeved and protected.

G. All wiring will adhere to the National Electric Code.

1.10 WARRANTY

A. A (3) year warranty will be provided for all controllers. Peripheral devices, materials and workmanship incorporated into the work shall be warranted for a period of one year from the time of system acceptance.

B. Within this period, upon notice by the Owner, any defects in the FMCS due to faulty materials, methods of installation or workmanship shall be promptly (within 24 hours after receipt of notice) repaired or replaced by the Temperature Controls contractor at no expense to the Owner.

1.11 WARRANTY ACCESS

A. The Owner shall grant to the Temperature Control contractor, reasonable access to the FMCS during the warranty period. The owner shall allow the contractor to access the FMCS from a remote location for the purpose of diagnostics and troubleshooting, via the Internet, during the warranty period.

1.12 ACCEPTANCE TESTING

A. The Temperature Control contractor shall perform all necessary calibration, testing and de-bugging and perform all required operational checks to ensure that the system is functioning in full accordance with these specifications.

B. The temperature Controls Contractor is responsible for calibrating the airflow of every VAV box.

C. System Acceptance: Satisfactory completion is when the Temperature Control sub-contractor has performed successfully all the required testing to show performance compliance with the requirements of the Contract Documents to the satisfaction of the Owner’s Representative. System acceptance shall be contingent upon completion and review of all corrected deficiencies.

1.13 OPERATOR INSTRUCTION, TRAINING

A. During system commissioning and at such time acceptable performance of the FMCS hardware and software has been established, the Temperature Control sub-contractor shall provide on-site operator instruction to the owner's operating personnel. Operator instruction shall be done during normal working hours and shall be performed by a competent representative familiar with the system hardware, software and accessories.

B. The Temperature Control contractor shall provide 8 hours of instruction to the owner's designated personnel on the operation of the FMCS and describe its intended use with respect to the programmed functions specified.

Operator orientation of the FMCS shall include, but not be limited to; the overall operation program, equipment functions (both individually and as part of the total integrated system), commands, systems generation, advisories, and appropriate operator intervention required in responding to the System's operation.

1.14 PROJECT PAYMENT SCHEDULE

A. The payment schedule for the project will be “progressive”. This means that the Contractor can only bill for work that has been completed. Parts and equipment can only be billed for if they are either installed or stored onsite.

B. Contractor will provide invoicing with a detailed and itemized list of all the work or equipment that has been completed up to that point. All invoices will need approval and must be agreeable to the Owner before they will be paid. If part of an invoice is in contention, none of the invoice will be paid until a new or modified invoice is accepted by the Owner.

C. Final payment will not be released until all training, documentation, and as-builts are provided, and approved by the Owner.

END OF SECTION

TEMPERATURE CONTROL SYSTEM POINTS LIST

See “Temperature Control System Point List” spreadsheet, pages 1 – 25, available through the following link:

BMS_Point_Schedule https://docs.google.com/spreadsheets/d/1mpiRLPD-Ufb3qDT-B8kpDziWyua7AGHT_19HMWdoN6k/edit?usp=sharing https://docs.google.com/spreadsheets/d/1mpiRLPD-Ufb3qDT-B8kpDziWyua7AGHT_19HMWdoN6k/edit?usp=sharing

Charlevoix Public Schools (CPS)

REQUEST FOR BID PROPOSAL FOR

Temperature Controls Upgrade

2/25/2026

Attachment B – Bid Summary Submittal

Bidder Name, Contact, Address, and Phone Number: _______________________________

To: Charlevoix Public Schools Central Office Building 104 E. Saint Marys Dr.

Charlevoix, MI 49720 Attn: Mr. Mark Sape

Submitted by: _______________________________________________________

The undersigned represents that he/she has:

A. Familiarized him/herself with the contents of this Bid package and is capable of entering into a contract to furnish the material specified herein.

B. Included with this proposal a Bid Bond, Certified or Cashier’s Check in the amount of five (5) percent, ____________ dollars

C. Included with this proposal is a notarized, sworn statement about familial relations (Attachment C) & Affidavit of Compliance – Iran Economic Sanctions Act (Attachment D).

D. Agreed that this proposal, if accepted by CPS, will be the basis for a contract directly with CPS and to enter into such contract in accordance with the terms contained herein.

The lump sum bid amount is: _______________________ dollars ($________________), for the following line items in Attachment A:

In submitting this bid, it is understood that the right is reserved by CPS to reject any or all bids. It is agreed that this bid is binding for a period of sixty (60) days from the opening thereof.

Date: ___________________________________

Company Name: __________________________

Address: ________________________________

Phone: _________________________________

By: ____________________________________ _____________________________________ (Signature) (Type or print)

Title: ___________________________________

Attachment C – Familial Relationships

Affidavit of Bidder

The undersigned, the owner or authorized officer of ______________________ (the Bidder), pursuant to the familial disclosure requirement provided in the above Request for Bid Proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between CPS or any employee of Bidder and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Its:

Date:

STATE OF )

COUNTY OF )

This instrument was acknowledged before me on the _______ day of ____________________, 2024, by .

, Notary Public

County, ______________(State)

My Commission Expires:

Acting in the County of:

Attachment D - Affidavit of Compliance – Iran Economic Sanctions Act

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of _____________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the _____(OWNER)________ (the “School District”) Request For Proposals For ________(PROJECT)_______ hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract / purchase order as a result of the aforementioned Request For Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract/purchase order or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER:

By:

Its:

Date:

STATE OF )

COUNTY OF )

This instrument was acknowledged before me on the _______ day of ____________________, 2024, by .

, Notary Public

County, ______________(State)

My Commission Expires:

Acting in the County of: