2026 HASS High School Kitchen Roofing RFP.pdf

Hastings Area School System (HASS)- REQUEST FOR PROPOSAL High School Kitchen Roof Project 2026

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Hastings Area School System is seeking proposals in conjunction with the OMNIA purchasing cooperative for roof replacement and renovation at Central Elementary. Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Mandatory Pre-Bid Meeting - A mandatory pre-bid meeting and project walk-through will be held on Tuesday, August 4th, @ 1:00 pm (local time). The meeting will convene at the project site: Hastings High School (520 W South St, Hastings, MI 49058).

Bid Information - Proposals must be received by 1:00 pm on Tuesday, August 18th, 2026 delivered in person or by mail in a sealed envelope/package with the wording “HHS Kitchen Roofing Project” clearly marked on the outside of the envelope/package addressed to:

Hastings Area School System, Attn: Dale Krueger 232 W Grand St, Hastings, MI 49058

HASS will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids.

Proposals and Award – HASS will utilize one (1) prime contractor. The contract for construction will be a direct contract with the Owner and executed on AIA Document A201 (1997 edition) – “Standard Form of Agreement between Owner & Contractor”. Project administration will be the responsibility of Mr. Dale Krueger.

Plans and Questions - Bidding Documents will be available for distribution at mandatory pre-bid meeting.

Contact Mr. Dale Krueger, Project Coordinator to reserve a set of bid documents. All questions regarding the bidding procedures, and drawing/specification intent are to be directed to the Project Coordinator.

Bid Security - A Bid Security by a qualified surety authorized to do business in the state where the Project is located and in the amount of five percent (5%) of the Base Bid shall accompany each proposal. The Bid Security may be in the form of a Bid Bond, Cashier’s Check, or Money Order. Personal checks are NOT acceptable. Bid may not be withdrawn for a period of sixty (60) days after the bid date. Successful Bidders may be required to furnish Surety Bonds as stated in the Project Specifications.

Owner’s Rights - The Owner reserves the right to reject any or all proposals, and to waive informalities, irregularities, and/or errors in the bid proposals, which they feel to be in their own best interest.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that HASS shall not accept a bid that does not include these sworn and notarized disclosure statements.

HASS reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Hastings Area School System will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. HASS is an equal opportunity institution. HASS does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

Hastings Area School System (HASS)- REQUEST FOR PROPOSAL High School Kitchen Roof Project 2026

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. HASS reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. HSPS may award this bid in part or whole.

D. All proposals submitted shall remain firm for a period of ninety (90) days after the date of receiving bids.

E. In the case where installation is specific, installation must be complete, and all installation costs must be included.

F. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

G. HASS shall not be responsible for any cost or expense incurred by the bidder during the preparation of the bid.

H. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

BIDDERS RESPONSIBILITIES

Bids will be due by 1:00 pm on Tuesday, August 18th, 2026.

Bid proposals shall include the following documentation:

Proposal Familial Disclosure - All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exits between the Owner or the employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, or chief executive officer of the public school. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

Iran Economic Sanctions Affidavit - All bidders must comply with the Iran Economic Sanctions Act.

Bidders must provide a signed copy of Iran business relationship affidavit.

Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s) Bid Security