2026_Geotechnical_and_Materials_Testing_Services_for_Capital_Project_Services.pdf

REQUEST FOR PROPOSAL

2026 GEOTECHNICAL AND MATERIALS TESTING SERVICES FOR

CAPITAL PROJECT SERVICES

(NO. 2026.088-RFP)

FOR

Washington County, Oregon

RELEASE DATE: September 28, 2026 DEADLINE FOR QUESTIONS: October 12, 2026

RESPONSE DEADLINE: October 14, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

2026 Geotechnical and Materials Testing Services for Capital Project Services

1. Request for Proposals

2. Introduction

3. Instructions to Proposers

4. Project Details

5. Terms and Conditions

6. Evaluation Criteria

7. Evaluation and Award Process

8. Vendor Submissions

9. Information Only Tables

Attachments:

A - 1.28.2026_PP_SERVICES_CONTRACT_MASTER

B - 2022-ATTACHMENT-C

C - 2026 Materials Testing RFP - Table 1 - Certifications

D - PROJECT WORK ASSIGNMENT MASTER FORM

2026 Geotechnical and Materials Testing Services for Capital Project Services

1. 1. Request for Proposals

(No.2026.088-RFP)

Washington County, Oregon is requesting proposals from qualified firms to provide 2026 Geotechnical and Materials Testing Services for Capital Project Services.

Proposals must be received by 2:00 pm Wednesday, October 14, 2026.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://procurement.opengov.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

Washington County reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Danielle Howard, Procurement Analyst II

Posted to: Monday, September 28, 2026 OregonBuys https://www.washcopurch.com/biz

2026 Geotechnical and Materials Testing Services for Capital Project Services

2. 2. Introduction

The following instructions, terms, and conditions apply to all solicitations to provide either goods or services to Washington County.

1. 2.1. Summary

The work shall consist of geotechnical and material sampling, testing, inspection, and laboratory analysis as well as related report preparation and calculations. The County will issue multiple contracts based on this solicitation.

The work shall be accomplished as directed by the Principal Engineer or representative and in conformance with the applicable provisions of the construction contract under which the work is done and the current standards of the following publications: Oregon Department of Transportation (ODOT) Construction Manual with memorandums and notices, ODOT Manual of Field Test Procedures, ODOT Laboratory Manual of Test Procedures, ODOT Standard Specification for Highway Construction, American Public Works Association (APWA) Standard Specifications, American Association of State Highway and Transportation Officials (AASHTO) Standards and Test Procedures, Western Alliance for Quality Transportation Construction (WAQTC) Test Procedures, American Society for Testing and Materials (ASTM) Standards and Test Procedures, and other standards as applicable.

2. 2.2. Background

Washington County is a suburban county located on the western edge of Portland, Oregon. Its boundaries extend from the City of Portland to the coast range. The current population is approximately 600,000 people. There is a mix of urban, suburban and rural areas. The eastern half of the County is composed of service industries, light manufacturing, residential and commercial activity. It is relatively densely populated. The western half is primarily farms and private forest lands across rural settings, together with several smaller incorporated and unincorporated communities.

The County seat of government is located in Hillsboro, Oregon. The County has experienced substantial growth over the last fifty years principally in the electronics and high-tech industries.

Twenty percent of the entire state's population growth in the last five years has occurred in Washington County.

The County is a home rule county, governed by five elected Commissioners who appoint a County Administrator as the chief executive of the County. There are currently approximately 1950 employees in all areas of County government who are engaged in providing the multitude of services required by its member cities, businesses and general population.

2026 Geotechnical and Materials Testing Services for Capital Project Services

3. 2.3. Contact Information

Kira Furby Engineering Associate 1400 SW Walnut St.

MS 18

Hillsboro, OR 97123 Email: kira_furby@co.washington.or.us Phone: (503) 969-7990 Department:

LUT-CPS

4. 2.4. Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from the County's Procurement Portal.

Date of Legal Advertisement September 28, 2026

Question Submission Deadline October 12, 2026, 5:00pm

Submittals Due October 14, 2026, 2:00pm mailto:kira_furby@co.washington.or.us tel:(503)969-7990 https://secure.procurenow.com/portal/washington-county-or

2026 Geotechnical and Materials Testing Services for Capital Project Services

3. 3. Instructions to Proposers

1. 3.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 3.2. Precedence of Proposal Documents

The order of precedence of documents is as follows:

A. Instructions to Proposers B. Contract Terms & Conditions (from attached sample contract) C. Terms and Conditions D. Project Details/Scope of Work

3. 3.3. Artificial Intelligence

Where Artificial Intelligence (AI) has been used in the preparation of your proposal, you are required to declare this. Failure to disclose this information may result in your proposal being found as non-responsive.

4. 3.4. Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of proposals is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected. Failure to abide by this may be grounds for disqualification.

5. 3.5. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid proposal documents. It is the proposer's responsibility

2026 Geotechnical and Materials Testing Services for Capital Project Services to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

6. 3.6. Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in the County's Procurement Portal.

7. 3.7. Specification Protest Process

Delivery:A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2026.088-RFP Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content:A proposer’s written protest must include:

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

8. 3.8. Phone Proposals, Late Proposals or Modifications

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. The system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail, FAX, or hand-delivery.

2026 Geotechnical and Materials Testing Services for Capital Project Services

9. 3.9. Interpretations and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal.

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their response.

B. Questions received after Monday, October 12, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's

Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by the County.

G. After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

H. The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

10. 3.10. Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to the County's Procurement Portal.

Proposals must be uploaded by 2:00 pm Wednesday, October 14, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

2026 Geotechnical and Materials Testing Services for Capital Project Services

• Any proposal response forms listed in the Attachment Section.

• Responses, Certifications, or Agreements required in this solicitation.

• Proposers shall provide a copy of any contracts, licensing agreements, or other documents that the County will be asked to sign if they are the chosen contractor. These do not count against the page limit.

• Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or/projects/301952/document?section=2895893

2026 Geotechnical and Materials Testing Services for Capital Project Services

4. 4. Project Details

1. 4.1. SCOPE

A. The work shall consist of geotechnical and material sampling, testing, inspection, and laboratory analysis as well as related report preparation and calculations. Furthermore, the selected consultants will be required to act as Washington County's designated Quality Assurance Representative. In this capacity, the consultant shall fulfill all duties, testing, and documentation responsibilities required of a Quality Assurance Representative as outlined in the ODOT Manual of Field Test Procedures (MFTP) Quality Assurance Program.

B. The work shall be accomplished as directed by the Principal Engineer or representative and in conformance with the applicable provisions of the construction contract under which the work is done and the current standards of the following publications: Oregon Department of Transportation (ODOT) Construction Manual with memorandums and notices, ODOT Manual of Field Test Procedures (MFTP), ODOT Laboratory Manual of Test Procedures, ODOT Standard Specification for Highway Construction (OSSC), American Public Works Association (APWA) Standard Specifications, American Association of State Highway and Transportation Officials (AASHTO) Standards and Test Procedures, Western Alliance for Quality Transportation Construction (WAQTC) Test Procedures, American Society for Testing and Materials (ASTM) Standards and Test Procedures, and other standards as applicable.

C. Personnel performing the work shall have the experience, training, and certification necessary to perform the testing. The selected firms shall, at their own cost, supply all equipment necessary to perform the work.

D. Test procedures and laboratory analysis shall be performed with the same diligence as is required of the contractor by the project specifications and referenced standards.

E. The selected firms shall submit deliverables (test reports, daily field report, maximum density of construction materials, concrete yield and w/c ratio worksheet, calculations, etc.) via email.

F. Proposers submitting information for consideration in more than one discipline will not be required to submit a separate proposal for each individual discipline. However, please ensure the separate disciplines are called out in the cover letter and clearly identified within the proposal so that each can be properly evaluated.

2. 4.2. SERVICES TO BE PROVIDED BY THE CONSULTANT

A. Personnel, Materials, and Equipment - The consultant shall provide trained, certified, and competent personnel and furnish all supplies, equipment, tools, and incidentals required to accomplish the work.

All equipment and tools shall be in good operating condition, in adjustment and/or calibration, with proper documentation, during the life of the contract. All materials and

2026 Geotechnical and Materials Testing Services for Capital Project Services supplies shall be of good quality and suitable for the assigned work.

The County, prior to and during work on the project(s) to verify adherence to AASHTO, ASTM, ODOT, WAQTC, or other applicable testing requirements, will evaluate the consultant’s sampling and test methods, both in the field and at their central laboratory. Costs for any initial verification that the consultant's sampling and test methods are acceptable, if required, and costs for subsequent verifications that are necessary due to faulty methods or equipment or personnel changes shall be at the consultant's expense.

B. Safety Equipment - The consultant shall provide and use all safety equipment on all project sites including, but not limited to, hard hats, safety-toed boots, safety vests, and other clothing required by State and Federal regulations. County work zone safety procedures require wearing of safety vests and safety-toed boots by all personnel entering the work zone.

C. Implementation of the Work - The consultant shall control and be responsible for the work in accordance with the current ODOT Construction Manual with memorandums and notices, ODOT Manual of Field Test Procedures, ODOT Laboratory Manual of Test Procedures, current Oregon Standard Specifications for Construction, APWA, AASHTO, WAQTC, and ASTM Standard, and with applicable provisions of the individual construction contracts, and as directed by the Principal Engineer. As part of this responsibility, the consultant shall act as the Quality Assurance (QA) Representative on behalf of the County, executing all independent QA testing, verification, and compliance monitoring in strict accordance with the ODOT MFTP Quality Assurance Program.

D. Reporting of Testing Information - The consultant shall promptly furnish the County the typed original test results and computations. The consultant shall report all test results on ODOT forms or other forms approved by the County. Results of field testing shall be reported to the County inspector before leaving the project site. Field test results outside of acceptable specification range shall be immediately reported to the County. All test results shall be reported to the County by email as soon as the information is available, but no later than the next day and in accordance with reporting timelines defined in the OSSC and MFTP. Lab or field worksheets are acceptable.

When directed, the consultant shall expedite material testing to comply with construction contract specifications that require furnishing the County's Construction Contractor with a copy of the test results by noon of the next workday. All testing, computations, and records shall be kept current.

E. Representative - The name, address, and phone number for the Consultant's representative or representatives, who will be available at all times for contact by the County for work assignments, shall be provided to the Principal Engineer. An after-hour number shall also be provided.

2026 Geotechnical and Materials Testing Services for Capital Project Services

3. 4.3. PROJECT ASSIGNMENTS, PROPOSAL REQUESTS, AND NEGOTIATIONS

Consultants will be selected for specific work, from a list that the County will maintain. The list will comprise all consultants selected as part of the RFP process, who have executed a personal services contract. As specific projects arise and funding is available, the County will develop a scope of work, select the appropriate category, and review the awarded firms in that category to determine the most qualified to meet the defined scope of work.

In selecting a consultant for a specific project, the criteria below will be used. Due to the variable nature of projects, the applicability of specific criteria and their relative weight will vary from project to project. The basis for the selection will be documented.

The selection criteria are:

A. EXPERIENCE: Has the consultant or project team successfully performed work, done studies, or received awards for work:

o within the same technological fields o of an equivalent level of technical complexity o of a similar magnitude

B. RESOURCES: Does the consultant and project team have (or have access to) the specific skills and equipment required for the performance of this specific work?

C. PROJECT KNOWLEDGE: Does the consultant or project team have specific knowledge relating to the project that makes it advantageous for the County to hire the consultant, for example:

o Work on the same or an adjacent section of road or land area within the last five years o Special or unique standards that are also required on this project

D. AVAILABILITY: Can the consultant deliver the services within expected time frames?

The County may request additional information, client work history (specific to the project) or conduct interviews with firms awarded in the category to assist in this determination. The County will then request a written proposal and price proposal from the most qualified firm and enter into negotiations with the Firm. In the event that the County cannot successfully complete the negotiations, the Firm will be formally set aside and negotiations will resume with the next most qualified Firm.

Upon successful negotiations, a Work Assignment (WA) will be issued. The WA will contain the scope of work, timeline and fees to be applied from the schedule response to this RFP, as well as any other required documents. Contingent upon the appropriate approval by the County the WA will be executed by both parties.

4. 4.4. WORK ASSIGNMENT

A. Response time to testing requests shall not exceed four (4) hours.

B. Work continuously on the assignment as directed by the Principal Engineer.

2026 Geotechnical and Materials Testing Services for Capital Project Services

C. Return to a project as soon as feasible, but no later than the beginning of the next workday, after receiving verbal notice from the County to resolve apparent issues.

5. 4.5. CONSULTANT RATES AND PAYMENT TERMS

A. Rates for services will be established in the multi-year contract executed with each successful consultant. The selected consultants will submit a Functional Consultant Rate Schedule based on their maximum billing rates. This rate schedule should include position titles and maximum billing rates – no employee names. This rate schedule will constitute the current Functional Consultant Rate Schedule and be in effect from July 1, 2026, through June 30, 2031. Rates (for labor only) will be adjusted annually based on the update to the CPI-U West Region All Items Index (CPI-U). The updated schedule will become the new current Functional Consultant Rate Schedule, superseding the previous schedule.

B. Any project contracts or amendments for work will use the current Functional Consultant Rate Schedule. The contract rates will be adjusted based on the actual CPI-U rate. The total payments may not exceed the authorized amount of the agreement, regardless of increases in the CPI-U.

C. Rates on Consultant Invoices should be the individual employee’s actual rate plus the profit and overhead cost, up to but not exceeding the maximum Functional Consultant Rate as provided in the Functional Consultant Rate Schedule. All rates should be rounded to the nearest penny and not extend beyond two decimal points.

D. When a consultant begins scoping a project, they will provide the list of sub-consultants for the project which will be used from preliminary design through construction. A Functional Consultant Rate schedule for each sub-consultant will be supplied when the fee schedule is submitted by the prime, including the sub-consultant’s estimated work.

This rate schedule should include position titles and maximum billing rates – no employee names. These rates for the sub-consultant will be in effect throughout the project in its entirety, however, it may be adjusted annually based on the update to the CPI-U West Region All Items Index. Any amendments for work on that project will use the current subcontractor’s Functional Consultant Rate Schedule. The subconsultant’s fee schedule shall adhere to the Consultant’s Rates and Payment Terms outlined herein. No markup may be added by the consultant to work performed by subconsultants and suppliers, or their subconsultant’s subconsultants and suppliers, for which all purchase invoice receipts are provided.

E. There will be no changes in the Functional Consultant Rate schedule except for the Annual CPI-U increase or additions for new positions (which will be subject to County approval).

F. The County will reimburse mileage at federal rate up to a 60-mile radius from Washington County, Walnut Street Center, 1400 SW Walnut Street, Hillsboro, OR 97123.

G. No separate reimbursement will be allowed for computer time, safety add-on, equipment, vehicles, CAD stations, faxes, vehicle rentals, photocopies up to 11x17”, office supplies, standard postage, hotel accommodations, air fare, etc. These costs are to

2026 Geotechnical and Materials Testing Services for Capital Project Services be included in the maximum billing rates. Specialized equipment such as a drill rig will be reimbursed.

H. Payment for Services: The County will pay consultants for services performed based on approved rates and scopes of work. The County will make monthly progress payments within 30 days of the receipt of a proper invoice. Invoices must be submitted in a format approved by the County (see Format for Invoice Submittal for Professional Services). The County may need added detail in the supporting documentation based on project specifics and will work with the Consultant to determine any requirements.

I. Payment for work accomplished under the Personal / Professional Services Contract shall not exceed the Consultant’s cost estimate or cost proposal for a specific project without written approval of the modification by the County.

J. The County recognizes it is inherent in the public works process that changes in the character, schedule, or complexity of work can occur after a scope of work has been approved for a specific project. The Consultant must receive written approval or direction from the County to amend the approved scope of work. The Director of Land Use and Transportation or designee may approve such changes provided there is not a fundamental change to the scope of work to be performed, or the change results in the maximum approved cost amount being exceeded.

6. 4.6. SPECIFIC RATES SCHEDULE

The rates for Construction Materials Testing Technicians shall include all reports, travel expenses, equipment and materials required to perform the required testing. Required testing may include, but is not limited to the following test for each activity:

A. Concrete Technician:

1. Sampling Fresh Concrete WAQTC TM-2

2. Slump AASHTO T-119

3. Air Content AASHTO T-152

4. Unit Weight and Yield AASHTO T-121

5. Making and Curing Concrete Test Specimens in the Field (includes beams) AASHTO R-

6. Concrete Temperature AASHTO T-309

7. Provide Curing Boxes, High/Low Thermometer, and Concrete Molds

8. Sampling Aggregates AASHTO R-90

B. Asphalt Technician:

1. Sampling Bituminous Mixtures AASHTO R-97

2. Sampling Bituminous Liquids AASHTO R-66

3. In-Place Density of Bituminous Mixes Using Nuclear Moisture-Density Gauge AASHTO

T-355

4. Establishing Roller Patterns for Thin lift HMAC ODOT TM-301

5. Nuclear Density/Moisture Gauge Calibration for Hot Substrate ODOT TM-304

6. Target Densities of HMAC by Control Strip ODOT TM-306

7. Asphalt Content by Cold Feed/Meter Procedure ODOT TM-321

8. Asphalt Plant Calibration ODOT TM-322

2026 Geotechnical and Materials Testing Services for Capital Project Services

9. Correlation of Nuclear Gauge with Pavement Cores ODOT TM-327

10. Sampling for Plant Moisture AASHTO T-255

11. Sampling Aggregates and Aggregate Mixtures AASHTO R-90

12. Calculating the Moving Average Maximum Density (MAMD) ODOT TM-305

C. Soil Technician:

1. In-Place Density of Embankment and Base Using Nuclear Moisture-Density Gauge

AASHTO T- 310

2. One-Point Method for Determining Maximum Dry Density and Optimum Moisture

AASHTO T-272

3. Sampling Aggregates and Aggregate Mixtures AASHTO R-90

4. Determination of Moisture in Soil and Fine Aggregate by Calcium Carbide Gas

Pressure Moisture Tester AASHTO T-217

5. Correction for Coarse Particles AASHTO T-224

6. Moisture-Density Relations of Soils AASHTO T-99/180

7. Family of Curves – One Point Method AASHTO T-272

8. Embankment & Base Using Deflection ODOT TM-158

D. Steel Inspection Services:

1. Structural Steel Inspector, welding and bolting (shop or field) per hour.

2. Non-Destructive Testing Technician-Ultrasonic, Mag Particle, Penetrant per hour.

E. Assistant Materials Technician:

The rates for Assistant Materials Testing Technician shall include all costs for sampling and testing equipment, materials, safety equipment, and incidentals necessary to accomplish the assigned work, including reports.

7. 4.7. DIRECT NON-SCHEDULED COSTS

Payment for direct Non-scheduled cost incurred in fulfilling the terms of this agreement will be reimbursed at the contractor's cost plus 18%.

Direct Non-scheduled costs include, but are not limited to, travel and per diem, expenses for printing and plotting that are not part of normal field or lab reports, non-cellular long distance telephone calls, itemized bills from subcontractors, traffic control and certified flaggers, and approved rental of equipment.

A. The County shall pay the Consultant for services performed pursuant to this Personal Services Contract according to the terms and amounts specified herein.

1. The maximum compensation for work accomplished under this five (5) year Personal

Services Contract shall not exceed three hundred thousand ($300,000) total in the five-year period without prior written approval of the County. Consultant agrees to perform all services on the basis of Consultant's unit price amounts detailed in Exhibit "A". County is under no obligation to expend the full amount of the Personal Services Contract, paying only for those services requested and provided.

2. Payments will be made to the Consultant over the period of the Personal Services Contract upon receipt of the Consultant's properly prepared invoice statement.

Invoices for labor, equipment, and laboratory services shall show the dates, persons

2026 Geotechnical and Materials Testing Services for Capital Project Services title, rate of pay, hours worked, type of testing, number of lab tests, and lab test name or number. Mileage requests shall indicate the number of trips and total miles.

Invoices for non-scheduled costs must be fully itemized. All bills and other forms of claims for payment must be submitted in duplicate to the County. Failure to present claims in proper form within sixty (60) days after the end of the month in which the work is performed shall constitute a waiver on the part of the Consultant of his right to present such claim thereafter or to receive payment therefor.

B. The County is only obligated to expend money for those services requested and provided on a unit basis.

C. The Consultant agrees to perform all services on the basis of the Consultant's prices contained in the Specific Rates Schedule, Attachment "A", attached hereto and included herein by this reference.

D. Invoices and other claims for payment must be submitted in a format approved by the County and contain as a minimum the information indicated in paragraph 1B above.

E. Overtime must be pre-authorized and shall be defined as working more than 8 hours in a given day on County projects, Saturday, Sunday, and legal holidays as defined in ORS 279C.540.

F. The maximum reimbursement for vehicles will be the federal rate in effect for the calendar year.

G. The County will make monthly progress payments to the Consultant, within thirty (30) days following receipt of a properly prepared and correct invoice.

2026 Geotechnical and Materials Testing Services for Capital Project Services

5. 5. Terms and Conditions

1. 5.1. Laws and Regulations

A. The proposer is assumed to be familiar with all Federal, State, County or City laws or regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the proposer shall discover any provision in these specifications or project information, plans or contract documents which is contrary to or inconsistent with any law or regulations, they shall report it to County in writing.

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for obtaining applicable permits and licenses.

2. 5.2. Recycled Materials and Sustainable Products and Processes

A. Contractor is encouraged to use recycled and recyclable products to the maximum extent economically feasible during the performance of the Contract.

B. Washington County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

C. Washington County supports and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of this Contract.

3. 5.3. Proprietary Information, Ownership and Use of Documents

A. All documents submitted to the County shall become public records, subject to disclosure, unless otherwise protected pursuant to the Oregon Public Records Law.

B. The County is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires the County to disclose all records generated or received in the transaction of County business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law. Examples of exemptions that could be relevant include trade secrets (ORS

192.501 (2)) and computer programs (ORS 192.501(15)). The County will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations:

C. The entire RFP cannot be marked confidential, nor, shall any pricing be marked confidential.

D. All pages containing the records exempt from disclosure shall be marked “confidential” and segregated in the following manner:

2026 Geotechnical and Materials Testing Services for Capital Project Services

1. It shall be clearly marked in bold and on each page of the confidential document.

2. It shall be kept separate from the other RFP documents in a separate file upload.

3. Where this specification conflicts with other formatting and response instruction specifications, this specification shall prevail.

E. Where such conflict occurs, the Proposer is instructed to respond with the following:

“Refer to confidential information enclosed.” This statement shall be inserted in the place where the requested information was to have been placed.

F. Proposers who desire that additional information be treated as confidential must mark those pages as “confidential”, cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. Should a proposal be submitted as described in this section no portion of it can be held as confidential unless that portion is segregated as described above.

G. Notwithstanding the above procedures, the County reserves the right to disclose information that the County determines, in its sole discretion, is not exempt from disclosure or that the County is directed to disclose by the County’s Attorney, the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, the County will notify the Proposer. If the Proposer disagrees with the County’s decision, the County may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney’s fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

4. 5.4. Rights of the County

The County expressly reserves the following rights:

A. To waive irregularities in the proposals submitted.

B. To cancel the procurement or reject any proposals or portions thereof in accordance with ORS 279B.100.

C. To base awards with due regard to quality of services, experience, compliance with specifications, proposal response, and other such factors as necessary in the circumstances.

D. To make the award to any proposer whose proposal, in the opinion of management and the Board, is in the best interest of the County.

E. To negotiate contract terms and conditions.

5. 5.5. Subcontractor Payment Reporting

A. Contractor shall report payment information and utilization data for subcontractors that perform any services, using a County-designated online reporting system. As of the effective date of this contract, such system is accessible at:

https://washcopurch.mwdbe.com/?TN=washcopurch. Contractor must log in to an account in the system in order to submit reporting information. Reporting information must be submitted at least once monthly, concurrent with Contractor’s invoice submission, or on such other frequency as the Project Manager may require. Contractor https://washcopurch.mwdbe.com/?TN=washcopurch

2026 Geotechnical and Materials Testing Services for Capital Project Services must designate a representative to administer the reporting function and be a point of contact for the County.

B. Progress payment requests, except the first request, shall include the Contractor’s verification that Subcontractor payment data and workforce data (if applicable) for all tiers have been entered into the County’s online reporting systems

6. 5.6. Qualifications, References and Responsible Proposer

A. Qualifications of proposers will be evaluated when determining the award. Proposers may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

B. The County reserves the right to investigate references and to consider the past performance of any proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the proposer.

C. Before awarding a contract, the County shall determine that the apparent successful proposer has met the requirements of responsibility outlined in ORS 279B.110.

7. 5.7. Social and Lawful Fairness in Access and Treatment

A. In order to promote economic growth, the County seeks to maximize the participation of consultants, partners, contractors, and suppliers with varied experience and backgrounds throughout the duration of the project.

B. Working in a way that promotes the empowerment of individuals, organizations, and communities most affected by unlawful fairness in access and treatment is a practical method of achieving County goals. The County wants to integrate empowering and lawfully fair strategies that allow for authentic voice to be heard and ultimately represented in decisions from this delivery of service.

C. The County values the community as a whole and calls out those providing and receiving services should have a positive economic impact from the delivery of services that is long term and positively changes our hierarchical systems to incorporate those who are most affected by inequities.

D. It is the County’s desire to create full and equal access to opportunities for all people that enable them to attain their full potential. We pay particular attention to the development of income and wealth for communities most affected by unlawful fairness in access and treatment.

8. 5.8. Cooperative Purchasing

A. Pursuant to the intent of Oregon Revised Statutes, Chapter 279A.200, any publicly funded city, county, district, agency or similar entity shall have the authority to purchase specified goods/services directly from contractor under the terms and conditions of this contract.

B. The proposer agrees to extend identical pricing and services to other public agencies for the same terms.

2026 Geotechnical and Materials Testing Services for Capital Project Services

C. Each contracting agency will execute a separate contract with the successful proposer for its requirements. Any ordering and billing shall take place directly between the proposer and such entity.

D. Any proposer, by written notification at the time of the proposal due date and time, may decline to extend the prices, services and terms of this proposal to any, and/or all other public agencies. There is no penalty for declining cooperative procurements.

9. 5.9. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document, attachments provided, and the successful proposer's response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

10. 5.10. Insurance Requirements

The insurance requirements for this contract are outlined in the attached Attachment C.

11. 5.11. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

2026 Geotechnical and Materials Testing Services for Capital Project Services

6. 6. Evaluation Criteria

Proposal not to exceed twenty five (25) pages.

The County will evaluate proposals in a two-phase process. Each evaluation criterion has been assigned points based on its relative value to the contract as a whole.

Phase 1: Phase 1 will consist of a review and scoring of the written proposals by the evaluation committee based on the criteria listed below. The maximum score for Phase 1 is 100 points and is outlined in the Phase 1 scoring table below.

Phase 2: Based on the Phase 1 scoring, the County will identify a shortlist of the top-ranked firms (typically the top two to three proposers). These shortlisted firms will advance to Phase 2, which consists of an on-site evaluation of the proposer's laboratory facilities and staff.

The on-site evaluation allows the County to verify the firm's readiness, equipment calibration, QA/QC procedures, and overall capacity to perform the work described in this RFP. Phase 2 will be worth a maximum of 50 points, as outlined in the Phase 2 scoring table below.

Scores from Phase 1 and Phase 2 will be combined, and the resulting total will serve as the firm's final score for award consideration.

1. Phase 1 - Initial Written Proposal Package

No. Evaluation Criteria Scoring Method Weight (Points)

1. Page Count Proposal is within the designated page count, not to exceed twenty five (25) pages .

Pass / Fail 5 (5% of Total)

2. Certifications and Qualifications Describe firm's qualifications to perform the work, including a statement of the key personnel available to be assigned to the County's projects, and their qualifications. This should describe the firm's and individual's background and activities in similar work, including evidence of their prior experience, training, certifications, and ability. Promotional brochures are not acceptable.

0-5 Points 20 (20% of Total)

3. In-house testing and geotechnical services From Vendor Submissions item 9.2, Table 1 - Certifications

0-5 Points 10 (10% of Total)

2026 Geotechnical and Materials Testing Services for Capital Project Services

4. Certification of lab facilities A current copy of the Firm’s Quality Control Laboratory Certification from the Oregon Department of Transportation Quality Assurance Program (See Section 8 - Vendor Submissions, item 9.3)

0-5 Points 10 (10% of Total)

5. Ability to Perform All Testing In-House Describe firms capabilities to perform work in-house. Explain how firm minimizes the use of subcontractors and expedites results to meet timelines.

0-5 Points 15 (15% of Total)

6. Documented ability to perform within time and cost constraints Detail the availability of personnel, equipment, and material resources necessary to complete the work on time and within budget. Explain how the firm performs within time and cost constraints

0-5 Points 15 (15% of Total)

7. Performance evaluation from past clients.

Performance evaluation from past clients.

References of former clients, excluding Washington County, with summaries of work performed from four (4) previous jobs that demonstrate the consultant's ability to perform the type of work being proposed. The same references for the identified subcontractors should also be included.

0-5 Points 10 (10% of Total)

8. Familiarity with Washington County A statement describing the work performed within Washington County and the immediate surrounding area that exhibits the Consultant's familiarity with Washington County as a work area.

0-5 Points 10 (10% of Total)

9. Subcontractors A listing of all subcontractors expected to be used under the consultant's contract and a statement of the subcontracting firm's qualifications to perform the work as described for each component, including a statement of the key personnel available to be assigned and their qualifications. This should describe the firm's and individual's background and activities in similar work, including evidence of their prior experience, training, and ability.

0-5 Points 5 (5% of Total)

2. Phase 2 - Onsite Laboratory and Facilities Evaluation

No. Evaluation Criteria Scoring Method Weight (Points)

2026 Geotechnical and Materials Testing Services for Capital Project Services

1. Equipment Condition & Calibration physical testing apparatus (e.g., concrete curing tanks, curing rooms, sieve shakers, ovens) should be clean, well-maintained, and functioning correctly. Calibration records for all sensitive equipment (such as nuclear density gauges, scales, and calipers) are current, easily accessible, and clearly documented.

0-5 Points 20 (40% of Total)

2. Laboratory Facility & Safety The overall cleanliness, environmental controls, and logical workflow of the testing floor.

Adequate, organized storage and disposal areas for soil, aggregate, and concrete samples.

0-5 Points 20 (40% of Total)

3. Quality Management & Documentation Adherence to a structured Quality Management System (QMS)? Evaluation of how the lab tracks, formats, reviews and distributes daily test data.

0-5 Points 10 (20% of Total)

2026 Geotechnical and Materials Testing Services for Capital Project Services

7. 7. Evaluation and Award Process

1. 7.1. Multi Phase Evaluation

This is a multi phase proposal. The County may issue an addendum as per Section 21, before any phase in the evaluation process. Top scoring proposers may be selected for demonstrations or site tours and may be assigned up to 100 points.

2. 7.2. Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation has occurred multiple firms will be identified that are best able to provide the services to the County. The County reserves the sole right to determine the best Proposals. A notice of intent to award will be published.

3. 7.3. References

The County reserves the right to check references provided by proposers or depending on the scoring differential just the highest proposer.

The responder must provide references for modules sought in this Package. Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

Basic areas of discussion shall be:

• Quality and performance of recommended solution

• Verification that proposed system performs as presented by respondent

• Experience of the installation for proposed solution

• Effective maintenance and technical support

• Review of any problems and their resolution

• Overall opinion of responder's performance and personnel assigned to their account

• Projected vs. actual costs

• Stability and performance to specification of product line

2026 Geotechnical and Materials Testing Services for Capital Project Services

4. 7.4. Interviews or Site Tours

Top scoring proposers may be selected for interviews, demonstrations or site tours. If determined to be necessary, the scores from the written proposals will be considered preliminary.