REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL ENGINEERING DESIGN AND CONSULTANT SERVICES

FOR

DELIVERY OF STUDIES, PLANNING, ENGINEERING AND DESIGN

FOR

PROJECTS WITH (FEDERAL/STATE) GRANT FUNDS

CITY OF FORT WORTH

TRANSPORTATION AND PUBLIC WORKS DEPARTMENT

CAPITAL DELIVERY DIVISION

FALL 2026

ELECTRONIC SUBMITTAL OF STATEMENT OF QUALIFICATIONS (SOQS), FOR

CONSIDERATION OF BEING PLACED ON A LIST, WILL BE RECEIVED BY THE CITY

OF FORT WORTH VIA THE BONFIRE PROCUREMENT PORTAL UNTIL 2:00 P.M.

CST, THURSDAY, NOVEMBER 19, 2026. IMMEDIATELY THEREAFTER,

RESPONSES WILL BE OPENED PUBLICLY AND THE NAMES OF RESPONDING

FIRMS WILL BE READ ALOUD AT CITY HALL, 100 FORT WORTH TRAIL, FORT

WORTH, TEXAS 76102 IN THE CITY WORKSESSION CHAMBERS OR OTHER

OFFICIALLY DESIGNATED LOCATION.

THE CITY WILL CONDUCT A TWO-STEP PROCESS, FIRST TO CREATE AND SORT

RESPONDENTS INTO CATEGORICAL POOLS AND THEN, WHEN A PROJECT IS

IDENTIFIED, TO SELECT THE MOST QUALIFIED FIRM FOR THAT PROJECT.

ADVERTISED: OCTOBER 21ST AND OCTOBER 28TH, 2026

1 PURPOSE AND OBJECTIVES:

The City of Fort Worth (City) is calling for an expression of interest and Statement of

Qualifications (SOQ) to perform professional engineering (studies, planning, design, and construction) services associated with the delivery of capital projects supported by Grants or Federal/State funds. The objective of this request for qualifications is to develop a list of ranked pre-qualified firms for each discipline listed. Upon identifica-tion of a project specific scope, the Federal Process with Request for Proposals will be followed to select the Firm for the specific scope of work. For federally funded pro-jects administered through TxDOT, consultant procurement and selection shall com-ply with 23 CFR Part 172, applicable FHWA guidance, Texas Government Code Chap-ter 2254, and the TxDOT Local Government Project Management Guide.

2 PROPOSAL DEADLINE AND SUBMITTAL INFORMATION:

SOQs will be accepted in Bonfire until 2:00 P.M. CST, Thursday, November 19, 2026.

Immediately thereafter, responses will be opened publicly and read aloud at City Hall, 100 Fort Worth Trail, Fort Worth, Texas 76102 on the Mezzanine Level or other offi-cially designated location.

A pre-submittal meeting will be held on:

DATE November 4, 2026

TIME TBD

LOCATION Virtual

Interested firms are encouraged to attend.

Submissions must be uploaded, finalized and submitted on or prior to the due date.

The City strongly recommends allowing sufficient time to complete the submission process (ideally a week before the deadline) to begin the uploading process and to finalize your submission to give adequate time in the event an issue arises. Uploading large documents may take time, depending on the size of the file(s) and your Inter-net connection speed. The Bonfire portal can be accessed using Microsoft Edge, Google, and Chrome.

Electronic submission is subject to electronic interface latency, which can result in transmission delays. All respondents assume the risk of late transmission/submission.

The City shall not be held liable if a respondent is unable to submit a complete sub-mittal before the on the deadline due to transmission delays or any other technical issues or obstructions.

All submissions must be submitted electronically prior to the close date and time un-der the listed Project via the Bonfire Procurement Portal:

https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities

Failure to submit all required information listed in the Solicitation may be grounds for rejection of a submittal as non-responsive. No late submittals shall be accepted.

Submittals delivered in any manner other than using the Bonfire Procurement Portal will not be accepted or considered.

If, upon being opened, a submission is unreadable to the degree that material con-formance to the requirements of the procurement specifications cannot be ascer-tained, such submission will be rejected without liability to the City, unless such firm provides clear and convincing evidence (a) of the content of the submission as origi-nally submitted and (b) that the unreadable condition was caused solely by error or malfunction of the Bonfire Platform or its Procurement Portal. Failure to scan a clear or readable copy of a response into the system does not constitute and shall not be considered an error or malfunction of the Bonfire Platform’s Procurement Portal. Re-spondents are encouraged to fully review each page of every document of their sub-mission package prior to final submittal thereof to ensure all documents are clear, legible, and complete.

For technical questions, see Bonfire’s help forum: https://vendorsupport.go-bonfire.com/hc/en-us

Contact the Bonfire support team at Support@GoBonfire.com.

To get started with Bonfire, see trainings here:

https://www.fortworthtexas.gov/departments/finance/purchasing/online-bidding-platform

3 CONFLICT OF INTEREST:

The City of Fort Worth requires that its prime providers and sub providers be able to work solely in the City of Fort Worth's interest without conflicting financial or per-sonal incentives. The City of Fort Worth reserves the right to disqualify any prime provider or sub provider, or to place contractual limits on work or personnel if there is a conflict of interest that might affect or might be seen to affect the prime provid-ers' duty to act solely in the interest of City of Fort Worth. Prime providers and sub providers must also comply with the conflict-of-interest requirements of 23 CFR Part

172.

A conflict of interest may involve conflicting incentives with regard to the Firm as a whole, or any employee. The conflict may arise between the prime provider’s or sub provider’s work under a contract entered as a result of this solicitation and a relation-ship involving City of Fort Worth employees, a construction contractor, another engi-neering firm, a material testing firm, a third party affected by the project, a sub pro-vider for any other consultant or contractor, or any other entity with an interest in a project on which work is performed under a contract entered as a result of this solici-tation.

https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us mailto:Support@GoBonfire.com https://www.fortworthtexas.gov/departments/finance/purchasing/online-bidding-platform https://www.fortworthtexas.gov/departments/finance/purchasing/online-bidding-platform

4 TEXAS ETHICS COMMISSION REQUIREMENT NOTIFICATION:

Section 2252.908 of the Texas Government Code requires a business entity to submit a disclosure of interested parties form (commonly called a “Form 1295”) to the gov-ernmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a con-tract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed ($100,000) or (2) has a value of at least $1 million.

When required, a properly completed and executed Form 1295 shall be submitted to

City of Fort Worth by the firm selected to receive a contract prior to contract award.

City of Fort Worth will not evaluate the information provided or respond to any questions on how to interpret the Texas Ethics Commission’s rules.

For additional information, please reference the Texas Ethics Commission webpage at: https://www.ethics.state.tx.us/filinginfo/1295/ .

5 PRIME PROVIDER FIRM CERTIFICATION STATEMENTS:

The prime provider firm's project manager must certify that the team meets the fol-lowing requirements:

A. The prime provider firm and all sub provider firms performing engineering, ar-chitecture, or surveying services are registered or licensed with the appropriate

State Licensing Board (Texas Board of Professional Engineers and Land Survey-ors or Texas Board of Architectural Examiners), and will maintain active status while completing any work authorizations that may result from an awarded contract.

B. The prime provider firm and all sub provider firms are registered, as required, with the Texas Secretary of State’s office to do business in the State of Texas with the Firm’s legal corporate name.

C. A Professional Engineer registered or licensed in Texas will sign and seal the work to be performed on the contract.

6 PROJECT MANAGER REQUIREMENT:

The prime provider’s project manager, as proposed in the SOQ response, is required to be a Professional Engineer registered or licensed in Texas by the Proposal deadline specified in this Solicitation. The project manager must be an employee of the prime provider with a minimum of 10 years experience.

7 DEPUTY PROJECT MANAGER REQUIREMENT:

In addition to the project manager, the prime provider must propose a separate indi-vidual as a deputy project manager to provide management support for the contract.

The deputy project manager may also serve as a task leader. The prime provider’s deputy project manager, as proposed in the SOQ response, is required to be a Pro-fessional Engineer registered or licensed in Texas by the Proposal deadline specified in this Solicitation with a minimum of 10 years experience.

8 KEY STAFF REQUIREMENT:

Key staff are personnel who bring unique experience or are considered critical to the successful execution of the contract, excluding the Project Manager. Key staff may in-clude the Deputy Project Manager, critical Task Leaders, and other personnel with significant roles on the contract. For clarification, a critical Task Leader is a task leader that the Firm has determined to be key to the successful performance of the tasks re-quired by the contract.

9 PROJECT MANAGER COMMITMENT:

The city expects the prime provider firm to commit its project manager, as proposed in the Request for Additional Information similar to the Federal Request for Proposal, to the duration of the contract. Furthermore, the City expects the project manager’s commitment to the contract to include oversight and quality assurance of the work performed under each work authorization.

Project manager replacement on an active contract, while not strictly prohibited, will require the city’s prior consent. Any such replacements will be subject to the terms of the agreement.

10 JOINT RESPONSE REQUIREMENTS:

The City will not accept a joint venture between two prime firms or joint response teaming arrangement submission for this solicitation. Sub-providers can be added to the team.

11 E-VERIFY CERTIFICATION:

In order to comply with Executive Order RP-80, the provider must certify that for all contracts for services, the provider will, to the extent permitted by law, utilize the

U.S. Department of Homeland Security’s E-verify system to determine the eligibility of:

A. All persons employed by provider during the term of the contract to perform duties within the State of Texas; and

B. All persons, including subcontractors, assigned by provider to perform work pursuant to the contract.

Information on E-Verify can be found at the following link: https://www.e-verify.gov/

12 TITLE VI ASSURANCE:

The City of Fort Worth, in alignment with The Texas Department of Transportation, and in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all pro-viders that Firms will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13 TEXAS VETHUB:

The State of Texas has initiated a Veterans Heroes United in Business (VetHUB) pro-gram. If a VetHUB goal is indicated by a state agency and applied to the City through the use of federal or state funding, compliance with said goal will be a requirement of contracting.

14 FEDERAL ACQUISITION REGULATION (FAR) COMPLIANCE:

All Federally funded project(s) must comply with the Federal Acquisition Regulation standards. Since the projects requiring professional services that will be selected un-der this RFQ and will be funded wholly or partially through federal and state funds, compliance with FAR standards will be required. In order to be awarded a contract under this RFQ, Firms must have an indirect cost rate that has been updated on an annual basis in accordance with the consulting Firm’s annual accounting period and in compliance with Federal cost principles as outlined in 23 CFR Section 172.11. This procurement is conducted in compliance with 23 CFR 172 (Federal regulations for qualifications-based procurement of consultant services) and Texas Government

Code 2254 (State regulations governing qualifications-based selection for profes-sional services). This RFQ follows the requirements set forth in:

• 23 CFR 172 - Federal regulations for procurement of consultant services un-der federally funded projects.

• Texas Government Code 2254 - State laws for procurement of professional services by local governments.

15 WORK TYPES:

The following is a list of our work type for which firms can submit a statement of qualifications (SOQ). If submitting for multiple categories you will submit multiple

SOQs per the category on bonfire. All categories should demonstrate an understand-ing of federal/state requirement processes.

https://www.e-verify.gov/

A. Construction Management (Inspection Services)

1. This category is to provide full time personnel as staff augmentation to per-form construction management and inspection with experience construct-ing transportation infrastructure improvements following the TxDOT/fed-eral requirements to supplement City staff on projects. This is a Non- PS&E preparation category.

B. Grant Writing /Grant Management

1. Full grant lifecycle: assessing client departments' funding priorities and re-searching governmental/non-governmental opportunities that match them, with written evaluations of each prospect (deadlines, funding amount, match requirements, competitiveness, and agency readiness). It includes preparing complete, submission-ready grant applications and supporting materials (logic models, evaluation plans, cost-benefit analyses) per funder guidelines, plus follow-up advocacy with funding/legislative agencies, and review/critique of applications drafted by in-house staff.

Where awards result, scope typically extends to post-award grant/program management — compliance monitoring (including 2 CFR 200 requirements for federal funds), financial and record-keeping support, reporting, reim-bursement documentation, and closeout — with regular progress reporting on grants researched, submitted, pending, awarded, and denied.

The city is interested in understanding the Firm’s experience designing projects to meet the federal/state requirements on the Plan Specifications & Estimate

(PS&E) package including forms, systems, format, applicable checklists, time-lines for plan review and to obtain authorization for letting. Be specific in your explanation. Provide example plan sheets (max of 3 sheets per project) List up to five projects meeting these criteria.

C. Roadway Projects

1. Major and minor roads are thoroughfares with cross-sections and align-ments identified on the City’s Master Transportation Plan and typically in-clude schematic, environmental clearance, roadway construction and may include bridges, intersection improvements, utility improvements/replace-ments (street lights, water, sewer, and/or storm drain), ADA compliant side-walks or shared use paths, transit facilities, railroad crossings, driveways, signing/pavement markings and landscape improvements.

D. Bridge Design

1. Typical services include preliminary engineering, alternatives analysis, bridge alignment and layout, structural condition assessments and load rat-ings, and design of new bridges, bridge replacements, widenings, rehabili-tation, and repairs, including deck replacements. Services may also include survey and geotechnical investigations; foundation and retaining wall de-sign; roadway approach improvements; bridge railings, guardrails, and transitions; lighting; hydrologic and hydraulic analyses; scour evaluation and mitigation; erosion control; and associated pedestrian and bicycle im-provements, including accessibility features. Related services may include utility coordination, environmental studies and permitting, traffic control and construction phasing, preparation of plans, specifications, and cost es-timates, and bidding and construction phase engineering support, as ap-plicable to each project.

E. Pedestrian Safety Improvements

1. These includes sidewalk installation of new or replacement of non-compli-ant sidewalks, driveway approach replacement, ADA ramps, pedestrian sig-nals, pedestrian lighting, curb bulb-outs, signing/pavement marking, cross-walks, utility improvements/replacements and re-establishment of land-scaping. Typical services include alignment/layout and design of bicycle and pedestrian improvements compliant with the Master Transportation

Plan, including design for Americans with Disabilities Act (ADA) and Public

Right-of-Way Accessibility Guidelines (PROWAG) compliance and inspec-tions with Texas Department of Licensing and Regulation requirements.

F. Traffic Signalization/Intersections

1. Typical services include the design and preparation of plans for new and reconstructed traffic signals including lane reconfigurations, median mod-ification, access management and ADA compliance.

G. Innovative Intersection Projects

1. Divergent diamond intersection, roundabouts, use unique geometries to separate turning traffic, reduce conflict points, improve safety, and boost traffic flow by eliminating traditional, displaced left turns.

H. Roadway-Rail Grade Separated Crossing/Quiet Zones

1. Typical services include the study and design of the operations of roadway-rail crossings including the following: preparation of corridor analysis and inspections to determine appropriate type and location of active warning devices, advance warning signs and pavement markings, other safety op-erational improvements and required design and preparation of plans with associated improvements, including coordination and agreements.

I. Stormwater Improvement Projects

1. Analysis and design services to prepare construction plans and specifica-tions for stormwater projects and perform related services such as ease-ment preparation, utility research, geotechnical investigation, surveying, permitting, and construction management, among others. Project types may range from Hazardous Roadway Overtopping Mitigation (HROM), channel restoration, storm drain rehabilitation, flood mitigation, or smaller reactive projects.

J. Streetscape/Green Ribbon Projects

1. Projects utilizing landscaping and beautification initiative designed to im-prove the visual appeal of state highway corridors, particularly in urban ar-eas with air quality concerns. It focuses on planting native or adaptive trees, shrubs, and wildflowers along TxDOT-owned roadways to enhance the aes-thetic character of these areas. This also includes improving pedestrian fa-cilities, enhancing safety, and upgrading infrastructure within the state right-of-way.

16 QUALIFIED CONSULTANT LISTS:

Step 1 – Request for Qualifications: Respondents shall submit their Statement of

Qualifications as detailed in the Instructions. The City will review submitted State-ments of Qualifications and create ranked lists by general work category specified.

Step 2 – Request for Proposal (RFP): At the appropriate time, the highest ranked firms will be asked to submit additional information for specific projects, as to specific qualifications, changes to their teams, and to participate in interviews, if held. The

City will select the most highly qualified firm on this basis to engage for contract ne-gotiations. Determination of contract type, payment method, and terms and incorpo-rating required provisions, assurances, and certifications (172.9) will be determined in step 2.

17 CONTRACTING:

The City intends to establish time and material, not-to-exceed, task order contracts for projects as a result of this Request for Qualifications (RFQ). The City intends to is-sue project-specific task orders for the design of different phases of the projects within each of these project/contract types.

18 NO OBLIGATION/NO GUARANTEE

There is no expressed or implied obligation for the City to reimburse responding firms for any expenses incurred in preparing responses to this request. Likewise, there is no minimum guarantee of work for responding to this RFQ and it is antici-pated that not every Firm responding to the RFQ will receive work within the time period associated with this RFQ.

19 CONSULTANT INTEREST:

Consultants may express interest in providing services for one, multiple or all of the project types for which they are qualified.

20 REQUESTS FOR INFORMATION

Written questions to the RFQ shall be submitted via the Bonfire portal. The deadline to submit questions is close of business on the Tuesday immediately prior to the date SOQs are due. Questions will not be answered directly to the requestor and in-stead will be summarized so as to not reveal the identity of the entity asking and provided to registered interested parties via addendum which shall also be posted in

Bonfire.

All Addenda will be formally posted directly through the City of Fort Worth’s bonfire website at https://fortworthtexas.bonfirehub.com

A. Format and Length

1. The SOQ shall be submitted on letter-sized (8-1/2” x 11”) pages, using min-imum font size of 11 point, with margins (top, bottom, left and right) no smaller than 0.5 inches. Page length is specified for each section of the SOQ.

The plan sheet example and schedule attachments can be submitted as

11”x17” format. Any pages exceeding the specified page length will not be read.

B. Copies and Delivery

1. SOQs including all required forms and documents must be uploaded to

Bonfire at https://fortworthtexas.bonfirehub.com

2. Facsimile submittals and hard copies will not be accepted.

C. Deadline and Delivery Details

1. Proposals received after the date and time indicated above or delivered in another manner other than specified herein will be considered non-respon-sive and will not be opened or otherwise processed.

21 SELECTION PROCESS AND SCORING CRITERIA:

Consultants who may be chosen to provide professional engineering work must comply with the State of Texas regulations regarding the practice of engineering within the state. Responses that do not comply with the written requirements de-scribed in this RFQ will be deemed non-responsive.

The City selects professional engineering service providers for contracts via a two-step process explained below:

https://fortworthtexas.bonfirehub.com/ https://fortworthtexas.bonfirehub.com/

Step 1: A panel of subject matter experts comprised of staff from several City depart-ments will evaluate and score all responsive SOQ’s submitted by professional engi-neering service providers for each project category evaluates to establish a pre-quali-fied pool of professional engineering service providers. The professional engineering service providers will be ranked based on the weighted selection criteria attached hereto (120 points total). Firms thusly qualified will be listed - from high to low based on the scores.

Step 2: When a specific federal or state funded project has been identified, the city will engage a minimum of three highest ranked and qualified consultants from the list to submit additional information (RFP) which consist of a series of questions re-lated to project approach, management of Risks/Challenges/Opportunities, pro-cesses/Methodology, project example, demonstration of project ownership with an example, project schedule, etc. specific to the project.

A team of subject matter experts will evaluate and rank the RFAI responses to deter-mine the most highly qualified firm which firm will be engaged to enter scope and fee negotiations. The other RFAI-ranked firms will remain in line for negotiations should terms not be reached. All firms not issued a contract will remain on the re-spective pre-qualified list for future opportunities.

A. Scoring Criteria: The following questions will be used to evaluate and score the potential firms for Step 1

Weighed Criteria: Percentage Section

Technical 40% B4-7

Project Manager Experi-ence

35% B1

Firm Experience 25% A1-3; B2-3

1. Introductory Section (8 pages maximum) (25 points)

a. Cover letter (5 points). The SOQ should begin with a one-page letter of transmittal signed by an authorized representative of the firm. The pri-mary contact(s) should be identified, together with both telephone and email contact information. The cover letter should also identify for which of the different type of projects/contracts that the consultant is interested in providing services and make statement to Federal Re-quired Documents will be followed:

1) Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal awards (2 CFR Part 200)

2) Suspension and Debarment self certification requirements (per 2

CFR Part 180) Pass/Fail

3) Conflict-of-Interest Disclosure: A statement disclosing any potential conflicts of interest related to this project.

4) Restrictions on consultant services in management support roles, where such roles could lead to unfair competitive advantage.

2. Introduction and firm general capabilities (5 points)

a. This section should be used to provide a brief introduction of the Firm, providing a summary of the administration, organization and staffing of the Firm, number of years in business, number of employees includ-ing multiple offices, if applicable. 2 pages maximum.

3. Team Organization (15 points)

This section should include an organizational chart for the project/contract type and specific duties associated with the identified roles. Provide a very brief summary of their qualifications, years of experience and their specific role in the project listed. Identify a succession plan for the replacement of the proposed project manager (Deputy Project Manager) if they are unable to perform the function in the future. One page maximum up to 11x17 sheet size.

B. Template Questions:

For each category, you have a 12-page maximum allowance to answer all questions C-G utilizing the template. Plan Sheet examples in section H and schedule template in section I do not count toward the template 12-page limit. The written explanation on activities critical path and timeline do count toward the template 12-page limit.

1. Project Manager (PM) and Deputy Project Manager (15 points)

a. Demonstrate the competence and qualifications of the individual (PM and Deputy PM) who will be directly responsible for managing and de-livering the proposed work.

b. Provide the individual’s experience as a project manager on projects for applicable discipline. Only one individual should be designated and must be a licensed architect, engineer, or surveyor (as applicable) in the

State of Texas at the time of submission and must be employed by the

Firm and not by a sub-consultant. Demonstrate project management experience, technical competency, qualifications and compliance with legal requirements as it relates to the federal/state process.

1) Documented specialized design expertise demonstrating such spe-cialized capabilities pertinent to applicable work experience as de-scribed in the solicitation by the individual.

2) Provide examples of specific projects or studies including federal or state funds and describe the individual’s performance and accom-plishments to successfully deliver such projects meeting all Federal requirements. List up to five projects or studies meeting these cri-teria within the last 10 years that were local-let. Include the project or study description, name of the team leader, description of the individual’s role, cost of the project or study, year of the work, and name and phone number of the agency contact who can respond to questions about the work.

3) Educational background

4) License status, to include Texas registration number and expiration date of architect, engineer or surveyor assuming professional re-sponsibility on the project or study;

5) Formal project management training and any certifications or ac-creditation offered by the Project Management Institute or similar;

6) Current TxDOT Local Government Project Procedures Certification

(LGPP 01). The individual designated as PM/Deputy PM is not re-quired to personally hold this certification; however, a qualified team member holding a current LGPP 01 certification must be in-cluded on the project team.

2. Specialist Personnel (15 points)

a. Demonstrate the technical adequacy of the specialist personnel to be utilized for the proposed work.

b. Provide the technical qualifications and experience of the individual project team members of the Firm (or subconsultants) who will actually be performing work on the project or study described in the solicitation.

Demonstrate technical competency, qualifications and compliance with the legal requirements.

1) Documented specialized design expertise demonstrating such spe-cialized capabilities pertinent to applicable discipline as described in the solicitation by the individuals;

2) Examples of specific projects or studies of a similar nature by the individuals as described in the solicitation (project name and de-scription), and their project management skills in the work within the last 10 years that were local-let;

3) Educational Background;

4) License status, to include Texas Registration number and expiration date of architects, engineers, or surveyors performing work.

3. Firm Experience (15 Points):

Demonstrate the experience of the Firm based upon previous work on federally/state funded projects for applicable discipline.

The City is interested in the Firm’s history with applicable projects or studies as described in the solicitation. List up to five projects or stud-ies meeting these criteria. Include the project or study name and de-scription, name of the team leader, description of the Firm’s role, cost of the project or study, year of the work, and name, email and phone number of the agency contact who can respond to questions about the work in the template.

a. Applicability of projects for applicable discipline as described in the so-licitation;

b. Role of Firm with the project or study.

c. Examples of innovative solutions including schedule management prac-tices that resulted in time savings meeting all federal/state require-ments;

d. Demonstrated responsiveness during construction (utilize the chart) and expertise in completing and providing all required documentation to meet federal requirements. Specify the required documentation and federal requirements per the project or study.

4. Cost Estimate Accuracy (15 Points)

a. Demonstrate the Firm’s history of accuracy of cost estimates, delivera-bles compliance, and ability to perform within budget constraints.

b. The City is interested in the accuracy and dependability of projected cost estimates and the ability of the Firm to be sensitive and responsive to project or study budget constraints. Provide response time to

RFI/Submittal and difference from OPCC to Bids and Schedule Overall

Delay in the chart provided in the template. No points will be given for partial information if projects were not let and bidding information was not provided. Specify percentage difference from Engineer Estimate to the lowest responsive bidder. Also provide a summary of the measures taken by the Firm to ensure the project was realized within the project budget.

c. List a professional reference associated with a Project Listed for verifi-cation purposes.

5. Schedule Accuracy (15 points)

a. Expedient and efficient delivery of the projects is the most important objective and adherence to the schedule is critical for the City and to secure federal funds that are earmarked to be allocated/spent for a spe-cific project date.

b. Provide a sample milestone schedule for applicable project type from start of design throughout construction completion for all phases of the project including conceptual, schematic, environmental clearance (in-cluding detailed levels), preliminary, pre-final (90%), final design (100%), utility coordination, ROW acquisition, letting and construction. Indicate all activities required to meet the federal/state requirements to obtain authorization for letting. For schedule creation purposes assume a No-tice to Proceed date of March 1, 2027. Identify the critical path and pro-vide a detailed explanation to support your time durations and the re-lationships among each phase for each project listed for the applicable discipline. Clearly describe the sequence of activities and duration.

6. Feasibility Studies and Alternative Analysis and Schematic Develop-ment– (20 points)

a. Non-construction projects - Aims to provide an independent assess-ment that examines all aspects of a proposed project, including tech-nical, economic, financial, legal, and environmental considerations. The usual steps of performing a feasibility study are summarized as follows:

Examine potential environmental constraints; analyze present and fu-ture traffic; study alternatives; prepare preliminary plan drawing; de-velop planning level cost estimate; and conduct public involvement for study, if desired. Once all alignment alternatives have been fully ana-lyzed, a recommended alternative is selected. Additional design tasks are performed to prepare the geometric schematic. The geometric schematic is submitted to the District for review through multiple mile-stone submittals (e.g., 30%/60%/90% or Preliminary/Final) and is sub-mitted for final review and approval by the District and possibly FHWA

(if warranted).

7. Public Engagement/Environmental Clearance (20 points)

a. All projects will require public outreach and community involvement to develop the scope that will fit the needs of the community and the pub-lic in general. Tell us about your approach/strategies to engage the community. Identify the key risks, challenges and opportunities, and ex-plain how you propose to manage them in order to successfully deliver the project. Provides detailed information demonstrating knowledge regarding the NEPA process to achieve environmental clearance. List no more than three projects or studies meeting these criteria. Specify time-line with detailed explanation to meet this milestone for each project.

22 DEBRIEFING SESSIONS:

The City of Fort Worth staff will be available to hold 30-minute debriefing sessions to provide feedback to firms which do not make a category list, if requested and subject to staff availability.

23 CONTRACT NEGOTIATION:

After evaluating RFPAI (proposal) responses for a specific project and selecting the most qualified Firm, the City will engage in scope and fee negotiations which will in-clude the selected qualified consultant submitting a detailed estimate of the labor hours and expenses projected for each proposed task order to be issued within the project, with the labor hours associated with key team members or appropriate labor categories, and the resulting cost associated from their subs.

The City will negotiate in good faith with the selected consultant to establish the terms of a contract. Same is expected from the consultant.

If a satisfactory contract cannot be successfully negotiated with the selected consult-ant within a reasonable time after the notice of selection, the City will end negotia-tions, in writing, and move to the next highest scored firm to attempt to negotiate a contract.

Selections from the “Qualified Consultant List(s)” identified from this solicitation may be made for up to three (3) years after the submission deadline, provided that the proposed qualified personnel are still in place or have been replaced with equally qualified personnel, based upon the City’s and TxDOT’s evaluation.

Note that SOQ’s that do not meet the requirements outlined in this RFQ may be deemed non-responsive by the City, eliminating the consultant’s inclusion on “Quali-fied Consultant List(s)”.

The City will prepare consultant’s performance evaluation when services are com-pleted and using data in future evaluation and ranking;

All contracts and subcontracts shall include the following provisions, either by refer-ence or by physical incorporation into the language of each contract or subcontract, as applicable:

• Administrative, contractual, or legal remedies in instances where consultants violate or breach contract terms and conditions, and provide for such sanc-tions and penalties as may be appropriate;

• Notice of contracting agency requirements and regulations pertaining to re-porting;

• Contracting agency requirements and regulations pertaining to copyrights and rights in data;

• Access by recipient, the subrecipient, FHWA, the U.S. Department of Trans-portation's Inspector General, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, pa-pers, and records of the consultant which are directly pertinent to that spe-cific contract for the purpose of making audit, examination, excerpts, and transcriptions;

• Retention of all required records for not less than 3 years after the contract-ing agency makes final payment and all other pending matters are closed;

• Standard DOT Title VI Assurances (DOT Order 1050.2);

• Prompt pay requirements, as specified in 49 CFR 26.29;

• Determination of allowable costs in accordance with the Federal cost princi-ples;

• Contracting agency requirements pertaining to consultant errors and omis-sions, required by 23 CFR 172.5(c)(16). No fixed cap or percentage; TxDOT evaluates case-by-case based on level of service, performance, and cost/value of the error

• Contracting agency requirements pertaining to conflicts of interest, as speci-fied in 23 CFR 1.33 and the requirements of this part; and

• A provision for termination for cause and termination for convenience by the contracting agency including the manner by which it will be effected and the basis for settlement.

All contracts and subcontracts exceeding $100,000 shall contain, either by reference or by physical incorporation into the language of each contract, a provision for lob-bying certification and disclosure, as specified in 49 CFR part 20.

Violations of contract provisions with the knowledge (expressed or implied) of the persons or corporation contracting with the City may render the contract voidable by the City Manager or the City Council. Violations of the prescribed standards by City agents, representatives or firms shall be reported to the appropriate Local or State authority to enforce appropriate penalties, sanctions or disciplinary action under Title

8 of the Texas Penal Code.

24 MISCELLANEOUS:

The number of contracts, dollar amounts contracted, and capacity with each Firm will be a consideration in selection of future projects using the qualified consultant lists developed from this RFQ solicitation, in addition to the specific qualifications de-scribed in the SOQs.