2026 FALL janitorial suply bid specs2.pdf

FRANKLIN PARISH SCHOOL BOARD

7293 PRIAIRE

WINNSBORO, LA 71295

INVITATION TO BID

Reference: 2026 SPRING JANITORIAL SUPPLIES BID Bid # RFB-NL-0000000014

Closing Time & Date of Bids: 1:00 P.M., CST – WEDNESDAY, JULY 8, 2026

Bid Opening Time & Date: 1:30 P.M., CST – WEDNESDAY, JULY 8, 2026

Sealed bids are requested for the following items or services for the period of July 1, 2026 through December 31, 2026 (6 months) under the condition of this invitation:

JANITORIAL SUPPLIES

1. This invitation to bid must be completed and returned with your bid to the Franklin Parish School Board office. The bid should be in a sealed envelope, clearly designating “2026 FALL JANITORIAL SUPPLY BID” on the outside of the envelope or file online with bidnetdirect.com. See note on item 14.

2. Bids must be received prior to the date and time designated above of closing time of bids. Bids received thereafter will not be considered.

3. Bids must be signed by an officer or member of the bidder who is authorized to legally bind the bidder to the terms of this invitation and of the bid.

4. All bids shall be considered effective and available for thirty (30) days after the date stated above for the opening of bids, unless otherwise stated in the Special Conditions, below. No bid may be withdrawn prior to the expiration of that time.

5. Federal Excise Taxes are not applicable to any purchase by the Franklin Parish School Board. Bids should not include any such taxes. Exemption certificates will be furnished upon request. Louisiana State and local sales and use taxes are not to be included in bid prices.

6. Samples requested by the Franklin Parish School Board must be furnished free of any charge to the Franklin Parish School Board. If not destroyed or consumed in testing or evaluation, or required to be retained in connection with the award, it will be returned upon request, at Bidder's expense. The FPSB reserves the right to damage, destroy or consume supplies if it is considered reasonably necessary to do so for purposes of testing, inspection or evaluation. Prospective bidders are solely responsible for submitting all required product samples to the Maintenance Manager prior to the opening of bids. When product samples are required to be submitted with a bid, the Maintenance Manager prior to bid opening time and date must receive the product samples.

7. Any manufacturer's names, catalogue or model numbers, or other similar materials identifying a particular product, or a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design and performance required. Such use shall not be construed to exclude proposals based upon other products of like quality and performance. However, any substitution or departure proposed must be clearly noted and described, and the attention of the FPSB directed thereto by bold face type, asterisk, or similar device. Otherwise, it will be assumed that Bidder proposed to supply the items as specifically described in the Special Condition, below.

8. It is understood and agreed that Bidder, if awarded the subject contract, will protect, defend and hold harmless the FPSB, its members, agents and employees, from any claims, suits or demands for payment that may be brought for the use of any patented or copyrighted material, device, article or process, of any material that is a trade secret, that may enter into the design, manufacture, or use of the items or services contracted for, including any material, device, article or process the use of which is substantially important to the proper and most effective use of the items or services contracted for.

Bidder further agrees to indemnify in full the FPSB, its members, employees and agents for any amounts which

Invitation to Bid: Janitorial Supplies they may be required to expend in the defense of such claims, suits or demands, or in settlement thereof, or in satisfaction of any judgment, award or decree resulting there from.

9. Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the FPSB, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of Bidder, his agents, employees or assigns, or of anyone for whom Bidder is legally responsible.

10. The FPSB reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest.

The FPSB reserves the right to buy off a Louisiana State Contract or other vendor(s).

11. Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Whether set forth under General Conditions, Special Conditions, or as an attachment hereto. Agrees that said terms and conditions constitute the terms of the contract between the FPSB and Bidder, effective upon award of the contract by the FPSB.

12. The successful bidder will have thirty (30) days after an order has been placed to fulfill obligation of bid. If Bidder does not comply with this part of Bid Specifications, the FPSB has the right to cancel order and proceed to order from next lowest bidder.

13. Information pertaining to any term or condition of this Invitation to Bid may be obtained through the Business Manager, or Administrative Assistant Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295 (Phone 318-435-9046).

14. Public Bid Law (R.S. 38:2211, et seq.) requires that each bid shall be either hand delivered by the bidder or his agent to the Business Manager or Administrative Assistant, Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295 in which instance the deliverer shall be handed a written receipt, or such bid shall be sent by registered or certified mail with a return receipt requested. If mailed, send to Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295, prior to bid date and opening time.

15. RETURN SEALED BID TO: FRANKLIN PARISH FALL JANITORIAL SUPPLY BID

7293 PRAIRIE ROAD

WINNSBORO, LA 71295

Or:

Bids may also be submitted by electronic means security/password protected to: bidnetdirect.com.

The following information should be included on all pages of correspondence:

Vendor name as registered with Louisiana Secretary of State Corporation database Vendor Sales Representative and contract number(s) Formal bid# (RFB-NL-0000000014) Bid due date and time.

http://www.bidsync.com/

Invitation to Bid: Janitorial Supplies

SPECIAL INSTRUCTIONS, TERMS, AND CONDITIONS

1. Bids must be submitted to this office on the attached forms (See page 3 & 4), on or before the date and time specified for bid opening. If these forms are not used, the bid may be rejected. Each bid should be placed in a separate envelope completely and properly identified with bid name, time, and date shown on the outside. The bidder’s response must be typed or printed in ink. Alternatively, the bid may be submitted through bidnetdirect.com. Late bids will not be considered under any circumstances.

2. Failure to sign the bid will cause the bid to be disqualified. The person signing the bid should show title or authority to bind his/her firm in a contract. Signature must be in ink.

3. Should any bidder desire to change or withdraw his bid, he shall do so in writing PRIOR to date and time of bid opening. No bid may be changed, altered, or withdrawn after the public bid opening.

4. In accordance with the terms and conditions of this bid document, the FPSB is authorized to award the bid to the lowest responsible bidder or to reject all bids and to re-advertise for new bids. The FPSB has discretion to determine who is and who is not a responsible bidder, but that determination must not only be honest but must be based on sound and good evidence and same standards should be applied by FPSB equally to all bidders. (R.S. 38:2212.28)

5. Bidder must supply a current W-9 form with bid.

6. Bidder, if awarded, is subject to the terms and conditions of the FPSB for ordering and payment methods.

7. The successful bidder will have thirty (30) days after an order has been placed to fulfill obligation of bid. If Bidder does not comply with this part of Bid Specifications, the FPSB has the right to cancel order and proceed to order from next lowest bidder.

THIS CERTIFICATE MUST BE EXECUTED BY BIDDER

In compliance with the Invitation to Bid; in consideration of the detailed description attached hereto; and subject to all conditions thereof, the undersigned agrees, if this bid be accepted within the time stipulated above to furnish any or all items for the bid price listed attached.

NAME OF FIRM______________________________ WEBSITE________________________________

BY NAME: ___________________________________________________________________________ (Please Print)

(SIGNATURE REQUIRED)

TITLE ________________________________ EMAIL ADDRESS: ______________________________

ADDRESS ____________________________________CITY ____________________________

STATE __________ ZIP ___________ TELEPHONE _____-_____-________ FAX ____ -____-________

PLEASE PAY CLOSE ATTENTION TO QUANITY AND SIZE ON BID FORM

PLEASE indicate the quantity and size of product per case.

Janitorial Supply Bid Sheet for the period beginning January 1, 2026 and ending June 30, 2026 (6 months).

Pg. 1 Item Description Quantity (Price per) Each Cs Doz.

Your Item #

Bid price

1 Bleach Clorox or equivalent - gallon 4/cs or 6/cs

2 Bowl Cleaner Crew- Non Acid - Diversey brand or equivalent

Qtr.(32

OZ)

qtr./cs.

3 Broom Straw Warehouse Broom Yucca/Corn Fiber

Ea.

4 Broom Angled Head, all-surface Nylon fiber Made from recycled material

Ea.

5 Buffer Pads 20” White Super Polish (3M-4100) (7000000665) and/or Beige

5/cs.

6 Can Liners Trash Bags-24x32, Black (2432XB) 12-16 gal

20/cs

7 Can Liners Trash Bags-33X39, Black (3339XB) 33 gal 6/cs

8 Can Liners Trash Bags-38X58, Black (3858X5B) 60 gal 10/cs

9 Cart Liners Janitorial Rubbermaid 1966719 10” w x 16” x 30” deep

Ea.

10 Chlorine (Septic) CCH Chlorinating Calcium Hypochlorite Tablets - 2 5/8 “ Tablets

Bucket 25-50 lbs.

11 Deodorant Blocks 4oz. scented – price per box

12/BX

12 BXS

/cs.

12 Disinfectant wipes Clorox/Lysol disinfecting wipes or equivalent

# ___Per canister

6 can.

per/cs.

13 Disinfectant spray Lysol spray or equivalent 16 oz. can

12 can

Drain Cleaner/Opener

With Acid Similar to Drano Per qt.

QTS/Cs.

15 Dust Mop Commercial Microfiber wet/dry - 48” Kit Each

Dust Mop Treatment

Oil base

Per gal. 4/Cs.

17 Dust Pan Plastic – price per each Rubbermiad (Item#-FG200500CHAR)

Ea.

18 Dust pan (lobby) w/handles price per each, Rubbermaid- Item # FG253104BLA)

Ea.

19 Economy Towel Chix All Day Economy Towel (Chicopee 8230)

200/BX Cs.

Face Mask (Disposable)

3 Ply Ear-loop Expandable Face Mask (Healthcare or Equivalent)

50 box BXS/Cs.

21 Facial Tissue 2-Ply Premium Facial Tissue-White Flat Box

100/bx 30-36 bxs /cs

Floor Neutral Cleaner

Large facility routine floor cleaner- Fresh citrus scent - Low foaming - Neutral pH.#03906

5 gal

23 Floor stripper Johnson Striper #5115958 - suitable for use on wide range of flooring

5 gal

24 Floor Wax High Speed (UHS) Floor Finish - gloss, excellent durability and dirt release characteristics.

5 gal

Foaming Hand Sanitizer

Symmetry Foaming Hand Sanitizer 1000 mL (Item# 90053000)- 1200 mL (Item# 90051120

1000 mL 1200 mL 6/cs

Foaming Hand Sanitizer/Soap Dispenser

Symmetry Foaming Hand Sanitizer/Soap Dispenser (Item# 99602001)

6/cs

Pg. 2 Item Description Quantity (Price per) Each Cs Doz.

Your Item #

Bid price

27 Furniture Polish Pledge-Aerosol or Equivalent 20 oz.

can can/cs.

28 Gel Hand Sanitizer

Purell Pump Bottle, Hand Sanitizer - Minimum of 70% Ethyl Alcohol-Advanced formula meets FDA health care personnel hand-washing requirements

12 oz. 12 / CS

29 Glass Cleaner Commercial Formula- streak-free liquid glass cleaner

32 oz 12/cs

30 Gloves - Nitrile Industrial Grade, Powder Free- Medium

100/bx 10bx /Cs.

31 Gloves - Nitrile Industrial Grade, Powder Free Large

100/bx bx/cs

32 Gloves - Nitrile Industrial Grade, Powder Free Extra - Large

100/bx bx/cs

33 Gym finish Ultra High Speed (UHS) Floor Finish -gloss, excellent durability and dirt release characteristics - (Johnson Gym Finish)

5 gal

34 Hand Soap Symmetry Green Certified Foaming Hand Wash (Item#-90091120) mL

6/cs.

Hanging deodorizing Tags

Wave-deodorized – ECO hang tab Fresh products – EMB

12/bx 12 bx.

36 Heavy Duty Cloths WypAll Power Clean X80 Red-Kimberly Clark-41029 Hydroknit Cloths

50/bx 4/cs

37 Melamine Sponges Melamine Eraser Sponges (Similar to Magic Erasers)

Box of

38 Mop Bucket With Wringer-32 Quart Ea.

Multi-Purpose Cleaner/ Disinfectant

Fabuloso (lavender) or Equivalent, Concentrate

Qt.

12 qt.

Multi-Purpose Cleaner/ Disinfectant

Fabuloso (lavender), Spic n Span or Equivalent, Concentrate

Gallon 4 gal/cs

41 Odor Control Automatic-battery operated-(Myfresh 2.0 Dispenser) Item# MYCAB-F-0001006M

6/bx

42 Odor Control Refill for the Dispenser (MyFresh 2.0) Item# MYF-F-0061036M-72 (Coconut Vanilla)

6/Bx 6bxs/cs

43 Odor Control Sunbelt Odor Concentrate - Fresh Air - Mulberry

1 qt

12 QTS

/ cs

Paper towel dispenser

Push Paddle Roll towel dispenser - Black

GP-54338A

Ea.

Paper towel dispenser

Universal Folded Towel Dispenser For C-Fold and Multi-Fold (GP-56650A)

Ea.

46 Paper Towels 2-ply, white perforated roll, Individually Wrapped

30 rolls /cs

47 Paper Towels Multi-Fold…Natural - Minimum size:

Fold- 9 ¼ “x 3 ¼” - Flat- 9 ¼” x 9 3/8” 4000/sheets per case pks/cs

48 Paper Towels Multi-Fold White - Minimum size:

Fold- 9 ¼” x 3 ¼” - Flat – 9 ¼ “x 9 3/8” pks/cs

49 Paper Towels Brown (Natural)- roll 8” x 350” rolls/cs

50 Paper Towels C-Fold – white - 10 1/8” x 13” Min 16 pks /cs

51 Pine Cleaner Deodorant, Disinfectant

1 gal 4 gal

Pg. 3 Item Description Quantity (Price per) Each Cs Doz

Your Item #

Bid price

52 Scratch-Free Powder Cleaner

All Purpose Powder Cleanser with Bleach, Scratch-Free - 21oz

24/cs

53 Spray Bottle

32 oz. Spray Bottle With Trigger Ea. 12/cs

54 Spray Bottle Trigger ONLY for 32 oz. bottle

Ea. 24 /cs.

55 Stripper Pads 20” x 1” - Maroon (3M-

SPP20/MMM29592)

5/cs

56 Toilet Brush Cotton Head Brush - 4.5" x 12" Handle Ea. 12/cs

57 Toilet Brush Nylon Head Brush - 4.5" x 12" Handle Ea. 100/cs

58 Toilet Plunger Heavy Duty - Bellow Style Rubber Cup - Approx. 5.5"

Ea.

59 Toilet Plunger Regular - Red Ea. 12/cs

60 Toilet Tissue Regular – 2 ply – 4 ½” x 3” minimum size sheet Sample must be approved rolls/Cs.

61 Toilet Tissue 9” 2-ply, 3.4” x 700’ - 9” diameter Weight 16.6# - Sample must be approved

12roll/ Cs.

Toilet Tissue

Holders - Regular -2 roll

Ea.

63 Toilet Tissue Holders - Cormatic-2 roll Ea.

64 Trash Carts Janitorial Commercial Cart-FG617388BLA (To be used with Cart Liner 1966719)

Ea.

65 Trash Can Rubbermaid 30 gal. - round Ea.

66 Trash Can Classroom

Rubbermaid Plastic Classroom/Office 7 gallon

Ea.

67 Urinal Screen Wave-deodorized, Fresh products – WDS (Mango scent)

10/bx BXS/cs

68 Urine Digester Nil-odor Bio Enzymatic Order neutralizer

1 qt 12 qt./ Cs.

Vomit Absorbent

Super – Sorb.

Instant Absorbent

12 oz. 24/cs.

Vomit Absorbent

VoBAN Aromatic Absorbent 1 lb 24/cs

Wet Mop Lay Flat Head

4 ply Cotton Fiber Head - 16 oz. - Lay Flat- Screw-On Plastic Molded Cap (For #70- Commercial Mop Handles)

Ea.

Wet Mop Lay Flat Head

4 ply - Cotton Fiber Head - 24 oz. - Lay Flat-Screw-on Plastic Molded Cap (For #70-Commercial Mop Handles)

Ea.

Wet Mop Lay Flat Head

Rayon Head - 16 oz. - Lay Flat - Screw-on Plastic Molded Cap (For #70-Commercial Mop Handles)

Ea.

Wet Mop Lay Flat Head

Rayon Head - 24 oz. - Lay Flat - Screw-on Plastic Molded Cap (For #70-Commercial Mop Handles)

Ea.

75 Wet mop Handle Handles - Heavy Commercial - 60" x 1 1/8" dia. (For use with #’s 66,67,68,69 Mop Heads)

Ea.

Name of Bidder (Company): __________________________________________________________

Address, City, State, Zip: _____________________________________________________________

Authorized person & phone #: ________________________________________________________

Franklin Parish School Board (318) 435-9046 (office) (318) 435-3392 (fax) Attn: Nan Lee nlee@fpsb.us 7293 Prairie Road Winnsboro, LA 71295 mailto:nlee@fpsb.us