2026 EJPS Elem Roofing RFP.pdf

EAST JORDAN PUBLIC SCHOOLS - REQUEST FOR PROPOSAL

2026 Elementary Roofing Project

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East Jordan Public Schools is seeking proposals for the Elementary School building. Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Mandatory Pre-Bid Meeting - A mandatory pre-bid meeting and project walk-through will be held on Wednesday, April 1st, @ 10:00 am (local time). The meeting will convene at the project site: EJPS Elementary School (304 Fourth Street East Jordan, MI 49727).

Bid Information - Proposals must be received by 1:00 pm on Wednesday, April 15th, 2026 delivered in person, by mail (in a sealed envelope/package), or via email with the wording “2026 East Jordan Roofing Projects” clearly marked on the outside of the envelope/package addressed to:

East Jordan Public Schools, Attn: Tom Reid PO Box 399,East Jordan, MI 49727 treid@ejps.org

EJPS will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids.

Questions regarding the specifics of the bid should be directed via E-Mail through SigmaVSS, and answers will be responded to through the same means.

Proposals and Award – EJPS will utilize one (1) prime contractor. The contract for construction will be a direct contract with the Owner and executed on AIA Document A201 (1997 edition) – “Standard Form of Agreement between Owner & Contractor”. Project administration will be the responsibility of Mr. Nelson Ogden.

Plans and Questions - Bidding Documents will be available for distribution at mandatory pre-bid meeting.

Contact Mr. Nelson Ogden, Project Coordinator to reserve a set of bid documents. All questions regarding the bidding procedures, and drawing/specification intent are to be directed to the Project Coordinator.

Bid Security - A Bid Security by a qualified surety authorized to do business in the state where the Project is located and in the amount of five percent (5%) of the Base Bid shall accompany each proposal. The Bid Security may be in the form of a Bid Bond, Cashier’s Check, or Money Order. Personal checks are NOT acceptable. Bid may not be withdrawn for a period of sixty (60) days after the bid date. Successful Bidders may be required to furnish Surety Bonds as stated in the Project Specifications.

Owner’s Rights - The Owner reserves the right to reject any or all proposals, and to waive informalities, irregularities, and/or errors in the bid proposals, which they feel to be in their own best interest.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that EJPS shall not accept a bid that does not include these sworn and notarized disclosure statements.

EJPS reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

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East Jordan Public Schools will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. EJPS is an equal opportunity institution. EJPS does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. EJPS reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. EJPS may award this bid in part or whole.

D. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

E. In the case where installation is specific; installation must be complete, and all installation costs must be included.

F. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

G. EJPS shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

H. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

BIDDERS RESPONSIBILITIES

Bids will be due by 1:00 pm on Wednesday, April 15th, 2026.

Bid proposals shall include the following documentation:

Proposal Familial Disclosure - All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exits between the Owner or the employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, or chief executive officer of the public school. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

Iran Economic Sanctions Affidavit - All bidders must comply with the Iran Economic Sanctions Act.

Bidders must provide a signed copy of Iran business relationship affidavit.

Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s) Bid Security

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the East Jordan Public Schools request for proposal for 2026 East Jordan Roofing Projects hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 20___, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School Board or the

Superintendent of EJPS.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of EJPS. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 20___, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________