2026 DPSST Sealcoating ITB Information.pdf

2026 Oregon Public Safety Academy Crack Repair and Sealcoating Invitation to Bid Summary and Details

Bids Due: 2:00 PM (PDT) on April 1, 2026

All bids must be submitted electronically through OregonBuys.

Paper and emailed bids will not be considered for this project.

See “Purchaser” and “Info Contact” for this Invitation to Bid (“ITB”) in OregonBuys. This person is the only point of contact or “Single Point of Contact” (“SPC”) for this ITB. Any questions or issues that may arise regarding the ITB, forms, Specifications, Plans, bidding process, change, clarification, the award process, and any other issues must be directed to the Purchaser/SPC:

Adam Bergerson, Procurement and Contract Specialist 4190 Aumsville Hwy. SE

Salem, OR 967317 Adam.Bergerson@dpsst.oregon.gov

(503)490-0139

1. Project Scope:

To increase longevity DPSST is seeking to issue a single contract to a contractor for application of sealcoat to approximately 547,845 square feet of the campus parking lots and roadways. The project includes preparation of surfaces for application of coating to include repairing areas of damaged asphalt and sealing cracks, as well as repainting surface markings. The sealcoat barrier is necessary to prevent further damage caused by water permeation, aging, wear and tear, ultraviolet/solar effects, weather, and petroleum products, and reducing future maintenance costs. All work is to be completed at 4190 SE Aumsville Hwy. SE, Salem, Oregon 97317. This project excludes the Emergency Vehicle Operations Course (EVOC) venue areas.

2. Bid Attachments:

• This document.

• Campus Map marked with areas where work is to be completed.

• Insurance Requirements.

• First-Tier Subcontractor Disclosure Form.

3. Bid Details:

3.1 This is an Intermediate procurement as defined in ORS 279B.070 with an estimated project budget under $250,000.

3.2 There will be no pre-bid meeting for this Invitation to Bid. Vendors interested in touring work area should schedule a time by contacting the single point of contact listed above.

3.3 All bids shall be submitted electronically in OregonBuys not later than 2:00 PM (PDT) on April 1, 2026.

4. Background:

4.1. The Department of Public Safety Standards and Training (DPSST) is located at 4190 Aumsville Hwy. SE Salem Oregon 97317. DPSST houses the Oregon Public Safety Academy (OPSA) which covers 217 acres, 23 buildings and structures, connecting roads, parking lots, and a tactical training area with an Emergency Vehicle Operations Course (EVOC) and a variety of training venues.

4.2. Except for the 23,125 square feet of parking lot added in 2021, sealcoating was last applied in 2018. Crafco crack sealant has been applied as needed since completion of the last sealcoat.

4.3. Project Schedule:

DPSST is a full-time occupied campus with business hours that range between 6:00am and 6:00pm, Monday through Friday. Student and staff presence on campus will be the lowest between June 20, 2026, and July 5, 2026.

4.3.1 Preparation: As coordinated with DPSST Project Manager to minimize the impact to the campus operations.

4.3.2 Sealcoating and Painting: Starting the week of June 22, 2026, as coordinated with DPSST Project Manager.

4.3.3 Substantial Completion Date: Work must be substantially completed not later than July 5, 2026.

4.4. Agency anticipates this being an Oregon Bureau of Labor and Industries (BOLI) Prevailing Wage Rate (PWR) job.

4.5. Bidders on the BOLI Ineligible Contractors list at the time of bid submission will be deemed not responsible and their bids will not be considered.

5. Work to be Performed:

5.1. Preparation: Prior to application of sealcoating and paint, selected contractor will be responsible for all surface preparation to include removing and replacing damaged asphalt areas of concern, cleaning asphalt, filling cracks with rubberized or petroleum-based sealant, and treating oil spills.

5.1.1. Contractor will be responsible for ensuring all cracks and surface areas to be coated free of vegetation, debris, and contaminants by cleaning in a manner that promotes maximum product adhesion.

5.1.2. Contractor shall prime areas of asphalt that are contaminated with oil to promote proper adhesion.

5.1.3. Contractor to seal cracks using hot-applied asphaltic-based crack sealant.

5.2. Contractor shall mix and apply sealant in accordance with manufacturer's instructions to include insurance of proper cure times between coats and before paint application.

5.3. Paint applied shall be a commercial grade product with a manufacturer intended use of marking park lots and roadways. Paint must be applied in compliance with Americans with Disabilities Act (ADA) regulations applicable at the time of application. Paint will be of sufficient thickness to ensure longevity and maximum adhesion.

5.4. All work shall be completed using commercially available products that meet or exceed industry standards for similar projects. Application of said products shall be done in accordance with manufacturer recommendations and requirements.

6. Exclusions from Scope:

DPSST is aware of several areas of asphalt spalling within the work area. This spalling should be coated; however, repair of the spalling will be outside the scope of this project and will be addressed by the agency as budget allows.

7. General Specifications:

7.1. Total square footage of asphalt area to be coated is approximately 547,845.

7.1.1. Upper Campus - approximately 324,305 sq. ft.

7.1.2. Scenario Village Area – approximately 223,540 sq. ft.

7.2 Asphalt cracks to be sealed have been measured by DPSST at approximately 43,000 linear feet.

7.3. Other information:

7.3.1. Parking stalls on average are 108-inches deep.

7.3.2. Parking stalls 742 spots across within the project area, 22 of which are Accessible Parking Spaces as defined by the Americans with Disabilities Act.

7.3.3. The following will also need to be repainted:

• Crosswalks – 6 each.

• Stop sign lines – 15 each.

• Directional Arrows – 2 each.

• No Parking diagonal hashmarks – 18 each.

7.4. Vendor must prevent sealant from entering storm water drainage system by temporarily covering all storm water drains prior to application of sealant.

7.5. Vendor is to apply sealant from curb to curb, or if no curbs exist to the furthest outer edges of the exposed pavement.

7.6. Prevailing Wage Rates: The Contractor and all subcontractors shall comply with all relevant State of Oregon rules and statutes as relative to Prevailing Wage Rates.

8. CCB License:

Contractor must possess a valid Oregon Construction Contractors Board (CCB) license and be in good standing at the time of bid submission.

9. Public Works Bond:

Before starting Work the Contractor shall file with the Construction Contractors Board, and maintain in full force and effect, the separate public works bond as required by applicable State of Oregon rules or statutes, unless otherwise exempt. The Contractor shall also include in every subcontract a provision requiring the Subcontractor to have a public works bond filed with the Construction Contractors Board before starting Work, unless otherwise exempt, and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start Work.

10. First-Tier Subcontractor Disclosure Instructions and Form:

10.1. Pursuant to ORS 279C.370, bidders are required to disclose information about certain first-tier subcontractors. Specifically, when the Contract amount of a first-tier subcontractor furnishing labor, or labor and materials, would be greater than or equal to: (i) 5% of the project Bid, but at least $15,000, or (ii) $350,000 regardless of the percentage, the Bidder must disclose the following information about that subcontract in its Bid submission or within two (2) working hours after Closing:

10.1.1. The subcontractor's name,

10.1.2. Dollar value; and,

10.1.3. The category of work that the subcontractor would be performing.

10.2. If the Offeror will not be using any subcontractors that are subject to the above disclosure requirements, the Offeror is required to indicate "NONE.”

10. Insurance Requirements:

See “Insurance Requirements” attachment in OregonBuys for insurance coverage required for this project.