2026 crack and line stripping RFP.pdf

UCFS -Request for Proposal Page 1

Request for Proposal

UCFS Healthcare is seeking qualified contractors to submit bids for crack filling and restriping services at the following locations:

Norwich Health Center, 47 Town Street, Norwich

34 East Town Street, Norwich

Griswold Health Center, 226 East Main Street, Griswold

Plainfield Health Center, 120-122 Plainfield Road, Moosup

Please bid out each location separately.

Crack Filling

• Clean all cracks of debris and vegetation

• Apply hot rubberized crack sealant (or specify material requirement)

• Ensure smooth, sealed finish suitable for striping

Surface Preparation

• Power blow and/or clean surface prior to striping

• Remove old or faded markings as needed

Restriping

• Repaint all parking stalls

• Repaint handicap spaces (including ADA-compliant symbols and signage markings)

• Repaint fire lanes (if applicable)

• Repaint directional arrows (if applicable)

• Repaint crosswalks (if applicable)

• Repaint loading zones or reserved spaces

• Use DOT-approved traffic paint (specify water-based or oil-based if required)

• Ensure ADA compliance for layout and dimensions

The selected contractor will be responsible for preparing the surface, filling all visible cracks, and restriping parking lot markings in accordance with applicable standards

UCFS -Request for Proposal Page 2

Release date: February 27, 2026

Submittal date: March 27, 2026

About UCFS

United Community and Family Services, Inc. (UCFS) is a nonprofit 501(c)(3) that has served Eastern CT since 1877. Designated as a Federally Qualified Health Center in 2014, UCFS’ current scope of project includes Primary Medical Care, including Pediatrics, Adult and Geriatrics;

Women’s Health/Gynecology; Dentistry and Dental Hygiene; and Behavioral Health including Counseling, Psychiatry, Substance Abuse treatment and Addiction Services including the state’s largest Gambling Addiction program.

Confidentiality

This RFP is the property of UCFS and must be held in strict confidence. The RFP contains information regarding UCFS operations and is provided solely for the purpose of submitting a proposal. The Bidder shall not disclose to anyone, other than those who need to know in order to respond to this RFP, any information concerning this RFP. In some cases, the selected vendor will need to demonstrate HIPAA compliance and where applicable will be required to enter into a Business Associates Agreement (BAA). If this is required, it will be outlined below.

Contact Information

All questions pertaining to this RFP shall be in written form and sent via email to: Pamela

Allen Kinder, VP Business Development pkinder@ucfs.org.

Proposers are responsible for familiarizing themselves with the conditions and objectives of this

RFP.

Taxes

UCFS is exempt from all federal, state and local taxes unless otherwise stated in this document.

Walk Thru

Vendors are welcome to tour the locations at their convenience in order to bid on this project

Bid Delivery Instructions

Submit (1) copy(s) of the complete proposal either by hand or mailed overnight to the name and address listed below. All envelopes must be sealed and all responses to the RFP must be received by 2:00 pm on March 27, 2026.

UCFS -Request for Proposal Page 3

UCFS, Attn: Pamela Allen Kinder, VP Business Development

47 Town Street, Norwich, CT 06360

RFP Terms and Schedule

Schedule Milestones Date Time (where applicable)

Issue RFP February 27, 2026

Bids Due March 27, 2026 2:00 pm

Scope of RFP services at the following locations:

Norwich Health Center, 47 Town Street, Norwich

34 East Town Street, Norwich

Griswold Health Center, 226 East Main Street, Griswold

Plainfield Health Center, 120-122 Plainfield Road, Moosup

Please bid out each location separately.

Crack Filling

• Clean all cracks of debris and vegetation

• Apply hot rubberized crack sealant (or specify material requirement)

• Ensure smooth, sealed finish suitable for striping

Surface Preparation

• Power blow and/or clean surface prior to striping

• Remove old or faded markings as needed

Restriping

• Repaint all parking stalls

• Repaint handicap spaces (including ADA-compliant symbols and signage markings)

• Repaint fire lanes (if applicable)

• Repaint directional arrows (if applicable)

• Repaint crosswalks (if applicable)

• Repaint loading zones or reserved spaces

• Use DOT-approved traffic paint (specify water-based or oil-based if required)

• Ensure ADA compliance for layout and dimensions

UCFS -Request for Proposal Page 4

The selected contractor will be responsible for preparing the surface, filling all visible cracks, and restriping parking lot markings in accordance with applicable standards

Tobacco Free Campus

UCFS is a tobacco free campus. All individuals including contractors are prohibited from smoking

(including electric cigarettes) anywhere on UCFS property including buildings, vehicles and premises. All contractors are expected to acknowledge the tobacco free policy and provide full compliance.

Hours of Operation

Bidders should bid for work during off hours, which includes early mornings, evenings and weekends.

Proposal Format and Content

The proposal shall respond to the following items within the format described.

Proposal Format, Information, and Bid Form:

General Letter of Interest

Maximum one page including the name of the firm, address, telephone number, email address, website address, facsimile number and contact person.

History and Credentials

Provide no more than a one-page summary that describes your firm’s history, years in practice, stability and strength of being able to perform the RFP requirements, health care experience, general qualifications, and scope of services provided.

Firm Resources

1. Indicate location of corporate headquarters and other divisional offices (if any).

Specify which office or offices will be involved in this project.

2. List specific personnel proposed for the project team. Indicate the role or area of responsibility of each individual.

3. Include federal tax identification number and if incorporated, state in which incorporated.

References

Submit a list of 3 companies.

UCFS -Request for Proposal Page 5

Proof of Insurance

Vendor shall purchase and maintain in full force defect insurance policies with the limits of insurance provided below.

• Commercial General Liability with limits not less than $1,000,000 per occurrence, $2,000,000 general aggregate, $1,000,000 and $2,000,000 products-completed operations aggregate. Such insurance shall cover liability arising from premises, operations, independent contractors, product-completed operations, personal and advertising injury and liability assumed under an insured contract.

• Business Automobile Liability with a limit of not less than $1,000,000 each accident, including owned, non-owned, leased and hired vehicles.

• Statutory Workers Compensation & employers liability coverage for all employees, including corporate officers and sole proprietors.

• Umbrella/Excess Liability with a limit of not less than $1,000,000 per occurrence/aggregate.

UCFS is to be included as an additional insured on a primary, non-contributory basis for the first bullet in this section.

Contractor agrees to require any and all subcontractors hired to perform work on the project to obtain insurance coverage as provided above. All such insurance coverage shall name UCFS as an Additional Insured on a primary, Non-contributory basis on form CG2010

11/85 or its equivalent. The foregoing coverages and limits are to be considered as minimum requirements and in no way limit the liability of the Subcontractor.

All policies required by this paragraph shall include a waiver of subrogation in favor of UCFS.

All policies and certificates of insurance shall expressly provide that UCFS must receive 30 days written notice in the event of material alteration, cancellation or nonrenewal of coverage.

Legal Concerns

A. Explain the circumstances and outcome of any litigation, arbitration, or claims filed against your company.

B. Explain your General Liability Insurance Coverage.

C. Explain your Professional Liability Insurance Coverage.

Various checks will be performed to determine if each vendor and listed subcontractor has any restrictions, suspensions or debarment imposed by the federal government or regulatory body.

Should any of these searches indicate a restriction it may result in the Bidder being eliminated from being considered further in the RFP process.

UCFS -Request for Proposal Page 6

Selection Process

Proposals will be evaluated to determine the proposal or proposals that offer the (best value) to

UCFS. The evaluation will be based upon the following criteria:

1. Cost Analysis

• Product valuation, competitive pricing, overall cost

2. Product

• Aesthetics, Features (ergonomics, ADA responsiveness, etc.)

3. Experience in similar projects

4. Credentials of staff to be assigned to the project

5. Ability to meet timing requirements to complete the project

6. Implementation plan – Does the submitted proposal meet the established timelines?

7. Are there any regulatory or legal restrictions that might disqualify the submitted vendor or subcontractors from the bidding process?

8. Does the vendor and subcontractors have the necessary insurances to be considered a valid responder?

9. Were there any concerns raised during the reference checking process?

10. Customer service

UCFS has discretion to:

Choose not to accept any and all proposals submitted in response to this RFP.

Use additional selection criteria not identified in this document.

END of RFP

UCFS -Request for Proposal Page 7

Bid Form services at the following locations:

Norwich Health Center, 47 Town Street, Norwich

34 East Town Street, Norwich

Griswold Health Center, 226 East Main Street, Griswold

Plainfield Health Center, 120-122 Plainfield Road, Moosup

Please bid out each location separately.

Crack Filling

• Clean all cracks of debris and vegetation

• Apply hot rubberized crack sealant (or specify material requirement)

• Ensure smooth, sealed finish suitable for striping

Surface Preparation

• Power blow and/or clean surface prior to striping

• Remove old or faded markings as needed

Restriping

• Repaint all parking stalls

• Repaint handicap spaces (including ADA-compliant symbols and signage markings)

• Repaint fire lanes (if applicable)

• Repaint directional arrows (if applicable)

• Repaint crosswalks (if applicable)

• Repaint loading zones or reserved spaces

• Use DOT-approved traffic paint (specify water-based or oil-based if required)

• Ensure ADA compliance for layout and dimensions

UCFS -Request for Proposal Page 8

The selected contractor will be responsible for preparing the surface, filling all visible cracks, and restriping parking lot markings in accordance with applicable standards.

The undersigned, who is legally authorized to sign bid documents on behalf of the firm, is familiar with the conditions surrounding this Request for Proposal, aware that UCFS reserves the right to reject any and all proposals and is making submission without collusion with any other person, individual or corporate.

Witness Signature___________________________

Company Name_____________________________

Printed Name_______________________________

Signature & Title_____________________________

Address ___________________________________

Federal ID #___________________

Telephone____________________

Email________________________

Bid Pricing for each location:

Norwich Health Center, 47 Town Street, Norwich ________________

34 East Town Street, Norwich ________________

Griswold Health Center, 226 East Main Street, Griswold ____________

Plainfield Health Center, 120-122 Plainfield Road, Moosup ___________