FACILITY CONDITION ASSESSMENT &

CAPITAL PROJECT PLANNING

CONSULTING SERVICES

REQUEST FOR PROPOSAL

Spokane Public Facilities District 720 West Mallon

Spokane WA 99201 509-279-7000

509-279-7050 fax

JUNE 1, 2026

1. GENERAL INFORMATION

2. QUALIFICATIONS AND REFERENCES…………………………………………………………………………………….5

3. SCOPE OF WORK

4. DELIVERABLES……………………………………………………………………………………………………………..7

5. DISTRICT PROVIDED ITEMS

6. CONTRACT PERIOD

7. CANCELLATION OPTION

8. SCHEDULE

9. BUDGET

10. COMMUNICATION

11. AUTHORITY

12. SITE AVAILABILITY

13. PROPOSAL REQUIREMENTS……………………………………………………………………………………………10

14. REVIEW AND EVALUATION OF PROPOSALS

15. SELECTION OF VENDOR AND EXECUTION OF PURCHASE CONTRACT……………………………………...12

SCHEDULE A

SCHEDULE B

SCHEDULE C ………………………………………………………………………………………………………………………………………………………15

1.GENERAL INFORMATION

1.1 History

The Spokane Public Facilities District ("District") is requesting proposals from qualified and established entities that possess the skill and experience required to provide Facility Condition Assessment & Capital Project Planning Consulting Services for the Spokane Convention Center, First Interstate Center for the Arts, Spokane Arena, The Podium, and ONE Spokane Stadium ("Facilities"). The Facilities are owned and operated by the District.

The Spokane Convention Center (SCC) opened in 1974 and was extensively expanded and remodeled in 2006, 2007 and 2014. It includes over 100,000 sf of exhibit space, multiple ballrooms, meeting rooms, allowing the flexibility to host up to 40 breakout spaces, and a large parking garage. The SCC has achieved Global Biorisk Advisory Council® (GBAC) STAR™ accreditation, the gold standard for prepared facilities.

The First Interstate Center for the Arts (FICA) is a legacy from Spokane’s World Fair in 1974. The heart of this historic venue remains, but the look and feel has taken on a modern air with a $22.3 million renovation in 2018. The FICA has 2,622-seats and is adaptable for symphony concerts, ballet, grand opera, road shows, country and rock music spectaculars, musical stage productions, travelogues, conventions, and lectures.

The Spokane Veterans Memorial Arena opened in September of 1995. The Arena is home to the Spokane Chiefs of the Western Hockey League facility. Numerous other activities have taken place at the Spokane Arena including circuses, large conferences, monster truck shows, concerts and much more. We seat up to 11,736 and have up to 32,000 square feet (with all retractable seating sections retracted) and a concourse of 35,000 total square feet. The Arena also boasts 16 luxury suites!

The Podium is strategically positioned near Spokane Veterans Memorial Arena and Spokane Convention Center making Spokane a premier destination for a wide variety of combined events. The facility is 135,000 square feet including concessions, vendors, management, media, and medical training spaces.

With 75,000 square feet of competition space, The Podium has been designed with maximum flexibility in mind to accommodate a large variety of sports and events. With 3,000 permanent, 1,000 portable and 237 VIP seats, athletes and spectators alike will enjoy ample amenities on site all while being within walking distance to hotels, restaurants, and entertainment.

Promoted by the Downtown Spokane Partnership and the United Soccer League, Spokane Public Schools and the Spokane Public Facilities District have partnered to build and operate a new stadium in downtown Spokane next to the Spokane Arena and The Podium. The newly opened One Spokane Stadium is a 5,000 seat stand capacity and 10,000-12,000 seat stand & field capacity. This multi-use venue’s total annual economic impact for a downtown stadium is projected to be approximately $11.4 million in direct and indirect spending. Almost nine times the impact of other proposed stadium sites.

Additional information on each facility is provided in our facility information sheets.

1.2 Project Intent and Overview

The District’s purpose in issuing this Request for Proposal (“RFP”) for Facility Condition Assessment & Capital Project Planning Consulting Services is to invite qualified experts (“Vendors”) to submit specifications and a Proposal for providing a comprehensive facility condition assessment and develop a multi-year capital improvement plan for our facilities. The RFP requires that the successful Vendor is able to comply with working around our event schedule and will meet any and all regulations. It is the intent of this RFP to outline the scope of services, submission requirements, and evaluation criteria for selecting a consultant to support long-term capital planning efforts at the Facilities.

Additional informational documents also provided for each Facility.

1.3 Expectations

Each Bidder to this RFP is expected to fully inform themselves on all aspects of the work required to be performed. Accommodations will be made for Bidders to do an on-site walk-thru, see Section 12.

1.4 Relationship of the Parties

The parties intend that an independent relationship will be created by this agreement. The District is interested only in the results to be achieved, and the conduct and control of all services of work will lie solely with the Vendor, however, the work contemplated herein must meet the approval of the District pursuant to the provision of the agreement under which the services and work were left to the Vendor.

No agent, employee, servant or otherwise of the Vendor shall be deemed to be an employee, agent, servant or otherwise of the District for any purpose, and the employees of the Vendor are not entitled to any of the benefits that the District provides for District employees. The Vendor will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this contract. In the performance of the services herein contemplated, the Vendor is an independent contractor with the authority to control.

No District employees may be employed at any time or in any capacity with the selected Vendor within the District facilities.

1.5 Permits and Fees

The Vendor shall furnish all permits and pay all fees, if required, in the performance of this agreement.

1.6 Codes and Regulations

All work performed shall comply with standing Federal, State and Local Codes and Regulations, including but not limited to OSHA and WISHA.

1.7 Insurance

Registration, licensing, and insurance coverage shall be as required by the State of Washington laws, as applicable to the professional services being provided. During the term of this agreement, the Vendor shall maintain in force at it’s own expense, each insurance noted on Schedule C, attached.

The Vendor shall include all subcontractors as insureds under its policies or shall require separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

1.8 Prevailing Wage

The Prevailing Wages on Public Works Act (RCW 39.12) requires that employees be paid prevailing wages as necessary.

1.9 Non-Discrimination/Affirmative Action

No individual shall be excluded from participation in, denied the benefit of, subject to discrimination under, or denied employment in the administration of or in connection with this agreement because of race, color, creed, marital status, familial status, religion, sex, sexual orientation, national origin, Vietnam era or disabled veterans’ status, age, or disability. The Vendor shall comply with all applicable federal, state and local nondiscrimination laws, regulations and policies.

The Vendor shall make an affirmative effort to employ a work force which is representative of the minority population of the City of Spokane.

1.10 Tobacco Use, Smoking, Vaping

The Vendor’s employees shall only be allowed to use any tobacco products in a designated employee smoking area and only during an authorized break.

The use of tobacco products is not permitted during the course of any work duties.

1.11 District Logo

Use of the Vendor’s logo in association with the District’s and/or Facilities’ names or logos must be approved in advance by the Chief Executive Officer.

1.12 Disputes

This agreement shall be performed under the laws of Washington State. Any litigation to enforce this agreement or any of its provisions shall be brought in Spokane County, Washington.

1.13 Anti-Kickback

No officer or employee of the District, having the power or duty to perform an official act or action related to this agreement, shall have or acquire any interest in the agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from or to any person involved in this agreement.

1.14 Records

Records shall be maintained for up to six (6) years from the end of each year and shall be available for examination upon request of the State, County or City Auditor during reasonable business hours.

1.15 Drug and Weapon Free Work Place

The District is a drug and weapon free workplace. The Vendor’s personnel shall report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. None of the Vendor’s personnel shall carry weapons of any kind while on duty or on property of the District.

2. QUALIFICATIONS AND REFERENCES

The Vendor shall include in their response a list of at least three (3) clients that the District may contact for reference purposes. Please include the facility or building names, addresses, contact persons, and the telephone numbers. These clients should reflect experience with facility condition assessments and capital planning, multi-site portfolios, event venues, public-use venues, or similar property types and are being serviced under contract at the present time or within the last three (3) years. Please list on Schedule B, attached.

Additionally, Vendor should demonstrate strong analytical and financial modeling capabilities and the ability to communicate findings clearly to non-technical stakeholders.

Vendor must be licensed to do business in the State of Washington, as applicable.

3. SCOPE OF WORK

The scope of this agreement will align as a two-phase planning process:

Phase 1 – Technical Assessment Phase:

• Facility Condition Assessment

• Asset Inventory and Deficiencies

• Remaining Useful Life Analysis

• Cost Estimates

• Technical Priority/Risk Rankings

Phase 2 – Owner Alignment and Capital Planning Phase:

• Review Findings with Leadership/Stakeholders

• Reconcile Recommendations with available Funding

• Consider Operational Priorities and Sequencing

• Evaluate Financing/Grant Opportunities

• Adjust Timing/Phasing

• Produce the Final 5-Year CIP

The selected consultant will be expected to complete the following tasks:

3.1 Facility Condition Assessments

• Conduct on-site evaluations of all facilities

• Assess major building systems, including:

o Structural components o HVAC systems o Electrical systems o Plumbing systems o Roofing and building envelope o Interior and exterior conditions o Entertainment electronic systems (audio/visual) o Vertical transportation (elevators and escalators)

• Evaluate life safety systems and code compliance

• Assess ADA/accessibility considerations

• Document findings with photos and condition ratings

3.2 Capital Needs Identification

• Identify deferred maintenance items

• Identify lifecycle replacement needs

• Recommend operation and functional improvements

• Highlight opportunities for strategic upgrades

3.3 Prioritization Framework

• Develop a clear methodology for prioritizing capital projects

• Consider factors such as:

o Life safety and risk o Regulatory compliance o Operational impact o Cost-benefit considerations o Alignment with organizational mission

3.4 Cost Estimating

• Provide order-of-magnitude cost estimates for all recommended projects

• Clearly state assumptions and methodologies

• Include escalation factors for future-year projections

3.5 Capital Improvement Plan (CIP)

• Develop a minimum five (5) year capital plan

• Include:

o Project sequencing and phasing o Annual capital expenditure projections o Identification of critical and non-critical projects

• Provide alternative funding scenarios if applicable (e.g., constrained vs. optimal funding)

3.6 Strategic Recommendations

• Provide portfolio-level insights and recommendations, such as:

o Asset optimization (retain, renovate, repurpose, or dispose) o Opportunities for energy efficiency and sustainability improvements o Enhancements to functionality, user experience, and revenue potential

3.7 Stakeholder Engagement

• Conduct interviews or workshops with key staff and stakeholders

• Incorporate feedback into prioritizations and planning

Please see the included facility information sheets for each of our facilities.

4. DELIVERABLES

The vendor will provide, at a minimum:

• Facility Condition Assessment Report (for each site)

• Comprehensive list of capital needs

• Five-year (or longer) Capital Improvement Plan

• Cost estimate model (Excel or similar format)

• Executive summary suitable for leadership ot board review

• Final presentation to organizational leadership

Optional:

• Interactive dashboard or planning tool

5. DISTRICT PROVIDED ITEMS

The District anticipates providing the following (as available/requested):

• Facility information sheets

• Existing building drawings

• O&Ms

• Maintenance records

• Asset inventories

6. CONTRACT PERIOD

The term of this agreement will be five (5) years for completion of the Facility Condition Assessment, Capital Improvement Plan, and additional consulting work related to these scopes of work. The District has the right to extend the agreement for additional work related within the scope for up to five (5) years.

7. CANCELLATION OPTION

The District reserves the right to cancel this agreement at any time for any reason whatsoever by giving thirty (30) days notice to the Vendor. The Vendor may cancel at any time after the first term, for what may be deemed a good and sufficient cause, by giving the District’s Chief Executive Officer sixty (60) days notice of such intention. Such notices are to be effective commencing with the date of the mailing.

8.SCHEDULE

Request For Proposal Submittal Schedule Request for Proposal Open………………………….…………………………….... June 1st 2026 Site Visit Date…………………………………….………………………………………. June 23rd to June 25th 2026 Deadline for Questions……………………………………………………………….. July 2nd 2026 Proposal Submittal Deadline………………………………………………………. July 8th 2026 In Person Presentations………………………………………….….………………. Pending Award Date…………………………………………………………..………………….... July 31st pending SPFD board approval Contract……………………………………………………………………………………. August 2026

9. BUDGET

The Vendor’s Proposal Purchase Price shall include any and all costs. Such costs include, but are not limited to, design, engineering, patents and other intellectual property rights, materials, spare parts, fabrication, shipping, travel, assembly, installation, testing, training, manuals, documents, warranties, bond and insurance premiums, labor, tariffs, permits, licenses, and fees. Please list any additional items not included, if applicable.

Include detailed pricing including:

• Fixed fee proposal

• Breakdown by venue

• Breakdown by project phase

• Hourly rates (if applicable)

10. COMMUNICATION

All RFP communication shall be via Bonfire. Once the project is awarded, communication will resume via in person conversations and email for scheduling and final agreement.

The District’s administrator for the Project (“Project Administrator”) shall be Noel Standage or such other person as the District may designate in writing. All inquiries and communications related to this RFP shall be done via Bonfire. If necessary after close of RFP, communication can be directed to the Project Administrator:

Noel Standage Project Administrator nstandage@spokanepfd.org

(509) 279-7000

11. AUTHORITY

No contract, amendment or change to this RFP or to the contract awarded to the successful Vendor, shall be binding on the District unless and until approved by the District’s Board of Directors and executed by the CEO. In all other respects, the designated Project Administrator is authorized to act on behalf of the District with respect to the Project.

12. SITE AVAILABILITY

12.1 Inspection and Investigation

Each Vendor, or their representative, is strongly encouraged to perform a site visit prior to submitting this RFP in order to gather any other information that the Vendor deems necessary, to then prepare a complete and informed Proposal. The Vendor will be expected to have examined the Facilities to compare conditions noted in the specifications, and to have satisfied itself generally as to the conditions of the premises, or material, before the delivery of the Proposal.

Site visits are available June 23rd, June 24th, and June 25th 2026. Please schedule a date and time, and RSVP by sending a message to Noel Standage, Project Administrator, via Bonfire messages or via email:

nstandage@spokanepfd.org.

12.2 Questions and Answers

Vendors shall submit all questions about the District’s RFP intentions, requirements, contract terms, objectives, and existing equipment and facilities to the District in written form via Bonfire prior to the scheduled deadline for questions. The District will provide answers to the questions in written form via Bonfire and notification of answers being posted will be sent out from Bonfire to all Vendors working this RFP.

While the District will endeavor to provide accurate information in response to any inquiries, the District does not warrant the completeness or accuracy of any documentation or information that it may provide pertaining to the conditions that exist on the campuses. Please use the Site Visit as your opportunity to take note of all requirements needed to quote the project.

mailto:nstandage@spokanepfd.org mailto:nstandage@spokanepfd.org

12.3 Site Access and Constraints

Proposers should be aware of the following:

• Facilities may be actively in use during assessments

• Access must be coordinated around events and operations

• Some site visits may be limited to specific hours

13. PROPOSAL REQUIREMENTS

13.1 Proposal Submission

Proposals shall include:

• Firm overview and qualifications (relevant project experience)

• Contract Performance, Claims and Suits

• Proposed approach and methodology

• Project work plan and timeline

• Team structure and key personnel

• Fee Proposal and cost breakdown for each facility

• Sample Deliverables

• Schedule A

• Schedule B with 3 references

• Certificate of Insurance showing correct limits (not necessary to show us as AI at this time)

13.2 Proposal Withdrawal

Vendor may withdraw a Proposal any time before or after the deadline for submission of Proposals via Bonfire. After submission deadline all proposed terms, including price, shall be binding on the Vendor until winning bid is selected and agreement is met, scheduling is completed and terms are agreed upon;

unless the District, in its discretion, releases a Vendor from further consideration of its Proposal, or the District enters into the Contract with another Vendor.

14. REVIEW AND EVALUATION OF PROPOSALS

14.1 Evaluation

The District intends to award the contract for Facility Condition Assessment & Capital Project Planning Consulting Services to the Vendor who presents a Proposal creating optimum performance and value for the District, considering the District’s requirements, the Vendor’s demonstrated ability to comply with the RFP requirements, and costs.

The Evaluating Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records such as basic corporate profit/loss statements for the past three (3) years to demonstrate financial stability.

From the review process, The District, in its sole discretion, shall evaluate the Proposals based on the Vendor’s ability to provide services required in this RFP, based on the criteria listed below.

The Board reserves the right to accept or reject any or all proposals.

The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 36-point system as described below.

Proposal Evaluation Criteria Points Available Rating Weight Score Compliance with RFP Requirements, Relevant experience and qualifications

3 Points 0-3 1

Demonstrated understanding of the project 6 Points 0-3 2

Strength and clarity of methodology 9 Points 0-3 3

Quality of past work and sample deliverables 6 Points 0-3 2

References 3 Points 0-3 1

Cost 9 Points 0-3 3

(Rating x Weight) = Score (36 total points maximum)

Rating Points:

3.0 – Best

2.0 – Better

1.0 – Good

0.0 – No Information Provided or Incomplete

Presentation/Interview: The District, at its sole discretion, may request to meet with vendors and have the proposal presented to the Evaluating Committe. If requested, the District will contact the highest scoring vendors from the written submissions to schedule a date, time and location. The vendor will be ranked on the quality of the presentation and interview up to a maximum of 20 additional points. Any points awarded during the presentation and interview phase will be added to the existing cumulative points, increasing the maximum total points to 56. Commitments made by a vendor during the presentation, if any, will be considered binding.

14.2 Rejection

The District reserves the right to:

1. Reject Proposals that are indefinite, incomplete, or otherwise do not conform to the RFP requirements.

2. Waive technical or insubstantial irregularities, or other informalities, that do not result in an unfair advantage to the Vendor submitting the Proposal.

3. Reject, without cause and at any time before the Contract award announcement is made, all Proposals if the District believes that such rejection would be in the best interest of the District.

4. Reject the Proposal of any Vendor that is in arrears or default of, or otherwise failed to perform faithfully, any prior contract or other obligation with the District.

Depending on the amount of bids, there may be a review process prior to scheduling the In-Person Presentations. You will be notified of acceptance to move forward and schedule a presentation, or that we will not be moving forward with scheduling a presentation. This will be determined as quickly as possible once the submittal deadline closes.

15. SELECTION OF VENDOR AND EXECUTION OF PURCHASE CONTRACT

The District shall award the Contract when and if accepted by the Vendor, upon completion of the evaluation.

The District reserves the right to reject any or all proposals, extend the time for receipt of proposals, waive defects or technicalities, correct discrepancies, advertise for new proposals, or take any other action that the District determines, in its sole discretion, to be in its best interest. Any such determination or action may be made without notice. All costs of preparation and submission of a proposal shall be at the risk and expense of the Vendor. The District shall have no liability in connection with any proposal.

SCHEDULE A

PROPOSAL COVER SHEET

FACILITY CONDITION ASSESSMENT & CAPITAL PROJECT PLANNING CONSULTING SERVICES

FOR THE SPOKANE PUBLIC FACILITIES DISTRICT

To: Noel Standage, Project Administrator

720 W. Mallon Avenue Spokane, Washington 99201 nstandage@spokanepfd.org

From: Vendor Name: ___________________________________

RFP Contact: ___________________________________

Address: ___________________________________

City: ___________________________________

State: __________ Zip Code:________________

Phone: (_______) __________________________

Email: ___________________________________

This Proposal is the proposal of an ( ) individual ( ) partnership ( ) corporation organized and existing under the Laws of the State of_____________________________

The Vendor's Federal Identification Number is: ________________________

Washington State Tax ID Number: ________________________________

NON-COLLUSION

The undersigned certifies that the Vendor has not entered into any agreement of any nature whatsoever to fix, maintain, increase or reduce the prices or competition regarding the items covered by this proposal invitation.

By: ____________________________ Date: ______________________

(Signature)

VENDOR NAME: ________________________________________________

SCHEDULE B

Facility Condition Assessment & Capital Project Planning Consulting Services

Name of Vendor: _________________________________________________________

Address: __________________________________________________________________

Phone: ___________________________________

Washington State Tax ID No.: ___________________________

Number of Years in Business: _______

Total Number of Employees: _______

Number of Years at Present Location: _________

Number of Branch Offices: _______

Name and Title of Person Preparing Response: _____________________________________________________

CUSTOMER REFERENCES

Provide references of Three (3) customers that require Facility Condition Assessment & Capital Project Planning Consulting Services and reflect experience with facility condition assessments and capital planning, multi-site portfolios, event venues, public-use venues, or similar property types and are being serviced under contract at the present time or within the last three (3) years.

NAME ADDRESS CONTACT PERSON TEL. NO.

1. ________________________________________________________________________________________________________

2. ________________________________________________________________________________________________________

3. ________________________________________________________________________________________________________

Sub-Contractor Disclosure

List any sub-contractors/vendors that will be providing services or materials during the term of this Proposal.

Vendor: ___________________________________________ Vendor: _____________________________________________

Address: __________________________________________ Address: ____________________________________________

Phone: __________________________________________ ____________________________________________

Representative:_____________________________ Representative:______________________________

WA State Tax ID #_________________________ WA State Tax ID #___________________________

SCHEDULE C

SPOKANE PUBLIC FACILITIES DISTRICT

MINIMUM INSURANCE REQUIREMENTS

1. The Vendor shall include as a minimum the following insurance coverage, and the following limits unless greater if required by law:

Workers Compensation:

a. State and Federal, statutory limits.

b. Employer’s Liability or Washington Stop Gap Liability, $1,000,000 per occurrence.

Comprehensive or Commercial General Liability:

a. Coverage:

• Premises and Operations including X, C and U.

• Independent Vendor’s Protective.

• Personal Injury with Employment Exclusion Deleted.

• Products and Completed Operations.

• Broad Form Property Damage and Completed Operations.

• Contractual including Vendor’s Indemnity Obligations.

b. With Combined Single Limits of:

• General Aggregate, $2,000,000.

• Products/Completed Operations Aggregate, $2,000,000.

• Personal Injury, $1,000,000.

• Each Occurrence, $1,000,000.

• Fire Damage, $50,000.

• Medical Expense, Any One Person, $5,000.

Business Auto Liability:

a. Owned, Non-owned and Hired Vehicles.

b. Bodily Injury and Property Damage.

c. Combined Single Limit, $1,000,000.

2. The Vendor shall declare any Deductible(s) or Self-Insured Retention applicable to any of these policies, and shall bear sole responsibility for claims/losses, including costs of defense, applicable to this work.

3. The Spokane Public Facilities District (720 West Mallon, Spokane, WA 99201) and the City of Spokane shall be named as additional insureds. The Vendor shall furnish to the District a certificate, in a form acceptable to District, that the above insurance is in place prior to commencement of this work.