2026 Brooks County Schools Synthetic Turf Ins.pdf
PDF 98 KB Posted
- Solicitation number
- PE-55153-NONST-2026-000000002
- Issued by
- Brooks County, Georgia
About this file
This is a Request for Proposal issued by Brooks County Schools for the design, site preparation, and installation of a high-performance synthetic turf field at Brooks County High School's practice field located at 1801 Moultrie Highway, Quitman, Georgia. The project encompasses comprehensive site preparation with grading and stabilization, drainage infrastructure design, synthetic turf system installation with specified fiber type and pile height, infill composition, shock pads or underlayment for safety, perimeter curbing, secure turf attachment systems, regulatory markings for football and soccer, a custom center field logo with "BROOKS COUNTY" and "TROJANS" lettering, and professional-grade goal posts. Vendors are required to provide a minimum of one year of maintenance and support following installation, with pricing for continued annual renewal support. Sealed bids are due May 5, 2026 at 12:30 PM local time at the J.H. Wells Center, 1081 Barwick Road, Quitman, Georgia 31643. The deadline for vendor questions is April 29, 2026, and onsite visits are available by appointment between April 1-30, 2026. The contract will include a multi-year comprehensive warranty covering all parts and onsite labor.
Selection will be based on a 50-point scoring system weighted as follows: Total Project Cost (20 points), Technical Specifications (15 points), Vendor Experience (5 points), Maintenance and Support (5 points), and Implementation Timeline (5 points). All vendors must provide proof of payment bond for 100 percent of the bid amount, performance bond, workers' compensation insurance, employer's liability insurance, and general liability insurance. Vendors must comply with Georgia's E-Verify requirements and submit a Contractor Affidavit. Brooks County Schools reserves the right to reject any or all proposals, request additional information, conduct interviews, and modify project scope prior to contract execution. All costs associated with proposal preparation are the bidder's responsibility.
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Text version
BROOKS COUNTY SCHOOLS
Request for Proposal for Installation of Synthetic Turf
Installation and support of Synthetic Turf System at:
Brooks County High School Practice Field 1801 Moultrie Hwy, Quitman, GA 31643
BID SUBMITTAL AND OPENING:
Bid Date: May 5, 2026 Bid Time: 12:30 PM, local time Location: J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643
Sealed proposals are required. Late proposals will not be accepted.
Sealed bids must be delivered by 12:30 P.M. May 5, 2026 to the J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643.
Bids will be opened at that time in the Superintendent’s Office.
Proposals must be clearly labeled:
“Sealed Proposal – Practice Field Synthetic Turf Installation”
INQUIRIES:
Reggie Lee, Athletic Director rlee@brooks.k12.ga.us 229-630-2661
Deadline for Questions: April 29, 2026 Responses will be issued via written addenda. Vendors are responsible for acknowledging all addenda.
ADVERTISEMENT AND COMPLIANCE:
This Request for Proposal (RFP) will be publicly posted on the Georgia Procurement Registry (GPR) and on the Brooks County Schools website.
This project shall comply with O.C.G.A. § 36-91 (Georgia Public Works Law), when applicable.
STATEMENT OF PURPOSE:
This Request for Proposal (RFP) documents the Brooks County Schools requirements for an synthetic turf system with complete installation and support for the listed location.
SCOPE OF WORK AT EACH SITE:
The Vendor shall provide a comprehensive proposal for the design, site preparation, and installation of a high-performance synthetic turf field at the Brooks County High School practice field.
The District is looking for a solution and invites vendors to submit their recommended specifications to achieve a safe, durable, and low-maintenance multi-sport surface.
GENERAL PERFORMANCE REQUIREMENTS:
● Vendor must provide a complete site-preparation plan that includes grading and stabilization.
● Vendor shall propose a comprehensive drainage infrastructure (including any necessary under-field detention or vertical/horizontal drainage layers) to ensure the field remains playable during and after heavy rainfall.
● Vendor should propose their turf systems and include:
○ Detailed specifications for fiber type, face weight, and pile height
○ Infill composition
○ Recommendations for performance shock pads/underlayment for player safety
● Include a permanent perimeter curbing and secure turf attachment system
● Full regulatory markings for Football and Soccer.
● Custom Center Field Logo and colored Endzones with "BROOKS COUNTY" and "TROJANS" lettering.
● Inclusion of professional-grade football goal posts and any other necessary field hardware.
GENERAL REQUIREMENTS:
● Vendors may propose changes or upgrades if necessary
● Vendor must include maintenance and support for a minimum of one (1) year
● Provide pricing for continued annual renewal support
● Onsite visits available April 1–30, 2026 by appointment
WARRANTY:
Vendor must provide a multi-year comprehensive warranty covering all parts and onsite labor.
INSURANCE REQUIREMENTS:
Vendor must provide proof of:
● Payment Bond for 100% of the amount of the bid for this project
● Performance Bond
● Workers’ Compensation Insurance
● Employer’s Liability Insurance
● General Liability Insurance
LEGAL REQUIREMENTS:
Vendor must comply with O.C.G.A. § 13-10-91 (E-Verify) and submit Contractor Affidavit.
ACCEPTANCE OF PROPOSAL:
Brooks County Schools reserves the right to reject any or all proposals.
All costs for proposal preparation are the responsibility of the bidder.
The district reserves the right to modify project scope prior to contract execution.
SELECTION CRITERIA:
Total Project Cost – 20 pts Technical Specifications – 15 pts Vendor Experience – 5 pts
Maintenance & Support – 5 pts Implementation Timeline – 5 pts
TOTAL: 50 POINTS
Brooks County Schools reserves the right to request additional information or conduct interviews.
GENERAL PERFORMANCE REQUIREMENTS:
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