2026 Airwshow AVGAS - SOW.docx

100LL AVGAS STATEMENT OF WORK

1. DESCRIPTION OF WORK

Scope

1.1 The contractor shall provide all personnel, transportation, equipment, tools, labor, supplies, materials, supervision, and services necessary to provide 100 Low Lead (LL) AVGAS fuel at JBSA-Randolph AFB TX in support of 2026 Air Show vintage and civilian performers aircraft (s). Also, see paragraph 6 Specific Task.

2. PERSONNEL

2.1 The contractor shall provide, to the Contracting Officer, a name and phone number of the person(s) that shall be responsible for pumping the fuel at least two weeks in advance, in order for the Miliary Gate Vetting process . Individuals must be able to read, write and understand English. They shall present a professional appearance and carry some form of employee identification and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or wearing appropriate badges identifying the company name and employee name.

2.2 The government is authorized to restrict the employment under this contract of any contract employee or respective contractor employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of this installation and its population.

3. SAFETY

3.1 The contractor is solely responsible for the safety of contractor personnel and the safe handling and refueling of aircraft. The Contractor shall coordinate with Lee Sims; lee.sims.3@us.af.mil; (210) 652-7952 and 12 OSS/OSAA (210) 652-8166 to ensure operators receive flightline indoctrination training prior to operating on the Randolph AFB flightline.

3.2 In the event of an emergency the contractor shall call the following:

Security Forces: To call from an on base phone dial 652-5700, from a commercial phone dial 210-652-5700.

Fire Department: To call from an on base phone dial 652-6915, from a commercial phone dial 210-652-6915.

Emergency: Dial 911 for Security and Fire protection services.

4. WEATHER CONTINGENCIES. Please reference FAR Overhaul 52.212-4(l) Terms and Conditions—Commercial Products and Commercial Services. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work under this contract and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid an amount for direct labor hours (as defined in the Schedule of the contract) determined by multiplying the number of direct labor hours expended before the effective date of termination by the hourly rate(s) in the contract, less any hourly rate payments already made to the Contractor plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system that have resulted from the termination. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

52.212-4(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible.

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

5. INSURANCE

5.1 As a condition of our agreement, please provide a Certificate of Insurance (COI) evidencing active coverage with a liability limit of no less than $1,000,000.

6. SPECIFIC TASK

6.1 Provide approximately 9,000 gallons of 100 Low Lead (LL) AVGAS to vintage and civilian performers aircraft (s) participating in the JBSA-Randolph 2026 Air Show. AVGAS shall be procured according to American Society for Testing and Materials (ASTM) D910. Contractor will provide, to the contracting officer, a product quality analyses report describing the 100LL AVGAS as meeting product specification and suitable for aircraft use.

6.2 Provide two AVGAS refueling vehicles and two operators (1 person per vehicle) to refuel vintage and civilian performers aircraft (s) participating in the air show. Aircraft shall be refueled upon aircraft arrival, after performances and prior to departure. Contractor shall be tasked with providing 100LL AVGAS to the pyro blasting team. The refueling vehicle operators shall be available to refuel aircraft from 10:00am to 6:00pm on Friday, 1 May 2026 and from 8:00am to 6:00pm Saturday, 2 May 2026 through Sunday, 3 May 2026. Contractor’s equipment and operators shall be staged and work out of Bldg.1042, Fuels Management Bulk Storage Facility and respond to refueling requests within 15 minutes of the request.

6.3 The contractor must have 9,000 gallons of 100LL AVGAS on hand and immediately available for air show support. Unused 100LL AVGAS must be removed from the installation and its disposition will be the responsibility of the contractor/service provider.

7. CLEANUP

7.1 The Contractor shall be responsible for the cost of cleanup and environmental restoration due to any fuel spills/releases caused by the negligence of contractor personnel or equipment. Contractor operators shall be familiar with aircraft refueling procedures and follow best commercial practices in the performance of this contract.