2026 Air Show SOW for Static Aircraft Fuel.pdf
PDF 118 KB Posted
- Attached to
- 2026 Hill AFB Air Show Fuel
- Solicitation number
- FA820126Q0012
About this file
This is a Statement of Work for petroleum, oil, smoke oil, and lubricants services for the 2026 Hill Air Force Base Open House, scheduled for June 26-28, 2026.
The contractor shall provide all necessary refueling and defueling services to civilian static aircraft attending the three-day airshow. Required products include 750 gallons of 100LL AvGas, 0 gallons of JetA, 13 gallons of W120 Aeroshell oil, and 24 fifty-five-gallon barrels of Smoke Oil 24. The contractor must supply their own refueling/defueling equipment and deliver the fuel and oil from their own units as requested by pilots or maintenance personnel. The contractor shall establish primary and alternate delivery methods to ensure continuous service capability. All work is demand-driven, requiring the contractor to be available 24 hours daily throughout the entire three-day period, starting at 0001 hours on the first day and continuing until services are no longer needed. The contractor must maintain 24-hour phone contact capability with the 75th Logistics Readiness Squadron/Logistics Grounding and Refueling Flight (75 LRS/LGRF) Fuels Service Center and provide their own communication equipment.
The contractor must coordinate with Hill Air Force Base Operations Support Squadron, Airfield Management, Base Safety, and Environmental to obtain required flight line driving training, safety credentials, and hazardous material handling certifications. The contractor shall establish a system ensuring only authorized Open House participants receive POL products, record all transactions with aircraft data and recipient signatures, and coordinate employee attendance at Flight Line Safety Training. One 2F0X1 Fuels Specialist from the 75th Fuels Management Flight must ride along in each POL-dispensing vehicle. The contractor provides all safety and personal protective equipment and coordinates vehicle parking and overnight staging with Airfield Management. Pricing is based solely on products used; any unused inventory will not be charged.
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CUI
STATEMENT OF WORK
Statement of Work for Petroleum, Oil, Smoke Oil and Lubricants
Contract for the 2026 Hill Air Force Base Open House
Summary:
The Contractor shall perform all of the work necessary and provide Smoke Oil, AvGas and JetA fuel and the proper refueling/defueling equipment to issue/defuel any type of fuel to civilian static aircraft requiring an AvGas or JetA refuel/defuel that attend the 2026 HAFB Open House and Airshow. The contractor will also provide and deliver any and all types or brands of oil requested to civilian static aircraft as needed. The below products will be provided by the contractor:
100LL AvGas 750 Gallons
JetA 0 Gallons
W120 Aeroshell 13 Gallons
Smoke Oil 24 (55 Gallon) barrels
Project Description – background:
The contractor will be expected to issue/defuel his own fuel from his own refueling unit to all civilian static aircraft whenever requested by pilot or maintenance personnel during the entire 3-day 2026 Hill AFB Airshow. The
Contractor shall perform all tasks required in this SOW to ensure the safe and timely issue/delivery of AvGas, JetA aviation fuel, and aircraft engine oil to authorized Open House participants. The contractor shall establish a primary and alternate delivery method that ensures the timely delivery of POL products.
If their primary delivery method fails, the contractor will have an alternate means of issuing/defueling any and all aircraft to the same standards as the primary method. The contractor will be required to deliver any and all types of aircraft engine oil requested by the civilian aircraft. The contractor will coordinate with
Hill Air Force Base Operations Support Squadron/Airfield management/Base safety and Environmental to obtain any and all flight line driving training, safety requirements, and any credentials required to handle hazardous material on Hill
Air Force Base. The contractor will coordinate with Hill Air Force Base Airfield
Management for parking or staging of any and all refueling/defueling vehicles and equipment as needed during the entire 3-day Air Show, to include overnight parking. The contractor will provide all safety/personal protective equipment required to perform said duties.
Scope/Description of Work:
The contractor will be expected to work for 3-days as the civilian aircraft fly into town, before and after flights, for the entire 3-day period. The contractors work schedule will solely depend on when the aircraft require the services of the contractor. The contractor will be available 24 hours a day for the entire 3 day period starting at 0001hrs on the first day of the 3-day period and ending only when their services are no longer required by the civilian static aircraft. The contractor must have and maintain the capability of being contacted 24hrs a day by phone throughout the entire Air Show. The contractor will be required to issue/defuel aviation fuel to all civilian static aircraft as requested. Fuel requests will either be delivered through radio/cell phone contact. The contractor will provide their own means of communication between each other and with communication to the 75 LRS/LGRF Fuels Service Center.
The Contractor will establish a system that ensures only authorized aircraft receive fuel/oil.
- Ensures POL products are issued solely to authorized Open House participants.
- Records all POL transactions with the date, aircraft model, tail number, type of product issued/defueled, quantity issued, and pilot or authorized representative’s printed name and signature.
The Contractor shall coordinate with Hill Air Force Base and ensure any operators/employee’s that will work in the 2026 Open House attend the Flight
Line Safety Training Class.
Any Contractor vehicle that is dispensing POL products shall have one 2F0X1
Fuels Specialist, from the 75th Fuels Management Flight assigned to ride along with the operator in the issuing/defueling vehicle. The contractor will ensure there is room and a seatbelt in the issuing/defueling vehicle for the 2F0X1 Fuels
Specialist.
Any unused product will not be charged.
Work hours will solely depend on the needs of the civilian static aircraft. The contractor will provide the 75th Fuels Management Flight with 24 hour contact information, for POL support to all civilian static aircraft.
Period of Performance:
Period of performance for this contract shall be 3 days 26-28 June 2026.
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