2026-954_Itasca_SP_Commercial_Washers_and_Dryers.pdf

Event Description 2026-954 Itasca State Park Purchase and Install of Commercial Washer & Dryers

The Department of Natural Resources is seeking bids for: a contractor to provide and install two (2) commercial-grade washer-extractors and 2 commercial-grade dryers, with external soap dispensers to support laundry operations at Itasca State Park. The work also includes providing the OEM Manufacturer’s Warranty and an option to provide a warranty after the expiration of the OEM Manufacturer’s Warranty. The laundry facility is currently under construction and therefore a site visit will not be possible. Drawings and Specifications have been provided in the bid package.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

The work includes delivery, placement, installation, connection to existing utility services, startup testing, and staff usage and maintenance training. Equipment must be durable and suitable for high-frequency commercial use in a public facility environment. The Equipment must also fit in the space specifically designed for the equipment. No construction changes will take place to accommodate equipment.

The contractor shall ensure all installation work complies with applicable codes, manufacturer requirements, and State safety standards. Training and equipment manuals for the operation and maintenance shall be provided to designated State staff prior to acceptance of the Work.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Unit price must include all costs associated with this project, which include items such as shipping, materials, manual and warranty, labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

DNR will be the determining factor if vendor meets specifications. All questions must be directed to the buyer listed on this event.

DNR should be notified if there are any changes to the delivery schedule or modifications are recommended by the vendor during the fabrication process, the DNR must be notified immediately and the DNR will review and authorize or decline any suggested changes.

All equipment and parts must be new and not refurbished (no seconds) and should be the most current make and model. Equipment must be fully assembled and ready to operate. Vendor should include warranty information and manual, if applicable.

Vendor capabilities: the contract vendor must be the original equipment manufacturer (OEM) or an authorized distributor for the OEM or a manufacturer’s representative for the OEM or its authorized distributor.

If an authorized distributor or a manufacturer’s representative is submitting an offer on behalf of the OEM, it must either:

Be listed on the OEM’s website as an authorized distributor or an authorized manufacturer’s representative, or provide a letter from the OEM stating it is authorized to sell the product and that all OEM equipment warranties are applicable.

The contract vendor shall be the single contact through which customers will arrange warranty work that is still covered under the original equipment manufacturer’s warranty on the equipment that is purchased.

Event Details

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 1 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Pursuant to MN rules 1230.0150, Subd. 20, responses from brokers will not be accepted.

When brand names or manufacturers’ numbers are stated in the specifications, they are intended to establish a standard only and are not restrictive unless the solicitation (event) specifies “no substitute”. Responses will be considered on other makes, models, or brands having comparable quality, style and performance characteristics. Vendor should attach product specifications sheet in Swift.

Minimum 1 year manufacturer’s warranty on equipment; vendor should include warranty information

The DNR reserves the right to refuse delivery of the product if it’s not constructed to these specifications or if the product is substandard in regards to quality, workmanship, or craftsmanship.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1

A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule Failure to do so will result in bid rejection.

You must enter a bid amount in the Your Unit Bid Price Field.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn. Stat. § 181.723, subd. 1(a), who performs public or private building construction or improvement services must be registered with the Department of Labor and Industry (DLI). Registration is required prior to receiving a contract award. For additional information and to register go to www.dli.mn.gov/register or contact DLI at 651-284-5074 or email:

dli.register@state.mn.us

General Comments

- 2026-954 Bid Specifications and Terms

- 2026-954 Price Schedule

- 2026-954 Attachments A to D - Responder Declarations

- 2026-954 Sample Contract Exhibit D Price Schedule

- 2026-954 Sample Contract Exhibit E1 and E2

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 2 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

No

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 3 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Download, complete and upload Exhibits A-D Responder Declarations here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.

You must ‘upload/attach’ the completed Price Schedule to the Event.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a system confirmation message that

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 4 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

A file attachment is required to satisfy this question.

Response Comments

PREVAILING WAGE:

Is your company in compliance with Minnesota Statutes 177.30-32, 177.41-44, 16B and 16C relating to prevailing wages?

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 5 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LUMP Bid Qty: 1

Reserve Price: No

Description: 2026-954 Price Schedule. Enter $0.01 on this line. Download and complete the attached price schedule, then upload it to submit a bid.

Question Response What is your total price to provide and install two (2) commercial washer-extractors, two (2) commercial dryers, tw0 (2) external soap dispensers, per the 2026-954 specifications? Do not include the optional warranty price if offered.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 6 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 7 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LUMP Description: 2026-954 Price Schedule. Enter $0.01 on this line. Download and complete the attached price schedule, then upload it to submit a bid.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR PAT ITASCA STATE PARK

36750 MAIN PARK DR

PARK RAPIDS MN 56470-9722

United States

Quantity: 1 Due Date: 12/31/2026 Freight Terms: FOB Destination, Prepd & Allow Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 8 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Lee,Cindy Phone: 651/259-5509

Email: Cindy.Lee@state.mn.us

Event ID Format Type Page R2901-2000018459 Sell RFx 9 Event Round Version 1 1 Event Name 2026-954 Itasca SP Commercial Washers and Dryers Start Time Finish Time 07/21/2026 10:15:00 08/11/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No