2026-615.pdf

PDF 157 KB Posted Oct 25, 2026

Attached to: RFP Harbor Square Janitorial
Solicitation number: 2026-615
Issued by: Snohomish County, Washington

About this file

Written by GovTribe AI · Oct 26, 2026

This Request for Proposals document is issued by the Port of Edmonds, Washington, for janitorial services at the Harbor Square Business Complex. The Port is soliciting proposals from qualified vendors to provide janitorial labor, materials, and equipment to clean and maintain buildings one through five according to specified requirements, with alternate items available upon request. Sealed proposals must be received at the Port of Edmonds Administration Office, 471 Admiral Way, Edmonds, WA 98020 by 11:00 AM on Monday, November 2, 2026. A pre-bid meeting is strongly encouraged and scheduled for October 22, 2026 at 10:00 AM at the Harbor Square Leasing Office Conference Room located at 120 W. Dayton; Port staff will not conduct independent site visits to minimize tenant disruption. Contract award shall be based on the Port's evaluation of the best proposal according to bid document descriptions and the total of Schedule 1 base bid. The contract term is annual, beginning January 1, 2027 through December 31, 2027, with four possible extensions (not guaranteed) for a potential total contract period of five years. The Port reserves the right to terminate, modify the service schedule, or adjust service frequency for the entire contract or any portion with 30 days' written notice.

Payment of prevailing wages is required for these services, with current Snohomish County prevailing wage rates available through the Department of Labor & Industries. Annual filing fees for prevailing wage submittals (currently $40 per form) will be included in the proposal price. Bidders must obtain required insurance coverage including Commercial General Liability, Business Auto, Worker's Compensation, and Employer's Liability (Stop Gap) with appropriate endorsements, to be submitted annually. The Port of Edmonds encourages Minority, Women, and Disadvantaged Business Enterprises to participate in the proposal process. Technical questions must be submitted by email to janitorial@portofedmonds.gov with the subject line "Harbor Square Janitorial 2026" by October 28, 2026 at 10:00 AM; responses will be posted as addendums on the Builders Exchange project page, and acknowledgement of published addendums is required for bids to be considered responsive. Proposal packages are available online beginning October 15, 2026 through Builders Exchange of Washington at bxwa.com; bidders must register to receive automatic email notification of addenda and be placed on the Bidders List.

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Port of Edmonds Request for Proposals Harbor Square Janitorial 2026-615 Port of Edmonds Request for Proposals Harbor Square Janitorial 2026-615

Proposal Due Date: Sealed proposals for this project will be received at the Port of Edmonds

Administration Office, 471 Admiral Way, Edmonds, WA 98020 until 11:00 AM, Monday November 2, 2026. Any proposals received after the specified time and date will not be considered. Must be in a sealed envelope, no emails.

Scope: The Port of Edmonds is soliciting proposals from qualified vendors to provide janitorial labor, materials, and equipment to clean and maintain buildings one through five, at the Harbor Square

Business Complex, as per listed in the specifications, with alternate items available upon request by the Port.

Site Visit “Pre-Bid” Meeting: We strongly encourage bidders to attend the pre-bid meeting, October 22

2026, 10 am at the Harbor Square Leasing Office Conference Room at 120 W., Dayton. Port staff will not be available for site visits independent of the scheduled pre-bid meeting. To minimize disruption to our tenants, tenant spaces will not be available for inspection independent of the scheduled pre-bid meeting.

Award of Contract: Contract Award shall be based on the Port’s evaluation to determine the best proposal as per the bid document descriptions and the total of schedule 1 base bid.

https://omwbe.wa.gov/ https://omwbe.wa.gov/ https://omwbe.wa.gov/

Length & Notification Period of Contract: the length of this contract shall be annual, beginning with the period January 1, 2027 to December 31, 2027, with 4 possible extensions (not guaranteed) for a possible total of five years. The Port of Edmonds may terminate, modify the schedule of service and/or frequency of services for the entire contract or any portion (site) by a 30-day written notification to the Vendor.

Prevailing Wages: Payment of prevailing wages is required for these services. Filing fees for these annual submittals will be included in the bid proposal price. Presently, LNI charges $40 for each form.

Current prevailing wages for Snohomish county may be found at:

https://secure.lni.wa.gov/wagelookup/ (https://secure.lni.wa.gov/wagelookup/)

Insurance: Commercial General Liability, Business Auto, Worker’s Comp and Employer’s Liability (Stop

Gap) insurance, will be required with endorsement for this project to be submitted annually.

Equal Opportunity: The Port of Edmonds encourages Minority, Women and Disadvantaged Business

Enterprises to participate in the proposal process.

Contacts: For technical questions regarding this project, submit questions strictly by e-mail to janitorial@portofedmonds.gov (mailto:janitorial@portofedmonds.gov) with the subject line reading, “Harbor Square Janitorial 2026” before October 28, 2026 , 10 am. All questions received may not be answered. Any responses will be posted as addendums on builders exchange project page for this project. Acknowledgement of these published addendums will be required on the bid to be considered responsive.

Right to Reject Bids: The Port of Edmonds reserves the right to reject any or all bids and to waive any irregularities or informalities.

Advertisement: Bid shall be advertised in the Everett Herald, Daily Journal of Commerce, bxwa.com

Obtaining Proposal packages: Plans, specifications, addenda, and plan holders list for this project will be available on-line October 15, 2026 through Builders Exchange of Washington, Inc. at http://www.bxwa.com (http://www.bxwa.com) by clicking on the following in the order listed: Posted

Projects, Goods and Services, Port of Edmonds, Click Here, I Agree, Project Name. Bidders must

“Register as a Bidder”, in order to receive automatic e-mail notification of future addenda and to be https://secure.lni.wa.gov/wagelookup/ mailto:janitorial@portofedmonds.gov http://www.bxwa.com/ http://www.bxwa.com/

Closing Date: Tuesday, November 3, 2026

Organization: Port of Edmonds

Point of Contact: janitorial@portofedmonds.gov placed on the “Bidders List”. This service is provided free of charge to Prime Bidders, Subcontractors, and Vendors bidding this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require further assistance.

(https://wa.gov/)

(/sites/default/files/public/OMWBE-Website-Privacy-Statement.pdf) |

Accessibility (/sites/default/files/public/Accessibility-Statement.pdf) https://wa.gov/ https://wa.gov/ https://wa.gov/ https://omwbe.wa.gov/about-omwbe/terms-service https://omwbe.wa.gov/sites/default/files/public/OMWBE-Website-Privacy-Statement.pdf https://omwbe.wa.gov/sites/default/files/public/OMWBE-Website-Privacy-Statement.pdf https://omwbe.wa.gov/sites/default/files/public/Accessibility-Statement.pdf

File details come from the government source that posted it. Updated Oct 26, 2026.