2026-54_Contract_Provisions-COMPLETE.pdf

CONTRACT PROVISIONS

HANGAR DOOR MAINTENANCE

Contract Number 2026-54

UNIT-PRICE PUBLIC WORKS CONTRACT

Bid Opening Date: September 16, 2026

Table of Contents

INVITATION TO BID

BID PROPOSAL PACKAGE

PROJECT SPECIFICATIONS

GENERAL SPECIFICATIONS

FAA SPECIFICATIONS

Exhibits

EXHIBIT A – Form of Contract

EXHIBIT B – CDRPA Work Request Form

EXHIBIT C – Manufacturer Manuals (for informational purposes)

INVITATION TO BID

The Chelan Douglas Regional Port Authority (CDRPA), 285 Technology Way, Wenatchee, Washington, will receive sealed bids up to the hour of 2:00PM, Pacific Time, on Wednesday, September 16, 2026, and publicly open and read aloud at that time on the same day for the following:

Contract No. 2026-54, Hangar Door Maintenance

The CDRPA seeks a Contractor to furnish all labor, materials, and equipment necessary to meet the business and operational needs of the CDRPA for the category of work referenced herein. The work shall include Aircraft Hangar Door Inspection, Maintenance and Repair Services at the facilities listed in the Bid Proposal Form.

Bidding Documents, including Instructions to Bidders, General Requirements, Plans and Specifications may be requested in Portable Document Format (PDF) from the Contract Specialist, Amanda DeSilver at amanda@cdrpa.org and may also be obtained at the CDRPA website at https://www.cdrpa.org/bid-opportunities. Bidders are encouraged to provide contact information to the Contract Specialist for inclusion in the bidders list and electronic notifications. Failure to acknowledge addendums issued during bidding may render bids nonresponsive. Bidders should carefully examine all specifications before submitting bids.

The estimated annual contract value is $75,00.00 per year. The initial term of this contract shall be three (3) years with the CDRPA having the option to renew for one additional 1-year term.

A pre-bid meeting and site visit is scheduled for 2:00PM (local time), Wednesday, September 9th, 2026. Attendance by prospective bidders and major sub-bidders is strongly encouraged.

Questions regarding this project shall be submitted in writing to the Contract Specialist by Friday, September 11, 2:00PM PT.

The State of Washington prevailing wage rates are applicable for this public works project.

Bidders are responsible for verifying and using the most recent prevailing wage rates. The “Effective Date” for this project is the Bid Proposal due date above. The applicable prevailing wage rates may be found on the Department of Labor and Industries website located at:

h ttps://secure.lni.wa.gov/wagelookup/

CDRPA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, or national origin in consideration for an award.

mailto:amanda@cdrpa.org https://www.cdrpa.org/bid-opportunities

The CDRPA reserves the right to reject any and all bids and to waive irregularities or informalities, without cause.

Published as legal advertisement:

Wenatchee World (minimum newspaper of record) Date: 9/2/2026

Seattle Daily Journal of Commerce: Date: 9/2/2026

BIDDER’S CHECKLIST

Bidder must execute and return with submittal:

1. PROPOSAL FORM

The unit prices bid must be shown in the space provided. The proposal shall be filled in completely and signed by the bidder.

2. RESPONSIBLE BIDDER INFORMATION

The Bidder shall complete all information to show their ability to perform jobs of a similar nature.

3. BID GUARANTEE BOND

As a guarantee that if awarded the Contract, the bidder will execute same, each bid shall be accompanied by a certified or bank cashier’s check or by a Bid Bond, in the amount not less than five percent (5%) of the total Bid (including alternates, if any) made payable to CDRPA.

After the Contract is awarded, the following will be executed by the successful Bidder:

1. Public Works Contract

2. Performance and Payment Bond including Power of Attorney

3. Evidence of Insurance

4. Retainage Instructions

PROPOSAL FORM

Chelan Douglas Regional Port Authority

Contract No. 2026-54, Hangar Door Maintenance Bid Opening: September 16, 2026

The undersigned hereby certifies under penalty of perjury that:

1. Bidding requirements, project specifications, and contract documents have been carefully examined, as well as the premises, equipment and conditions affecting the Work.

2. The project sites have been inspected.

3. The proposed bid sum is sufficient to cover all labor, equipment, materials, tools, supplies, supervision and specialized equipment needed to perform the Work.

4. The bidder is willing and able to execute the contract, provide a contract bond and evidence of insurance within 10 days of receipt of the dated Notice of Award.

5. A 5% Bid Guarantee Bond has been enclosed with this bid proposal.

6. All addendums have been acknowledged in the space provided in this bid proposal.

7. Satisfactory evidence of financial resources, sub-bidders used in this proposal, experience and the available organization and equipment for the performance of the Contract will be promptly furnished upon request.

8. The Bidder has received training on the requirements related to public works and prevailing wages under RCW 39.12.

9. The Bidder has not been disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).

10. The Bidder has not been determined by the Department of Labor and Industries to have willfully violated any provision of RCW 49.46, 49.48 or 49.52.

11. If bidding on a public works project subject to the apprentice utilization requirements in RCW 39.04.320, the bidder has not been found out of compliance by the Washington State apprenticeship and training council for one year proceeding the date of this bid solicitation.

Authorized Official Name (please print or type): ______________________________

Signature of Authorized Official: ____________________________________________

Date: _____________

PROPOSAL FORM

Contract No. 2026-54, Hangar Door Maintenance Bid Opening: September 16, 2026

Bidders must submit pricing for all bid items. All bid prices provided shall include overhead and profit.

The quantities listed are estimates only. The CDRPA does not guarantee any specific minimum or maximum quantities.

All proposals shall be typed or written in ink.

BASIS OF AWARD. A unit-price public works contract will be awarded to the contractor who submits the lowest total price for Bid Schedules A and B.

INSTRUCTIONS

Bid Schedules A - The “Quantity” column provides the number of annual inspections and preventative maintenance required at each facility in a single year. In the “Unit Price” column, bidders should provide a single lump sum price for the annual inspections and preventative maintenance services at that facility, inclusive of all doors. In other words, if the facility has 3 doors, provide a single price for completing all annual inspections and preventive maintenance for all doors in a single year. In the “Cost” column, bidders should multiply the price provided in the “Unit Price” column by the number in the ”Quantity” column.

EXAMPLE

Bid Item Bid Item Description Doors Quantity

(per year) Units

Unit Price

(per year)

Cost

(price x quantity)

1 WAARNG Annual Inspections and Preventive Maintenance

3 – bifold, cable actuated

1 LS $2,500.00 $2,500.00

Bid Schedule B – The “Quantity” column for provides an estimated quantity of labor hours that might be required annually for repair services. In the “Unit Price” column, bidders should provide a price for one hour of labor for regular time and overtime. In the “Cost” column bidders should multiply the price provided in the “Unit Price” column by the number in the “Quantity” column.

SCHEDULE OF PRICES

BID SCHEDULE A – Annual Inspections and Preventive Maintenance

Bid Item Bid Item Description Systems Quantity Units

Unit Price

(per year)

Cost

(price x quantity)

WAARNG Annual Inspections and Preventive Maintenance

3 – bifold, cable actuated

1 LS

FedEx Annual Inspections and Preventive Maintenance

4 – bifold, cable actuated

1 LS

Subtotal for BID SCHEDULE A

BID SCHEDULE B: Hourly Labor Rates for Repair Services

Bid Item Bid Item Description Quantity Units

Unit Price

(per hour)

Cost

(price x quantity)

1 Service Labor – Regular Time 40 HR

2 Service Labor – Overtime x 1.5 24 HR

3 Service Labor – Overtime x 2 16 HR

Subtotal for BID SCHEDULE B

GRAND TOTAL OF BID SCHEDULE A AND BID SCHEDULE B . . . . . . . $

Mark-up on parts and materials for repair services will be no more than %.

NOTE: Markup shall not be considered in determining the lowest responsible bidder

RECEIPT OF ADDENDA

I certify and acknowledge receipt of the following Addenda to the Bid Documents and that due consideration thereof has been used in preparing and submitting this bid proposal.

Failure to acknowledge receipt of addenda may be considered an irregularity in this proposal.

Addendum No.

Date of Receipt Signed Acknowledgement

RESPONSIBLE BIDDDER INFORMATION

Company Name: __________________________________________________________________

Company Address: ________________________________________________________________

Phone #: __________________________ Email: __________________________________

Contact Person’s Name & Title: _____________________________________________________

Number of Years in Business: ____________

State Contractor License #: ______________________________

State Unified Business Identifier

UBI #___________________________________

Employment Security Department #: __________________________

Federal Tax

ID #: __________________________________

List at least 3 references that can attest to the bidder’s ability to perform this work:

1. Business Name: _______________

Reference Contact Name:

Email: Phone:

2. Business Name: ________ ________

Reference Contact Name:

Email: Phone:

3. Business Name: ________ ________

Reference Contact Name:

Email: Phone:

Page | 1 – Project Specifications

PROJECT SPECIFICATIONS

SECTION 1- DESCRIPTION OF WORK

1.01 Scope

1. The contractor shall provide all management, tools, supplies, equipment and labor necessary to maintain and repair aircraft hangar doors at Pangborn Memorial Airport in a manner that will ensure continuous and safe operation of the doors in accordance with applicable standards and the manufacturer’s instructions. All work shall be accomplished in accordance with all Federal, State, and local laws and regulations, applicable building codes and standards, NEC, NFPA, BOCA & CABO, and Occupational Safety and Health Administration (OSHA) codes. Estimated quantities for determining workload are listed in the Proposal Form.

2. Services are to be provided at multiple aircraft hangar facilities located at Pangborn Memorial Airport, as described in Table 1.1. Locations may be added or removed from the contract via addendum.

TABLE 1.1 – Locations and Doors

Location Door # Manufacturer Type Dimensions

(w x h)

WA Army National Guard 1 Campbell Pkwy East Wenatchee, WA 98802

1 Wilson Industrial Doors Bifold, cable-actuated 119' 11" x 28'

2 Wilson Industrial Doors Bifold, cable-actuated 79' 9" x 28'

3 Wilson Industrial Doors Bifold, cable-actuated 69' 11" x 20'

Federal Express 3790 Airport Way East Wenatchee, WA 98802

1 Wilson Industrial Doors Bifold, cable-actuated 60' x 16'

2 Wilson Industrial Doors Bifold, cable-actuated 55' x 16'

3 Wilson Industrial Doors Bifold, cable-actuated 60' x 16'

4 Wilson Industrial Doors Bifold, cable-actuated 70' x 20'

1.02 Services Description

A. Inspections. The contractor shall perform annual inspections on all aircraft hangar doors at the locations described in Table 1.1. Within ten

(10) business days of the inspections, the contractor shall prepare and submit a written report to the CDRPA Director of Property and Maintenance. The report shall include identification of door system, location, maintenance work performed, repairs needed, inspection date, inspector, and overall condition of the door.

Page | 2 – Project Specifications

B. Preventative Maintenance Services. The contractor shall provide maintenance services on the aircraft hangar doors at the locations described in Table 1.1. The contractor shall perform preventive maintenance during inspections to ensure reliable and continuous safe operation of the doors.

The maintenance work shall be in accordance with commercial practices and door manufacturer’s specifications.

C. Service Calls

1. Service Hour. In a unit price contract, a service hour consists of labor (regular or overtime), management, tools, and equipment assigned to accomplish a repair or service call for each hour on the job site. It does not include travel time, or breaks taken while on the job site. Job site is defined as the actual repair/service work location.

2. Emergency Service Calls. Situations may arise that require emergency repairs. The contractor shall respond on site to emergency situations within eight (8) hours of notification and complete emergency repairs, returning door(s) to normal operation, within forty-eight (48) hours. The contractor and the CDRPA Director of Property & Maintenance (or designee) will inspect the area requiring repairs. The contractor shall submit a price quotation identifying the nature of work and repair cost. In no case shall the contractor start work without providing a written cost estimate to the CDRPA Director of Property & Maintenance. For same day repairs, contact CDRPA Director of Property & Maintenance with description of work to be accomplished, estimated labor hours and cost of parts for immediate approval. The contractor may be authorized to proceed in emergency situations when delay in the performance of necessary work would cause operational constraints. If verbal authorization is provided, the contractor shall provide a written quote for repairs within one business day.

3. Routine Repair Service Calls. The CDRPA Director of Property &

Maintenance will notify the contractor of repairs to be made from the inspection reports or service requests. Within a reasonable timeframe, the contractor shall investigate the repairs (if necessary) and provide the CDRPA Director of Property & Maintenance with an estimated cost of repair. The contractor shall commence repair work after approval from the CDRPA Property & Maintenance Manager. Upon completion of work, aircraft hangar doors must be in good working order. Door repairs should be accomplished within four (4) business days unless otherwise approved by the CDRPA Property & Maintenance Manager. For same day repairs, Page | 3 – Project Specifications contact CDRPA Property & Maintenance Manager with description of work to be accomplished, estimated labor hours and cost of parts for immediate approval. All repair work shall be in accordance with normal commercial practices.

4. CDRPA Contract Work Request. All service calls will be approved using the CDRPA Contractor Work Request Form. (See Exhibit B)

SECTION 2 – MATERIALS, EQUIPMENT AND SERVICES

2.01 Parts and Materials

A. The contractor shall obtain all parts necessary for the performance of this contract. The contractor shall obtain competition for all parts (individual or aggregate) estimated to cost $3,000.00 or more.

2.02 Contractor Provided Equipment

A. Contractor shall supply all lifts, vehicles, tools, and equipment necessary to accomplish the requirements of this contract at no additional cost.

2.03 CDRPA Furnished Services

A. The CDRPA shall provide electric, water, and sewer utilities.

SECTION 3 – BASIS OF PAYMENT

3.01 Parts and Materials

A. The contractor shall be reimbursed at cost plus the percentage indicated in the Bid

Proposal Form. For reimbursement, the contractor must submit invoices and supporting documentation to accounting@cdrpa.org. Vendor receipts must be original.

2.02 Inspections and Preventative Maintenance Services

A. Inspections and preventive maintenance services will be paid for on a lump sum basis per occurrence for each facility. Contractor shall provide a single lump sum price for all annual inspections and preventative maintenance at each facility.

2.03 Service Calls

A. Emergency service calls and routine repair service calls shall be paid for on a time and materials basis. Contractor shall provide hourly wage rates for applicable job classifications and a maximum markup rate for materials. Requests for maintenance and repair services shall be initiated and approved using the CDRPA Contractor Work Request Form.

Page | 4 – Project Specifications

SECTION 4 – GENERAL INFORMATION

4.01 Safety

A. The contractor shall follow all OSHA and WISHA requirements to ensure a safe working environment, including, but not limited to, lock out/tag out procedures and use of safety harness when required.

4.02 Invoicing

A. The contractor shall only bill the CDRPA for work being performed on site and for approved parts and materials. All other charges are improper and will not be authorized. Contractor shall submit a detailed invoice for services rendered upon completion of work in accordance with the Scope of Work and Schedule of Prices. Separate invoices must be generated for each facility. Invoices should include facility name, contract number, and work request number (if applicable).

A minimum of 5% will be retained from each contract payment. Retainage will be released at the end of each contract year after Contractor has completed all required contract documentation.

4.03 Quality Control

A. Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with applicable standards and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The contractor shall provide the CDRPA Property & Maintenance Manager with a Quality Control Plan within thirty (30) days of award. The contractor shall provide a quality control inspector to notify in case of complaints or performance deficiencies.

4.04 Quality Assurance

A. The CDRPA will periodically evaluate the contractor’s performance.

4.05 Airport Security Requirements

A. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the premises, shall abide by the security regulations of the Pangborn Memorial Airport and the security regulations of the tenant(s) at each facility.

1. Airport Identification Badge. In accordance with the Pangborn Memorial Airport Security Plan and TSA regulations, all individuals who require unescorted access to the Airport Operations Area (AOA) must apply for and obtain an Airport ID Badge. All individuals performing the services described in this contract must obtain an Airport Operations Area badge. Additional

Page | 5 – Project Specifications information about badging requirements and the application process can be found at https://www.flywenatchee.com/airport-access-id-badging-information.

2. Security Threat Assessment. All applicants for an Airport Operations Area badge will be subject to a Security Threat Assessment to verify their eligibility for a badge.

3. Training. Airport Operations Area badge applicants must read the Airport Security and Vehicle Operator Training Manual and complete the Non- Movement Area Vehicle Operator Exam and the Basic Airport Security Exam.

Access to the training and exams will be provided by the Airport Security Coordinator upon submission of a badge application.

4. Badge Fees. The CDRPA will waive badge application fees but will not waive any fees or penalties associated with violations of federal, state or local regulations and policies, including but not limited to failure to report a lost or stolen badge, failure to return a badge belonging to a terminated employee, and failure to follow established security protocols.

5. Physical Security. The contractor shall be responsible for safeguarding all CDRPA property provided for Contractor use. At the close of each work period, all CDRPA facilities, equipment and materials shall be secured.

6. Conduct. The contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.

7. Weapons. Weapons of any sort are not authorized on Pangborn Memorial Airport. This includes pistols, shotguns, assault rifles, rifles, knifes, swords, brass knuckles, or any other instrument designed with the sole purpose to injure or maim. Multi-tools such as a Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. If there are any questions concerning authorization of an item, the contractor shall verify with the Airport Security Coordinator prior to transporting the item on the installation. Those found in violation of directives are subject to apprehension, criminal charges and debarment from the installation.

GENERAL SPECIFICATIONS

SECTION 1- BID PROCEDURES AND CONDITIONS

1.01 Examination of Plans, Specifications and Site of Work

A. Before submitting a proposal, a bidder shall:

1. Carefully examine the Bid Documents.

2. Visit the site of the Work, making such observations and measurements as may be required.

3. Fully inform themself of existing conditions and limitations.

4. Rely entirely upon your own judgment in preparing your proposal.

5. Include in your bid a sum sufficient to cover all items required by the Contract.

B. Failure to do any of the above shall not relieve the bidder from entering into a Contract nor excuse him from performing the Work in strict accordance with the terms of the Contract Documents.

C. Except as specifically provided for hereinafter, a Bidder will not be entitled to additional compensation if they subsequently find the existing conditions to require methods or equipment that they did not anticipate in arriving at their bid sum(s).

1.02 Interpretations

A. Questions regarding Bid Documents should be addressed to the Contract Administrator and will be answered by addenda addressed to all bidders.

B. Bidders finding discrepancies, omissions or points of doubtful meaning in the Documents should notify the Contract Administrator immediately, and if possible, at least 36 hours before time set for bid opening.

C. Neither CDRPA nor Contract Administrator will be responsible for oral questions or interpretations. No statement regarding the Work, except as made by bidding documents or addenda thereto, shall be binding upon the CDRPA.

D. Questions received less than 36 hours before time set for bid opening will not be answered.

E. All addenda issued during the bidding period will be incorporated into the Contract.

Each bidder must acknowledge each addendum issued, in the space provided therefore on the bid form, in order to have his bid considered.

1.03 Form of Proposal

A. Proposals shall be made upon forms provided for that purpose, signed in longhand by the bidder and with the company name and position typed in the spaces provided. If a bidder is a partnership or co-partnership, at least one partner must sign; if a corporation, print name of corporation, State in which incorporated, and follow by signatures of persons authorized to sign, naming the offices they hold in the corporation.

B. Each proposal shall specify a unit or lump sum price, typed or written in ink, for each of the separate items. Any omission of prices for items, including unit costs, shown in the form of proposal or any addition in writing to the form, or any added conditions, limitations or provisions, will be liable to render the proposal informal and cause its rejection.

C. The bidder shall complete all spaces on the proposal form that call for unit prices, extensions, the total bid amount and signatures.

1.04 Estimated Quantities

A. The unit quantities shown in the bid submittal sheet are estimates and are stated only for bid comparison purposes. The port does not warrant that the actual quantities of work will correspond with those estimates. The port reserves the right to increase or decrease any of the quantities shown without adjusting the unit contract prices by Change Order. Payment will be made on the basis of the actual quantities satisfactorily completed in accordance with the Contract requirements.

1.05 Unit Prices

A. If the Bid Form includes a supplemental schedule of unit prices for labor and materials, or other items for the purpose of establishing a cost basis for unforeseen contract changes, Owner reserves the right to reject, without impairing the balance of the bid, any or all such predetermined unit prices, and negotiate such unit prices during the term of the contract.

1.06 Delivery of Proposal

A. Bid Proposal and Bid Guarantee shall be enclosed in an opaque sealed envelope, addressed and marked as follows so as to guard against premature opening of any bid:

(Name of Bidder Here) Chelan Douglas Regional Port Authority 285 Technology Center Way, Suite 202 Wenatchee, Washington 98801 Attention: Amanda DeSilver, Contract Specialist

PROPOSAL FOR: CONTRACT No. 2026-54: HANGAR DOOR MAINTENANCE

B. Bids shall be delivered to the CDRPA's representative appointed to receive bids, as required by the Invitation to Bid.

1.07 Withdrawing, Revising or Supplementing a Proposal

A. After submitting a physical bid proposal to the CDRPA, a bidder may, without prejudice to themself, withdraw, revise or supplement it if:

1. The bidder submits a written request signed by an authorized person on the stationery of the Contractor.

2. CDRPA receives the request before the time set for opening proposals.

1.08 Opening of Bids

A. Bids received prior to the date and time of the bid opening will be securely kept, unopened. No responsibility will be attached to the CDRPA for the premature opening of an improperly addressed or identified bid.

B. Proposals will be opened and publicly read aloud at the time indicated in the Invitation to Bid.

C. The CDRPA's representative will determine when the specified bid opening time has arrived, and no bid received thereafter will be considered.

1.09 Evidence of Qualifications

A. A bidder whose proposal is under consideration shall, upon request, promptly furnish satisfactory evidence of financial resources, sub-bidders used in this proposal, experience, and the organization and equipment available for the performance of the Contract.

1.10 Irregular Proposals

A. A proposal will be considered irregular and may be rejected if:

1. The proposal is on a form other than that furnished by the CDRPA, or if the form is altered, or if any part of the proposal form is detached.

2. There are unauthorized additions, conditional or alternate pay items or irregularities of any kind which make the proposal incomplete, indefinite or otherwise ambiguous.

3. The Proposal form is not properly executed.

4. The proposal does not contain a unit price for each pay item or a price for each alternate, or a price cannot be reasonably determined.

5. The proposal contains unit prices that are obviously unbalanced.

6. Receipt of addenda is not acknowledged.

7. A Bidder has previously failed to perform satisfactorily, or to complete on time, construction of any nature.

8. An unsatisfactory record exists based on past or current CDRPA work.

9. For any reason the CDRPA determines the proposal to be non-responsive or obscure.

1.11 Bid Protest

A. A Bidder may file a written protest of award of the contract to the lowest bidder within two full business days of bid opening.

B. A protest submittal shall be delivered to the CDRPA with the words “Bid Protest” prominently and clearly displayed on any outer cover containing the protest notice as well as the notice itself. The following minimum information must be included in the written protest notice:

1. Company name, contact person’s name, address and phone number of the protesting bidder;

2. A statement(s) describing the nature of the protest;

3. The project bid number and title.

C. If the Port intends to award the contract to other than the low bidder, a notice of intent to award shall be sent to all bidders. Any Bidder other than the selected bidder may protest the award using the procedure outlined above within two business days of actual receipt by electronic facsimile or personal delivery.

D. No contract shall be executed earlier than two business days from the date a written protest is received.

SECTION 2- AWARD AND EXECUTION OF CONTRACT

2.01 Consideration of Bids

A. The CDRPA reserves the right to reject any or all proposals without cause, waive technicalities, if such waiver is in the best interest of the Owner and is in conformance with State and local laws or regulations pertaining to the letting of construction contracts; advertise for new proposals; or proceed with the work.

2.02 Award of Contract

A. The CDRPA will, within thirty (30) days of Bid opening, either reject all bids or proceed to award the Contract for the above Work to the lowest qualified bidder.

1. A Contract will not be awarded until CDRPA is satisfied that the successful bidder is reasonably familiar with the class of work contemplated and has the necessary capital, tools and experience to satisfactorily perform the work within the time stated. Completion of the work within the time stated is essential and prior commitments of the bidder, failure to complete other work on time, or reasonable doubt as to whether the bidder would procure equipment or complete the project on time would be cause for rejection of any bid. In addition, the CDRPA may determine any bidder not to be responsible in accordance with RCW 39.04.350 and/or any other legal authority.

B. The CDRPA reserves the right to issue multiple awards based on cost, the contractor(s) capacity to complete the work, and/or to ensure adequate and timely services are provided.

C. The acceptance of the Bid shall be a notice in writing titled “Notice of Award” signed by a duly authorized representative of CDRPA, and no other act shall constitute acceptance of the Bid.

D. Formal execution of the Agreement shall be consummated within 10 days of Notice of Award. Contractor’s responsibility to provide the described services shall commence on the date specified in the bid documents, or upon execution of the Agreement, if the latter occurs after the specified date.

E. Within ten (10) days of the Notice Award of Bid, and prior to execution of Agreement, successful bidder shall submit to the Contract Specialist for review:

1. A Performance and Payment Bond in the full amount of the Contract Sum.

2. Certificate(s) of Insurance as stipulated in the Form of Contract.

2.03 Form of Contract

A. The Form of Contract shall be the “Unit Price Public Works Agreement” which is attached hereto as Exhibit A.

2.04 Owners Protective Bonds

A. The successful bidder shall furnish to the CDRPA a corporate surety bond in the full amount of the Contract Sum, including Washington State Sales Tax, conditioned for the payment of all laborers, mechanics, subcontractors, materialmen, and all persons who shall supply such person or persons, or subcontractors, with provisions and supplies for the carrying on of the work of said Contract.

1. The bond shall be executed by the successful bidder and a surety company, licensed to do business the State of Washington, on the required Chelan Douglas Regional Port Authority form within, within ten (10) days after the award date.

2. Pursuant to RCW 39.08.010, the contractor may, in lieu of a Performance and payment bond, choose to have ten (10) percent in retainage withheld during the course of the contract if the annual cost of the contract is less than $150,000.00.

2.05 Proof of Insurance

A. The Contractor shall provide evidence, in the form of a Certificate of Insurance, of the following insurance coverage and limits (at a minimum):

1. Business auto coverage for any auto no less than a $1,000,000 each accident limit, and

2. Commercial General Liability insurance no less than $1,000,000 per occurrence with a $2,000,000 aggregate. Coverage shall include, but is not limited to, contractual liability, products and completed operations, property damage, and employer’s liability.

B. The Chelan Douglas Regional Port Authority shall be named as additional insured on the Contractor's commercial general liability policy. An additional insured endorsement shall be included with evidence of insurance.

SECTION 3- PROGESS AND PAYMENT

3.01 Retainage

A. There will be reserved and retained from monies earned by the Contractor on each invoice, a sum equal to 5 percent the total amount of the invoice.

1. Said retained amount shall be held in trust in accordance with the Specifications and RCW 60.28.011. Every person performing labor or furnishing supplies toward the completion of said improvement of work shall have a lien upon said monies so reserved.

2. Retainage shall be paid to the Contractor after 60 days following the end of each contract year for all funds disbursed during that year, and per RCW 39.12, is subject to any claims filed by law and receipt of the submission of all required payrolls and affidavits, and releases or certificates have been obtained from the Department of Labor & Industries Employment Security Office and from the Department of Revenue.

3.02 Invoices

A. Contractor shall submit properly completed invoice(s) electronically to the Contract Administrator or their designee, and to the CDRPA Accounting Department at accounting@cdrpa.org.

B. The awarded Contractor shall be paid upon submission of a properly itemized invoice based on the prices stipulated in the Schedule of Prices. Submitted invoices must contain the following minimum information.

1. Contract Number

2. Location(s) of work

3. Description of items/work completed with dates

4. Sales Tax, if applicable

SECTION 4- LEGAL RELATIONS AND RESPONSIBILITES

4.01 Non-Collusion

A. By submission of a proposal, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:

1. The Prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

3. No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

4.02 Requirements for Non-Discrimination

A. Contractors (including any subcontractors) shall comply with the applicable federal and state anti-discrimination laws, including RCW 49.60. Contractors , including any subcontractor, shall not discriminate against any employee or applicant for employment because of any protected class described in RCW 49.60 including but not limited to age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, nor commit any other unfair practices as defined in RCW 49.60.

4.03 Equal Employment Opportunity

A. The Chelan Douglas Regional Port Authority is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women's Business Enterprises in all contracting activities. (Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington). Disadvantaged Business Enterprises (DBE) and other certified firms are encouraged to participate.

4.04 Prevailing Wage

A. This Contract is subject to the Prevailing Wage Laws of the State of Washington. This Contract may be reviewed for compliance during routine audits by the state examiner from the Washington State Auditor’s office. The Chelan Douglas Regional Port Authority reserves the right to freeze progress payments, withhold funds or terminate the contract for noncompliance with the Prevailing Wage Laws.

B. The Contractor shall comply with the requirements of RCW 39.12 and shall pay each employee an amount not less than the Prevailing Rate of Wage, as specified by the Industrial Statistician of the Washington State Department of Labor and Industries (L&I).

Before commencement and upon completion of work, the Contractor shall file the forms and pay the filing fees required by L&I. The Contractor shall indemnify and hold the Port harmless from any claims related to the payment or non-payment of such wages by the Contractor. The schedule of Prevailing Wage Rates is incorporated by reference into this Invitation to Bid and the contract documents.

C. The prevailing wage rates provided to the Port by the Industrial Statistician of the Washington State Department of Labor and Industries are available for download at http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/ . A copy of the prevailing wage rates may be requested by contacting the Contract Specialist. In referencing such rates, the CDRPA does not imply or warrant that the Contractor will find labor available at those rates. It is the Contractor’s sole responsibility to determine the most current wage rates it will have to pay. These rates shall remain in effect for the duration throughout Contractor’s performance of the Work.

D. If awarded the project, the contractor and each subcontractor shall complete or have on file, with the CDRPA, a current "Statement of Intent to Pay Prevailing Wages" at the beginning of each annual term and before payment will be made for work performed. An "Affidavit of Wages Paid" shall be required at the completion of each contract term.

These forms are available from Washington State Department of Labor & Industries and can be filed electronically at https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/

E. Pursuant to RCW 39.12.120, a contractor, subcontractor, or employer for a public works project shall file a copy of its certified payroll records using the Department of Labor and Industries' online system at least once per month. The Contractor is required to keep Certified Payrolls on file for a minimum of three years.

4.05 Business License

A. All contractors doing business with the Chelan Douglas Regional Port Authority are required to have or obtain a WA State Business License and all required endorsements for jurisdictions within which the work will be performed. For more information, visit https://dor.wa.gov/open-business/apply-business-license

4.06 Industrial Insurance

A. The Contractor, and any subcontractors that may perform work on this project, are required to have their Labor & Industries Industrial Insurance Premiums current. The Port reserves the right to withhold final payment if the contractor fails to provide proof of a current Industrial Insurance account for themselves and/or their subcontractors.

FAA SPECIFICATIONS

1.1 GENERAL CIVIL RIGHTS PROVISIONS

A. In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

B. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

C. The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

1.2 TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND AUTHORITIES

A. During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

1. Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);

2. 49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—EƯectuation of Title VI of the Civil Rights Act of 1964);

3. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

4. Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);

5. The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);

6. Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex);

7. The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

8. Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;

9. The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

10. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental eƯects on minority and low-income populations);

11. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)];

12. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq).

1.3 COMPLIANCE WITH NONDISCRIMINATION REQUIREMENTS

A. During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment:

In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what eƯorts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or

b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

Contract Number: 2026-

1 | P a g e Unit Price Agreement-

UNIT PRICE AGREEMENT

THIS UNIT PRICE AGREEMENT (the “Agreement”) is made and entered into by and between the

CHELAN DOUGLAS REGIONAL PORT AUTHORITY, a municipal corporation (the “Port”), and________, (the

“Contractor”). The Port and the Contractor may sometimes be referred to herein as a “Party” or collectively as the

“Parties.”

RECITALS

WHEREAS, the Port owns or manages property located in ____ County, Washington; and

WHEREAS, the Port desires to engage Contractor to provide ______ services on a Unit Price basis, and as agreed to between the Port and the Contractor set forth in Exhibit A, attached hereto and incorporated herein by this reference (the “Specifications”); and

WHEREAS, the Contractor has the requisite experience and skill to provide the Port with the needed

Services; and

NOW, THEREFORE, the Parties, for and in consideration of the mutual promises, covenants and conditions hereinafter set forth agree as follows:

AGREEMENT

1. Services.

1.1 The Contractor shall provide the _______ services as set forth in the Specifications (the “Scope of

Services”) Contractor agrees to perform the services in accordance with standard practices for businesses performing similar services. The Scope of Services shall be performed on a Unit Price basis and pursuant to the direction of the Port Facilities and Property Development Manager.

1.2 The Contractor shall furnish, at its own cost and expense all labor, tools, equipment and materials required to complete the Scope of Services as set forth in the Specifications.

1.3 Contractor agrees that the Scope of Services may be expanded or curtailed at any time during the

Period of Service (as defined below) depending on the Port’s particular needs and requirements. If additional or different services are required by the Port, the Parties will meet to review and negotiate the potential services, along with compensation.

2. Period of Service. Contractor’s obligations to render the Scope of Services under this Agreement shall commence on _______ and end on _______, unless terminated as set forth in Section 5 of this Agreement, or unless extended for an additional one (1) year period upon the option of the Port (the “Period of Service”). It is the responsibility of the Contractor to complete the Scope of Services as set for in the Specification within the Period of Service.

3. Compensation. The Port shall pay the Contractor according to the Unit Price set forth in the proposal submitted by Contractor dated ______________, which is attached hereto as Exhibit B and incorporated herein by this reference.