Proposal Form PF-1

City of Raleigh

Parks, Recreation and Cultural Resources

Request for Informal Bid

Request for Quote: Construction Services

Project: 2026-27 Field Renovation – Buffaloe Road Athletic Park – Field 5 Address: 5900 Buffaloe Road Raleigh, NC 27616 Project Manager: Jeff Bryant

Phone #: 919-996-4870

Project #: 274-PRCR-Field Renovations-2026-27-BRAP-Field 5 Bid Advertise: Thursday July 30, 2026 Pre-Bid Meeting: Monday August 10, 2026 @ 9:30 am, on site Questions Due By: Wednesday August 12, 2026 Bid Due Date: Thursday August 20, 2026 @ 3:30 PM - emailed, or mailed/hand delivered per instructions below

Mail or Hand Deliver M-F, 7:30 AM - 3:00 PM to:

City of Raleigh Parks Maintenance Office

4225 Daly Road

Raleigh, NC 27604

Email: Jeffrey.bryant@raleighnc.gov

Plan and specifications are part of these documents

General Description of the Project:

The City of Raleigh (COR) Parks, Recreation and Cultural Resources Department is soliciting bids for the following service: Field Renovations at Buffaloe Road Athletic Complex, Field 5

REQUIREMENT: Vendors submitting bids MUST have a current Certified Field Builder certification from the

American Sports Builders Association and must have completed similar projects within the last five (5) years.

References must be provided by the bidder along with a valid copy of certification(s).

Pages PF-1 to PF-11 and MWBE pages PF-17 to PF-18 (Acknowledgement of COR MWBE Policy, Identification of MWBE Participants for Informal Projects) must be completed and emailed/received before bid due date and time.

Proposal Form PF-2

Proposal Form PF-3

Proposal form for the 2026-27 Field Renovations – Buffaloe Road Park Field 5 in the City of Raleigh, North Carolina.

City of Raleigh Date: __________________________

Parks, Recreation and Cultural Resources Department

Post Office Box 590

Raleigh, NC 27602

The undersigned bidder has carefully examined the Form of Contract, the Form of Contract Bonds, the General

Conditions, the Supplemental and/or Special Conditions, the Plans and Specifications, all of which are acknowledged to be part of the proposal and the Proposal Form, and the Bidder has also carefully examined the site of the proposed work. The undersigned further agrees to sign a Contract for all, or part of the work determined based upon the below amount, if offered within ninety (90) days after receipt of quote, and to furnish surety. The Contractor further agrees to provide and furnish all necessary materials, equipment, machinery, and labor necessary to complete the construction of the work in full, in complete accordance with the plans and specifications and the contract documents to the full and entire satisfaction of the City of Raleigh and in accordance with these documents within the time limit specified below.

In addition to all other agreements and assurances, the undersigned Contractor understands and hereby agrees as follows:

1. If this contract is awarded to the Contractor, they must, upon completion of this contract, or at any other time requested, furnish to the Director of the Department of Parks, Recreation and Cultural Resources an accurate itemized statement of North Carolina Sales Taxes paid on materials, supplies, equipment and any other items charged to this contract, and otherwise fully comply with the Procedure for Reporting North Carolina Sales Tax Expenditures, attached.

2. The Contractor represents and agrees to complete the entire project in the following number of Consecutive

Calendar Days: 120 days from Notice to Proceed (Execution of Contract)

3. The Contractor agrees to comply with the City Code Raleigh's Standard Procedure regarding the Minority and

Women-owned Business Enterprise Program.

In addition, the Contractor agrees to execute the work described and set forth in the Plans and Specifications for the amounts as follows:

2026-27 Field Renovations – Buffaloe Road Park Baseball Field 5

Includes: The primary purpose of this project is to renovate the ballfield skinned area and convert sideline warning tracks to natural turf to improve field drainage and playability following inclement weather. Field Renovation to be as per scope of work attached to this bid document. See pages PF-34 to PF-40 in this document for the Scope of Work.

For Base Bid, contractor to perform work as detailed in scope of work.

Base Bid Total:

(In written word)

(In numerals)

Proposal Form PF-4

Unit Costs (provide unit costs for materials specified in bid package)

Tiftuf sod installation $________________SF

Infield Mix $________________Ton

Sod Base Soil Mixture $________________Ton

Proposal Form PF-5

Name of General Contractor and License Number _________________________________________________________

Mailing address:______________________________________________________________________________

Contractor contact phone number: __________________Email________________________________________

GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into a contract for the complete

Name of Sub-Contractors and License Number ______________________________________________________

Name of Sub-Contractors and License Number ______________________________________________________

Pursuant to General Statues of North Carolina Section 143-128 and 143-131 and to City policy, the City of Raleigh encourages and provides equal opportunity for Certified Minority and Woman-Owned Business Enterprise (MWBE) businesses to participate in all aspects of the City's contracting and procurement programs to include - Professional

Services; Goods and Other Services; and Construction. The prime contractor will be required to identify participation of

MWBE businesses in their proposal, and how that participation will be achieved.

Furthermore, the City’s goal is to contract or sub-contract fifteen percent (15%) of the contract amount to Certified

MWBEs on construction projects over $300,000, or with contracts that include $100,000 or more in state funding (Note this project has no state funding). The goal breakdown is 8% for minorities and 7% for non-minority females. For more information or questions about the MWBE policy, please contact the City’s Business Assistance Program coordinator at

919-996-4271. Execute fully the nondiscrimination clause and appropriate affidavits.

Proposal Form PF-6

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt (initial)

No addenda were received:

Acknowledged for: __________________________________________________________________________________

(Name of Bidder)

By: _______________________________________________________________________________________________

(Signature of Authorized Representative)

Name: ______________________________________

(Print or Type)

Title: ________________________________________

Date: ________________________________________

Proposal Form PF-7

PROPOSAL SIGNATURE PAGE_________________________________________________________________________

Respectfully submitted this day of ____________________________________________________________________

By: _______________________________________________________________________________________________ (Name of firm or corporation making bid)

WITNESS: By:___________________________________________

_____________________________________________ Signature

(Proprietorship or Partnership)  Name:

Print or type

Title__________________________________________

(Owner/Partner/Pres./V. Pres)

Address_______________________________________

ATTEST: _______________________________________________

By: ____________________________________ License No.____________________________________

Title___________________________________ Federal I.D. No. ________________________________

(Corp. Sec. or Asst. Sec. only) Email Address: _________________________________

(CORPORATE SEAL)

Proposal Form PF-8

QUALIFICATIONS: ____________________________________________________________________________

List three references with contact person and telephone number who are qualified to objectively judge the results of similar work performed by the bidder in the last five years.

1. _______________________________________ _____________________________________________

Name and Title Telephone Number

Project Title/Description Date of Completion

2. _______________________________________ _____________________________________________

3. _______________________________________ _____________________________________________

Proposal Form PF-9

ADDITIONAL BIDDER'S CERTIFICATION

Acceptance of Terms:

In submitting this Proposal, the undersigned agrees that this Bid will remain in effect for a period of ninety (90) days following the opening of the Bids, that the undersigned agrees to enter into a Contract with the

Owner, if awarded, on the basis of this Proposal, and that the undersigned agrees to complete the work in accordance with the Contract Documents

Non-Collusion in Bidding:

The Bidder specifically agrees to abide by all applicable provisions of Article 3 of Chapter 133 of the

North Carolina General Statutes. By submission of this Bid, each Bidder and each person signing on behalf of any

Bidder certifies, and in case of a joint Bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best knowledge and belief:

1. The prices in this Bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or to any competitor.

2. Unless otherwise required by law, the prices quoted in the Bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other

Bidder or to any competitor; and

3. No attempt has been made or will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a Bid for the purpose of restricting competition.

Type of Business:

The undersigned hereby represents that it is a _______________________________________________ (corporation, partnership, or an individual)

If a corporation, the undersigned further represents that it is duly qualified as a corporation under the Laws of the State of North Carolina and it is authorized to do business in this State.

Firm Name Date

Authorized Signature

Title Name of Project

Address of Business

Proposal Form PF-10

CONTRACTOR’S PERFORMANCE POLICY _________________________________________________________

RESOLUTION NO. (1992) -790

A RESOLUTION TO REGULATE THE PARTICIPATION IN THE CITY CONSTRUCTION PROJECTS BY CONTRACTORS

WHO MAY NOT BE CAPABLE OF TIMELY AND PROPER COMPLETION OF CITY PROJECTS

WHEREAS, The City of Raleigh wishes to minimize cost and inconvenience to the citizenry caused by the failure of contractors to complete projects in a timely manner in accordance with approved project schedules; and Whereas, North Carolina law allows cities to award bids to responsible bidders and the inability to complete work on time is one indication of a lack of responsibility.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RALEIGH:

Section 1. That the City Manager may disqualify bidders from participation in bidding and award of contracts for city construction projects based on the following conditions existing simultaneously:

A. The dollar value of the work completed is less than the dollar value of the work which should have been completed on the basis of the contractor’s approved progress schedule by more that twenty percent of the current contract amount. The dollar amount of the work completed will be the total estimate to date shown in the latest partial pay estimate. The current contract amount will be the contract estimate plus accumulated overruns and less accumulated underruns shown in the latest partial payment estimate.

B. The percentage of the work completed is less than the percentage of contract time elapsed on the work by more than twenty percent. The percentage or work completed will be the dollar value of the work completed as defined above divided by the current contract amount as defined above. The percentage of contract time elapsed will be the number of calendar days elapsed as shown in the latest partial pay estimate divided by the total contract time in calendar days.

Section 2. The City Manager shall not include any late days, which are caused by the City in any of his calculations directed at determining bid status.

Section 3. All City construction project specifications shall contain a specific provision clearly outlining the policies set in this Resolution, including the criteria for determining whether a contractor is behind schedule, and the specifications shall clearly state the City’s intent to enforce the provisions of this Resolution.

Section 4. The terms of the Resolution shall apply only to contracts for which the specifications for bidders are issued after the effective date of this Resolution.

Section 5. Any contractor who wishes to contest the decision of the City Manager declaring ineligibility may appeal to the City Council by delivering a notice of appeal to the City Clerk no later than ten days after receipt of the City Manager’s decision. The notice of appeal shall clearly set out the reasons why the Contractor believes that the terms of this Resolution have been inappropriately applied or the equitable arguments for not applying this Resolution’s terms. When considering an appeal the City Council shall consider, among other things, the report of the City Manager, the notice of appeal, and the contractor’s current status on any other current City Contracts and its performance on any contracts to which the contractor and the City have been parties to within the two calendar years immediately preceding the filing of the notice of appeal.

Section 6. Bidders so disqualified shall remain disqualified for any period in which they are still in conflict with the schedule provisions of this section.

Section 7. This Resolution is effective upon adoption Adopted 10/6/92

I have read and understand the City of Raleigh’s policy as stated above.

Signature: ____________________________________________________

Printed Name: _________________________________________________

Title: _________________________________________________________

Date: ________________________________________________________

Proposal Form PF-11

WORKER’S COMPENSATION INDEMNITY AGREEMENT

______________________________ is a ______________________________ which seeks to contract as an independent contractor with the City on a project.

______________________________ has fewer than three employees, and therefore has told the City of Raleigh that it is not required to and does not carry workers' compensation coverage. The City requires that its independent contractors carry workers’ compensation coverage. Rather than obtaining coverage in order to contract with the City, ______________________________ agrees to indemnify and hold the City harmless from any and all claims, damages, losses, or expenses (including attorney's fees) that may be asserted against the City of Raleigh that otherwise might have been covered by workers' compensation insurance.

___________________________________ hereby covenants not to sue the City of Raleigh and not to assert a claim against the City for any matter that otherwise might have been covered by workers' compensation insurance.

This provision is a part of and integral to the contract for

(Type name here)

(Signature) (Date)

Sworn to and subscribed before me this the ______ day of ________, 20__.

Notary Public

My commission expires:

Proposal Form PF-12

Proposal Form PF-13

Proposal Form PF-14

Proposal Form PF-15

Proposal Form PF-16

Proposal Form PF-17

Proposal Form PF-18

Proposal Form PF-19

Proposal Form PF-20

Proposal Form PF-21

Proposal Form PF-22

Proposal Form PF-23

Proposal Form PF-24

Proposal Form PF-25

Proposal Form PF-26

Proposal Form PF-27

Proposal Form PF-28

Proposal Form PF-29

Proposal Form PF-30

Proposal Form PF-31

Proposal Form PF-32

Proposal Form PF-33

Proposal Form PF-34

Scope of Work:

Buffaloe Road Athletic Park

Field 5 - Infield Renovation

Buffaloe Road Athletic Park

5900 Buffaloe Road

Raleigh, NC 27616

Project Description

Buffaloe Road Athletic Park, Field 5 plays a major role in our effort to make athletic fields available to Raleigh’s citizens and visitors. The field serves as a baseball/softball field for City of Raleigh programming and supports various other user groups for a wide variety of play. The primary purpose of this project is to renovate the skinned infield area and convert the sideline warning tracks to natural grass.

Proposal Form PF-35

Surface Area

Skinned Infield 20,250 SF

Natural turf over existing warning track

5,000 SF

Proposal Form PF-36

Materials:

Type Specification Quantities

Infield Mix 70-30 sand/clay blend. Supplier, Golf Agronomics, Divots, or equivalent. *Soil analysis certifications to be provided

2” average across infield, 225 tons

Infield Soil Conditioner Turface MVP Beige calcined clay, or equivalent 3 tons

Batter’s Box Clay Bricks/Mound Clay

Turface, or equivalent ~310 bricks, 4’x6’ batters' box and catchers’ area

Sod Tifway 419 or Tiftuf Bermuda, super rolls to minimize joints/seam

5,000 SF

Sod base soil blend 70/20/10 blend C33 sand, screened topsoil, Pro Base soil conditioner

140 tons, based on 6” excavation

*All material choices/suppliers to be discussed with COR Parks staff before execution of work.

Timeline:

Work will be performed at the conclusion of fall programming season for Raleigh Athletics. Approximate start date expected to be Nov. 1, 2026.

Start date subject to delay with extensions in programming.

Complete scope of work to be finished prior to start of 2027 spring programming season - March 1, 2027.

Proposal Form PF-37

Scope of Work:

Skinned Infield

• Contractor will cut existing turf to establish infield arc distance from fixed point and prepare to grade to existing outfield grass lines and concrete borders. Cut to be minimum 2” deep along length of cut. Parks staff will assist with field layout to determine center point of field to ensure uniformity of layout.

• Contractor to remove existing dirt pitcher’s mound.

Installation of specified soils to establish finished playing surface. Excavation and new material quantities based on COR

Parks assessment of existing field grade and proposed elevations for new field.

• Contractor to grade existing infield to establish proper subgrade to ensure uniform placement of new materials;

sub-grade shall mirror finished grade prior to placement of new infield materials.

• Contractor to blend new materials with existing soil profile.

• Contractor to use cone laser to fine grade infield to max slope of .5% from center out. Accuracy of <= ¼” within

10’ over finished surface.

• Contractor to compact final grade with roller.

• Contractor to construct batter’s box and catcher’s box as specified, full size for both batter’s and catcher’s areas using specified mound clay and clay bricks.

• Contractor to apply topdressing, per specifications.

• Contractor to set bases (1-3, home plate) at distances specified by COR staff.

o Bases and anchors will be provided by COR Parks.

o COR to place new, portable mound following completion of project.

Proposal Form PF-38

Warning Track Conversion to Natural Turf

Excavation and installation of specified soils and sod to establish finished playing surface.

Excavation and new material quantities based on COR Parks assessment of existing field grade and proposed elevations.

• Contractor to excavate existing soils as detailed.

Excavate approximately 95 yards of existing granite screenings, topsoil, sod. Based on 6” depth.

Remove existing geotextile fabric.

Spoils can be dumped on site.

• Contractor will prepare excavated area to ensure uniform placement of sod base blend; sub-grade shall mirror finished grade prior to placement of sod.

• Cut edge in existing outfield turf.

• Modify irrigation system, as detailed, ahead of soil/sod placement.

• Add sod base blend, as detailed.

• Fine grade finish surface to within tolerances allowed.

• Install sod from cut in existing outfield turf to limits of field fencing @ concrete ribbon curb.

Proposal Form PF-39

Irrigation Modifications

Scope:

Modification of existing irrigation.

• Relocation of (8) irrigation heads to new placement along ribbon curb. Move from existing location (see blue dots) approximately 12’.

• Disconnect existing irrigation head at swing joint.

• Connect new pipe to lateral line via male adapter and extend lateral line to new location along ribbon curb, ensure head-to-head coverage. Hunter I-25 6” heads with Dark brown nozzle on 180 heads and Grey Nozzles on corner heads.

• Install existing swing joint if usable/new if needed and new irrigation heads at appropriate elevation with new sod.

Proposal Form PF-40

Unit costs

• Tiftuf/Tifway 419 sod installation: per square foot

• Infield Mix: per ton

• Sod Base soil mixture: per ton

Notes:

1. Contractor must have completed similar projects within the past five years. Certified Field Builder certification required, as designated by the American Sports Builders Association (ASBA)

2. Fine grade to be performed using laser control grading system. Accuracy of <= ¼” within 10’ over finished surface.

Proposal Form PF-41

00700

STANDARD GENERAL CONDITIONS

OF THE CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Article 1—Definitions and Terminology

1.01 Defined Terms

1.02 Terminology

Article 2—Preliminary Matters

2.01 Delivery of Performance and Payment Bonds; Evidence of Insurance

2.02 Copies of Documents

2.03 Before Starting Construction

2.04 Preconstruction Conference; Designation of Authorized Representatives

2.05 Acceptance of Schedules

2.06 Electronic Transmittals

Article 3—Contract Documents: Intent, Requirements, Reuse

3.01 Intent

3.02 Reference Standards

3.03 Reporting and Resolving Discrepancies

3.04 Requirements of the Contract Documents

3.05 Reuse of Documents

Article 4—Commencement and Progress of the Work

4.01 Commencement of Contract Times; Notice to Proceed

4.02 Starting the Work

4.03 Reference Points

4.04 Progress Schedule

4.05 Delays in Contractor’s Progress

Article 5—Site; Subsurface and Physical Conditions; Hazardous Environmental Conditions

5.01 Availability of Lands

5.02 Use of Site and Other Areas

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Proposal Form PF-42

5.03 Subsurface and Physical Conditions

5.04 Differing Subsurface or Physical Conditions

5.05 Underground Facilities

5.06 Hazardous Environmental Conditions at Site

Article 6—Bonds and Insurance

6.01 Performance, Payment, and Other Bonds

6.02 Insurance—General Provisions

6.03 Contractor’s Insurance

6.04 Builder’s Risk and Other Property Insurance

6.05 Property Losses; Subrogation

6.06 Receipt and Application of Property Insurance Proceeds

Article 7—Contractor’s Responsibilities

7.01 Contractor’s Means and Methods of Construction

7.02 Supervision and Superintendence

7.03 Labor; Working Hours

7.04 Services, Materials, and Equipment

7.05 “Or Equals”

7.06 Substitutes

7.07 Concerning Subcontractors and Suppliers

7.08 Patent Fees and Royalties

7.09 Permits

7.10 Taxes

7.11 Laws and Regulations

7.12 Record Documents

7.13 Safety and Protection

7.14 Hazard Communication Programs

7.15 Emergencies

7.16 Submittals

7.17 Contractor’s General Warranty and Guarantee

7.18 Indemnification

7.19 Delegation of Professional Design Services

Article 8—Other Work at the Site https://gbc-word-edit.officeapps.live.com/we/wordeditorframe.aspx?ui=en-US&rs=en-US&wopisrc=https%3A%2F%2Fraleighncgov-my.sharepoint.com%2Fpersonal%2Fjeffrey_bryant_raleighnc_gov%2F_vti_bin%2Fwopi.ashx%2Ffiles%2F300c0ac8318b41c2ab0bd1d809e17bf9&wdpid=3484b265&wdenableroaming=1&mscc=1&wdodb=1&hid=A73229A2-F010-E000-853D-284BD1D1D270.0&uih=sharepointcom&wdlcid=en-US&jsapi=1&jsapiver=v2&corrid=fe7b8943-66b5-d804-c18a-65e7e12c7097&usid=fe7b8943-66b5-d804-c18a-65e7e12c7097&newsession=1&sftc=1&hfto=1784575531171.9&uihit=docaspx&muv=1&ats=PairwiseBroker&cac=1&sams=1&mtf=1&sfp=1&sdp=1&hch=1&hwfh=1&dchat=1&sc=%7B%22pmo%22%3A%22https%3A%2F%2Fraleighncgov-my.sharepoint.com%22%2C%22pmshare%22%3Atrue%7D&ctp=LeastProtected&rct=Normal&wdorigin=BrowserReload&csiro=1&instantedit=1&wopicomplete=1&wdredirectionreason=Unified_SingleFlush#_Toc523859192 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