2026-27 Addendum 1.pdf
PDF 407 KB Posted
- Attached to
- Acoustic Improvements - Flood Middle School
- Solicitation number
- BID 2026-27
- Issued by
- Fairfield County, Connecticut
About this file
This is Addendum 1 to a sealed Invitation to Bid (ITB) issued by the Town of Stratford, Connecticut for acoustic improvements at Flood Middle School's cafeteria located at 490 Chapel Street. The project requires removal of approximately 460 existing wall-mounted acoustic panels adhered to CMU block, preparation and painting of all cafeteria walls, and installation of new acoustic panels consisting of 76 total panels (approximately 774 square feet) in varying sizes: 32 panels measuring 48" x 48", 14 panels measuring 48" x 24", 6 panels measuring 48" x 12", 4 panels measuring 36" x 36", 5 panels measuring 36" x 24", and 15 panels measuring 24" x 24". The RFI log dated May 20, 2026 addresses 28 questions submitted by contractors between May 15 and May 20, 2026, clarifying design intent, material substitutions, existing conditions, asbestos abatement protocols, and work requirements. The pre-bid site meeting occurred on May 12, 2026 at 4:15 PM, and the bid deadline is May 27, 2026 at 10:00 AM EDT with project award anticipated on or about June 9, 2026, mobilization beginning July 1, 2026, substantial completion targeted for August 21, 2026, and final closeout by September 30, 2026.
Key clarifications from the RFI log establish that panel layout is fixed and cannot be modified to accommodate larger panels, existing acoustic panels and adhesive must be completely removed and disposed of by the contractor, the Acoustimac Z-Clips are the basis of design with consideration given to equal products, dumpster staging will be provided on site, working hours are assumed to be 7:00 AM to 3:00 PM Monday through Friday with nights and weekends available upon request, the Owner will remove movable furniture and apply for building permits (with permit fees paid by the Owner), the contractor must provide temporary floor protection and is responsible for final cleaning to return spaces to original condition, and asbestos testing results will be included in a subsequent addendum. Contractors are responsible for their own quantity takeoffs, verification of existing substrate conditions, and compliance with OSHA safety guidelines; the solicitation requires physical bid submission with a 5% bid bond, prevailing wage rates apply if the bid exceeds $100,000, and a minimum one-year guarantee against defective material and workmanship is required.
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Text version
5/20/2026
Addendum 1 1 of 2
ADDENDUM #1
New Acoustic Panels:
Flood Middle School Cafe
490 Chapel Street Stratford, CT
TOWN PROJECT NUMBER: 2026-27
ISSUED: 5/20/2026
PROJECT TEAM
Architect / Project Manager:
Addendum 1 2 of 2
The work shall be carried out in accordance with the following supplemental instructions and in accordance with the Contract Documents.
MISCELLANEOUS CHANGES AND CLARIFICATIONS:
1. Requests for Information (RFI’s)
• See attached RFI Log.
*** END OF ADDENDUM #1 ***
RFI LOG
New Acoustic Panels Flood Middle School Café Date: 5/20/2026
Question Date Received
Directed To Response Response Date
1 Would it be okay to substitute larger panels while maintaining the same square footage of panels in the space? This would greatly cut down on installation labor.
5/15/2026 Snyder No. Panel layout was designed to accommodate existing wall conditions including conduit, fixtures, clocks, TV's, etc …
5/19/2026
2 Will asbestos abatement be required? 5/15/2026 Snyder Existing acoustic panels and adhesive to be removed are being tested and results will be included in subsequent Addendum.
5/19/2026
3 Is there an option to submit only Alternate #1, omitting all wall paint scope?
5/15/2026 Snyder No. 5/19/2026
4 Where do we send the product substitution requests due on 5/22?
5/15/2026 Snyder Same as RFI's 5/19/2026
5 If Z-clips are indicated for the wall-mounted acoustic panels, please confirm whether Rotofast mechanical fasteners would be acceptable as an alternate mounting method for the wall-mounted panels only. Since these panels are being installed in a gymnasium and may be impacted by balls, students, or normal gym activity, we recommend Rotofast fasteners to provide a more secure mechanical attachment and reduce the risk of panels becoming loose or dislodged over time. Product information can be reviewed here: https://rotofast.com. Please note that use of Rotofast fasteners may increase the material/product cost for the wall-mounted acoustic panel scope.
5/15/2026 Snyder The Acoustimac Z-Clips are the basis of design. Or equal products with same or better performance will be reviewed and considered as substitutes.
5/19/2026
6 Please confirm whether the existing wall-mounted and ceiling-mounted acoustic panels are to be removed and disposed of by the contractor.
5/15/2026 Snyder Contractor shall dispose of all removed materials. 5/19/2026
7 Please confirm whether there will be an approved location on site for a dumpster to be delivered and staged during the work.
5/15/2026 Snyder Yes 5/19/2026
8 Please confirm permitted working hours, site access procedures, material delivery windows, staging/parking locations, and any restrictions for use of lifts, scaffolding, or other access equipment inside the gym. Please also confirm whether any after-hours, weekend, or school-occupied building restrictions will apply during the work.
5/15/2026 Snyder 7:00 to 3:00 Monday to Friday working hours are assumed but nights and weekends are available if requested. It is assumed lifts and/or scaffolding is needed to complete project.
Contractor shall protect all existing conditions as needed during construction so as to not damage floors, etc ...
5/19/2026
9 If available, please provide current site condition photos of the gym wall and ceiling areas where the existing and new acoustic panels are located, including any areas that may affect substrate, access, staging, or installation.
5/15/2026 Snyder The pre-bid walk-thru was contractor opportunity to inspect and become familiar with existing conditions.
5/19/2026
10 •48" x 48" panels: 32 total •48" x 24" panels: 14 total •48" x 12" panels: 6 total •36" x 36" panels: 4 total •36" x 24" panels: 5 total •24" x 24" panels: 15 total
This equals 76 total panels, approximately 774 square feet of acoustic panels.
Please confirm the following:
Please confirm that the above panel sizes and quantities are correct.
5/15/2026 Snyder It is the contractors responsibility to do their own quantity takeoffs from construction documents.
5/19/2026
11 Please confirm that the panel locations, layout, and mounting heights shown on the issued bid drawings are accurate and are to be used for final pricing.
5/15/2026 Snyder Refer to construction documents 5/19/2026
12 Please confirm the existing wall substrate at each acoustic panel location, including whether panels will be mounted to drywall, CMU/masonry, concrete, plaster, wood backing, or another surface.
5/15/2026 Snyder It is the contractors responsibility to verify and be familiar with existing conditions prior to submitting bid.
5/19/2026
13 Please confirm whether the existing substrate is suitable to receive the proposed mounting hardware, or if additional backing, blocking, anchors, patching, or substrate preparation will be required.
5/15/2026 Snyder It is the contractors responsibility to verify and be familiar with existing conditions prior to submitting bid.
5/19/2026
14 Please confirm any project-specific PPE requirements for work inside Flood Middle School, including but not limited to hard hats, safety glasses, high-visibility vests, gloves, dust masks/respirators, fall protection, lift harnesses, or any additional Town/School requirements beyond standard OSHA requirements.
5/15/2026 Snyder It is the contractors responsibility to provide a safe working environment and follow OSHA guidelines.
5/19/2026
15 Are there any known hazardous materials related to work in this project? If suspected hazardous materials are found, please confirm testing and abatement is by the Owner.
5/20/2026 Snyder Existing acoustic panels and adhesive to be removed are being tested and results will be included in subsequent Addendum.
5/20/2026
16 Please confirm the Owner will pay town permit fees. 5/20/2026 Snyder Yes 5/20/2026 17 Please clarify who will apply for the building permit. 5/20/2026 Snyder Contractor 5/20/2026 18 Please confirm the Owner will move and/or remove the table and chairs to the center of the cafeteria.
5/20/2026 Snyder Owner will remove movable furniture. 5/20/2026
19 Will temporary floor protection be needed? 5/20/2026 Snyder Yes. Contractor is responsible to protect existing surfaces including but not limited to the floor.
RFI LOG
New Acoustic Panels Flood Middle School Café Date: 5/20/2026
20 Should the contractor provide Temp Toilets, or can we use existing facilities. Please confirm the Owner will clean the existing facilities.
5/20/2026 Snyder Contractor can use building toilets. 5/20/2026
21 Please confirm there will be an onsite location for the contractor’s dumpster, preferably on pavement.
5/20/2026 Snyder Yes 5/20/2026
22 Spec 01310 Para 3.02 – is the contractor to provide the meeting space and furniture, or will a space in the existing school be utilized?
5/20/2026 Snyder Any onsite meetings will be casual and meeting furniture not necessary.
5/20/2026
23 Spec 01400 – we do not see any testing, that requires a Third Party Testing Agency, for the work if this project. Please confirm or correct.
5/20/2026 Snyder Third party testing not necessary. 5/20/2026
24 Spec 01770 Para 1.06 call for Final Cleaning (professional cleaners) hired by the contractor. This Spec includes, among other things, cleaning glass both sides, polishing surfaces, cleaning ducts and exterior paved surfaces. Please define the expected final cleaning scope intended given the limited scope of the project in one room.
5/20/2026 Snyder Contractor shall clean and return spaces in the same condition as found.
5/20/2026
25 Flood MS – for the wall painting scope, is there any existing wall mounted items to be painted, ie conduits, electrical boxes? Or is only the wall to be painted, and everything to be cut around?
5/20/2026 Snyder Intent is to paint entire wall including conduits and any wall mounted fixtures that are currently painted.
5/20/2026
26 Based on the site visit, it appears the approx. 460 existing 1’-3” x 1’ acoustical panels are attached with adhesive. Please confirm that the intent is to remove the panels, AND all the adhesive daubs. It appears that some existing residual adhesive is painted over. To avoid damage to the existing block from the adhesive removal, is painting over the adhesive acceptable in lieu of removal?
5/20/2026 Snyder The intent is to remove all existing acoustic panels and adhesive down to existing CMU to create a smooth paintable surface.
5/20/2026
27 What is the expectation for “patching” the wall after the panel removal?
5/20/2026 Snyder The intent is to create a smooth level paintable surface. 5/20/2026
28 Please confirm that installing the new flat wall panels with shimmed Z-bars is acceptable on the curved walls.
5/20/2026 Snyder Yes if new panels cannot be conformed (even a little) to the curved wall.
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