2026-21PC Bid Document.pdf

REQUEST FOR BID (RFB)

FOR

QUAD AXLE BODY BUILD

BID # 2026-21PC

Issued by:

Portage County Purchasing Department

All required bid documents/copies must be submitted No later than 2:00 PM on 07/28/2026 to:

Portage County Purchasing

1462 Strongs Ave Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

For further information regarding this RFB contact PaYeng Baldemor

At (715) 346-1333 Email: baldemop@co.portage.wi.gov

Issued: 07/07/2026

PORTAGE COUNTY BID #2026-21PC

WISCONSIN PAGE 2 OF 17

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. GENERAL INFORMATION AND SCOPE

2. CONTRACT TERM

3. QUESTIONS

4. METHOD OF BID

5. BID SUBMISSION

6. BID RESPONSE REQUIREMENTS

7. METHOD OF AWARD

8. BIDDER/CONTRACTOR QUALIFICATIONS

9. SPECIFICATIONS

10. DELIVERY

11. F.O.B. DESTINATION FREIGHT INCLUDED

12. INVOICING REQUIREMENTS

13. CONTRACT CANCELLATION

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

ATTACHMENT E - SPECIFICATIONS

WISCONSIN PAGE 3 OF 17

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract for the purchase of Quad Axle Body Builds for the Highway Department.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements shall disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents become your contract terms and conditions.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means bidder awarded the contract County means the County of Portage Wisconsin Purchasing means the County of Portage Purchasing Department RFB means Request for Bid State means the State of Wisconsin VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Initial term would be delivery of chassis estimated to be 09/01/2026 through completed build 115 days later. Additional build(s) may be contracted through 12/31/2031. Extension of agreement and pricing must be mutually agreed upon both vendor and County each year of extension.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB they shall notify the Procurement Director named below of such error and request a modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than 2 PM on 07/16/2026.

Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on VendorNet and on the Portage County Website. Bidders are responsible for checking these websites for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

https://vendornet.wi.gov/ http://www.co.portage.wi.gov/

Any correspondence or questions submitted must include the bid number Submit questions in writing via email to:

PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov Phone: 715-346-1333 https://vendornet.wi.gov/ http://www.co.portage.wi.gov/

WISCONSIN PAGE 4 OF 17

4. METHOD OF BID

Bidder must submit a unit price for base bid. All prices must be quoted in U.S. Dollars. Bidder must bid on the enclosed Bid Offer Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address -Request for Bid Title -Request for Bid Number -Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and time listed on the bid cover page. Include:

6.1 Addendum Cover (Signature) Page(s), if applicable to this bid request

6.2 Signature and Authority Affidavit Form, Attachment A

6.3 References Sheet, Attachment B

6.4 Bid Offer Form, Attachment C

6.5 Attachment E Specifications

6.6 Two copies of complete specifications and descriptive brochure or detail for the product(s) bid

6.7 Manufacturer’s/Bidder’s warranty statement

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost for the base bid and/or options from a responsive, responsible bidder who meets specifications. Timeliness of delivery may be considered when making this award.

8. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must be an original manufacturer, or distributor and/or dealer/company authorized by manufacturer.

WISCONSIN PAGE 5 OF 17

8.2 Bidder must supply references of three firms to which similar products have been provided during the past five to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

9. SPECIFICATIONS

See ATTACHMENT E for the minimum acceptable specifications for products desired.

10. DELIVERY

Delivery is required 115 calendar days after the delivery of chassis. Bidders are to state on the Specifications in Attachment E if they can meet this delivery. If delivery date is not met a $100.00 deduction per unit will occur as liquidated damages for each calendar day the unit is late.

11. F.O.B. DESTINATION FREIGHT INCLUDED

Delivery will be made by awarded bidder to the Portage County Highway Dept. shop. Bid prices should include all transportation, insurance charges and installation/operation manuals. Failure to bid FOB Destination Freight Included may disqualify your bid.

12. INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. purchase order number d. complete product description as

b. vendor name stated on your bid.

c. remit to address e. prices per the contract

f. See information in Attachment E as to breakdown of items on invoice

The original invoice must be sent to the bill-to address shown on the Purchase Order.

13. CONTRACT CANCELLATION

This Contract may be terminated by either party under the following conditions:

13.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days written notice to the contractor.

If the problem is service performance, contractor will be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor will be given a period of time to ‘cure’ the performance. If the performance does not improve contractor will be given 10 days written notice that the contract will be cancelled.

13.2 If at any time the contractor’s performance threatens the health and/or safety of the County or the public, the County has the right to cancel and terminate the Contract without notice.

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ATTACHMENT A

SIGNATURE AND AUTHORITY AFFIDAVIT FORM

BIDDING COMPANY NAME: _________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this bid.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the specifications relating to this Bid.

I further certify that I have carefully examined the bid documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

WISCONSIN PAGE 7 OF 17

ATTACHMENT B

REFERENCES

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

WISCONSIN PAGE 8 OF 17

ATTACHMENT C BID OFFER FORM

Vendor:____________________________________________________________________________

Pricing (1)Bibeau Model: BMT-S 19' Dump Body and Hoist or equal and all components meeting the above specification. Including materials and labor. Cost

List Sizing = $

Approved & Engineered to scale weight and balance drawing supplied with bid Included

Yes No

OPTIONS

(1) Tail gate Coal Chute / Inspection door (12.00 X 14.00 approx. required door opening) Cost

List Sizing available = $

(2) Approval for additional builds to be contracted using the previous contract through 12-31- 2031. Pricing and contract extension would be an mutual agreement of the vendor and the County.

Make ___________________________ Model ________________________________ Year________

Product literature is included? Yes_____ No______

Attachments E Specifications are included? Yes_____ No______

Warranty information is included? Yes_____ No______

An original and one copy of all required forms are included in the submittal? Yes_____ No______

Portage County is exempt Federal Excise and Wisconsin Sales Taxes, 77.54(9a). WI Stats.

Portage County’s CES number is ES 43251.

WISCONSIN PAGE 9 OF 17

ATTACHMENT D

STANDARD TERMS AND CONDITIONS

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired, unless otherwise specified. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish an acceptable equivalency. The County shall be the sole and final judge of equivalency.

2.0 HOW TO AMEND A REQUEST FOR BID, PROPOSAL OR QUOTE:

2.1 Public Works Projects are subject to Wis Stats 66.0901(5): If a person submits a bid or proposal for the performance of public work under any public contract to be let by a municipality and the bidder claims that a mistake, omission or error has been made in preparing the bid, the bidder shall, before the bids are opened, make known the fact that an error, omission or mistake has been made. If the bidder makes this fact known, the bid shall be returned to the bidder unopened and the bidder may not bid upon the public contract unless it is re-advertised and relet upon the re-advertisement. If a bidder makes an error, omission or mistake and discovers it after the bids are opened, the bidder shall immediately and without delay give written notice and make known the fact of the mistake, omission or error which has been committed and submit to the municipality clear and satisfactory evidence of the mistake, omission or error and that it was not caused by any careless act or omission on the bidder's part in the exercise of ordinary care in examining the plans or specifications and in conforming with the provisions of this section. If the discovery and notice of a mistake, omission or error causes a forfeiture, the bidder may not recover the moneys or certified check forfeited as liquidated damages unless it is proven before a court of competent jurisdiction in an action brought for the recovery of the amount forfeited, that in making the mistake, error or omission the bidder was free from carelessness, negligence or inexcusable neglect.

2.2 Non-Public Work Projects: After a Request for Bid/Proposal/Quote has been filed with the Portage County

Purchasing Department, the responder may submit an amended response BEFORE THE DUE DATE AND TIME set in the request. All the conditions and provisions of the original Bid/Proposal/Quote will be in effect. No submittals or amendments will be accepted after the due date and time of the request. This does not preclude the County from requesting additional information and/or clarification.

3.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

4.0 QUALITY: Unless otherwise indicated in the request, all material shall be new, newest model year, and free from defects. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the County.

5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right to increase or decrease quantities to meet actual needs.

6.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

7.0 PRICING AND DISCOUNT: The County qualifies for governmental discounts. Unit prices shall reflect these discounts.

7.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price; the unit price shall govern in the bid/proposal evaluation.

7.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions.

WISCONSIN PAGE 10 OF 17

8.0 RESPONSES TO REMAIN OPEN: Responses must remain open and will be deemed to be open and subject to acceptance until awarding of the bid/proposal is finalized, or a minimum of sixty (60) days unless otherwise specified.

9.0 ACCEPTANCE-REJECTION: The County reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, request clarification of any bid/proposal, award a bid/proposal that is not the lowest price, and to accept any part of a bid/proposal as deemed to be in the best interests of the County.

10.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the Contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs and other costs attributable to the delay.

11.0 CONTRACT AND EXECUTION OF CONTRACT: Unless otherwise specified in the bid/proposal, the successful responder agrees to enter into a contract, a copy of which will be on file in the office of the Portage County Purchasing Department. Contractor shall and will well and truly execute and perform this contract under the terms applicable to the satisfaction of the County, and shall promptly make payment to each and every person or party entitled thereto of all the claims for work or labor performed and materials furnished in the performance of this contract.

12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the County.

13.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The

Contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The County reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis.

Stats., and related statutes regarding certification for collection of sales and use tax. The County also reserves the right to cancel this contract with any state or federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

14.0 LICENSES AND PERMITS: Contractor shall have and/or provide any and all licenses and permits required to perform the work specified and furnish proof of such licensing authorization and permits with their bids if required.

15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or delegated without the prior written consent of the County.

16.0 NONEXCLUSIVE CONTRACT: Unless otherwise stated, the County reserves the right to purchase work or materials outside of this contract.

17.0 NONDISCRIMINATION & AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the

Contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation, gender identity and gender expression, or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

18.0 INDEPENDENT CAPACITY: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the County. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the County.

WISCONSIN PAGE 11 OF 17

19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the County must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.

20.0 WARRANTY: Unless otherwise specifically stated, equipment purchased as a result of this request shall be warranted against defects by the Contractor for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.

21.0 INSURANCE RESPONSIBILITY: If insurance is required, satisfactory proof of the existence and carriage of such insurance of the kinds and limits specified will be required.

22.0 CANCELLATION: The County reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

23.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Portage County tax liability may have their payments offset by the County.

24.0 OPEN RECORDS: Both parties understand that the County is bound by the Wisconsin Public Records Law, and as such, responses and contracts are subject to and conditioned on the provisions of the law. Contractor acknowledges that it is obligated to assist the County in retaining and producing records that are subject to Wisconsin Public Records Law, and that the failure to do so shall constitute a material breach of the contract, and that the Contractor must defend and hold the County harmless from liability under that law. Except as otherwise authorized, those records shall be maintained for a period of seven (7) years after receipt of final payment under the contract.

25.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, the Contractor shall provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

26.0 ADVERTISING AND NEWS RELEASES: Reference to or use of the County, any of its departments, officials, or employees, for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the County. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the County.

27.0 HOLD HARMLESS: The Contractor will indemnify, pay the cost of defense including attorney’s fees, and save harmless the County and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

28.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this contract is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707- 7846; telephone (608) 261-7577.

29.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this contract in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

WISCONSIN PAGE 12 OF 17

ATTACHMENT E

SPECIFICATIONS

Portage County Highway Quad Body Bid Spec (2027) Chassis that will be provided by Portage County.

2026 Western Star 4700X G.V.W. of 76,000 pounds Wheelbase 235 inches C.T. of 170 inches O.A.L. of 340 inches Rear axle and suspension rating of 46,000 pounds.

ENGINE

6-cylinder Electronic diesel, 470 H.P. Torque 1,650

TRANSMISSION

Allison Automatic MD All World 4500 RDS, 6-speed Electronic.

Yes No Anticipated chassis delivery date is January 31st, 2027. Portage County would expect delivery of the completed truck from the body builder 115 calendar days after the delivery of chassis to the builder. If this delivery is not met a $100.00 deduction will occur for each calendar day the unit is late.

If No, Please indicate lead time for delivery in Days =

To comply with the 2026 bid the following general specifications are to be adhered to. The equipment must be new 2026 models and most current type manufactured and must equal or exceed the following specifications and meet all state and federal specifications.

Dump Body Yes No Bibeau Model: BMT-S 19' Dump Body and Hoist or equal

19' length, 89" wide ID 66"-54" tapered sides with dirt shedding tops 60" tailgate Uni-body design with no cross members Heavy duty paving bumper (45 Deg.)

1/4" formed AR 250 long sills with gussets inside for maximum strength.

1/4" AR450 Brinell steel floor. Seamless / one-piece construction with lower 4" radius.

WISCONSIN PAGE 13 OF 17

3/16" AR 450 steel constructed front nose that is strengthened with a formed post and dirt shedding top in both front corners.

The cylinder recess shall have no 90 degree bends to allow maximum performance and dirt shedding The 3/16" AR 450 Brinell steel sides shall be smooth one piece and have no additional braces, posts, etc. to allow the sides to flex from loading impacts.

Two full width stainless steel rear bolsters with dirt shedding tops for maximum strength and durability A air operated 60" high lift tail gate with lock pins and remote grease lines for all linkage.

Single panel 1/4" AR 450 Brinell steel constructed tailgate shall be supported by heavy duty structural tubes.

Greaseable over center locking tailgate linkage with sealed ball joints.

List Yours Minimum of 1 7/8" stress proof body Hinge pins.

Heavy duty lifting D-rings shall be installed on the top 4 inside corners of the box and the Inside center of the tail gate for maintenance.

Standard Cab shield installed at the proper height to prevent any contact / interference with the cab, muffler, or any other accessories of the truck. The cab shield shall be fully welded. Stich welding is not allowed.

Hoist Yes No 40 ton Hyva 182 6.5-4 non-inverted trunnion mount box hoist with remote grease line on the upper blocks.

Air pull-off valve trunnion mounted to protect hoist Commercial, Model C-102 pump, air actuated, direct mount.

Chelsea 280 Series Power shift Hydraulic 10 bolt PTO

A steel oil reservoir shall be mounted in the cylinder recess as space allows to minimize the space between the cab and the body

The Hydraulic reservoir shall be equipped with magnetic drain plug, filler/ breather, Sight/ Temp gauge, and internally mounted return filter.

OSHA approved body prop. Shall be installed

Control Tower Yes No Premium aluminum control tower with polished stainless steel cover and all controls installed Equipped and prewired to include (6) breakers, (7) switches for auxiliary options.

Accessories to be installed Yes No Aero Electric operated tarp system with asphalt tarp, installed Heavy duty Cougar DC3200 vibrator with switch in cab

WISCONSIN PAGE 14 OF 17

Mud flaps installed with chrome anti-sail brackets mounted in front of pushers Removable rear flaps with storage space permitting Shovel holder out of stainless steel pipe on saddle

(2) Inner box steps on driver side front.

(2) rear mounted tow hooks, installed:

(1) Rear exterior mounted ladder on the drivers side

(1) Front exterior ladder mounted on the drivers side

Lighting / Electrical Yes No LED License plate holder to be mounted in the upper top left of tailgate

(2) Mirror mounted polished stainless steel 304 #4 strobe bracket with LED amber strobes (Federal Signal 212660-02SB) and switch in the cab.

(4) Grote LED Amber Strobes, (2) in each rear corner post of the body with a switch in the cab

(2) Grote LED Mid Ship reflective marker lights with stainless steel 304 #4 brackets

(2) Grote LED S/T/T lights on the rear body hinge with stainless steel brackets, installed:

All Strobes and beacons are to be set in an all ON and all OFF flash pattern. A heavy duty 15 amp solid state flasher and relay shall be used for this. A four way flasher switch is not acceptable.

(1) LED back-up/work light installed at the rear hinge.

(2) FMVSS-108 markers Installed OSHA approved body Raised lamp Installed Back-up alarm (Velvac 697112) All wiring shall be completed with Marine grade wire, Grote Harnesses, and Weather Pac tight enclosed connections. All connections shall be made in a junction box when possible.

All wiring ran on the dump box for body attachments shall be ran on and fastened to a 1/4" stainless rod. Running wiring in a box tube or pipe will not be accepted.

The tailgate and sides of dump body shall have the red and white reflective tape that is NHTSA and FMVSS approved with location in compliance with State and Federal guidelines plus additional stripes of reflective tape along both sides and the tail gate of the box, and one stripe along the top side of the dump box.

Hitches and Trailering Yes No

(7) pin round trailer plug and air glad hands Trailer brake control will be installed by Portage County Highway Removable chip bar installed at rear to meet Portage County Highway spec. This will be discussed with the awarded vendor.

Removable 1" Pintle plate with heavy duty D-rings, air connections, and trailer wiring Pintle / hitch plate shall be drilled to Portage Counties spec for pintles hitches. A drawing or hitch can be provided to the awarded vendor.

WISCONSIN PAGE 15 OF 17

The pintle plate shall be drilled on center at 28 1/4" from the floor to accommodate a Holland PH-775-01552 hitch. (Hitches will not be included in the build or cost) The pintle plate shall be drilled on center at 19" from the floor to accommodate a Holland PH760 -1 hitch. (Hitches will not be included in the build or cost) Steerable Pusher Axles Yes No

(2) Hendrickson SC13 Composite 13,200 LB. Pushers axles will be factory installed by Western Star.

PAINT Yes No The complete surface of the dump box shall be prepped and primed with a 2 part epoxy primer or approved equal.

The top color coat shall be a Delfleet polyurethane type enamel to match the color code of truck (Blue Elite EY L0306EY) or equal.

All areas of the chassis and frame that were disturbed while completing the body install / build shall be prepped, primed with zinc primer, and painted with a Delfleet poly urethane black enamel or equal.

The complete bottom side of the dump body including the main beams, underside of the box floor, and the bottom 10"of each side of the box shall be coated with a heavy duty spray in truck bed liner to help protect the body from stone chips. The 10" wrapped onto the body shall color match the body.

Rust proof / under coat the bottom of the truck cab

Manuals Yes No Shall be assembled in a 3 ring binder and delivered with the completed build. (Full payment will not be released until these are received)

Included items Yes No

One copy of the electrical schematics: Schematics /diagrams must be specific as to where components are located. Wiring diagrams for auxiliary equipment installed (strobes, vibrator, tarp, etc.) must be depicting including the wire color, wire sizes and their routes from point A to point B. The drawings must also be specific as to where components are located.

The original copy of all service, shop, parts and operator manuals for the dump body, hydraulics, lighting, and all other components.

A complete build parts list including a description, quantity, and part numbers.

All bodies will be Rockwell tested for tensile and Brinell strength with results provided to Portage County in the build manuals

SPECIAL NOTE Yes No

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Installation of the dump body, hydraulics, lighting, and all other components shall be discussed with Portage County’s Shop Manager prior to any installation (Prebuild meeting).

At this time a to scale CAD drawing of the truck and equipment will be provided by winning bidder Any deviation from specifications shall be requested in writing via email.

WARRANTY Yes No Minimum two year warranty on all equipment except wear items.

Minimum three year warranty on hydraulics, hydraulic controls and electrical

All work to be performed at Portage County Highway Department or the body builder must pick up and deliver the trucks to and from Portage County Highway Department. Warranty work will be completed with in 48 hours of notice on all issues unless approved with Portage County Shop Manager.

All paint work completed must be warranted against flake off and rust for a minimum of 5 years.

TAXES Yes No No Federal or State taxes are to be included in bid.

DELIVERY Yes No All transportation expense for delivery, mounting, warranty, etc., is the responsibility of the Contractor. Any items omitted, that are clearly necessary for the satisfactory performance of the proposed equipment even though not directly specified, shall be considered part of the bid.

The awarded contractor is responsible for ensuring equipment meets all specifications as published in this bid and items discussed during the pre build meeting prior to delivery (Post build inspection).

INVOICING Yes No

The following items must be itemized when preparing the final invoice at the completion of the build.

Body Labor

All model and serial numbers clearly separated for the following items. Body, hoist, PTO, and Pump Pricing (1)Bibeau Model: BMT-S 19' Dump Body and Hoist or equal and all components meeting the above specification. Including materials and labor. Cost

List Sizing = $

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Approved & Engineered to scale weight and balance drawing supplied with bid Included

OPTIONS

(1) Tail gate Coal Chute / Inspection door (12.00 X 14.00 approx. required door opening) Cost

List Sizing available = $

(2) Approval for additional builds to be contracted using the previous contract through 12-31- 2031. Pricing and contract extension would be an mutual agreement of the vendor and the County.