City of Thomasville, Georgia

Invitation to Bid (ITB) #2026-202 for

ONE (1) OFF ROAD DUMP TRUCK

Issued Date: Friday, February 20, 2026

Issued By: City of Thomasville 111 Victoria Place Thomasville, GA 31792

Inquiries: Lori McCardle Purchasing Administrator City of Thomasville lori.mccardle@thomasville.org

Proposals Due: Tuesday, March 24, 2026 at 11:00 AM EST mailto:lori.mccardle@thomasville.org

ITB #2026-202 FOR ONE (1) OFF ROAD DUMP TRUCK

OPENING

March 24, 2026

AT 11:00 A.M. EST

Sealed bids will be received at the City of Thomasville, Purchasing Department, located at 111 Victoria Place, Thomasville, Georgia, 31792, or mailed to P.O. Box 1540, Thomasville, Georgia, 31799, until 11:00 AM, EST, on March 24, 2026, for the purchase of ONE (1) OFF ROAD DUMP TRUCK to be utilized by the Landfill.

Bid shall be made on blanks furnished, placed in a sealed envelope clearly marked “ONE

(1) OFF ROAD DUMP TRUCK”, by the opening date and time and mailed or hand-delivered to reach the Purchasing Department on or before the appointed time.

All persons and entities submitting bids are hereby notified that the City of Thomasville reserves the right to seek new bids to accept or reject any or all bids, in part or in whole, to waive minor irregularities, technicalities, and/or informalities in proposing, and to award a contract in part or as a whole as deemed to be in the best interest of The City of Thomasville. The City of Thomasville gives further notice that the lowest bid will not necessarily be considered the best bid, and the City reserves the right to select the bid deemed to be in the best interests of the City. If no acceptable bid is received The City of Thomasville also reserves the right to re‐bid at its sole discretion.

Bids and all addendums are available on the internet at www.thomasville.org . Click the WORK link and under the heading labeled “Doing Business with the City” click the link labeled “Bid Opportunities”.

The bids will be opened publicly and read aloud at the scheduled time in the Purchasing Department located at 111 Victoria Place, Thomasville, Georgia, 31792. Bid pricing should remain effective for sixty (60) days after the bid opening.

Questions regarding the specifications of this bid should be emailed to lori.mccardle@thomasville.org. Contact with City of Thomasville personnel regarding this solicitation, other than inquiries to the specific Procurement Agent noted above may be grounds for elimination from the selection process.

http://www.thomasville.org/ mailto:lori.mccardle@thomasville.org

It shall be the intent of these specifications to describe the minimum requirements of a complete OFF ROAD DUMP TRUCK. The equipment shall be new and the manufacturer’s standard model in current production, including all standard features, accessories and warranties. The equipment shall meet the minimum specifications and requirements listed below.

These specifications are intended to establish the class of products required, therefore, only deviations which do not affect form, fit or function of the equipment will be considered, and such considerations shall be at the sole discretion of the City. The specifications are describing and stating the minimum capacities, materials, and qualities of equipment needed and required to perform a certain job. All bid offers that meet the intent of the specifications will be given full consideration. In all cases where the equipment offered does not meet the requirements as specified, the variance must be pointed out in the bid submission to permit full review and consideration. Bidder is required to furnish a copy of the manufacture specification and performance data for the specialized unit submitted for bid.

Bid below the total price to provide the products as indicated in this detailed listing. The total for each bid line must include material, freight, handling, fees, set-up fees, labor, duties, and all other costs that might be associated with an order for each item quantity, delivered to City of Thomasville Fleet Maintenance Shop located at 925 Davenport Drive, Thomasville, GA 31792.

GENERAL REQUIREMENTS:

1. Design: The truck and body shall be of the latest manufacture, of current design and production. The specialized unit shall be fully assembled with modifications made to enable the unit to function reliably and efficiently for sustained operation.

Unit purchased shall be designed to permit accessibility for maintenance and repair purposes with minimal disturbance to applicable components or assemblies.

2. Manuals: The dealer shall be required to supply the unit at the time of delivery with two (2) complete sets (in English), maintenance, repair, drivability, parts and add-on equipment manuals. It would be preferable to receive manuals in “CD” format where available.

3. Equipment: In all cases where the manufacture has a selection of equipment considered either standard or heavy-duty, such as cooling systems, suspension, engine, transmissions and so forth, the unit being purchased shall be quoted and noted to be delivered with such heavy-duty items being included.

4. Extras: Unit shall include one (1) 5 lb. fire extinguisher mounted in the cab.

5. Safety: Complete unit shall meet or exceed current Federal and “DOT” standards per manufacture, unless otherwise noted in bid proposal.

6. Repair Parts: Equipment offered shall have established sources offering a full line of spare/repair parts available to purchaser.

OFF ROAD DUMP TRUCK SPECIFICATIONS

BASIC SPECIFICATIONS COMPLY EXCEPTION

1. Engine net power according to SAE

J1349 shall be at least 334 hp (249 kW) ________ ________

2. Engine gross power according to SAE J1995 shall be at least 342 hp (255 kW). ________ ________

3. Operating weight with no load shall be 50,975 lbs. (23 112 kg). ________ ________

4. Operating weight for a loaded machine shall be 103,886 lbs. (47 122 kg). ________ ________

5. Struck capacity shall be at least 14.4 cubic yards (11 cubic meters). ________ ________

6. Heaped SAE 2:1 capacity shall be at least 19.6 cubic yards (15.0 cubic meters). ________ ________

7. Rated payload shall be at least 26.5 tons (24.0 tonnes). ________ ________

ENGINE SPECIFICATIONS COMPLY EXCEPTION

8. Unit shall have an electronically controlled, direct injection, turbocharged and after cooled diesel engine, with wet replaceable cylinder liners, which delivers net power not less than 338 hp (252 kW) per SAEJ1349 with a minimum displacement of at least 567 cubic inches (9.3 liters). ________ ________

9. The engine shall meet US EPA Tier 4 Final emissions

Requirements. ________ ________

10. The engine shall have a minimum peak torque of 1729 Nm per SAE J1995 with at least 7,500 ft (2290 m) altitude capabilities before derating. ________ ________

11. The engine shall have a hydraulic retarding system for downhill operation. ________ ________

12. The engine shall be equipped with a two-stage air cleaner with service indicator lamp on the instrument panel. ________ ________

13. A 24-volt electrical system shall be provided. An alternator with a minimum rating of 115 amps, capable of maintaining fully charged batteries with all accessories ON, shall also be provided. Batteries shall be rated a minimum of 90 Ahr per battery. Without a cold weather package this system shall have two 2 batteries. ________ ________

COMPLY EXCEPTION

14. A cold weather package that features an ether injection system starting aid and two 145 Ahr batteries shall be available. ________ ________

15. The cooling system shall incorporate a remote mounted radiator with a hydraulic variable speed fan demand system that is thermostatically controlled by an engine temperature sensor. ________ ________

16. A remote start receptacle with a ground level shut off shall be standard. ________ ________

17. A 24-volt to 12-volt converter shall be standard. ________ ________

POWERTRAIN/TRANSMISSION SPECIFICATIONS COMPLY EXCEPTION

18. Transmission shall be fully automatic, computer controlled, planetary gear design, neutral only start function, with a minimum of 6 forward gears and 1 reverse gear. ________ ________

19. The transmission control shall have a gear hold and selectable top gear function and a neutral lock. ________ ________

20. The hauler shall have a maximum forward speed of not less than 36.3 mph (58.4 kph). ________ ________

21. The hauler shall have a maximum reverse speed of not less than 5.5 mph (8.9 kph). ________ ________

22. The hauler shall have a ground speed limiting function standard. ________ ________

23. The transmission shall be designed and built by the articulated hauler manufacturer. ________ ________

24. The torque converter shall have automatic lock-up in all forward gears. ________ ________

25. There shall be a filter service indicator lamp located on the instrument panel. ________ ________

STEERING SPECIFICATIONS COMPLY EXCEPTION

26. The steering shall be a cushioned steering system with a hand metering unit, a single load sensing variable displacement piston pump, two double-acting cushioned steer cylinders that allow a minimum 45° of right or left articulation angle. An electro-hydraulic secondary steering system, which meets ISO 5010 at gross vehicles weight, shall be provided. ________ ________

27. The SAE turning radius shall be no more than 294 in (7470 mm). ________ ________

28. The secondary steering system shall be able to be tested without starting or towing the machine. ________ ________

BRAKES SPECIFICATIONS COMPLY EXCEPTION

29. The service brakes shall consist of a dual circuit system with hydraulic accumulators, two for the front axle circuit and two for the center and rear axle circuit. ________ ________

30. All three axles shall have service brakes that are fully hydraulic applied enclosed multiple disc brakes. Braking shall comply with ISO 3450 and SAE J1473 at the gross vehicle weight. ________ ________

31. The parking/emergency brake shall be a spring-applied, oil pressure released disc brake with hydraulic accumulator located on the rear chassis and shall be independent of the service brakes. ________ ________

HYDRAULIC SPECIFICATIONS COMPLY EXCEPTION

32. The hydraulic system shall consist of a engine driven load sensing variable displacement piston pump for steering, engine driven gear pump for hoist and brake cooling, variable speed hydraulic engine cooling fan, hydraulic driven cooling fan system. ________ ________

33. The body hoist system shall have two single-stage double acting cylinders. ________ ________

34. The body rise time shall be no more than 10 seconds, body lower time shall be no more than 8 seconds. ________ ________

35. The hauler shall have hydraulic system test ports for the following systems: steering, hoist, brake, cooling fan. ________ ________

AXLES & DIFFERENTIALS SPECIFICATIONS COMPLY EXCEPTION

36. All axles and differentials shall be controlled by a fully automatic Automatic Traction Control system, with no manual operator input. ________ ________

37. The hauler shall feature permanently connected 6-wheel drive. ________ ________

38. Differentials with wet clutched cross-axle diff locks for all axles shall be standard. ________ ________

39. Inter-axle differential with wet clutched diff lock shall be standard. ________ ________

40. All axles shall have fully floating axle shafts with planetary gear reduction final drives. ________ ________

41. The front suspension shall have two independent oil over nitrogen ride struts and a fully oscillating three-point suspension with lateral tie rod. ________ ________

42. Both front and rear suspensions shall allow individual wheel movement independent of the frame and utilize cross stabilizers. ________ ________

43. The rear suspension shall have a walking beam design with elastomer springs to dampen shock loads. ________ ________

TIRES SPECIFICATIONS COMPLY EXCEPTION

44. Hauler shall have six wheels, plus a spare. ________ ________

45. Tires shall be tubeless radial articulated hauler type, size 23.5R25. ________ ________

CAB SPECIFICATIONS COMPLY EXCEPTION

46. The cab shall be pressurized, heated, air conditioned, and filtered, ROPS/FOPS tested and approved in accordance with SAE J1040/ISO 3471 and SAE J231/ISO 3449 standards. ________ ________

47. A remote start receptacle with a ground level shut off

48. The cab shall be center-mounted via rubber isolators with the operator positioned approximately along the center of the longitudinal axis of the machine with tilt capabilities. ________ ________

49. The cab shall be insulated to minimize noise with internal sound level maximum of 69+2 dB(a) per ISO 6396 standard. ________ ________

50. The operator's seat shall be air suspended, four-way adjustable, with flameproof upholstery, adjustable armrests and a retractable seat belt. ________ ________

51. A fully cushioned front facing trainer's seat with retractable seat belt shall be fitted as standard. ________ ________

52. Cab instruments shall include gauges for tachometer, fuel level, DEF level, engine oil pressure, coolant temperature, torque converter oil temperature. ________ ________

53. A central warning system with visual and audible alarms shall be provided to monitor vital functions. ________ ________

54. The cab shall be radio ready (including speakers, antenna and radio mounting location). ________ ________

55. The cab shall have storage compartments for the operator's lunch box or tools. ________ ________

56. An on-board, electronic machine monitoring system with trouble shooting diagnostics capability to monitor alternator, coolant temperature, brake oil pressure, engine oil pressure and fuel with cab display shall be provided. ________ ________

57. Air conditioning with R134A refrigerant shall be standard. ________ ________

58. Laminated and tinted front glass window and toughened and tinted rear glass windows shall be standard. ________ ________

59. Heater and defroster with four-speed fan shall be standard and air vents shall be adjustable. ________ ________

60. Left and Right Mirrors shall be standard. ________ ________

61. Standard lighting shall include: cab interior, front, side, rear, two reversing/working lights, two stop/taillights, front and rear direction indicators. ________ ________

62. "Cab shall have full instrumentation: Machine operation monitoring system: action lamp, engine oil pressure, primary steering system, left and right turn signal, high beam, coolant temperature, tachometer, parking brake, fuel level, transmission oil temperature, brake system, transmission hold, hoist control, hydraulic system, charging system, transmission fault, traction control system, check engine lamp, Liquid Crystal Display (LCD): alert indicator, selected gear and direction, speed or auto shift, Operation and Maintenance Manual (OMM), primary steering failure (warning), seat belt warning, secondary steering failure, Diesel Particulate Filter (DPF) regeneration filter, Machine Security System (MSS), secondary steering energy source engaged, hour meter, retarder active" ________ ________

63. Cab shall have as a minimum storage for: cup holder, thermos receptacle, under seat storage, door pocket, behind seat storage, coat hook. ________ ________

64. Two headlights shall be standard. ________ ________

65. Intermittent front and rear windshield wiper and washer

66. Sun visors shall be standard. ________ ________

67. Machine shall be equipped with Assisted dumping system.

Tipping of the dump body can be done automatically with the assisted hoist control. ________ ________

68. Machine shall be equipped with stability assist. Stability assist warns the operator if the machine is approaching a preset angle during operation. When driving and tipping the system monitors the tractor, trailer and grade independently. ________ ________

BODY SPECIFICATIONS COMPLY EXCEPTION

69. The body shall have minimum hardness of 450 HB. ________ ________

70. Body plate thickness shall be a minimum: front 0.28 in (7mm), sides 0.43 in (11mm), bottom/scow

0.51 in (13mm). ________ ________

71. Body shall be adapted for exhaust heat ________ ________

72. Mud flaps shall be body mounted. ________ ________

SERVICEABILITY SPECIFICATIONS COMPLY EXCEPTION

73. The cooling system coolant shall be Extended Life Coolant with a change interval every 6000 hours. ________ ________

74. The fuel capacity of the hauler shall provide for a 12-hour shift with reserve fuel. ________ _________

75. The engine compartment hood shall be electric open and close with an opening time of no more than 12 seconds and closing time of no more than 12 seconds. ________ ________

76. Machine shall have vandalism protection that consists of lockable cap for fuel tank and hydraulic oil tank. ________ ________

77. S-O-S (SM) sampling valves shall be provided. ________ ________

MINIMUM SERVICE FILL CAPACITIES COMPLY EXCEPTION

78. Fuel tank shall hold at least 108.8 gal (412 L). ________ ________

79. DEF Tank ISO 2224-1 shall hold at least 5.28 gal (20 L). ________ ________

80. Cooling system shall hold at least 21.9 gal (83 L). ________ ________

81. Hydraulic system shall hold at least 29.1 gal (110 L). ________ ________

82. Engine crankcase shall hold at least 10 gal (38 L). ________ ________

83. Transmission shall hold at least 12.4 gal (47 L). ________ ________

84. Final drives/Differential (each) shall hold at least

1.6 gal (7.5 L) ________ ________

85. Output transfer gear box shall hold at least 6.3 gal (24 L). ________ ________

ADDITIONAL FEATURES COMPLY EXCEPTION

86. Guards for rear window, radiator, crankcase and axle shall be standard. ________ ________

87. Auto lube installation shall be available for automatic greasing of bearings. ________ ________

88. Body connection for exhaust heat shall be available. ________ ________

89. Fast fuel fill shall be available. ________ ________

90. A rear-view camera shall be offered as standard equipment. ________ ________

91. A cycle counter/operator monitor shall be standard equipment. ________ ________

92. Heated, In-cab adjustable motorized mirrors shall be available. ________ ________

93. Machine shall be equipped with 100% fully automatic traction control. Proactive application of the inter and cross axle differential locks is on the go and fully automatic. ________ ________

94. Machine shall be equipped with 100% fully automatic retarding control. ________ ________

95. Machine Security System shall be available. ________ ________

96. Standard Bluetooth radio for audio streaming and hands-free phone calls. ________ ________

P . O . B o x 1 5 4 0 • T h o m a s v i l l e , G A 3 1 7 9 9 • 2 2 9 - 2 2 7 - 3 2 5 9 • F A X 2 2 9 - 2 2 7 - 3 2 4 3 • w w w . t h o m a s v i l l e . o r g

ITB #2026-202 FOR ONE (1) OFF ROAD DUMP TRUCK

OPENING

March 24, 2026

AT 11:00 A.M.

The undersigned hereby declares that they have carefully examined the City of Thomasville specifications for ONE (1) OFF ROAD DUMP TRUCK and will provide the item of equipment and supporting materials called for in accordance with the specifications, delivered, tested and ready for use for the below offered price.

Complete OFF ROAD DUMP TRUCK per unit specified: $ ________________

• List manufacturer, model and year of the Dump Truck being offered:

• Terms, conditions and length of warranty for Dump Truck being offered:

• Terms, conditions and length of Extended warranty for Dump Truck being offered:

• Delivery time to the City of Thomasville:

Attach manufacturer specifications and warranty for the unit being offered.

List any and all other exceptions or variations for the units being offered from the specifications as written:

Signature Date Vendor Phone

Address