CITY OF TUKW ILA

Request for Qual if ications (RFQ)

CONSTRUCTION MANAGEMENT SERVICES

Orill ia Road South Overlay City Project Number: 82510404

Federal Aid Project Number: NHPP-1230(007)

DUE: October 20th, 2026, at 5:00 P.M. (PST)

Section 1. General Information

A. Purpose of Requested Services The City of Tukwila (“the City”) is requesting services from consulting firms with expertise in Construction Management of federally funded roadway improvement projects. The services rendered must comply with all applicable federal and state requirements. The purpose of this Request for Qualifications (RFQ) is to solicit information, in the form of a Statement of Qualifications (SOQ), which will be evaluated to determine the most highly qualified Submitters with the capabilities to successfully deliver the project through the construction phase on time and within budget. The City’s intent is to award a negotiated hourly rate contract to the most qualified firm. The standard template for this type of professional service contracts can be found here:

https://records.tukwilawa.gov/WebLink/ElectronicFile.aspx?docid=444451&dbid=1&repo= COT-City

Cost and pricing data should be provided only after a preferred selection is made and the City requests a proposed scope and fee from the selected firm.

The City may cancel, modify, or re-advertise this RFQ at its discretion.

B. Project Description The project work includes approximately $1 Million dollars of pavement preservation;

targeted ADA improvements; select curb, gutter and sidewalk replacement; guardrail repair;

rechanelization within current paving limits and select safety improvements within the 0.65 mile project boundary. The project is expected to be bid in late 2026 with the majority of the construction happening during 2027. Physical Completion is anticipated by the end of June. The project scope will be broken into two schedules to be compensated by separate funding sources. The work will require coordination with WSDOT, King County Solid Waste, https://records.tukwilawa.gov/WebLink/ElectronicFile.aspx?docid=444451&dbid=1&repo=COT-City https://records.tukwilawa.gov/WebLink/ElectronicFile.aspx?docid=444451&dbid=1&repo=COT-City various Franchise and Tukwila owned utilities, local residents and landowners and the City of SeaTac for traffic control impacts. All work shall be in accordance with the Local Agency Guidelines (LAG) manual.

A zero mandatory DBE goal has been assigned and a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall develop an SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.

C. Selection Process The City is using a two-step process to select a Construction Management Consultant team (the “Consultant”) to perform the contracted work. The first step is submitting an SOQ in response to this RFQ. The second step will be interviews of the short-listed teams. The City may short-list up to four qualified Consultants that submit an SOQ. Upon completion of the evaluation, scoring, and short-listing process, the City will notify all Consultants who submitted an SOQ of the short-listed selections.

The short-listed consultants will be provided up to three business days to prepare for the interview portion of the selection and will be given an interview slot within a one to two day interview window as described below. Once all interviews have been completed a final selection will be communicated to all short-listed applicants.

D. Project Manager Contact Information

Michael Ronda, P.E.

City of Tukwila Public Works Department 6300 Southcenter Blvd, Suite 200 Tukwila, WA 98188 Mike.Ronda@tukwilawa.gov

E. Communications – Requests for Information, Clarifications, and Addenda Any questions regarding this project including the submittal process and/or the technical aspects of the work should be directed to the Project Manager listed above. Email communication is the official method of communication and is strongly preferred.

All responses will be provided via email in a timely manner and will be shared with any Consultant who has expressed an interest in receiving these clarifications through written notification to the PM. Any question submitted after October 15, 2026 may not receive a response.

F. Quantities, Due Date, Time, and Location A PDF copy of the SOQ must be received at the email contact listed in Section D no later than 5:00 p.m. (PST) on October 20, 2026. No submittal will be accepted after this date and time. It is recommended that the SOQ be accompanied with a receipt acknowledgement request. Please reference the RFQ Project Title on all communications.

mailto:Mike.Ronda@tukwilawa.gov

G. Size Limitations on the Proposal

The SOQ must not exceed 12 single-sided pages (8-1/2x11), exclusive of covers, section dividers, or appendices. The Proposal may be presented in either portrait or landscape orientation. Pages that are 11 by 17 may be used for charts, exhibits and other illustrative and graphical information only. With the exception of charts and graphs, all text must be in an 11-point font size or larger. Text within charts and/or graphs may be smaller than 11-point but must be a readable size font.

The front cover of each SOQ must be labeled with the name and address of the lead Consultant, along with “Construction Management Services – Orillia Road South Overlay”, and the date of submittal.

H. Terms and Conditions

The City reserves the right, in its sole discretion, to cancel this RFQ, issue a new Request for Qualifications, reject any or all submissions, seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ, seek and receive clarifications to a Submission and waive any informalities in considering and evaluating the Proposals.

This RFQ does not commit the City to enter into a contract or proceed with the procurement of the project. The City assumes no obligations, responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties responding to this RFQ. All such costs shall be borne solely by each Submitter.

Materials submitted in response to this competitive procurement shall become the property of the City and will not be returned. All submittals received will remain confidential until the City and the successful Proposer sign the agreements resulting from this advertisement. All submittals are deemed public records as defined in the RCW 42.17.250 to 42.17.340.

The City of Tukwila in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Mike Ronda at Mike.Ronda@TukwilaWA.gov or by calling collect 206-433-7194.

The City of Tukwila, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Consultants selected for this project will be required to comply with all applicable ADA and Civil Rights regulations and will be held to the same standards and obligations as the City of Tukwila.

Section 2. Schedule

A. Preliminary Schedule

The deadline for submitting the RFQ is stated below. The City also anticipates the following additional project milestones. This schedule is subject to revision at any time.

Milestone Target Dates/Times (Pacific Time) ______________ Request for Qualifications Posted...................................September 25, 2026 Proposal Due ................................................................ October 20, 2026 at 5:00 PM Proposal Review ............................................................ October 21 – October 27, 2026 Notify short-listed Submitters ......................................... October 28, 2026 Interviews ...................................................................... November 2 – 3, 2026 Final Selection & Begin Contract Negotiation.................... November 4, 2026

Section 3. Anticipated Consultant Scope

Under the general direction of the Cit’s Project Manager, qualified firm(s) shall be responsible for, but not limited to the following Construction Management and Inspection Services:

• Preconstruction Phase – Review 100% plans and specifications, bid schedule, traffic control plans and phasing. Review Bid Tabulation. Perform field review of preconstruction conditions and collect Preconstruction Photos of current site conditions. Prepare the Record of Materials, Project Pay Estimate and other tools to be used to track progress.

• On-site Management – Prepare and maintain an on-site record keeping system to manage the following project components/responsibilities, including at a minimum: Inspectors Daily Reports (IDR), progress schedules, manpower breakdowns (daily by trade), prevailing wage compliance (Request to Sublet, Intent to Pay prevailing wage, Affidavit of Wages Paid, Wage Rate Interviews), FSBE on-site reviews, financial reports, material quantities for unit price payment and testing, coordinate testing resources and manage any out of compliance results, construction and environmental permit compliance, soil and stormwater handling management compliance. Lead and document regular construction meetings to discuss procedures, progress, problems, scheduling, coordination and any open items. Review TCP performance and conformance with approved plans and specs. Review the adequacy of the contractor’s supervision, personnel and equipment and the availability of necessary materials and supplies. Review and approve materials incorporated into the project ensuring compliance with BABA requirements as applicable.

• Contractor submittals – Receive, distribute, and review for compliance all submittals including shop drawings, materials, schedules, project survey records, TCS Reports, Contractors Daily Diaries, etc.

• Project Payments - Before the payment to any contractor becomes due, prepare jointly with said contractor, a schedule of estimated values of all components of the work totaling the amount of the contract. Review contractor progress and final payment requests and invoicing and make recommendations for approval in accordance with City payment procedures. All applications for payment are to be submitted through the construction manager in accordance with the established procedures. Included with each pay estimate will be individual bid item field note records showing backup of quantities for payment.

• Change Orders/Claims Avoidance - Receive and review all Change Order requests from the contractor, review proposed costs, time and materials changes and similar items. After reviewing all changes proposed by the City and Designer of Record, make recommendations to the DoR regarding their practicability, costs, and effect on completion schedule. Track Force Account items and manage payment based on required paperwork from the contractor. Evaluate both potential and submitted claims and make appropriate recommendations to ensure City interests are protected. Evaluate contractors’ baseline and actual progress and perform independent Time Impact Analysis (TIA) of contractor’s schedule when required.

• Project Closeout - Coordinate the preparation of punch lists and indicate the items of work yet to be accomplished to ensure that these items are completed in an expeditious manner.

Prepare certifications of substantial and final completion, as required. Obtain and verify all releases of claims required prior to issuance of final certificate of completion and final payment to contractor. Make recommendations for withholding of payments to contractors to protect the City as necessary. Support the preparation of Record Drawings in accordance with specifications.

Review contractors submitted red line markups, provide comments and recommended changes for an accurate record to be submitted to the Engineer of Record. Provide feedback to the Engineer of Record on the accuracy and completeness of the Record Drawings.

Section 4. Qualifications and Selection Process

This section describes specific information that must be included in the SOQ.

A. Content of Proposal Sections

The outline presented below shall be followed for preparing the SOQ. This format has been created to organize SOQs and to facilitate the evaluation. The Submissions shall have three sections, numbered and titled as follows. An appendix with full resumes is allowed and will not be counted in the overall page count. The appendix material may or may not be considered as part of the selection process. The information required in the following sections will be used in the qualitative assessment of the Submission.

Section 1: Introduction

The SOQ shall include an introduction stating the business name, address, and roles of the Submitter and any sub-consultant(s). The introduction shall identify one contact person and their address, telephone number, and email address. This person shall be the primary point of contact on behalf of the Submitter, responsible for correspondence to and from the organization and the City. The City will send all project-related communications to this person.

Section 2: Team and Key Personnel Experience

Provide information on the following:

a) Major Team Members (Lead Consultant and any Subconsultants)

• A short description of the major team members on your team, the type(s) of services that each Team Member provides, and the length of time each Team Member has been providing those services.

• Provide a list of up to three projects which have been completed within the last five years that demonstrate the required expertise needed for this project from each organization on the team. It is preferred that your team functioned in a similar manner as proposed for this project. Include the work/services provided on the project(s), project dates, members involved, and client/organization name(s) and contact information.

b) Organizational Structure

• A proposed organizational chart, identifying key personnel by name, with lines identifying participants and their reporting relationships.

c) Key Personnel

• Up to three examples for the Project Manager which demonstrate their prior experience as a Project Manager on similar projects managing the following items:

o Project Schedule o Scope of Work o Budget Control o Successfully managing changes that arose throughout the life of the project o Coordination with utility entities and third party organizations.

• Experience of the Lead Project Inspector and/or Project/Resident Engineer including specific projects with the following characteristics:

o Pavement preservation o FHWA Funding o Construction under traffic o Multi-shift work schedules o Coordination with multiple government agencies.

• Experience of the Project Documentation Lead specifically on FHWA/LAG projects.

• Identify any personnel that will interact with City staff and/or the public.

Section 3. Organizational Approach

Provide, at a conceptual level, your team’s approach to this project for the following items.

a) Project Management

• Describe your team’s process/concept for managing scope, schedule, and budget.

• Describe how the team organization provides clear levels of authority, responsibility, and decision-making.

• Describe your firm’s communication structure with the internal project team and for communication with the City.

b) Schedule and Budget Control

• Identify any key issues and critical milestones for the project.

• Describe how the team organization will monitor and control the project costs to complete the project under budget and on or ahead of schedule.

c) Stakeholder Coordination including with the following Agencies

• General Public

• WSDOT

• King County Solid Waste

• City of SeaTac

• Local Utilities (Water, Sewer, Storm, Power)

Appendix A: Resumes of Key Personnel

Resumes of Key Personnel shall be limited to two pages each.

B. Proposal Evaluations

Assuming a contract is awarded, award will be made to the Consultant that is deemed best qualified to provide the services necessary to complete the project on time and within budget.

Initial selection will be based on the written SOQs and will be judged on how well the material presented addresses the questions posed in the above requirements. Initial selection will allow the field to be narrowed to between three and five finalists.

C. Evaluation Criteria

Pursuant to state and federal regulations, a qualifications-based selection process will be used to select a Consultant for this project. The selection will be made from the submitted proposals and subsequent interviews. Weighted scoring from the short-listing process will be included in the final score of the Consultants as shown below. The following criteria will be used to evaluate and rank responses:

Step 1: Evaluation of Qualifications

Criteria Possible Points________ Qualifications/Experience of Firm and Subconsultants………………………..15 Qualifications/Experience of Key Project Personnel………………………….….30 Approach to Effective and Economical Construction Management ………..25 Familiarity with WSDOT/FHWA standards…………………………………………..20 Claims Control and Schedule Management ………………………………………..10

Step 1 Total 100 points

A secondary screening will be composed of a virtual interview and will be used to evaluate whether the information in the written SOQ’s translates to the specific team being proposed for the project. The interview process will use roughly the same criteria as the RFQ however the City reserves the right to ask specific questions of each candidate to better understand the qualifications of each team. The final selection score will be a composite of the written SOQs and the interviews/presentation weighted as shown below.

Step 2: Final Selection__________________________________________________________ Score from Step 1................................................................................ 40% Interview (Out of 100 Points) ................................................................ 60%

The City reserves the right to perform reference checks on past projects to make final selection in the case of a tie score or to resolve any concern or question with the selection materials.

Section 4. Publication

Published Seattle Times: September 25, 2026 and October 2, 2026

Published Daily Journal of Commerce: September 25, 2026 and October 2, 2026