2026_0923 RFP ADVERTISEMENT.pdf

City of Zebulon

Advertisement Request for Proposals (RFP):

Advanced Metering Infrastructure System

1. Competitive Cost Proposals

Proposals to provide and install approximately 841 water meters from ¾” to 6” (775-¾”, 18- 1”, 18-1½”, 20-2”,7-4”, 3-6”) and an advanced metering infrastructure (AMI) system to manage and collect live time metering data will be received until Friday, October 23rd at 10:00 a.m. at the City of Zebulon, City Hall, 7818 U.S. Hwy 19 South, Zebulon GA 30295. Any proposal received after said time and date will not be considered by the Owner. No proposal may be withdrawn after the closing time for the receipt of proposals for a period of ninety (90) days except as specifically may be provided by State law.

2. Scope of Work

The work to be completed shall consist of furnishing and installing approximately 841 water meters from ¾” to 6” (775-¾”, 18-1”, 18-1½”, 20-2”,7-4”, 3-6”) in the City of Zebulon. The work includes all installation labor, materials or related appurtenances regarding replacement of existing meters. The work to be completed also includes the installation of an advanced metering infrastructure (AMI) system, which includes installation labor, materials, training, billing software integration, and all related appurtenances regarding the AMI system.

The Work will be awarded in one (1) Contract with an expected contract time of 180 consecutive calendar days.

3. Eligible Proponents / Prime Contractor

The project, if awarded, will be under one contract to supply both the AMI system and provide installation. ALL PROPONENTS must be either the actual proposed meter manufacturer or the manufacturers’ designated meter supplier/vendor for this territory as the Prime Contractor on this project. Installation may be directly by the manufacturer, it’s meter supplier, or an installation subcontractor hired by the meter manufacturer or supplier and meeting the requirements of the Request for Proposals.

4. RFP Package

The RFP package may be obtained from Carter & Sloope, Inc., 6310 Peake Road, Macon Georgia 31210, Phone: 478-477-3923 by sending the proponent name, address, phone number, email, and c/o name to macon_admin@cartersloope.com. All RFP packages will be sent via email as a PDF. Only proponents who are on file as having requested the RFP package will be allowed to submit on the project.

5. Contractor License

The successful Proponent, if awarded the Contract, will be required to furnish evidence that the installation contractor for the meter replacement and underground utility work is a currently licensed utility contractor by the State of Georgia. License numbers are requested to be provided with the proposal.

mailto:macon_admin@cartersloope.com

6. Bonds

Proposals shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the proposed contract amount. All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”. Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful Proponent if contract is awarded. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond. All bonds shall be duly executed by the Proponent as principal and have as surety thereon a surety company licensed to do business in the State of Georgia and listed in the latest issue of U.S. Treasury Circular 570.

7. Permits

Local permits with the City of Zebulon will be coordinated with and issued to the selected Proponent with the Notice to Proceed. Proponent shall acquire any other required permits for the Proponent’s AMI system for poles, equipment, etc. to complete the system, including permits with the FCC.

8. Easements & Rights-of-Way (None Proposed).

9. Georgia Security and Immigration Compliance Act Affidavit

The successful Proponent, if awarded the Contract, must comply with OCGA-13-10-91, and utilize the federal work authorization program commonly known as E-Verify. The successful Proponent will be required to provide their signed E-Verify affidavit prior to execution of an agreement. The successful Proponent is responsible for obtaining a signed E-verify affidavit from any Subcontractors.

10. Funding Sources

This project will be funded in whole or in part by the Georgia Environmental Finance Authority (GEFA) Drinking Water State Revolving Loan Fund. All Proponents must comply with 41 CFR 60-4, in regard to affirmative action to insure equal opportunity to females and minorities and will apply the time tables and goals set forth in 41 CFR 60-4, as applicable to the area of the project.

11. Reservation of Rights

Owner reserves the right to reject any or all Proposals, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Proposals and to reject the Proposal of any Proponent if Owner believes that it would not be in the best interest of the Project to make an award to that Proponent, whether because the Proposal is not responsive or the Proponent is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

CITY OF ZEBULON

OWNER